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July 11, 2017 at 6:00 PM - Board of Education Regular Meeting

Agenda
I. Call to Order
Agenda Item Type:  Procedural Item
I. Open Public Hearing on Student Fees Policy - to discuss, consider, and receive input
Agenda Item Type:  Procedural Item
Attachments:
II. Open Public Hearing on Parent Involvement Policy - to discuss, consider, and receive input
Agenda Item Type:  Action Item
Discussion: 

Openened at 6:02pm and Supt. Lefdal highlighted changes. Hearing closed at 6:03pm

Attachments:
II. Declaration of Open Meeting
Agenda Item Type:  Action Item
Discussion: 
III. Pledge of Allegiance
Agenda Item Type:  Action Item
Discussion: 

Pres. Olsen led assembly in the pledge of allegiance.

IV. Approval of Agenda
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the agenda as presented Passed with a motion by Karl Meeske and a second by Josh Fries.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Absent
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
V. Approval of Minutes
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the minutes of the June as presented Passed with a motion by Karl Meeske and a second by Willy O'Neil.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Absent
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
VI. Approval of Financial Report
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the financial report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the financial report as presented in the amount of $592352.34 Passed with a motion by Sheila Stromberger and a second by Willy O'Neil.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Absent
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
VII. Public Comment
Agenda Item Type:  Procedural Item
Discussion: 

No public comment was noted.

VIII. Market Plan Team presentation
Agenda Item Type:  Action Item
Discussion: 

Mr. Vlasin had assembly move to auditorium for the presentation. Vlasin briefly summarized what the team did in preparation work for the presentation and what the presentation should ultimately present, which is the marketability of their plan, which is based in theory on a local business. This years plan was for Broken Arrow Cellars (BAC) to grow their own hops and Vlasin noted originally two plans  were created by two teams of CCS students and actually Dale Schilke, owner of BAC was brought in to judge which team would complete at state comp. The team selected to complete then won state and is now preparing for Nationals. Team members are Jack Bauerle, Molly Luhrs and Emma Ferguson. Mr. Vlasin noted the last two CCS to present at Nationals made the stage for the final four. 

IX. Reports
Agenda Item Type:  Procedural Item
IX.1. Activity Director
Agenda Item Type:  Information Item
Discussion: 

Athlete’s continue to be active with summer camps! We have 10 coaches registered to attend the NSAA annual coaching clinic in Lincoln July 25th-27th. The Longhorn and Shorthorn gym floors were refinished last week. Floor refinish cost was consistent with py; Longhorn: $2,890.00 (2 coats of Showtime Urethane Oil Base Finish) & Shorthorn: $1,850.00. Wellington gym was not refinished. In addition, thanks to Dan Lenners, Jodie Schuller, and Jerry Hunt for some additional painting in the gym areas; both gyms look great! Hauxwell contacted Randy Ross of Specialty Installation LLC out of Rapid City, SD about the new gym  basketball goals installation, as the original subcontractor for the project backed out. Ross would not be able to be here before school so other alternatives are being explored. Hauxwell noted the football field is getting a little dry & some sprinkler work may be required. Sports camps remaining will be football, volleyball, and softball in July. First official practice start date is Monday August 7th for all fall sports. In working on schedules, Hauxwell noted Bridgeport and McCook dropped us from their basketball schedule, so he is trying to find additional opponents to play during the 2017-2018 season. McCook will possibly be able to play a girls game on the corresponding date, but not their boys. Southern Valley also canceled their JH football games as they will only have 13 out and are going to play 8-man.

Attachments:
IX.2. Principals
Agenda Item Type:  Information Item
Discussion: 

Prin. Odens and Scheel noted no items to report as as their contract days ended earlier in the month, their office time has been minimal in just returning emails, phone calls, etc.

IX.4. Superintendent
Agenda Item Type:  Information Item
Discussion: 

Supt. Lefdal highlighted he has been working on: budget work, infinite campus updates, ACT Boards, cleaning tunnels, Aptafund documents, student parking lot upgrades with concrete will approx. $800-$900 , area of concern is where gravel and concrete meet in the new addition and drainage, setting up 17-18 Alicap safety training, Wellington auction late Aug/Sept time frame with 3 parcels, ACT testing information received from State (District data later in July), deciding what to do with inventory including trophies stored at Wellington. Olsen inquired re: substantial completion which Lefdal noted occurred June 6, 2017.

