September 28, 2017 at 5:00 PM - Putnam County Regular October Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Reports

III.A.1. Personnel Report

III.A.2. Financial Report

III.A.3. Teaching & Learning

III.A.4. Operations & Support - Transportation Report

III.A.5. Joint Fiscal Monitoring Report - ESSA & IDEA Grants; Title I School Improvement Grants; 21st Century Grants; and Math Science Partnership Grants

IV. Approval of Minutes

IV.A. Minutes of the Regular September Board Meeting - Thursday, September 7, 2017, @ 5:00 PM

IV.B. Minutes of the Special Called Board Meeting - Thursday, September 7, 2017, @ 4:45 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval to purchase e-Rate eligible network switches, wireless access points and installation services from the Tennessee Education Broadband Consortium, State Master Contract from approved service provider, Central (Knox) Technologies, Inc., in the amount of $71,530.99 to be paid from 141-71100-02106, as submitted.

V.A.2. Approval of payment for 6 of 6 for the teacher Apple laptop lease to CSI Leasing in the amount of $161,399.70 to be paid from 141-71100-722-01607, Regular Instructional Equipment. (General Purpose School Fund)

V.B. Bids/Quotes/Sealed bids/RFPs (None Submitted)

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Budget for LEAPS Grant 2017 - 2018

V.C.1.b. Special Education - To adjust budget to match allocation for the Transition School to Work Program Grant

V.C.1.c. Early Childhood Education - To budget for Ready to be Ready carryover

V.C.1.d. Adult Education - To budget for additional revenue received for Adult Education primary contract

V.C.2. Federal Projects Budget Amendments - Fund 142

V.C.2.a. Special Education - To adjust budget to match finale allocation for the FY-18 IDEA Pre-School

V.C.2.b. Finance - To establish MSP Grant Budget for year 2 of Grant

V.C.2.c. Finance - To establish budget for FY18 CTE Reserve Grant

V.C.2.d. Special Education - To adjust budget to match finale allocation for the FY-18 IDEA Part-B and 2017-18 in direct cost rate of 2.69%

V.C.2.e. Federal Programs - Title I Neglect (121) Revenue

V.C.2.f. Federal Programs - Title I Neglect (121)

V.C.2.g. CTE - Carl Perkins to move monies to help improve the CTE Programs in Putnam County

V.C.3. Federal Projects Line Item Transfer - Fund 142

V.C.3.a. Federal Programs - Title II (201)

V.D. Approval of Out-of-County and Overnight Trip Report, as submitted.

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of a request from Monterey High School to sanction as a club sport middle school volleyball beginning the 2017-2018 school year noting no supplement will be given during the club sport three-year period.

V.F.2. Approval of the 2018 Health Insurance Monthly Premiums, as submitted.

V.F.3. Approval to enter into an agreement with Tyler Technologies - Latham, New York to purchase Traversa bus routing software through the National Cooperative Purchasing Alliance in the amount of $19,088 to be paid from 141-72710-399, Other Contracted Services, as submitted. (General Purpose School Fund)

V.F.4. Approval of the Memorandum of Understanding (MOU) to partner with Austin Peay State University's Martha Dickerson Eriksson College of Education & Putnam County School System to prepare Instructional Leaders in the Educational Leadership Program, as submitted.

V.F.5. Approval of the annual service agreement option renewal (2nd of 3) with K-12 Insight, LLC - Herndon, VA for the Let's Talk! stakeholder communication platform for the 2017-2018 school year, in the amount of $22,800.00 to be paid from 141-72610-307, as submitted.

V.F.6. Approval of Putnam County School System's participation in the 24-question GALLUP Student Poll from September 25 through October 27, 2017, for students in Grades 5 - 12, as submitted.

V.F.7. Approval of Putnam County School System Work-Based Learning Distinction for students achieving the specified requirements to receive recognition at graduation beginning 2017-2018, as submitted.

V.F.8. Approval of the Screen Advertising Agreements with Focus Screen Media for Warren County (10/15/17 - 06/15/18) and Screen Vision Media for Putnam County (8 weeks run time) to be paid from adult education funds, as submitted.

V.F.9. Approval of the research study to be conducted at Capshaw Elementary School involving 2nd & 3rd grade students participating in a survey, for the purpose of collecting quantitative data for the research study, noting all students participation must include parent permission and will be on a voluntary basis, as submitted.

V.F.10. Approval of the renewal (2nd year) of the contract between Putnam County School System and the Pepsi Cola Company for the 2017-2018, as submitted.

VI. Policy

VI.A. Approval of policy on second and final reading, as submitted.

VI.A.1. Policy 5.106, Application and Employment

VI.B. Approval of policies required by law on first and final reading, as submitted.

VI.B.1. Policy 3.202, Emergency Preparedness Plan

VI.B.2. Policy 4.211, Work-Based Learning

VI.B.3. Policy 5.203, Recommendations and File Transfers

VI.B.4. Policy 5.600, Staff Rights & Responsibilities

VI.C. Approval of policies on first reading ONLY, as submitted.

VI.C.1. Policy 5.117, Teacher Tenure

VI.C.2. Policy 6.2011, Voluntary Pre-K Attendance

VI.D. Approval of policies on first and final reading, as submitted.

VI.D.1. Policy 1.407, School District Records

VI.D.2. Policy 2.703, Audits

VI.D.3. Policy 5.602, Attendance, Time Schedules and Extra Duty

VI.E. Delete Policy 5.600, Attendance, and incorporate into Policy 5.602 on first and final reading, as submitted.

VII. Discussion/Presentations

VII.A. Future Property Options

VII.B. TVAAS District Results Update - Denette Kolbe, Assistant Director (Chief Academic Officer)

VIII. Adjournment