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September 12, 2017 at 6:00 PM - Board of Education Regular Meeting

Agenda
I. Call to Order
Agenda Item Type:  Procedural Item
II. Budget Hearing
Agenda Item Type:  Action Item
Attachments:
II.1. Call budget hearing to order
Agenda Item Type:  Action Item
Action(s):
Motion to call budget hearing to order at 6:04 pm Passed with a motion by Sheila Stromberger and a second by Willy O'Neil.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Steve Wallin: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
No Action(s) have been added to this Agenda Item.
II.2. The purpose of the Hearing is to review, discuss, consider, and receive input, and or support, opposition, criticism, suggestions or observations of taxpayers relating to the 2017-18 proposed budget.
Agenda Item Type:  Action Item
Discussion: 

General Fund - majority of increase is staff salaries and increase in depreciation for door and security update. Special Bldg - Increase due to annual addition payments and for new bus barn payments.

 

II.3. Adjourn budget hearing
Agenda Item Type:  Action Item
Discussion: 

Hearing closed at 6:06 pm.

III. Levy Setting Hearing
Agenda Item Type:  Action Item
Attachments:
III.1. Call Levy Setting Hearing to order
Agenda Item Type:  Action Item
Action(s):
Motion to call levy setting hearing to order at 6:07 pm Passed with a motion by Sheila Stromberger and a second by Carrie Terryberry.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
III.2. The purpose of the Hearing is to review, discuss, consider, and receive input, and or support, opposition, criticism, suggestions or observations of taxpayers relating to the 2017-18 proposed tax levy.
Agenda Item Type:  Action Item
Discussion: 

Gen .471 - Down from .485, Bldg .041- Up from .014,  QCPUF .026- Up from .022  for a Total .537937 - Increase of .0165

III.3. Adjourn Levy Setting Hearing
Agenda Item Type:  Action Item
Discussion: 

Levy Setting hearing was adjourned at 6:08 pm.

IV. Call to Order
Agenda Item Type:  Procedural Item
Discussion: 

Regular meeting was called to order at 6:09 pm.

V. Declaration of Open Meeting
Agenda Item Type:  Action Item
VI. Pledge of Allegiance
Agenda Item Type:  Action Item
Discussion: 

Pres. Olsen led assembly in the pledge of allegiance.

VII. Approval of Agenda
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the agenda as presented Passed with a motion by Steve Wallin and a second by Penny Strand.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
VIII. Approval of Minutes
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion: 

No minutes to approve. Previous minutes will be approved at Sept. 14th meeting.

IX. Approval of Financial Report
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the financial report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the financial report as presented for General $543,931.06 Passed with a motion by Sheila Stromberger and a second by Steve Wallin.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
X. Public Comment
Agenda Item Type:  Procedural Item
Discussion: 

No comment noted.

XI. Reports
Agenda Item Type:  Procedural Item
XI.1. Activity Director
Agenda Item Type:  Information Item
Discussion: 

AD Hauxwell was at the nights activities, therefore, Supt. Lefdal summarized the AD report noting the following fall sports participation #’s: HS FB-37 (2016-38), JH FB-18 (2016-25), HS-VB-16 (2016-24), JH-VB-26 (2016-33), HS XC-23, 9 Boys and 14 Girls (2016-20, 9 Boys and 11 Girls), JH XC-11, 1 Boy and 10 Girls (2016-5 ,1 Boy and 4 Girls), SB-17 (2016-15). The Chase County Cross Country Invitational was last Thursday with 15 HS teams participating and JH 9 teams, 272 registered runners; 118 HS Boys, 93 HS Girls, 34 JH Boys, and 27 JH Girls. Two I-pads were used this year to help with timing and all worked and went well. Cross Country continues to grow and it was a great day. Hauxwell also noted he has been very pleased and thankful with our bus dispatch and the flexibility of our drivers and subs to help keep routes covered. They have been doing a great job and have really stepped up to get all routes and activities covered. We also continue to get more individuals certified to drive so transportation is going well.

Attachments:
XI.2. Principals
Agenda Item Type:  Information Item
Discussion: 

Prin. Scheel - Elem will be starting families again, just needed a few weeks to transition. HS - similar, one day on Fridays and in the morning and focused on team building, class meetings, etc.. MS is still a work in process for this time. Principals meeting in Trenton today, highlights NWEA workshop (MAPS testing) coming to Nebraska and administration will determine who to send. Prin. Scheel added some further clarification on what Nebraska testing will look like. He noted the marzano team will re-convene next week to work on goal setting. Prin. Scheel also mentioned he discussed working with ESU15 to get some CCS staff furthering Google training. Lastly he mentioned, elementary has been testing an ESU data tracking tool, which is an internal ESU site to look at internal and external testing per student to assist with furthering RTI, all certified & admin staff have been doing a book study on the "Energy Bus" as part of Friday professional development, which has been positively received.

