September 5, 2019 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Election of Board Officers

III.B. Director's Reports

III.B.1. General Purpose School Cash Flow Analysis

III.B.2. Personnel Report

III.B.3. Supplement Report

III.B.3.a. Notification 5th year of a third supplement for Scott Cook at CHS for wrestling, boys track and girls track

III.B.3.b. Notification 4th year of a third supplement for Noah Repasky for assistnt football coach, boys track and girls track

III.C. Monterey City Grant Update regarding Burks Wetland Trail

III.D. School Resource Officers Grant Update

IV. Approval of Minutes

IV.A. Minutes of the Regular August Board Meeting - Thursday, August 1, 2019, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of one-hundred & twenty (120) Chromebooks and four (4) charging carts from Troxell, per quote (NCPA contract #NCPA-01-48) in the total amount of $35,000.00 to be paid from Perkins Basic 142-71300-730-801 for Cookeville High School and Upperman High School, as submitted.

V.A.2. Approval to purchase seventy-two (72) SNN ASUC204EEYS01GR Chromebooks @ $230.00 each, seventy-two (72) Chrome Management Consoles @ $25.00 each and two (2) AVEAVECHRc361Plus device charging carts @ $1,200.00 each from Troxell - Madison, AL to be used in classrooms at Cookeville High School (CHS) from the NCPA contract pricing NCPA-01-48 in the total amount of $20,760.00 to be paid from equipment line out of general operations at CHS, as submitted.

V.A.3. Approval of payment to NaviGate Prepared - New Philadelphia, Ohio for prepared license renewal for the 2019-20 school year in the amount of $20,400.00 to be paid from Safe School Grant, 141 E 72130 399 02118, as submitted.

V.A.4. Approval of payment to Moore, Rader, Fitzpatrick and York, P.C. - Cookeville, Tennessee for legal services from May 24, 2019 to August 22, 2019, in the amount of $10,587.40 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose Schools)

V.A.5. Approval of the purchase of College Equipped Readiness Tool (CERT), an ACT Prep Platform (1200 Seats), to be used at Cookeville High School from ePrep Inc. - Princeton, N.J. per quote in the amount of $12,680.00 to be paid from the following: Perkins Basic Instructional Supplies, 142-71300-429-801 in the amount of $4,000.00 and CHS General Operations Contracted Services, 401.002 in the amount of $8,680.00, as submitted.

V.A.6. Approval of the purchase of five (5) rear engine, 78 passenger buses from the FY19 Putnam County Bus bid in the amount of $104,226 each and two (20 special needs, 45 passenger buses from the Bledsoe County bus bid in the amount of $86,950 each in the total amount of $695,030 to be paid, as follows: $416,904 from the Putnam County Capital Projects Fund and $278,126 from 141-72710-729 (General Purpose School funds, Transportation Equipment), as submitted.

V.A.7. Approval of payment to Curriculum Associates - North Billerica, MA for iReady in the amount of $52,018.91 to be paid from 142-71100-471-172 and $22,500.00 to be paid from 142-71100-524-172, as submitted.

V.A.8. Approval of payment to TNTP - New York, N.Y., per sole source, in the amount of $8,000.00 to be paid from 142-72210-399-201 and $18,000.00 to be paid from 142-72210-399-501, as submitted.

V.A.9. Approval of the purchase of forty (40) Chromebooks from Troxell, per quote in the amount of $10,600.00 to be paid from 142-71100-722-111 for Jere Whitson Elementary School, as submitted.

V.A.10. Approval of the purchase of ninety (90) Chromebooks and three (3) Chromebook charging charts from Troxell, per quote in the amount of $26,550.00 to be paid from 142-71100-722-101 for Burks Elementary School, as submitted.

V.A.11. Approval of the payment to Lexia Learning Systems LLC - Concord, MA (per TIPS contract 180302) for professional development services in the amount of $51,408.00 to be paid from 142-72210-524-172 and $46,445.00 to be paid from 142-71100-271-172, as submitted.

V.A.12. Approval of payment to Ellevation - Boston, MA for English Learners (per ESC Region 19 contract 17-7240) in the amount of $2,000.00 to be paid from 142-72210-599-101 and $13,134.00 to be paid from 142-71100-599-301, as submitted.

V.A.13. Approval of payment to AdvancED - Atlanta, GA in the amount of $25,200.00 for AdvancED Improvement Network fees for the 2019-2020 school year to be paid from 141-72310-599, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval to sell surplus vehicles, as submitted.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose School Budget Amendments - Fund 141

V.C.1.a. Finance - To adjust Coordinated School Health Grant budget due to portion of secretary's salary paid from new Federal Grants

V.C.1.b. Finance - To adjust budget for two (2) WPA teachers placed in incorrect budget categories (one (1) Homebound, one (1) Gen Ed); Portion of Student Services Coordinator's salary budgeted in Gen Ed instead of Student Services. Move budget for COTA per State TN request.

