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July 10, 2018 at 6:15 PM - Board of Education Regular Meeting

Agenda
I. CALL MEETING TO ORDER
Agenda Item Type:  Procedural Item
Discussion:  Pres. Olsen called the meeting to order at 6:15 pm lead assembly in the pledge of allegiance and directed attention to the Open Meetings Act Posting.
II. APPROVAL OF AGENDA AND CHANGES TO AGENDA
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the agenda as presented Passed with a motion by Karl Meeske and a second by Willy O'Neil.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
III. APPROVAL OF MINUTES
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the minutes as presented Passed with a motion by Sheila Stromberger and a second by Steve Wallin.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
IV. APPROVAL OF FINANCIAL REPORT
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the financial report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the financial report as presented 626142. Passed with a motion by Karl Meeske and a second by Sheila Stromberger.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
V. PUBLIC COMMENT
Agenda Item Type:  Procedural Item
Discussion:  No public comment
VI. INFORMATION AND PROPOSALS
Agenda Item Type:  Procedural Item
VI.1. Activity Director's Report
Agenda Item Type:  Information Item
Discussion:  The NSAA will hold the annual coaching clinic in Lincoln on July 24-26. We have 9 coaches registered to attend the clinic. The Longhorn and Shorthorn gym floors were refinished today. Prices stayed the same as last year. Longhorn Gym: $2,890.00 (2 coats of Showtime Urethane Oil Base Finish) Shorthorn Gym: $1,850.00 Specialty Installation LLC out of Rapid City, SD Randy Ross was in western NE so we had him come down and inspect the bleachers; resulting in some minor maintenance. We inquired of him regarding the wall in the back of the auditorium is not working and he said we would need to call about it. We are in the process of trying to figure out what to do with the High Jump and Pole Vault pits. Last year we stored them in the old Bus Barn and they both need to be replaced. Sports camps are starting to wind down. Football, Volleyball, and Softball are still going in July. First official practice start date is Monday August 6th.

Storage in the bus barn was discussed as well as the delivery of the new van that was purchased.
Attachments:
VI.2. Principals' Report
Agenda Item Type:  Information Item
Discussion:  Prin. Odens noted summer school starting Monday with 12 committed students taught by Haake & Cochran approx. 8:30-12 pm. LT sub for Cochran has been filled. Advertising for para and she and Mr. Lechtenberg will be traveling to Trenton for a meeting and will be attending Administrator days. Prin. Lechtenberg introduced himself, and has been meeting with staff as well as calendar coordinating specifically in regards to fall musical.
 
