May 28, 2015 at 9:00 AM - Projects Committee Meeting
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1. SWCP
Rationale:
Gottschalk reviewed the attached SWCP spreadsheet and discussed our current status on expending funds for approved projects.
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1.A. SWCP Application Approvals
Rationale:
None
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1.B. SWCP Payments
Rationale:
14-S-10 Mark Kavan Flow Meter $ 600.00 $ 25,369.38
Recommended Motion(s):
* To approve the seven SWCP Payments totaling $25,369.38 as shown in the Projects Committee Miniutes Passed with a motion by Board Member #1 and a second by Board Member #2.
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1.C. SWCP Cancellations
Rationale:
We will have a complete listing of 2014 SWCP cancellations for approval at June Board meeting. Shell Creek Watershed: Louis Welch $7,915.31 W/S Basins SWCP:
Recommended Motion(s):
to cancel the listed approved projects. If producer is still interested in the conservation practice (except for FLOW METERS) they will need to re-apply Passed with a motion by Board Member #1 and a second by Board Member #2.
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1.D. Cottonwood Creek Payments
Rationale:
None
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1.E. Sand/Duck Creek Approvals
Rationale:
We are no longer accepting applications for Sand and Duck Creek watershed as current grant will be closing March 2016.
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1.F. Sand/Duck Cost Share Payment
Rationale:
None
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1.G. Wahoo Creek Cost Share Approvals
Rationale:
None
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2. WATERSHEDS
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2.A. Shell Creek Watershed
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2.A.1. Shell Creek Watershed Plan
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2.A.2. Interlocal Agreement with Colfax County
Rationale:
The Shell Creek Watershed Group desires to use a portion of their $87,000 Environmental Trust Grant to design creek stabilization projects in Colfax and Platte Counties. They have been working with Colfax County as a potential partner to complete a Colfax County bank stabilization project near County Road 10, just north of County Road H. The County is offering to provide $10,000 toward the $25,000 total project engineering costs. Since the SCWIG is not a formal entity, Colfax County cannot enter into an interlocal agreement with them to share this cost. Since LPNNRD is moving toward being the legal entity to help SCWIG accomplish their priorities and will soon be taking over their remaining grant fund, we have been asked to enter into the interlocal agreement with Colfax County. Until such time the grant is formally turned over to LPNNRD, SCWIG will reimburse us the $15,000. A draft interlocal agreement with Colfax County has been under review and a final document should be available by the June 8 Board Meeting for review and approval.
Attachments:
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2.B. Wahoo Creek Watershed - Water Quality Plan (PIP) Phase I
Rationale:
Staff met with JEO and Saunders County representatives on May 13 to review the plan and discuss future project priorities. Attached is JEO's recent $2,500 invoice and update for the Wahoo Creek Watershed Phase I that will be paid per LPNNRD policy. We will have paid $91,525 of our $120,000 contract amount with JEO. NDEQ will be invoiced for 100% reimbursement for this expense. |
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3. LOWER PLATTE RIVER CORRIDOR ALLIANCE
Rationale:
On May 7, a special partner meeting was held at LPSNRD to discuss the proposed LPRCA budget and review how project costs and dues are divided between the partners. A special subcommittee meeting was held on May 22 to review this in more detail. After that review, it was determined that the base dues divided equally by the partners is a fair way to share this expense, and beyond that each NRD can determine which LPRCA projects and programs that they want to participate with. This process has already been occurring for many years. Since 2006, LPNNRD has only contributed about 54% that Papio NRD has contributed and about 50% of what LPSNRD has contributed toward Alliance dues, programs and projects. Attached are the minutes from the May 22 meeting and the breakdown of each NRD's contributions to the Alliance since 2006.
Attachments:
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3.A. LPRCA Monthly Report
Rationale:
Meghan updated the committee on the status of Alliance activities during her budget presentation.
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3.B. FY 2015 Project Invoice
Rationale:
Attached is a $2,000 FY 2015 LPRCA Invoice for project activities previously approved in our budget. A committee recommendation for payment is requested.
Recommended Motion(s):
* To approve the $2,000 LPRCA invoice, as attached to the Project Committee Minutes, for expenses included in our approved FY 2015 budget Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.C. LPRCA FY 2016 Budget Presentation
Rationale:
Meghan Sittler gave the attached power point presentation about the Alliance and the proposed FY 2016 budget.
