Public Meeting Minutes: July 3, 2017 at 8:00 AM - Board of Education Regular Meeting

1. OPENING OF THE MEETING

1.1. Public Hearing - Student Fees Policy

1.2. Public Hearing - Parental Involvement Policy

1.3. Call to Order

1.4. Open Meetings Act

1.5. Publication of Meeting

Attachments: (1)

Meeting Notice July 3, 2017

6/6/2017 at 5:37 PM

1.6. Roll Call

1.7. Pledge of Allegiance

2. APPROVAL OF AGENDA

2.1. Approve Agenda

Action(s):

Motion Passed:

Approval of the agenda for the meeting Passed with a motion by Cheryl Landon and a second by Jessica Zuniga.

No Action(s) have been added to this Agenda Item.

3. REPORTS

3.1. Building / District Administrators

Attachments: (2)

High School Activity Report

6/6/2017 at 5:37 PM
TRANSPORTATION REPORT 2016-2017

6/19/2017 at 10:26 AM

3.2. Superintendent

3.3. Board Reports

4. RECOGNITION OF VISITORS / OPEN FORUM

5. ACTION ITEMS

5.1. Consent Agenda

Action(s):

Motion Passed:

Approval of the consent agenda Passed with a motion by Scott Claycomb and a second by Jessica Zuniga.

No Action(s) have been added to this Agenda Item.

5.1.1. Meeting Minutes

Discussion: Approved the June 5, 2017 Regular Meeting Minutes

Attachments: (1)

June 5, 2017 Regular Meeting Minutes

6/22/2017 at 2:33 PM

5.1.2. Staff Resignations / Terminations

Attachments: (1)

Lucas Bingham Resignatin Letter

6/28/2017 at 4:36 PM

5.1.3. Staff Hires / Reassignments

5.1.4. Extra-Duty Assignments

5.1.5. Fund Balances

Attachments: (1)

Fund Balances as of June 28, 2017

6/29/2017 at 5:07 PM

5.1.6. Fund Claims

Discussion:

Payroll, Imprest, and General Fund Claims = $1,591,767.69

Bond 2015 / 2016 Construction Proceeds = $1,294,165.68

Attachments: (3)

Budget Worksheet By Function June, 2017

6/26/2017 at 3:04 PM
JULY 3 2017 GENERAL FUND, IMPREST, AND PAYROLL CLAIMS

6/30/2017 at 9:27 AM
Other Fund Claims - July 2017

6/30/2017 at 9:27 AM

5.1.7. Acceptance of Donations

5.2. Final Payment to Trane for Hamlow HVAC Project

Action(s):

Motion Failed:

Approve the final payment to Trane for the Hamlow Elementary HVAC Project, to be included in the August, 2017 2013 Qualified Capital Purpose Undertaking Fund Claims, Failed with a motion by Bruce Sedivy and a second by Scott Claycomb.

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Hamlow Humidity Screen Shots

6/30/2017 at 1:52 PM

5.3. Tuition rate for non-resident students

Action(s):

Motion Passed:

Set the 2017-18 tuition rate for non-resident students at $10,167.89 Passed with a motion by Scott Claycomb and a second by Cheryl Landon.

No Action(s) have been added to this Agenda Item.

5.4. District Facility Rental Rates

Action(s):

Motion Passed:

Set the 2017-18 district facility rental/use rates Passed with a motion by Bruce Sedivy and a second by Cheryl Landon.

No Action(s) have been added to this Agenda Item.

Attachments: (2)

Policy 1315 Regulations

6/6/2017 at 10:38 AM
Policy 1315 Use of School Facilities and Equipment

6/6/2017 at 10:38 AM

5.5. Reaffirm Board Policy 1235, 5011, 5033

Action(s):

Motion Passed:

Reaffirm Board Policies 1235 Parental Involvement, 5011 Anti-Bullying, and 5033 Student Fees Passed with a motion by Bruce Sedivy and a second by Scott Claycomb.

No Action(s) have been added to this Agenda Item.

Attachments: (4)

BP 5011 Anti-Bullying

6/6/2017 at 10:38 AM
BP 5033 Student Fees

6/6/2017 at 10:38 AM
BP 5033 Student Fees Appendix

6/6/2017 at 10:38 AM
BP1235 Parent Involvement

6/6/2017 at 10:38 AM

5.6. Cross Town Transportation Fee

Action(s):

Motion Passed:

Set the 2017-18 Cross-Town Transportation Fee at $85.00 per individual student and $110.00 per family annually, payable at the School District Office Passed with a motion by Bruce Sedivy and a second by Tiffany Johnson.

No Action(s) have been added to this Agenda Item.

5.7. Milk Bid for 2017-18

Action(s):

Motion Passed:

Accept the milk bid and the smart snack products bid from Land O Lakes for the 2017 – 2018 school year Passed with a motion by Scott Claycomb and a second by Jessica Zuniga.

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Milk Bid Summary 2017

6/22/2017 at 2:20 PM

5.8. Set Food Service Prices for 2017-18

Action(s):

Motion Passed:

Set the 2017-18 breakfast / hot lunch prices Passed with a motion by Jessica Zuniga and a second by Scott Claycomb.

No Action(s) have been added to this Agenda Item.

5.9. Policy 5005 and 5067

Action(s):

Motion 1 Passed:

Approve final reading of Board Policy 5005 Full - Time and Part - Time Enrollment Passed with a motion by Bruce Sedivy and a second by Cheryl Landon.

Motion 2 Passed:

Approve final reading of Board Policy 5067 Automated External Defibrillators Passed with a motion by Bruce Sedivy and a second by Cheryl Landon.

No Action(s) have been added to this Agenda Item.

Attachments: (2)

BP 5005v2

6/6/2017 at 3:25 PM
BP 5067v2

6/23/2017 at 12:44 PM

5.10. Waverly Intermediate School Furniture Quotation

Action(s):

Motion Passed:

Approve the purchase of furniture for the Waverly Intermediate School Principal's Office, Conference Room, Reception Area, and Nurse's Office at a cost not to exceed $31,971.88 Passed with a motion by Scott Claycomb and a second by Tiffany Johnson.

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Waverly Intermediate School Furniture Proposal

6/30/2017 at 12:35 PM

5.11. Voice Over Internet Protocol Telephone System

Action(s):

Motion Passed:

Authorize School District 145 Administration to finalize and purchase a VOIP telephone system not to exceed the budgeted amount of $183,938.00 Passed with a motion by Cheryl Landon and a second by Scott Claycomb.

No Action(s) have been added to this Agenda Item.

5.12. American Red Cross - Eagle Elementary School Facility Use Agreement

Action(s):

Motion Passed:

Approve the American Red Cross - Eagle Elementary School Facility Use Agreement dated June, 2017 for emergency and disaster activities Passed with a motion by Bruce Sedivy and a second by Tiffany Johnson.

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Red Cross - Eagle Elemmentary Use Agreement

6/29/2017 at 12:03 PM

6. Discussion Items

6.1. Board of Education Planning Session with Superintendent

7. Convene Closed Session

7.1. Convene Closed Session

7.1.1. Restate Closed Session Reason

8. Reconvene to Open Session

8.1. Reconvene Open Session

9. Upcoming Board Activities

9.1. Committee Meetings

9.2. Board Meetings

9.3. Board Training/Development

10. Adjournment

11. For Your Information

July 3, 2017 at 8:00 AM - Board of Education Regular Meeting

Web Viewer