Attachments:
VI.3. Superintendent's Report
Agenda Item Type:  Information Item
Discussion:  Supt. Klooz thanked the Board, staff & community for his welcome. Supt. noted there is still a final bullet list on the new addition, noting the law does not require perfection but acceptable  but substantial completion. Ins for Board members will need to be elected by 8/31. Supt. and LSI met and discussed regarding premium prices.  LSI is proposing an additional $.05 increase. The census data is out. The flooring in the gym is the greatest concern, but there is also concern on hallway flooring
VI.4. Board Committee Reports
Agenda Item Type:  Action Item
Discussion:  Member Stromberger spoke for the policy/handbook committee noting progress is being made. Member O'Neil noted building committee has discussed the concrete in the front of the building, and the walking track flooring, where Supt. Klooze added some clarification he had received from vendors on most appropriate uses as well as on some parking lot dirt work to be done. In addition, committee has also discussed doors & security. Tech committee will be covered later in action items.
VII. ACTION ITEMS
Agenda Item Type:  Procedural Item
VII.1. Consider, discuss and take action with regard to Policy BBC to excuse absent board member.
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to excuse Josh Fries three absences. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to excuse Josh Fries three absences. Passed with a motion by Sheila Stromberger and a second by Karl Meeske.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
VII.2. Consider, discuss and take necessary action with regard to approve all resignations and appointments.
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve Melanie Lewis resignation. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Melanie Lewis resignation. Passed with a motion by Karl Meeske and a second by Willy O'Neil.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
VII.3. Consider, discuss, and take necessary action with regard to first reading of the entire Board Policy series 4000 as presented.
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve first reading of the entire Board Policy series 4000 as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve first reading of the entire Board Policy series 4000 as presented. Passed with a motion by Karl Meeske and a second by Josh Fries.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
VII.4. Consider, discuss and take necessary action with regard to appointing Randall Klooz as the district non-compliance officer, non-discrimination officer and Title IX coordinator for 2018-19.
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve Randall Klooz as the district non-compliance officer, non-discrimination officer and Title IX coordinator for 2018-19. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Randall Klooz as the district non-compliance officer, non-discrimination officer and Title IX coordinator for 2018-19 Passed with a motion by Willy O'Neil and a second by Sheila Stromberger.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
VII.5. Consider, discuss and take necessary action with regard to purchasing computers for grades 9-11.
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve purchasing computers for grades 9-11 as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve purchasing computers for grades 9-11 as presented in the amount of $66,916.80. Passed with a motion by Sheila Stromberger and a second by Willy O'Neil.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  IT Dir. Gerhartz noted the idea is that 9-12 will have more of a machine to better accommodate their needs. 
VII.6. Consider, discuss and take necessary action with regard to purchasing computers for middle/high school certified staff.
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve purchasing computers for middle/high school certified staff as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve purchasing computers for middle/high school certified 33 staff as presented in the amount Passed with a motion by Willy O'Neil and a second by Carrie Terryberry.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  IT Dir. Gerhartz noting staff machines are prior to 2012 with functioning and updating hurting classroom environment. Elem staff machines were updated last year and has been working well. Estimate is a 6-8 years of life on new machines. Lastly, approximately 5-6 of the 33 machines purchased will likely be a PC with an estimate of $1,200 considered reasonable for these machines as well. 
VII.7. Consider, discuss and take necessary action with regard to appointing Randall Klooz as District Representative for local, state and federal programs for the 2018-19 school year.
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to appoint Randall Klooz as District Representative for local, state and federal programs for the 2018-19 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to appoint Randall Klooz as District Representative for local, state and federal programs for the 2018-19 school year. Passed with a motion by Karl Meeske and a second by Dan Reeves.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
VII.8. Consider, discuss and take necessary action with regard to Randall Klooz as signatory at FBT, Adams Bank and Pinnacle Bank.
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve Randall Klooz as signatory at FBT, Adams Bank and Pinnacle Bank. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Randall Klooz as signatory at Waypoint, Adams Bank and Pinnacle Bank Passed with a motion by Willy O'Neil and a second by Josh Fries.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
VII.9. Consider, discuss and take necessary action with regard to sidewalk area in front of school.
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve total bid of $22,200 to repair and replace concrete area in front of school. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve total bid of $22,200 to repair and replace concrete area in front of school. Passed with a motion by Sheila Stromberger and a second by Josh Fries.
  • Josh Fries: Yea
  • Karl Meeske: Yea
  • Jeff Olsen: Yea
  • Willy O'Neil: Yea
  • Dan Reeves: Yea
  • Penny Strand: Yea
  • Sheila Stromberger: Yea
  • Carrie Terryberry: Yea
  • Steve Wallin: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Supt. Klooz noted defining a main door with a sidewalk approach & curb repair is the primary direction of the bid received as well as rounding some of the corners on existing sidewalk.  Contractor can begin the work next week as proposed.
VIII. DISCUSSION ITEMS
Agenda Item Type:  Procedural Item
VIII.1. Discuss Chase County Schools handbook's for the 2018-2019 school year.
Agenda Item Type:  Action Item
Discussion:  Member Stromberger inquired and Prin. Odens confirmed the student/parent handbook has been available on-line and or printed upon request only. 
IX. ADJOURN
Agenda Item Type:  Procedural Item
Discussion:  Meeting adjourned at 7:16 pm.
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