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June 14, 2016 at 6:00 PM - Board of Education Regular Meeting

Agenda
I. Call to Order
Agenda Item Type:  Procedural Item
Discussion:  President Olsen called the meeting to order at 6:02 pm and directed attention to the open meetings act.
Attachments:
II. Pledge of Allegiance
Agenda Item Type:  Action Item
Discussion:  President Olsen led the assembly in the pledge of allegiance.
III. Approval of Agenda
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the agenda as presented Passed with a motion by Sheila Stromberger and a second by Karl Meeske.
  • Thomas Gaschler: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Gregg Smith: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  .
IV. Approval of Minutes
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the minutes as presented, and amended since published incorrectly noting changes to the voting record for Member Stromberger in bold Passed with a motion by Karl Meeske and a second by Willy O'Neil.
  • Thomas Gaschler: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Gregg Smith: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Please note the following corrections. The voting record from the May 10, 2016 meeting was incorrectly published as Shelia Stromberger-No on the following actions: VIII.C. Take all necessary action to approve all appointments and resignations Motion Passed: Motion to approve all appointments and resignations as presented passed with a motion by Karl Meeske and a second by Willy O'Neil. Thomas Gaschler-Yes, Karl Meeske-Yes, Willy O'Neil-Yes, Jeff Olsen-Yes, Dan Reeves-Yes, Gregg Smith-Yes, Penny Strand-Yes, Sheila Stromberger-Yes, Steve Wallin-Yes VIII.D. Take all necessary action to approve the 2016-17 breakfast and lunch prices Motion Passed: Motion to approve the 16-17 as is passed with a motion by Thomas Gaschler and a second by Willy O'Neil. Thomas Gaschler-Yes, Karl Meeske-Yes, Willy O'Neil-Yes, Jeff Olsen-Yes, Dan Reeves-Yes, Gregg Smith-Yes, Penny Strand-Yes, Sheila Stromberger-Yes, Steve Wallin-Yes VIII.F. Take all necessary action to approve the bid from Specialty Installation Motion Passed: Motion to approve the bid from Specialty Installation for $24,850 passed with a motion by Karl Meeske and a second by Sheila Stromberger. Thomas Gaschler-Yes, Karl Meeske-Yes, Willy O'Neil-Yes, Jeff Olsen-Yes, Dan Reeves-Yes, Gregg Smith-Yes, Penny Strand-Yes, Sheila Stromberger-Yes, Steve Wallin-Yes VIII.G. Take all necessary action to approve the AIA contract with Studio 120 Motion Passed: Motion to approve the AIA contract with Studio 120 passed with a motion by Steve Wallin and a second by Willy O'Neil. Thomas Gaschler-Yes, Karl Meeske-Yes, Willy O'Neil-Yes, Jeff Olsen-Yes, Dan Reeves-Yes, Gregg Smith-Yes, Penny Strand-Yes, Sheila Stromberger-Yes, Steve Wallin-Yes VIII.I. Take all necessary action to approve the 2016 Category 2 erate bid in the amount of $15,219 with 20/20 Technologies Motion Passed: Motion to approve the 2016 Category 2 erate bid in the amount of $15,219 with 20/20 Technologies passed with a motion by Karl Meeske and a second by Thomas Gaschler. Thomas Gaschler-Yes, Karl Meeske-Yes, Willy O'Neil-Yes, Jeff Olsen-Yes, Dan Reeves-Yes, Gregg Smith-Yes, Penny Strand-Yes, Sheila Stromberger-Yes, Steve Wallin-Yes VIII.J. Take all necessary action to approve the proposed list of 2016 graduates Motion Passed: Motion to approve the proposed list of 2016 graduates passed with a motion by Willy O'Neil and a second by Thomas Gaschler. Thomas Gaschler-Yes, Karl Meeske-Yes, Willy O'Neil-Yes, Jeff Olsen-Yes, Dan Reeves-Yes, Gregg Smith-Yes, Penny Strand-Yes, Sheila Stromberger-Yes, Steve Wallin-Yes VIII.K. Take all necessary action to approve Studio 120 to release bids for construction of the northeast addition Motion Passed: Motion to approve Studio 120 to release bids for construction of the northeast addition passed with a motion by Sheila Stromberger and a second by Steve Wallin. Thomas Gaschler-Yes, Karl Meeske- Yes, Willy O'Neil-Yes, Jeff Olsen-Yes, Dan Reeves-Yes, Gregg Smith-Yes, Penny Strand-Yes, Sheila Stromberger-Yes, Steve Wallin-Yes
Attachments:
V. Approval of Financial Report
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the financial report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the financial report as presented Passed with a motion by Karl Meeske and a second by Willy O'Neil.
  • Thomas Gaschler: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Gregg Smith: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  motion to approve the financial report of $579,955.24 as presented with motion by Karl Meeske seconded by Willy O'Neil.
