Public Meeting Agenda: June 20, 2016 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

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June 20, 2016 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting Agenda

June 20, 2016 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  Omaha Public Schools prepares all students to excel in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale: 

Madam President, members of the board, the Spotlight for this evening is on Grace Erixon an Omaha North High School junior.

Grace was selected to the NSAA (Nebraska School Activities Association) Student Advisory Committee for the 2016-2017 school year.  This will be the first year for this new program and the purpose of this committee is to serve as a liaison between students and administrators, and the NSAA Staff and Board of Directors. 

Out of more than 80 impressive applicants, only 12 juniors and seniors were selected to be on this committee including Grace Erixon.  The selection process was focused on the representation of gender, school classification, minority representation, and participation in interscholastic athletics/activities.

We congratulate Grace Erixon for being selected to represent the district and we welcome Grace and Omaha North High School principal, Mr. Haynes.

G. Board and Superintendent Communications
G.1. Treasurer
Rationale: 

TREASURER 

The Treasurer's Report for May 2016 is attached for review.


Attachments:
G.2. Superintendent
G.3. Board Members
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Monday, June 6, 2016 - Board Workshop
Attachments:
I.2. Staff Adjustments
Attachments:
I.3. Claims - School District of Omaha - Report A
Rationale: 

APPROVAL OF CLAIMS - SCHOOL DISTRICT OF OMAHA

It is recommended that the claims for the School District of Omaha be approved as presented by the central administrative staff.

A.    CLAIMS REPORT A
Attachments:
I.4. Claims - School District of Omaha - Report B
Rationale:  APPROVAL OF CLAIMS - SCHOOL DISTRICT OF OMAHA

It is recommended that the claims for the School District of Omaha be approved as presented by the central administrative staff.

A.    CLAIMS REPORT B
Attachments:
I.5. Claims - School District of Omaha - Report C
Rationale: 

APPROVAL OF CLAIMS - SCHOOL DISTRICT OF OMAHA CLAIMS REPORT C:

All Claims submitted as potential conflict of interest for members of the Board of Education.


Attachments:
I.6. Claims - Educational Service Unit No. 19
Rationale: 

APPROVAL OF CLAIMS - EDUCATIONAL SERVICE UNIT NO. 19

It is recommended that the claims for Educational Service Unit No. 19 be approved as presented by the central administrative staff.
Attachments:
I.7. Committee on Claims Audit Approval 6/6/16 and 6/20/16
Rationale:  The Committee on Claims met on 6/6/16 and 6/20/16 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments:
I.8. Grant Fund Budget Adjustments
Attachments:
I.9. May 2016 Investment Purchases - Omaha School Employees' Retirement System
Attachments:
I.10. Bid No. 16-056 Vehicles: SUVs, Cargo Vans, 4x4 Truck, Passenger Vans
I.11. Bid No. 16-055 Refuse Pickup And Disposal-Various Locations
I.12. Bid No. 16-059 2014 Bond Program FLSS Improvement Benson West And Adams Elementary - Rejection Of Bid
I.13. Bid No. 16-060 2014 Bond Program FLSS Improvement Conestoga, King Elementary
I.14. Proposal – Engineering Lab Equipment Renovations – North High
I.15. Design Firm Selection 2014 Bond Program Oak Valley Capital Improvement Project
I.16. Special Inspections, Material Testing 2014 Bond Program Western Hills School Replacement
I.17. U.S. Mills Building 2014 Bond Program Building Repairs
Attachments:
I.18. Special Inspections, Material Testing 2014 Bond Program – Belle Ryan Replacement
I.19. Child Development Textbook: Dual Enrollment with Metro Community College
Rationale:  The department of Curriculum Instruction and Assessment is requesting approval at the June 20, 2016 Board of Education meeting to purchase new textbook materials in support of the dual enrollment alignment with Metropolitan Community College for Honors Child Development 1-2 course for the 2016-2017 school year.  The cost for this purchase is approximately $48,000.
Attachments:
I.20. ESU #19 Master Services Agreement
Rationale:  Central administrative staff requests approval of the 2016-2017 Master Services Agreement between the Educational Service Unit Coordinating Council (ESUCC) and Educational Service Unit (ESU) #19. The purpose of this Agreement is to establish the general terms and conditions applicable to the education initiatives, services and projects which ESUCC supplies to the ESU for the 2016-­17 school year.  This Agreement is intended to serve as a framework for the provision of services under one or more of the ESUCC’s Projects.
Attachments:
I.21. Offer of Sale of Real Estate – PMB, 60th & L Sts
I.22. Acquisition Of Property For 156th & Ida Streets
Attachments:
I.23. Acquisition Of Property For 60th And L Streets
Attachments:
I.24. Proposed Property Acquisition at 1101 Ft Crk Rd N, Bellevue NE
J. Discussion and/or Action Items
J.1. Information Item(s)
J.1.a. Committees of the Board Update
Rationale:  Committees of the Board of Education will provide a brief update.

Committees:
Accountability
Budget and Audit - June 20, 2016
Communications
Policy - scheduled to meet June 29, 2016
Americanism
Student Assignment Plan - scheduled to meet June 28, 2016
Legislative - scheduled to meet June 21, 2016
Construction Manager at Risk (CM@R)
Specialty Schools Review and Recommendations (SSRR) - June 14, 2016
Citizen Bond Oversight Committee (CBOC)
Code of Conduct
J.1.b. Policy 1200 Anti-Discrimination, Anti-harassment, and Anti-retaliation
Rationale:  Mr. Evans will provide a review of current Board Policy 1200,  Anti-Discrimination, Anti-harassment, and Anti-retaliation. 
Attachments:
J.2. Action Item(s)
J.2.a. Superintendent's Evaluation
Rationale:  President Goding and Vice-President Williams will lead the board members in a discussion of the superintendent's evaluation.  Further discussion and approval will be made after closed session.
J.2.b. Capital Facilities Plan Update
Rationale: 

Central Office staff is recommending the Board take action to approve changes to the Capital Facilities Plan. 


J.2.c. Boundary Change for the Repurposing of Saratoga Elementary as the Integrated Learning Program (ILP) for the 2017-18 School Year
Attachments:
J.2.d. Bid No. 036 Bus Cameras for District Owned Vehicles
Rationale: 

BID NO. 16-036 – BUS CAMERAS, ASSOCIATED EQUIPMENT, INSTALLATION SERVICES AND WARRANTY/MAINTENANCE SERVICES

FUND:       1 General Fund

PROGRAM:    2750(REG. ED), 2760(SPED), 3102(EARLY CHILDHOOD SPED)

VENDOR:     GATEKEEPER SYSTEMS

AMOUNT:     $271,479.38

 

Staff recommends the approval of the bid from Gatekeeper Systems to purchase bus cameras, associated equipment, installation and warranty/maintenance services in the amount of $271,479.38.  Gatekeeper Systems was chosen based on compliance with the bidding requirements and scoring results from a two week demonstration assessment of each of the three lowest cost bids. 

This equipment will provide audio and video recordings in all 267 District owned buses.

 

Total Bid

*Gatekeeper Systems

$271,479.38

Zentinel

$252,775.00

REI

$255,940.00

SEON

$293,750.00

AngelTrax 1

$359,847.16

AngelTrax 2

$429,697.16

*Apparent Low Bidder meeting the specifications.

Complete documentation is available in the office of District Operational Services.

K. Receipt of Reports
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment
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