V.C.1.c. Special  Education - To adjust budget to match state allocation for School to Work Grant

V.C.1.d. Adult Education - To budget for revenue received for Adult Education

V.C.1.e. Adult Education - To budget for revenue received for Adult Education Testing

V.C.2. General Purpose School Line Item Transfers - Fund 141

V.C.2.a. Special Education - To pay for staff development training for Special Education staff

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. CTE - Carl Perkins

V.C.3.b. Finance - To budget for Title fund transfers to Consolidated Admin and School Wide Pool sub-funds

V.C.3.c. Federal Programs - Adaptive Learning Technology Grant (172) to utilize funds more appropriately according to program needs

V.C.3.d. Federal Programs - Blended Funds (-111) to utilize funds more appropriately according to program needs

V.C.3.e. Federal Programs - Title I (101) to utilize funds more appropriately according to program needs

V.D. Approval of Out-of-County/Overnight Trip Reports

V.D.1. Approval of Out of State/Overnight Trips (Elementary)

V.D.2. Approval of Out of State/Overnight Trips (Secondary)

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the Classification Chart and Pay-scale for both Hourly and Professional Non-certified Employees for the 2019-2020 school year, as submitted.

V.F.2. Approval of the 2019-2020 Certified Pay Scales, as submitted.

V.F.3. Approval to enter into agreement with Arizona State University Online School - Tempe, Arizona, for online curriculum for the 2019-2020 school year to be paid from VITAL, 141-71100-399-01501, as submitted.

V.F.4. Approval of the Clinical Affiliation Agreement between Nashville State Community College (NSCC) and Putnam County School System to provide clinical experience to students enrolled in the Occupational Therapy Assistant Program at NSCC effective September 26, 2019 - September 26, 2020, as submitted.

V.F.5. Approval of the renewal of the agreement between Putnam County Board of Education and Feltz Therapy Services, LLC - Smyrna, Tennessee for the 2019-2020 school year to perform speech therapy services, evaluations, documentation and school personnel training/education for related services provided by Putnam County School System, as submitted.

V.F.6. Approval of Upperman High School Wrestling as a club sport noting original request date of September 5, 2017, as submitted with documentation.

V.F.7. Approval of the Memorandum of Understanding (MOU) between Freed-Hardeman University and Putnam County School System concerning the placement of student teachers, field experience candidates, and counselors effective the 2019-2020 school year, as submitted.

V.F.8. Approval of the Family Life Curriculum, as submitted.

V.F.9. Approval of the Dual Enrollment agreement between Tennessee College of Applied Technology (TCAT) - Livingston, Tennessee and Putnam County School System (Upperman, Monterey and Cookeville High Schools) for the 2019-2020 school year for the following qualified programs/courses: Cosmetology; Health Science classes; Transportation, Distribution and Logistics; Information Technology; Building Construction Technology; Welding Technology; Advanced Manufacturing Technology (Robotics) and Industrial Maintenance (Mechatronics), as submitted.

V.F.10. Approval of the Fund 141 General Purpose School Fund Quarterly Report for the quarter ending June 2019, as submitted.

V.F.11. Approval of the grant contract between State of Tennessee, Department of Human Services and Putnam County School System (PCSS) for the provision of Pre-Employment Transition Services school to work, as submitted.

V.F.12. Approval to participate in the TDOE Education Broadband Consortium (TEBC) contracts for the next five (5) E-rate funding years (FY2020/2021 - 2024/2025), as submitted.

V.F.13. Approval of the agreement between Putnam County Board of Education and Stellar Therapy Services, LLC - Chattanooga, Tennessee for the 2019-2020 school year to provide speech therapy services for student's with disabilities, as submitted.

V.F.14. Approval to accept the proposal from Maffet Loftis Engineering,  LLC to provide professional engineering services related to the Boiler Replacement at Algood Middle School in the amount of $11,795 to be paid from funds appropriated by the County Commission from the Putnam County Capital Projects Fund in the FY20 budget, as submitted.

VI. Policy

VI.A. Policies on first reading ONLY

VI.A.1. Policy 1.804, Alcohol and Drugs in the Workplace

VI.A.2. Policy 2.403, Surplus Property Sales

VI.A.3. Policy 2.601, Fundraising Activities

VI.A.4. Policy 3.202, Emergency Preparedness Plan

VI.A.5. Policy 4.700, Testing Programs

VI.A.6. Policy 5.200, Separation Practices for Tenured Teachers

VI.A.7. Policy 5.201, Separation Practices for Non-Tenured Teachers

VI.A.8. Policy 5.305, Family and Medical Leave

VI.A.9. Policy 6.308, Bus Safety and Conduct

VI.A.10. Policy 6.506, Students from Military Families

VII. Discussion/Presentation

VII.A. Project Update from Upland Design Group - Kim Chamberlin

VII.B. 2018-2019 School Year Accountability Data Update - Tim Martin

VII.C. Three-Year Calendar Committee Report (2020-2021; 2021-2022; 2022-2023)

VIII. Adjournment