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April 15, 2020 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please click on the following link (or copy and paste into your browser) on Wednesday, April 15, 2020 between 6:00-6:35 p.m. to complete the online "Request to be Heard" form:

https://forms.office.com/Pages/ResponsePage.aspx?id=tm3mWBshN0q36A72lnQgwWp_AWkMbOlNoudX3jW_M4tURFRQUU0xTUpTTkhFWjFLS0dEWkdYMjVVSC4u

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted on the April 15, 2020 Board of Education, agenda item A.1. Open Meetings Act.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

A.1. Open Meetings Act
Attachments: (2)
B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  Omaha Public Schools prepares all students to excel in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. Board and Superintendent Communications
F.1. Treasurer
Rationale:  The Treasurer's Report for February 2020 is attached for review
Attachments: (1)
F.2. Superintendent
Attachments: (1)
F.3. Board Members
G. Public Comment and Recognition
Rationale:  Notice to visitors: If you wish to speak, please click on the following link (or copy and paste into your browser) on Wednesday, April 15, 2020 between 6:00-6:35 p.m. to complete the online "Request to be Heard" form:

https://forms.office.com/Pages/ResponsePage.aspx?id=tm3mWBshN0q36A72lnQgwWp_AWkMbOlNoudX3jW_M4tURFRQUU0xTUpTTkhFWjFLS0dEWkdYMjVVSC4u
H. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
H.1. Reading of Minutes
H.1.a. Monday, March 16, 2020 - American Civics Committee 
Attachments: (1)
H.1.b. Monday, March 16, 2020 - Regular Meeting
Attachments: (1)
H.2. Appointments to the Omaha Schools Foundation Board of Directors
Rationale: 

Appointments to a three year term to expire April, 2023 is requested for:

Precious McKesson
Eric Williams
Susan Aguilera Robles
Heidi Kaschke
Derrick Nero

Attachments: (5)
H.3. Approval of the 2018-2021 Eastern Nebraska School Security Union Local #28 Negotiated Agreement
Rationale:  The District and the Eastern Nebraska School Security Union Local #28 have negotiated wages, benefits, terms and conditions of employment for the 2018-2021 school years within the parameters set forth by the Board of Education.  The Eastern Nebraska School Security Union Local #28 has ratified the Agreement as presented and staff recommends approval by the Board of Education.
Attachments: (1)
H.4. Approval of the Memorandum of Understanding between the District and the Educational Paraprofessional Division of Service Employees Local Number 226
Rationale:  Staff recommends approval of the attached Memorandum of Understanding setting forth the duties of the Educational Paraprofessionals of SEIU Local 226 and District in the event of a District Closure for the 2019-2020 school year.  The MOU provides for continued payment by the District of covered employee salaries and benefits in exchange for a return to work upon resumption of regular school activities.
H.5. Approval of the Memorandum of Understanding between the District and the Nutrition Services Division of Service Employees Local Number 226
Rationale:  Staff recommends approval of the attached Memorandum of Understanding setting forth the duties of the Nutrition Services Division of SEIU Local 226 and District in the event of a District Closure for the 2019-2020 school year.  The MOU provides for continued payment by the District of covered employee salaries and benefits in exchange for a return to work upon resumption of regular school activities.
H.6. Approval of the Memorandum of Understanding between the District and the Office Personnel Division of Service Employees Local Number 226
Rationale:  Staff recommends approval of the attached Memorandum of Understanding setting forth the duties of the Office Personnel of SEIU Local 226 and District in the event of a District Closure for the 2019-2020 school year.  The MOU provides for continued payment by the District of covered employee salaries and benefits in exchange for a return to work upon resumption of regular school activities.
 
 
H.7. Approval of the Memorandum of Understanding between the District and the Operations Division of Service Employees Local Number 226
Rationale:  Staff recommends approval of the attached Memorandum of Understanding setting forth the duties of the Operations Division of SEIU Local 226 and District in the event of a District Closure for the 2019-2020 school year.  The MOU provides for continued payment by the District of covered employee salaries and benefits in exchange for a return to work upon resumption of regular school activities.
H.8. Approval of the Memorandum of Understanding between the District and the Eastern Nebraska School Security Union Local #28 Negotiated Agreement
Rationale:  Staff recommends approval of the attached Memorandum of Understanding setting forth the duties of ENSSU Local 28 and District in the event of a District Closure.  The MOU provides for continued payment by the District of covered employee salaries and benefits in exchange for a return to work upon resumption of regular school activities.
 