Attachments:
X. Action Items
Agenda Item Type:  Procedural Item
X.2. Take all necessary action to approve the 2017-18 new and reaffirmed policies
Agenda Item Type:  Action Item
Action(s):
Motion to approve 17-18 new and affirmed policies as presented Passed with a motion by Sheila Stromberger and a second by Willy O'Neil.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Absent
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
X.3. Take all necessary action to appoint Joey Lefdal as the district non-compliance officer, non-discrimination officer and Title IX coordinator for 2017-18.
Agenda Item Type:  Action Item
Action(s):
Motion to appoint Joey Lefdal as the district non-compliance officer, non-discrimination officer and Title IX coordinator for 2017-18 Passed with a motion by Karl Meeske and a second by Sheila Stromberger.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Absent
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
X.3. Take all necessary action to appoint Joseph Lefdal as District Representative for local, state and federal programs for the 2017-18 school year
Agenda Item Type:  Action Item
Action(s):
Motion to appoint Joseph Lefdal as District Representative for local, state and federal programs for the 2017-18 school year Passed with a motion by Willy O'Neil and a second by Steve Wallin.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Absent
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
X.4. Take all necessary action to approve bus barn financing.
Agenda Item Type:  Action Item
Action(s):
Motion to move forward with option A with FSB Passed with a motion by Karl Meeske and a second by Carrie Terryberry.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Absent
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Supt. Lefdal briefly summarized the proposals using spreadsheet created by Member Fries.  3 options; one each from FSB, Pinnacle and AB&T were considered. Pres. Olsen supported Option A, which was the cheapest option considering interest and origination fees.

X.5. Consider, discuss, and take action to reaffirm the student fees policy for the 2017-2018 school year.
Agenda Item Type:  Action Item
Action(s):
Motion to take action to reaffirm the student fees policy for the 2017-2018 school year Passed with a motion by Karl Meeske and a second by Willy O'Neil.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Absent
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
X.6. Take all necessary action to reaffirm the parent involvement policy for the 2017-2018 school year.
Agenda Item Type:  Action Item
Action(s):
Motion to reaffirm the parent involvement policy for the 2017-2018 school year Passed with a motion by Sheila Stromberger and a second by Karl Meeske.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Absent
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
XI. Discussion Items
Agenda Item Type:  Procedural Item
XI.1. External Review Report
Agenda Item Type:  Action Item
Discussion: 

Supt. Lefdal summarized the report noting District strengths and weaknesses and highlighted this should be a continual process not an end because the review has been completed.

Attachments:
XI.2. Building and Grounds Rotation
Agenda Item Type:  Action Item
Discussion: 

Supt. Lefdal presented the schedule for estimates from 17-18 to 2022-23. Member Stromberger inquired regarding the 5 to 10 year plan, and Supt. Lefdal noted he has incorporated previous plans into the current document. Storage continues to be a concern as we have transitioned Wellington storage to the main campus. Hauxwell noted with that move, we are tightened on space for large track items. Board preference was to keep storage centrally located or added where existing verses lots of individual buidlings. Member Meeske noted to keep the main drive replacement a consideration when City/State have projects going to get estimates.

Attachments:
XI.3. Census
Agenda Item Type:  Information Item
Discussion: 

Supt. Lefdal noted the census supported consistent enrollment projections

Attachments:
XI.4. Review Multicultural Plan
Agenda Item Type:  Action Item
Discussion: 

The 17-18 Report was reviewed and Supt. Lefdal noted no additional discussion necessary.

Attachments:
XI.5. Carpet replacement
Agenda Item Type:  Action Item
Discussion: 

The current proposal was for solid color squares to replace the original carpet that still exists on the walking track.

Attachments:
XII. Adjourn
Agenda Item Type:  Procedural Item
Discussion: 

Meeting was adjourned at 7:41pm.

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