June 12, 2023 at 7:30 PM - Regular Meeting
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Call the meeting to order - 7:30 p.m.
Discussion:
President T. Tegeler called the meeting to order at 7:30 p.m. Members present were: Broberg, Johnsen, Negus, Schutt, R. Tegeler and T. Tegeler. Absent: none.
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State the meeting notice was published in the June 7, 2023 issue of the Tilden Citizen/Meadow Grove News and the Antelope County News.
Discussion:
President T. Tegeler stated that notice of the meeting was published in the June 7, 2023 editions of the The Tilden Citizen/Meadow Grove News and the Antelope County News.
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Recognize Visitors - ‘Public Comment’ - refer to "Open Meetings Law’
Discussion:
President T. Tegeler referred to the open meetings law and welcomed visitors. Al Smidt asked what the policy is for bus drivers picking up students who live outside of the district.
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Routine Matters
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Approve minutes from May 8, 2023 meeting
Discussion:
President T. Tegeler asked if there were any questions about the minutes of the May 2023 meeting. There were none. The minutes stand approved.
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Approve financial reports for May
Discussion:
President T. Tegeler asked if there were any questions about the May 2023 financial report. There were none. The financial report stands approved.
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June bills for approval
Action(s):
No Action(s) have been added to this Agenda Item.
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Presentation from Wilkins Architectural Design Planning about their services in regard to the football field/track project.
Discussion:
Jacob Sertich, of Wilkins ADP, was present to speak with the board about his firm's architectural services. He included a PowerPoint presentation of various completed projects they have designed. The business bases their working relationship with customers on 5 main principles: communication, involvement, transparency, flexibility and follow through. They work with pre-bond design, community meetings and bond issues including set up of a website about the project. Wilkins ADP typically charges $8000.00 pre-bond and 6% post bond as their fee when hired to complete a project. If the school board approves the football field/track complex project soon, Mr. Sertich estimated a completion timeline for the fall of 2025.
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Presentation from CMBA Architects about their services in regard to the football field/track project.
Discussion:
Lee Beukelman and Matt Kreutzer of CMBA Architects were in attendance to give the board information about their company. They showed a PowerPoint presentation that included completed projects, information about their services including pre-bond work, community meetings, and help with bond issues. Their timeline estimate also has a completion date for the fall of 2025. Their fee is based on the project size.
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Consider/Discuss/Approve quote from Great Minds for renewal of Eureka Math and PhD Science consumables.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Black talked with the board about the quote from Great Minds. Items included in the quote are consumables for Eureka Math and PhD Science which are currently used in the elementary. Great Minds allows schools to order by modules rather than the entire set which helps keep costs down as every module does not necessarily get used every year.
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Consider/Discuss/Approve quote to increase the height of the fence around the turf portion of the playground.
Discussion:
Mr. Hahne explained to the board that occasionally a ball will get kicked over the playground fence and hit/break a vehicle windshield. The school's insurance does not cover this type of damage so the vehicle owner is responsible for the cost of repair. He asked Jesse Johnson to get a bid to extend the height of the fence around the playground turf. NoSwett Fencing presented a bid that included 2 pricing options; a net to extend the height or additional chain-link to raise the height. After some discussion, it was decided to table a decision until another bid could be received.
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Consider/Discuss/Approve raising Adult Meal prices for breakfast and lunch prices to $2.60 and $4.25 respectively to be in compliance with federal guidelines.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The district has recently had an extensive review of the school lunch program. At the May board meeting, it was agreed to raise meal prices for students and adults. Since then the state reviewers have indicated to us that the new prices for adult meals do not meet federal guidelines. Options for the district include leaving the adult meal prices as is and supplement the cost with general fund money or raise the adult meal price to meet federal guidelines.
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Consider/Discuss/Approve EVS 2023 Return to School Plan.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Hahne explained that the district's return to school plan needs to be reviewed every six months with changes made if necessary
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Consider/Discuss/Approve Student Hanbook change in regard cell phone policy.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mrs. Novicki has asked for a change to the student handbook regarding cell phone use in the classrooms. The change would eliminate student use of cell phones in all classrooms as each student has a device to use for assignments requiring internet usage. Previously, cell phone use in the classroom was at the teacher's discretion, which caused problems when some teachers allowed them use and others didn't.
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Principals' Report
Discussion:
Mrs. Novicki spoke about workshops she attended recently including reality based learning, EduClimber and school improvement. She and four teachers will attend an MTSS workshop as the high school will be using the MTSS program during AC period during the upcoming school year. Mrs. Rood and Mrs. Knust will have a student teacher this fall. The schedule for back to school workdays is being arranged and summer camps are in full swing. Mr. Black informed the board that the Amplify reading training went well. Mrs. Eymann and Mrs. Hansen will also have a student teacher this fall. Elementary teachers will be using a program called Branching Minds which will provide teachers ideas and assistance for students who do not utilize Title I services. He is working on devising the Emergency Operating Plan and hopes to have it ready soon to submit to the state for approval before he asks the board to adopt the plan.
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Superintendent's Report
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Upcoming Elkhorn Valleys Schools Foundation meeting reminder.
Discussion:
Mr. Hahne reminded the board of an upcoming school foundation meeting. The meeting will be July 10th at 6:30. Agenda items include a financial review by Paula Pfleuger of Edward Jones and plans for the Prairie Days barbeque.
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Set a date/location for summer board retreat.
Discussion:
After discussion of possible dates for a summer board retreat, it was decided to split the retreat into two meetings. The first will be July 5th to discuss hiring an architect. The second date will be decided later to give board members the opportunity review work and family schedules.
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Preview of upcoming policy updates for July meeting.
Discussion:
The policy committee will need to meet soon as there are 21 policies that should be updated; 15 have required changes and six have highly recommended changes.
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Discussion of initial impacts of LB583 and LB243
Discussion:
Mr. Hahne explained that LB583 and LB243 have passed and will have financial impact on school districts. Impacts include receipt of $1500.00 per student, sped reimbursement increases to 80% of sped expenses, a 3% cap on total revenue not just a cap on tax asking and changes to the formula that determines the 3% cap. As a district, the board can vote to increase the total revenue limit to 7% but at least 5 of the 6 board members need to vote for the increase.
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Adjourn
Discussion:
There being no further business, President T. Tegeler adjourned the meeting at 10:19 p.m.
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