XI.3. Student Board Member
Agenda Item Type:  Information Item
Discussion: 

No student member present.

XI.4. Superintendent
Agenda Item Type:  Information Item
Discussion: 

Supt. Lefdal noted the Wellington sale has been set tentatively for Oct. 3. Member Terryberry said the city planning commission is meeting tonight to discuss the proposal and then if approved will go before the City council meeting next Tuesday. The proposal before the commission has to do with addressing existing alleyway and mapped streets within the proposed property for sale. Supt. Lefdal highlighted Alt. Ed and Mr. Westover's summary of students, courses were discussed and mentioned Mr. Westover will be here next month to present. Mr. Westover prepared a status update by student assessing their progress on a scale of as expected to cause for concern. Alt Ed. classes are being taken due to scheduling conflicts, MPCC supervising, as well as credit recovery. Supt. Lefdal said CCS received our Adv. Ed accreditation and mentioned November Board conference dates if members are interested in attending. Snow removal will again be advertised for bid and a bus barn update was given, noting progress had slowed the last few weeks but C&S indicated progress will again pick-up . Supt. Lefdal said there are some discipline issues that have been identified in MS but the overall environment at CCS has been positive and things have been really running smoothly. We will be hiring/re-assigning a one to one para to elementary based upon an identified need. Member O'Neil summarized the committee meeting held with Trane on Monday Sept. 11th. The Trane service quote had various options to be considered and the committee in general felt like we could tailor a plan to meet our needs and that it could be done economically. For ex. semi-annual proposal is approx. $9000 with training/service hours in addition. In addition, a $3500 hardware upgrade for remote control access was identified as a need. Last month alone, CCS incurred approximately $8000 troubleshooting errors in the system, as we did not have a current maintenance agreement in place as a result of concerns that have been ongoing and under negotiation since the system was installed.

Attachments:
XII. Action Items
Agenda Item Type:  Procedural Item
XII.1. Budget Detail
Agenda Item Type:  Procedural Item
Attachments:
XII.1.a. Approve the 2017-18 General Fund Budget at $9,099,086 plus $900,000 cash reserve totaling $9,999,086 and ask that $6,671,037.31 including 1% collection fee and delinquent tax allowance be levied upon the taxable valuation of Chase County School District 10 for the 2017-18 budget year.
Agenda Item Type:  Action Item
Action(s):
Motion to approve the 2017-18 General Fund Budget at $9,099,086 plus $900,000 cash reserve totaling $9,999,086 and ask that $6,671,037.31 including 1% collection fee and delinquent tax allowance be levied upon the taxable valuation of Chase County School District 10 for the 2017-18 budget year Passed with a motion by Sheila Stromberger and a second by Dan Reeves.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
XII.1.b. Approve the 2017-18 Qualified Capital Purpose Undertaking Fund for $571,195.00 and $0.00 cash reserve totaling $571,195.00 and ask $368,963.63 including 1% collection fee and delinquent tax allowance be levied upon the taxable valuation of Chase County School District 10 for the 2017-18 budget year.
Agenda Item Type:  Action Item
Action(s):
Motion to approve the 2017-18 Qualified Capital Purpose Undertaking Fund for $571,195.00 and $0.00 cash reserve totaling $571,195.00 and ask $368,963.63 including 1% collection fee and delinquent tax allowance be levied upon the taxable valuation of Chase County School District 10 for the 2017-18 budget year Passed with a motion by Sheila Stromberger and a second by Dan Reeves.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
XII.1.c. Approve the 2017-18 Special Building Fund for $1,100,000.00 and $0.00 cash reserve totaling $1,100,000.00 and ask $579,738.20 including 1% collection fee and delinquent tax allowance be levied upon the taxable valuation of Chase County School District 10 for the 2017-18 budget year.
Agenda Item Type:  Action Item
Action(s):
Motion to approve the 2017-18 Special Building Fund for $1,100,000.00 and $0.00 cash reserve totaling $1,100,000.00 and ask $579,738.20 including 1% collection fee and delinquent tax allowance be levied upon the taxable valuation of Chase County School District 10 for the 2017-18 budget year Passed with a motion by Sheila Stromberger and a second by Dan Reeves.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
XII.1.d. Approve the 2017-18 Bond Fund Budget at $337,169.00 plus $0 cash reserve totaling $337,169.00 and ask that $0 including 1% collection fee and delinquent tax allowance be levied upon the taxable valuation of Chase County School District 10 for the 2017-18 budget year.
Agenda Item Type:  Action Item
Action(s):
Motion to approve the 2017-18 Bond Fund Budget at $337,169.00 plus $0 cash reserve totaling $337,169.00 and ask that $0 including 1% collection fee and delinquent tax allowance be levied upon the taxable valuation of Chase County School District 10 for the 2017-18 budget year Passed with a motion by Sheila Stromberger and a second by Dan Reeves.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
XII.1.e. Approve the 2017-18 Depreciation Fund at $656,178.00, Employee Benefit Fund at $21,542.00, School Nutrition at $350,000.00, Activity Fund at $505,263.00 and Student Fee Fund at $15,000.00.
Agenda Item Type:  Action Item
Action(s):
Motion to approve the 2017-18 Depreciation Fund at $656,178.00, Employee Benefit Fund at $21,542.00, School Nutrition at $350,000.00, Activity Fund at $505,263.00 and Student Fee Fund at $15,000.00 Passed with a motion by Sheila Stromberger and a second by Dan Reeves.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
XII.2. Take all necessary action to approve the 2017-18 Property Tax Request Resolution for Chase County School District #10
Agenda Item Type:  Action Item
Action(s):
Motion to approve the 2017-18 Property Tax Request Resolution for Chase County School District #10 Passed with a motion by Sheila Stromberger and a second by Willy O'Neil.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
XII.3. Take all necessary action to approve resignations and appointments.
Agenda Item Type:  Action Item
Action(s):
Motion to approve resignations and appointments as presented Passed with a motion by Steve Wallin and a second by Willy O'Neil.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Appointments presented: Lynn Prosser- Bus driver, Ashli Maris-HS Para, Charity Eaton-Bus driver, Carolina Ramos- 1 act assistant