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3.D. LPRCA Budget Proposed Budget Review/Approval
Rationale:
Meghan discussed the draft proposed LPRCA FY 2016 budget items in detail and received many questions and input from the committee. The LPRCA proposed budget breakdown includes $58,046 that includes projects and programs that have have been previously approved and have a strong likelihood of being completed. There is also another $70,001 of potential expense that is pending, contingent on receiving outside funding assistance. Of this amount, $53,334 is toward ecosystem planning and projects including potential watershed water quality projects. Another $16,667 is for the possible implementation of recreation plan recommendations that include development/improvement of river access areas, education resources, and project grant applications. The committee felt that a portion of this total amount should be included in our FY 2016 budget in case these projects move forward. It was suggested to budget half of the $53,334 and all of the $16,667 for FY 2016. Meghan will present this budget to the full Board on June 8.
Recommended Motion(s):
To approve the proposed FY 2016 LPRCA Budget as attached to the Projects Committee minutes, that outlines $58,046 (shown in black) of highly anticipated expenses and an additional $43,334 for possible project /program expenditures Passed with a motion by Board Member #1 and a second by Board Member #2.
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4. OTHER
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4.A. Army COE 205 Projects
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4.A.1. Fremont 205
Rationale:
The Army COE has started the General Investigation Study for the Project which is to be completed by September, 2016.
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4.A.2. Schuyler 205
Rationale:
The Shell Creek 205 Project Ribbon Cutting Ceremony was held on May 21, 2015 with about 30 in attendance. Director Ruzicka and Mike Murren represented LPNNRD at this event
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4.A.2.a. Schuyler's Shell Creek Levee Construction Payment Request
Rationale:
As you recall, we budgeted $125,000 for the second payment to Schuyler for construction of the Shell Creek Levee. A recommendation to make this second payment is requested. The Board previously approved that our intent is to provide up to $600,000 assistance toward the Shell Creek project effort.
Recommended Motion(s):
To approve the second $125,000 payment to the City of Schuyler for construction of the Shell Creek Levee Passed with a motion by Board Member #1 and a second by Board Member #2.
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4.B. Shell Creek Landowner Levee Project Update
Rationale:
Director Bailey reported that the survey work and project plans have been completed. Hopefully, construction can begin later this year.
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4.C. All Hazard Mitigation Plan Update
Rationale:
Our Hazard Mitigation Plan Update has been approved subject to adoption (see attached letter). On May 29, JEO submitted an invoice totaling $2,608 for work completed as attached to the Projects Committee Minutes. This invoice will be paid as allowed by LPNNRD policy. As shown, we have expended $81,430 of JEO's approved $126,000 contract for HMP tasks. NEMA will be invoiced for 75% reimbursement on this expense.
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4.D. Platte Center Bank Stabilization Project Update and Request
Rationale:
Platte Center representative Mark Borchers was present to discus current and upcoming project status and present a new project request. For FY 2016, Platte Center is requesting assistance on Elm Creek Bank stabilization work totaling $22,631 as attached. We have $6,750 of FY 2015 budgeted funds that will not be expended in FY 2015.
Recommended Motion(s):
To approve budgeting 50% cost share, up to a maximum of $11,315.50 assistance in FY 2016, for the Platte Center Elm Creek Bank Stabilization Project as attached to the Projects Committee Minutes Passed with a motion by Board Member #1 and a second by Board Member #2.
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4.E. Lower Platte North NRD Local Work Group
Rationale:
On April 29th, directors Olson, Kavan and Hilger and staff members Mountford and Bartek participated in the 2016 Local Workgroup meeting with NRCS staff and others. The group reviewed and gave guidance on federal program priority projects and areas for LPNNRD. Attached to the Projects Committee Minutes are the minutes of the work group meeting.
Attachments:
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4.F. Review of Projects Financial Statement/Draft FY16 Budget Review
Rationale:
The Projects Committee reviewed preliminary FY 2016 Project budget projections. As of April 30, we have expended 30.24% of the FY 2015 Projects Budget.
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5. WESTERN SARPY/CLEAR CREEK LEVEE REPORT
Rationale:
Levee segment #4 has instillation of the toe drain and rock placement on the top remaining. Segment #5 construction looks good as grading and mating are complete.
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6. ADJOURNMENT
Rationale:
With no further business, the Projects Committee adjourned at 11:27 a.m.
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