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May 9, 2017 at 6:00 PM - Board of Education Regular Meeting

Agenda
I. Call to Order
Agenda Item Type:  Procedural Item
Discussion:  Meeting was called to order at 6 pm.
II. Declaration of Open Meeting
Agenda Item Type:  Action Item
Discussion: 
III. Pledge of Allegiance
Agenda Item Type:  Action Item
Discussion:  Pres. Olsen led the assembly in the pledge of allegiance.
IV. Approval of Agenda
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the agenda as presented Passed with a motion by Karl Meeske and a second by Willy O'Neil.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Absent
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
V. Approval of Minutes
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the minutes as presented Passed with a motion by Sheila Stromberger and a second by Josh Fries.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Absent
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
VI. Approval of Financial Report
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the financial report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the financial report as presented in the amount of $603,489.43 General Passed with a motion by Karl Meeske and a second by Steve Wallin.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Absent
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
VII. Public Comment
Agenda Item Type:  Procedural Item
Discussion:  Mr. Hayes expressed concerns regarding future of music program with current proposed scheduling. The amount of proposed class periods was discussed, however, alleviated quickly as Mr. Lefdal noted administration decided to leave class periods as it is. In addition Hayes expressed concern with discussion of discontinuing JH show choir and the impact on the quality of the HS program without that previous two years of experience. Lastly he expressed concern with the volume of contest preparations and not being able to give students the individual contest support that he believes they need for success. Mrs. Kathy Christensen, praised the success of Mrs. Strand and Mr. Hayes in their current positions, where she believes they have excelled. Mr. Richard Munson, former Band teacher reiterated concerns with reorganization as well. Mrs. Kelly Richardson expressed concern and pleaded for reconsideration over the decision to discontinue the JH show choir.
VII.1. Kathy Christensen
Agenda Item Type:  Action Item
VIII. Reports
Agenda Item Type:  Procedural Item
VIII.1. Activity Director
Agenda Item Type:  Information Item
Discussion:  Hauxwell noted activities continue to be busy. The Athletic Award’s Banquet was Sat. May 6th. We had a great turn out and thanks
to the booster club and the parents who helped decorate. The new 4-H Building was a nice environment and with no meal the banquet concluded approx. 25 minutes earlier. There is 7th-12th vocal Concert on Tuesday May 9th, Show Choir End of Year Concert Friday May 12th, District Track at Mitchell Thursday May 12th with 2 Buses Departing at 5:30 and 6:30 AM. Summer Camps continue to line up. Randy Ross will be coming out from Specialty Installation to service bleachers and review baskets, including installing new foam padding on the basketball goals as needed. SPVA ACT scores presented; CCS has 2 in top 10, Josie Peterson & Rose Sullivan and was third overall in conference.


Attachments:
VIII.2. Principals
Agenda Item Type:  Information Item
Discussion:  Principal Odens noted Mrs. Hanna attended 5th grader leadership conf. Students attended were nominated by teachers. Odens mentioned lots of field trips this time of year. Odens said the Cinco de Mayo celebration was well attended with awards given in a pinata contest that was new this year. Teammates EOY celebration highlighted another successful year of mentoring completed. Other elementary events included Jump rope and Hoops for Heart and the K-4 field day Monday May 22. Principal Scheel noted completion of evaluations,  Academic Awards planned for Wed. have been re-organized in an attempt to streamline, ESU Marzano Implementation continues, and lastly MS awards will be at 8am last day of school in the auditorium.
VIII.3. Student Board Member
Agenda Item Type:  Information Item
Discussion:  Rylee Christensen suggestion of stepping stones behind the trees and Supt. Lefdal noted the facility committee has already addressed. Students expressed concerns over the re-organized academic awards noting lack of individual recognition as greatest concern. Christensen also mentioned Choir/Band program re-organizations, mentioning the dropping of the pre-requisite of band for jazz band and choir for show choir.
VIII.4. Superintendent
Agenda Item Type:  Information Item
Discussion: 

Mr. Lefdal expressed the lack of a FT schedule for Mr. Hayes, as well as Mrs. Strand expressing that she needs technical assistance with the band that Mr. Hayes is able to provide. The decision to try an alternative approach has been made driven by personnel and budget concerns. Clarification was made the District is not discontinuing DC classes; they will always be available based upon demand. Further concern was expressed regarding other conflicts that are going to be incurred and the inconsistency with the schedule and the availability presented to students when enrolling. Mr. Speck recommended involving instructors in a scheduling committee. Lastly Supt. Lefdal challenged the assembly regarding academic priorities; noting that only one patron expressed concern when District ACT scores have declined to an average of 17 were reported by the District. In addition to the Band/Choir schedule, Supt. Lefdal mention open enrollment for Board member insurance in August, Confirmed those presenting at graduation, proposed Board Retreat June 13th or 15th, noted the District will be partnering with Lion's club to purchase a vision screener with an estimated District cost of $3,400. Lastly he wanted to thank our bus drivers and subs for how hard they have been working and encouraged the District to try to be open minded about changes to the awards.