Attachments:
XII.4. Take necessary action to approve out of state and non public tuition rate for 2017-18
Agenda Item Type:  Action Item
Action(s):
Motion to approve out of state and non public tuition rate for 2017-18 Passed with a motion by Willy O'Neil and a second by Steve Wallin.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

The rate is the cost per student based upon py financial statements and Supt. Lefdal noted is approximately $13,250.

Attachments:
XII.5. Take all necessary action to approve Policy 3571 Meal Charge Policy
Agenda Item Type:  Action Item
Action(s):
Motion to approve Policy 3571 Meal Charge Policy amended from the proposed negative $10 to $20 per student Passed with a motion by Willy O'Neil and a second by Penny Strand.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
XII.6. Take all necessary action to approve Jeff Olsen and Joey Lefdal to issue checks and accept debt for the building of the bus barn.
Agenda Item Type:  Action Item
Action(s):
Motion to approve Jeff Olsen and Joey Lefdal to issue checks and accept debt for the building of the bus barn. Passed with a motion by Dan Reeves and a second by Willy O'Neil.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
XII.7. Take all necessary action to approve the HAL plan for 2017-18
Agenda Item Type:  Action Item
Action(s):
Motion to approve the HAL plan for 2017-18 Passed with a motion by Penny Strand and a second by Carrie Terryberry.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Supt. Lefdal noted we need to get to accelerated learning in classroom as well as an after school program. The earliest timeline would be second semester. Noted funds will approximate $4,000.

Attachments:
XIII. Discussion Items
Agenda Item Type:  Procedural Item
XIII.1. Testing Information
Agenda Item Type:  Action Item
Discussion: 

Supt. Lefdal discussed with Mr. Ekberg noting due to state errors data is still embargoed. ACT scores released did improve from a historical low of 17.7 to 21.4. Supt. Lefdal noted in obtaining test scores for the NEW ACT boards that should arrive in the next month that his conclusion was the low and mid ranges of scores have remained consistent over the years, however, those scoring above a 30 has declined which has had a significant factor contributing to the District's average decline. Prin. Scheel clarified for Board Member Stromberger that it is just the Spring ACT session that is scored with the Dept of Ed. In addition, administration continues to work on providing tools for students to improve their scores through content review courses as well as improving test taking skills.

 

Attachments:
XIII.2. Alicap Safety Findings
Agenda Item Type:  Action Item
Discussion: 

Site visit was done very well. Items noted were a blocked door in art room, which will be addressed, the elementary hallway needs to be cleared, both of which will be addressed immediately and then the pits in kindergarten rooms and HS band and choir. The pits require much more remediation and Supt. Lefdal said there is no need for immediate removal; but encouraged the Board to continue to consider options. In addition Supt. Lefdal noted for Rule 10, an additional safety inspection is required and another team consisting of police officers and a District Supt. will be here later this month.

Attachments:
XIII.3. Annual District Report
Agenda Item Type:  Action Item
Discussion: 

Annual District Report is part of Rule 10 requirement, data is consistent with State of the Schools. This report will be put on website as well as is in the New NEP report format.

Attachments:
XIV. Executive session to discuss collective bargaining
Agenda Item Type:  Action Item
Action(s):
Motion to move into executive session to discuss collective bargaining was made at 7:27 pm Passed with a motion by Willy O'Neil and a second by Steve Wallin.
  • Josh Fries: Absent
  • Karl Meeske: Absent
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Executive session was exited at 7:42 pm.

XV. Adjourn
Agenda Item Type:  Procedural Item
Discussion: 

Meeting adjourned at 7:42 pm.

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