Attachments:
VI. Public Comment
Agenda Item Type:  Procedural Item
VII. Reports
Agenda Item Type:  Procedural Item
VII.1. Activity Director
Agenda Item Type:  Information Item
Discussion:  Mr. Hauxwell discussed the Marine Camp that was held last week. Over 40 students participated. Mr. Hauxwell felt the experience was a positive one, with the focus on teamwork & leadership skills. Weight lifting started June 6th-attendance is good, he noted more girls and junior high students attending this summer. Volleyball, wrestling, and basketball camps are going on this month. Hauxwell noted the transportation schedule is very busy right now. Hauxwell discussed the Pepsi and Coke contract, neither company will donate for score boards anymore, but will donate money towards the school to use for necessary items. Pepsi seems to provide a lot more so Hauxwell is anticipating continuing with them. Board member Sheila Stromberger inquired whether the students could find their own transportation to camps. Hauxwell noted that a transportation handbook would be drafted & possibly reviewed by next board meeting.
Attachments:
VII.2. Principals
Agenda Item Type:  Information Item
Discussion:  Principal Scheel highlighted NESA testing & some of the changes that will be taking place going forward with those tests. Two teachers for middle school will be attending training sessions and Scheel and Odens will be accompanying. Staff meeting for 9-12th unveiled rebranding of advisory time. Time was added of 30-40 minutes & it will be called MIC-Time (Mentorship & Intervention Classes-Think, Improvement, Maximize, Excellence) Students will complete 9 week courses that either help them relearn basic skills in Math, Science, or Reading (Those will be called "Focus" classes)...the mentorship side, students will complete 9-week leadership and service experience. Mr. Scheel & Mrs. Oden have met with Kelly Erickson from ESU a couple times to help with staff development & instructional development to help grow teachers in education in which they can enhance their skill set in teaching our students. Mr Scheel plans on continuing walking through classes to monitor and advise on what teachers can do to help improve their practices & teachers will turn in a reflection that entails how they will improve their lessons and goals for their classes. Teachers will also accompany him in some of the walk through session so they can advise and help other teachers. Mrs. Odens was absent. Mr Lefdal gave summary of what is happening in elementary. Painting and new carpet in some of the elementary classrooms. Migrant summer classes started June 8th and will go until June 17th.
Attachments:
VII.3. Student Board Member
Agenda Item Type:  Information Item
Discussion:  No student Board Member present.
VII.4. Superintendent
Agenda Item Type:  Information Item
Discussion:  Supt. Lefdal congratulated Mr. Hauxwell & the girls track team for bringing home the Class C Championship trophy. Lefdal noted that he has spoke with Nick Schultz regarding the implementation of track shed. Lefdal & Board discussed scheduling an appraisal for the Wellington School Building. Board would like an estimate of what an appraisal will cost and whether it was premature to have an appraisal done right now if the building isn't being sold right away. Supt Lefdal will be following up on appraisal questions. High ability learning program-(HAL) will be re-hauled for next school year, Greg Meyer will be overseeing the program/instruction for all kids in each classroom, starting in elementary up to high school on a rotating basis. Engaging in more hands on programs. Supt Lefdal also discussed adding an after school program which will add mentors from high school & address concerns with at risk students. Discussion to re-key locks on exterior doors to building. CDC, NSSRS reports are due June 15th, PT/OT services are seeing a large increase in number of students, discussion by Lefdal about hiring more paras to meet rising needs. Mr. Scheel and Lefdal attended a workshop addressing the laws in handbooks & expressed that the school handbooks will need rewritten accordingly. Handful of outgoing seniors will be going to lunch with Scheel and Lefdal to voice feedback on how we can improve the school and programs. Conversation about graduation requirements will be held next month meeting. District goals: Board Retreat, focusing on our goals, or go off NSAB or suggestions. Supt Lefdal inquired about doing the retreat an hour before board meeting. Supt. evaluation will be handed out & and the board committee for the evaluation will meet. Other board members can talk to someone on the committee if they have opinions that they want to share. Met with Crouch Recreation on playground equipment, have lots of playground equipment that needs fixed and repaired. Need to look at new swing sets, Board Member Sheila Stromberger suggested researching to see if there is a grant available for playground equipment. PTO will also be contacted to see if they would like to fund raise for the equipment.
VIII. Action Items
Agenda Item Type:  Procedural Item
VIII.1. Take all necessary action to approve CDI computer and licensing purchase of $57,000
Agenda Item Type:  Action Item
Action(s):
Take all necessary action to approve CDI computer and licensing purchase of $57,000. Motion Passed with a motion by Willy O'Neil and a second by Thomas Gaschler.
  • Thomas Gaschler: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Gregg Smith: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Principal Scheel discussed the new computer policy regarding the use of the new Chromebooks. Board Member Stromberger inquired if all students have to sign a computer usage contract, Supt Lefdal stated that they do now & that will continue. Discussion led to pros of using Chromebooks in lieu of Mac computers & educating students on proper usage of computer and apps & the 4th-8th grade students will not have a computer assigned to them personally, the computers will be staying at the school. Principal Scheel stated that 7th-8th grade will be allowed to check out the computers if there is a school project etc. Inquiries about inventory of computers which Supt Lefdal stated is being done this summer along with other inventory in the school & all will be tracked through the accounting software.