IX. Action Items
Agenda Item Type:  Procedural Item
IX.1. Take all necessary action to approve all resignations and appointments
Agenda Item Type:  Action Item
Action(s):
Motion to approve all resignations and appointments as presented Passed with a motion by Karl Meeske and a second by Willy O'Neil.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Fred Shriver-Maintenance Resignation

Ginny Zuege- Bus dispatch Resignation

Neal Dodge- Alt Ed Resignation

Bonnie Weiss- Para Resignation

Michelle Martinez- Elementary Resignation

Joseph Lefdal - Superintendent Resignation for 2018-19 School year

Michaela Cochran-Elementary Hire

Brian Strand-MS Math

 

 

 

Attachments:
IX.2. Take all necessary action to approve the CDW-G quote of $37,641.60 for 180 Chromebooks.
Agenda Item Type:  Action Item
Recommended Motion(s):  Take motion to approve dollar amount but not company. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Take motion to approve up to $37,641.60 for the purchase of Chromebooks Passed with a motion by Sheila Stromberger and a second by Steve Wallin.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
IX.3. Take all necessary action to approve ESU contracts
Agenda Item Type:  Action Item
Action(s):
Motion made to approve ESU contracts percentages as proposed Passed with a motion by Karl Meeske and a second by Josh Fries.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
IX.4. Take all necessary action to approve the 2017 proposed list of graduates.
Agenda Item Type:  Action Item
Action(s):
Motion to approve the 2017 proposed list of graduates Passed with a motion by Sheila Stromberger and a second by Willy O'Neil.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
IX.5. Take all necessary action to accept or reject all bids for the bus barn.
Agenda Item Type:  Action Item
Discussion:  Table the action item. Three contractors bid  C & S, Rockwell and Reichert and respectively were listed from least to greatest in cost proposals. LT load finance would approximate 40-50,000/yr in annual payments until the other special building levy is paid off and then a final lump sum payment. Disparity in bids from $500k to $900k. Bids are active for 60 days.

Attachments:
IX.6. Take all necessary action to approve Lunchtime Solutions as the district lunch/breakfast provider.
Agenda Item Type:  Action Item
Action(s):
Motion to approve a contract with Lunchtime Solutions as the 17/18 district lunch/breakfast provider Passed with a motion by Karl Meeske and a second by Carrie Terryberry.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Lefdal noted the District received three bids; CBM, Lunchtime Solutions and Taher. Mr. Lefdal briefly discussed the score sheet used to evaluate the proposals, cost was 40%. LTS Ogallala, Hershey
Attachments:
IX.7. Take all necessary action to approve the 2017-18 student/parent handbooks.
Agenda Item Type:  Action Item
Discussion:  Action tabled.
X. Discussion Items
Agenda Item Type:  Procedural Item
X.1. First reading on new and reaffirmed policies for the 2017-18 school year.
Agenda Item Type:  Action Item
Discussion:  Lefdal briefly walked through the following proposed policies: Wellness policy, meal charge policy, safety, updated I-9 policy.
X.2. Testing update
Agenda Item Type:  Action Item
Discussion:  All data still embargo, however, Lefdal noted there is much to celebrate but there are also testing concerns, as well as he briefly discussed a proposed state un-funded mandate for third grade reading. Accolades to newly hired Ms. Boman, her individual goal setting with students resulted in highlighted progress in MS-Math.
XI. Executive session for the protection of public interest regarding property acquisition, sale and lease negotiations.
Agenda Item Type:  Action Item
Recommended Motion(s):  We recommend that we enter executive session for the protection of public interest regarding property acquisition, sale and lease negotiations. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion made to enter executive session for the protection of public interest regarding property acquisition, sale and lease negotiations at 7:55 PM Passed with a motion by Karl Meeske and a second by Carrie Terryberry.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
Motion for the Board to give the building & grounds committee permission to pursue lease agreement with the City of Imperial for the Wellington property Passed with a motion by Willy O'Neil and a second by Steve Wallin.
  • Josh Fries: Yea
  • Karl Meeske: Nay
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Executive session was exited at 8:52 PM

Member Meeske noted he is favor of working with City of Imperial, however, feels the focus of the building & grounds committee should be focused on the bus barn first.



XII. Adjourn
Agenda Item Type:  Procedural Item
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