February 7, 2013 at 5:00 PM - Putnam County Board of Education February Regular Meeting
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I. Meeting Called to Order
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II. Approval of Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III. Announcements
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III.A. Note July Board Meeting date falls on Thursday, July 4th (Possible reschedule date of Thursday, June 28, 2013)
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III.B. Reminder: TSBA Day-on-the-Hill 2013, at Sheraton-Downtown (Nashville) on February 20, 2013, from 7:00 AM to 9:00 AM
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IV. Approval of Minutes
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IV.A. Regular January Board Meeting - January 3, 2013, @ 5:00 PM
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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V. Approval of Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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V.A. Payments/Purchases
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V.A.1. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between October 1, 2012, and December 31, 2012, in the amount of $23,018.64 to be paid from 141-723400-399-TTU, Other Contracted Service.
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V.A.2. Approval of the purchase of twenty-six (26) iMac computers from Apple Computers for Northeast Elementary School in the amount of $29,484.00 to be paid from Northeast Elementary School Activity Funds.
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V.A.3. Approval to purchase installation services from Personal Computer Systems, Inc.. PCS-Knox, to remove Monterey High School Distance Learning studio equipment and to reinstall at Burks Elementary School in the amount of $4,500.00 to be paid from 141-72810-399-PSALE, Other Contracted Services.
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V.A.4. Approval of the purchase of twenty-five (25) 21.5 inch iMac computers from Apple in the amount of $28,350.00 for Cookeville High School library to be paid from 141-71100-790-MATER.
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V.B. Bids
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V.B.1. Permission to bid System-wide bids: Air Filters, Carpet, Copy Paper, Emergency & Exit Lights, Fire Alarm Inspection, Fire Suppression, Janitorial Service, Light Bulbs, Paint, Paint, Pest Control, Sprinkler Inspection & Testing, and Transportation - Petroleum Products, Automotive Parts, Bus Tires
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V.B.2. Approval of Northeast Elementary Stainless Steam Jacketed Kettles bid from the lowest & best bidder, Mobile Fixtures - Lavergne, Tennessee in the total amount of $16, 023.12, as submitted on the bid tally sheet.
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V.B.3. Approval of the Systemwide Base Access Control System & Integrated Base Digital IP Surveillance System bid from the lowest and best bidder, Pioneer - Cookeville, Tennessee, as submitted on the bid tally sheet.
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V.C. Budget Amendments/Line Item Transfers
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V.C.1. General Purpose School Budget Amendments - Fund 141
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V.C.1.a. Maintenance/Food Service - to move 2 FTE Maintenance Personnel to Food Service
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V.C.2. General Purpose School Line Item Transfers - Fund 141
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V.C.2.a. CSHP - To establish budget for "School Climate" Grant award
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V.C.2.b. SPED - To better expend allocation to meet the needs of children on IEP's
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V.C.2.c. Reallocation of LEAP's grant funds to better accommodate program expenses
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V.C.2.d. SPED - Change in fund for speech teacher/pathologist and educational assistants due to starting a contract with Stellar
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V.C.3. Federal Projects Budget Amendments - Fund 142
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V.C.3.a. Title I (101) to utilize funds more appropriately according to program needs
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V.C.4. Federal Projects Line Item Transfers - Fund 142
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V.C.4.a. CTE - Carl Perkins to move monies to help improve the CTE Progams
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V.C.4.b. Reallocation of 21st CCLC grant funds to better accommodate program expenses
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V.C.4.c. SPED - change funding for speech teacher/pathologist and educational assistants due to starting a contact with Stellar
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V.D. Approval of Out-of-County & Overnight Trip Report, as submitted.
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V.E. Approval of Grant Report, as submitted.
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V.F. Other
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V.F.1. Approval to amend contract with GovDeals to change buyer payment method from direct payments to the Putnam County Board of Education to payments to GovDeals by credit card, paypal or wire transfers with the buyer paying a 12.5% processing fee.
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V.F.2. Approval to close current credit cards with Regions Bank for all Board Members and Director and approval to apply for new credit cards with First Tennessee Bank for six (6) Board Members and the Director of Schools.
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V.F.3. Approval of the 2013 Proposed Summer School dates for Middle and High School and Title I Elementary School, as submitted.
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V.F.4. Approval of Human Resource & Financial Software bid to Skyward, Inc. in the amount of $431,989 for the initial first year cost to be paid as follows: $97,036 from 141-72510-799; $125,577 from 141-72510-399; $132,200 from 142-72210-790-512; and $77,176 from 142-72210-399-512.
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V.F.5. Approval of the Quarterly Reports for Funds 141, 142, 143, 146. and 179, as submitted.
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V.F.6. Approval of Noah Repasky, CHS teacher, receiving a second & third supplement for coaching both boys and girls track teams in the amount of $1,800.00 each. (Note Mr. Repasky presently receives a supplement as assistant football coach)
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V.F.7. Approval of an agreement between Volunteer State Community College and Putnam County Board of Education to provide clinical experience for students enrolled in the Physical Therapist Assistant Program for the 2012-13 school year.
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VI. Building Projects Discussion & Approval of Payments/Purchases
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VI.A. New Monterey High School Project Update
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VI.A.1. Allmon Engineering's Proposal
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.A.2. Acoustic Dimension's Proposal
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No Action(s) have been added to this Agenda Item.
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VI.A.3. Clinton Surveying, LLC's Proposal
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No Action(s) have been added to this Agenda Item.
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VI.A.4. GEOServices, LLC's Proposal
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No Action(s) have been added to this Agenda Item.
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VI.A.5. Notice to Proceed with bidding the Demolition Package
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.A.6. Payment to redChair: architects - Knoxville, Tennessee
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B. New Baxter Middle School Project Update
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VI.B.1. Acoustic Dimension's Proposal
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B.2. GEOServices, LLC's Proposal
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.C. New Additions for Upperman High School Project Update
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VII. Policy
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VII.A. Policy 4.603, Promotion & Retention, on second and final reading, as submitted.
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.B. Policy 6.201, Compulsory Attendance Ages, on first & final reading, as submitted.
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.C. Policy 3.202, Emergency Preparedness Plan, on first and final reading,as submitted.
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.D. Policy 3.603, Indemnification of Officials and Employees, on first and final reading, as submitted.
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII. Presentation, Discussion and/or Action
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VIII.A. Avery Trace Middle School IB Update
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VIII.B. New Baxter Middle School Naming Committee Report
Action(s):
No Action(s) have been added to this Agenda Item.
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IX. Adjournment
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