May 2, 2013 at 5:00 PM - Putnam County Board of Education May Regular Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award Presentation

III.B. Recognize Cookeville High School's (CHS) Culinary Arts Team for awards received

III.C. Recognize CHS's Virtual Enterprise Class for awards received at Tennessee State Oral Business Plan Competition, Tennessee Virtual Enterprise Fair; and New York Virtual Enterprise International Trade Fair

III.D. Recognize CHS's FFA Class for 2012-2013 achievements

III.E. Recognize Monterey High School's Virtual Enterprise Class for awards received at both the Tennessee Trade and New York Trade Fairs

III.F. Note K-8 Enrollment Update as of 4/26/13

IV. Approval of the Minutes

IV.A. Regular April Board Meeting - April 4, 2013 @ 5:00 PM

V. Approval of the Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between January 1, 2013, and March 31, 2013, in the amount of $22,509.75 to be paid from 141-73400-399-TTU, Other Contracted Services.

V.A.2. Approval of the purchase of iPad Cart to include ten (10) iPads and an additional bundle of ten (10) iPads for the CTE Program at Upperman High School to be assigned to Bridget Looney in the total amount of $10,089.00 to be paid from 142-71300-730-804.

V.A.3. Approval to purchase two (2) MacBook Pro five pack laptops from Apple Computers for Burks Elementary in the amount of $10,790.00 to be paid from 142-71100-722-101.

V.A.4. Approval of payment to The Apple Store in total amount of $13,879 for (2) iPad2-10 pack & (1) iPad Learning Lab to be utilized @ Algood Elementary School (AES) to be paid as follows: $9,315.00 from School Improvement funds, 141-71100-599-CURRI funds,141-71100-599-CURRI and &$4,564.00 from AES funds.

V.A.5. Approval of Evan Newton proposal for K-8 ELA Curriculum Alignment, Enhanced Framework Guides, & CoreAssess programs in total amount of $291,293.60 to be paid from 142-72210-399: $60,000 FttT 581-1316; $121,293.60 FttT 581-1416; $90,000 Title II 101; $10,000 Title I 201; $10,000 SPED 142-72220-399.

V.A.6. Approval to purchase software and support renewal for 211 AeroHive wifi access units from Excalibur Integrated Systems in the amount of $33,308.46 to be paid from 141-71100-722 ERATE.

V.A.7. Approval for Algood Middle School to purchase College Board's official Pre-AP program in English language arts curriculum materials for grades 7 and 8 in the amount of $12,318.35 to be paid from School Improvement funds, 141-71100-599-CURRI.

V.B. Bids

V.B.1. Approval of Systemwide bids, as submitted on the systemwide bid summary sheet.

V.B.1.a. Air Filters

V.B.1.b. Copy Paper

V.B.1.c. Emergency & Exit Lights

V.B.1.d. Fire Alarm Inspection

V.B.1.e. Fire Suppression

V.B.1.f. Light Bulbs

V.B.1.g. Paint

V.B.1.h. Pest Control

V.B.1.i. Sprinkler Inspection & Testing

V.B.1.j. Transportation-Automotive Parts

V.B.1.k. Transportation-Petroleum

V.B.1.l. Transportation-Tires

V.B.2. Approval of the Surplus Bus/Vehicle bid, as submitted on the bid tally sheet.

V.B.3. Approval to bid Building Materials, framing and finishing packages, for the 2013-2014 school year for the Construction Tech housing projects at Cookeville, Monterey, and Upperman High Schools.

V.B.4. Approval to award the Systemwide Janitorial Services RFP to GCA Services Group - Knoxville, Tennessee for the 2013-2014 school year in the total amount of $1,878,660.00, as submitted on tally sheet, & approval of contract with GCA Services pending review and recommendation by Dan Rader.

V.C. Approval of the Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Special Education - Donation for 2013 Summer Skills Academy Program

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Career/Technical Education - Transfer funds to better serve the CTE program

V.C.2.b. Special Education - To reallocate funds to pay for additional training for staff and to purchase additional materials for children on IEP's

V.C.2.c. Grants - Reallocation of funds to support Summer programming for LEAPs program

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. Career & Technical Education - Carl Perkins - transfer funds to better serve the CTE program

V.C.3.b. Federal Programs - Title I (101) to utilize funds more appropriately according to program needs

V.C.3.c. Federal Programs - Title III (301) to cover fixed charges that were originally underestimated

V.C.3.d. Grants - To allocate supplemental funding awarded for 21st CCLC grant budget for 2012-2013 school year

V.C.4. Federal Projects Line Item Transfers - Fund 142

V.C.4.a. Special Education - Services for children provided by PCS employees therefore no requiring contracted services for Preschool children on service plans

V.C.4.b. Special Education - To reallocate Federal IDEA Part-B funds

V.C.4.c. Special Education - Services for children provided by PCS employees therefore no requiring contracted services for SPED children receiving speech therapy

V.C.4.d. Federal Programs - Title II (201) to cover fixed charges that were originally underestimated

V.C.4.e. Grants - To reallocate funds to support the implementation of STEM projects in the 21st CCLC program

V.D. Approval of Out-of-County & Overnight Trip Report, as submitted.

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of the Quarterly Report ending March 2013 for Fund 141, 142, 143, and 146, as submitted.

V.F.2. Approval of the McGraw-Hill "Wonders" TN Reading Program for Section V Textbook Adoption.

V.F.3. Approval to extend for the 2013-2014 school year the existing Beverage Provider Agreement between Coca Cola Enterprises Incorporated and Putnam County Schools.

V.F.4. Approval of the Memorandum of Understanding (MOU) between Lipscomb University College of Education and Putnam County School System to establish a research partnership.

V.F.5. Approval of the School Security Door Locks design and development from Maffett Loftis Engineering, LLC - Cookeville, Tennessee in the amount of $17,250 to be paid from General Purpose School - Maintenance funds.

V.F.6. Approval to transfer proceeds from sale of Ellis Ave. property in amount of $54,245 from General Purpose School fund 141 to School Capital Projects fund 179 to align original purchase of property and subsequent sale of house with subdivided land into same fund.

V.F.7. Approval of the agreement between District Solutions LLC and Putnam County School District to carry out the proposed School Bus Advertising Program for the remainder of the 2012-13 school year and for the 2013-14 school year, as submitted.

VI. Building Projects Discussion & Approval of Payments/Purchases

VI.A. New Monterey High School Project Update

VI.A.1. Payment to Resolution, Inc. - Nashville, Tennessee for Asbestos Project Monitoring Services

VI.A.2. Payment to redChair: architects - Knoxville, Tennessee for Acoustic Dimensions consulting

VI.A.3. Payment to Demo Plus, Inc.

VI.A.4. Payment to redChair: architects - Knoxville, Tennessee for architectural services

VI.B. New Upperman Middle School Project Update

VI.B.1. Payment to redChair: architects - Knoxville, Tennessee for Acoustic Dimensions consulting

VI.B.2. Payment to redChair: architects - Knoxville, Tennessee for storm study from Allmon Engineering

VI.B.3. Payment to redChair: architects - Knoxville, Tennessee for turning lane engineering from Allmon Engineering

VII. Policy

VII.A. Policy 6.4031, Pediculosis (Head Lice), on first and final reading, as submitted.

VIII. Presentation, Discussion, and Action

VIII.A. Discuss Three Year Calendar Committee

VIII.B. Discuss Long Range Plan RFP

VIII.C. Discuss building addition at PCSS Technology building

VIII.D. 2013-2014 General Purpose School Budget - Draft 1

IX. Adjournment