Attachments:
VIII.2. Take all necessary action to approve the purchase of Odysseyware programming
Agenda Item Type:  Action Item
Discussion:  Supt Lefdal discussed the purchase of Odyssey software which is a software program that provides an interactive environment for learning and exploration online. The program is mainly for students who would like independent work instead of being in a classroom. Students will get full credit for these courses. Supt. Lefdal stated he had 5 students interested in utilizing the program already. Lefdal also stated the ability to tie our course work to our standards and math assessments is great with this program. Principal Scheel pointed out that a teacher needs to be tied & certified in the course. Board Member Greg Smith asked if science classes would meet our standards for course work. Lefdal stated it would.
Attachments:
VIII.3. Take all necessary action to approve all appointments and resignations
Agenda Item Type:  Action Item
Action(s):
Take all necessary action to approve all appointments and resignations:Motion Passed with a motion by Gregg Smith and a second by Sheila Stromberger.
  • Thomas Gaschler: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Gregg Smith: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
VIII.4. Take all necessary action to approve Heartland roofing contract
Agenda Item Type:  Action Item
Action(s):
Take all necessary action to approve Heartland roofing contract: motion passed by Gregg Smith and seconded by Karl Meeske. Note change in superintendent name and change of invoice price. Move to withdraw motion to approve corrected invoice motion Passed with a motion by Gregg Smith and a second by Dan Reeves.
  • Thomas Gaschler: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Gregg Smith: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Board Member Penny Strand inquired if the price in the contract included service calls or repair work. Supt Lefdal stated it included preventative maintenance only.
Attachments:
IX. Discussion Items
Agenda Item Type:  Procedural Item
IX.1. Student Fees
Agenda Item Type:  Action Item
Discussion:  Supt Lefdal discussed removing P.E uniform & computer fees. Board Member Penny Strand inquired about what the students would be required to wear if there was no uniforms & shared concern with clothes meeting school clothing requirements & how those rules would be enforced. Discussion led into computer fees & whether or not those fees still needed to be passed on with new Chromebooks replacing the current Macs. Question was asked by Lefdal about keeping student fees or where we could evaluate removing. Board Member Willy O'Neil inquired about total cost of fees school passes onto students. Supt Lefdal stated he would gather report of total fees & email out to the board members to look over & discuss next board meeting.
IX.2. Student/Parent Handbooks Transportation Handbook Classified Handbook Teacher/Mentor Handbook
Agenda Item Type:  Action Item
Discussion:  Supt. Lefdal would like to get the new transportation handbook done prior to July board meeting. Lefdal stated he is working on the handbooks for improvements and additional changes & revising legally.
IX.3. NeSA and NWEA assessments
Agenda Item Type:  Action Item
Discussion:  Discussion: touch on NWEA assessment. Supt Lefdal stated scores have improved. Lefdal noted that there't hasn't been consistent testing over the years, difficult to map growth consistently. Supt Lefdal stated that more research is needed because we are lacking in college and career readiness. Discussion concerning mapping High Ability learners, how do we help kids in each core area? Supt Lefdal stated MAPS will help with those gaps. Lefdal showed graphing examples and discussed data & how that data helps set programs for students that will help develop positive growth & bridge those gaps in student learning.
IX.4. Bright Bytes survey results
Agenda Item Type:  Action Item
Discussion:  skip
IX.5. School Improvement
Agenda Item Type:  Action Item
Discussion:  Set for next year. Supt Lefdal inquired about volunteers from board to be on committee to come up with ideas on school improvement plans & developing a mission statement & setting new goals for students. Review will be next Spring. Mr. Scheel and Mrs. Odens will be attending programs.
IX.6. Trane update
Agenda Item Type:  Action Item
Discussion:  Supt Lefdal stated a compressor went out and needed replaced. Humidity is an issue.
Attachments:
IX.7. First Book Marketplace
Agenda Item Type:  Action Item
Discussion:  Supt Lefdal discussed The First Book Marketplace which is an online bookstore offering eligible community programs and schools Newbery and Caldecott award winners and other high-quality children’s books at prices 50 to 90 percent below retail. This program serves low-income, Title 1 eligible schools. Students will have own log in and have access to books. This is available online for each students. 3rd-8th grade will have the ability to access. Supt Lefdal downloaded 400 licenses. There is an app that will be available on chromebooks as well.
Attachments:
IX.8. Board policy updat
Agenda Item Type:  Action Item
Discussion:  Supt Lefdal stated the board policies needed to be rewritten & reviewed by attorney so they meet all legal standards.
IX.9. Building update
Agenda Item Type:  Action Item
Discussion:  Supt Lefdal stated construction bids are opening on June 16th. General upkeep of building is being done this summer. Restroom by elementary office will be remodeled into a handicapped bathroom.
IX.10. Annual Review of Policy JIA - Violence Free/Anti-Bullying Policy
Agenda Item Type:  Action Item
Discussion:  Supt Lefdal stated the Violence Free/Anti-Bullying Policy needs redone every year.
Attachments:
X. Adjourn
Agenda Item Type:  Procedural Item
Discussion:  Meeting adjourned at 8:40 P.M.
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