Attachments: (1)
H.9. Approval of the Memorandum of Understanding between the District and the Transportation Division of Service Employees Local Number 226
Rationale:  Staff recommends approval of the attached Memorandum of Understanding setting forth the duties of the Transportation Division of SEIU Local 226 and District in the event of a District Closure for the 2019-2020 school year.  The MOU provides for continued payment by the District of covered employee salaries and benefits in exchange for a return to work upon resumption of regular school activities.
H.10. Bid No. 20-004 - Roof Coating at North High, Summer 2020
Attachments: (1)
H.11. Bid No. 20-006 - Pawnee Elementary South Corridor HVAC Renovation, Summer 2020
Attachments: (1)
H.12. Bid No. 20-025 Middle Level Planners 2020-2021
 
Attachments: (1)
H.13. Bid No. 20-027 - Aerial Lift Truck and Chassis 
Attachments: (1)
H.14. Bid No. 20-029 Vehicles-Ten (10) 2020 Or 2021 New and Unused Type A Buses
H.15. Bid No. 20-030 Vehicles-Two (2) New and Unused 2020 or 2021 4x4 ¾ Ton Pickup Trucks w/ Snow Blades
H.16. Bid 20-031 Vehicles - Five (5) 2020 or 2021 New and Unused Type C Wheelchair Buses
H.17. Bid No. 20-032 - Flooring Replacement Belvedere, Fontenelle and Minne Lusa - Summer 2020
H.18. Bid No. 20-033 Grab and Go Bags
Attachments: (1)
H.19. Bid No. 20-034 Bread Products
 
Attachments: (1)
H.20. Bid No. 20-036 Produce Items
Attachments: (1)
H.21. Certificate(s) Of Substantial Completion - Kellom Elementary and Nathan Hale Middle - 2014 Bond Program 
 
Attachments: (1)
H.22. Change Order No. 001 - 2014 Bond Program - Capital Improvements & Renovation - Bryan Middle School
 
Attachments: (1)
H.23. Change Order No. 001 - 2014 Bond Program - Capital Improvements & Renovation - Kellom Elementary School
 
Attachments: (1)
H.24. Change Order No. 001 - 2018 Bond Program - Capital Improvements & Renovation - Pinewood Elementary School (Add $80,962.00)
 
Attachments: (1)
H.25. Claims - School District of Omaha - Report A
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS A REPORT
Attachments: (3)
H.26. Claims - School District of Omaha - Report B
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS B REPORT
Attachments: (1)
H.27. Claims - School District of Omaha - Report C
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS C REPORT
Attachments: (1)
H.28. Claims - Educational Service Unit No. 19
Rationale:  It is recommended that the claims for Educational Service Unit No. 19 be approved as presented by the Central Administrative Staff.
Attachments: (1)
H.29. Committee on Claims Audit Approval 04/15/2020
Rationale:  The Committee on Claims met on 04/15/2020 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments: (1)
H.30. Construction Documents Design Submittal Approval - New High School 60th & L Street - 2018 Bond Program
 
Attachments: (2)
H.31. Construction Documents Design Submittal Approval - New High School 156th & Ida Street - 2018 Bond Program
 
H.32. Construction Manager at Risk Agreement - 2018 Bond Program - Highland and Spring Lake Elementary Schools Capital Improvements & Renovation Project
Attachments: (1)
H.33. Declaration of Surplus Gloves, Surgical Masks, and N95 Masks
 
Attachments: (1)
H.34. Declaration of Surplus English Language Arts Curriculum 
 
Attachments: (1)
H.35. Grant Fund Budget Adjustments
Attachments: (1)
H.36. Head Start Monthly Board Report
Attachments: (2)
H.37. Nutrition Services Dairy Products Contract Extension
Attachments: (1)
H.38. Nutrition Services Food and Supplies Contract Extension
 
Attachments: (1)
H.39. Omaha Public Schools 2020 Property & Casualty Insurance Renewal
Rationale:  The District recommends a total increase from $3,064,430 to $3,613,811 for the following 2020-2021 insurance coverage premiums.  This renewal covers policies for property, crime, general liability, excess workers comp, fiduciary liability, cyber security, and builders risk.  Overall, there is a 17.9% increase in annual cost as highlighted in the attached document.  This increase in cost is primarily driven by an increase in our property insurance and our general liability coverages.  Property Insurance increased in cost over the entire market in large part due to the local and national storm damages and summer floods. We were able to maintain our comprehensive coverage on our bus fleet when not in use but are accepting a deductible change to maintain this coverage.  This property deductible change adds a separate wind/hail deductible of 2% of the value of the property damaged by wind/hail.  The increase in premium for general liability is due in part to student population growth, to our current open liability cases, and an increase across the nation in liability cases. 
 
Attachments: (1)
H.40. Rescission of Bid No. 20-008 Approval for Central High School Band Uniforms
 
Attachments: (1)
H.41. Resolution Regarding Continuing Services by Non-Negotiated Personnel
Rationale:  Staff recommends approval of the attached Resolution outlining the duties of the District and its non-negotiated personnel during the period of a District Closure.   The resolution provides continued payment of salaries and benefits for non-negotiated personnel in exchange for return to work by those employees upon resumption of the normal school year.
Attachments: (1)
H.42. Social Studies Standards Adoption
Rationale:  In March of 2019, the Nebraska State Legislature revised and signed into law Legislative Bill 399. This bill amends sections 79-724 and 79-727 of the Revised Statues of Nebraska and is focused on ensuring that youth are given the opportunity to become competent, responsible, patriotic, and civil citizens.  A provision of LB 399 renames the Americanism Committee to the American Civics Committee. The second meeting of this committee took place on Monday, March 16th. The meeting highlighted the Social Studies Standards, adopted by the NE State Board of Education in November of 2019, and updated the committee on the OPS adoption process. The American Civics Committee recommended the 2019 Nebraska Social Studies Standards move to the OPS Board of Education for adoption. Curriculum and Instruction Support seeks approval from the OPS Board of Education to adopt the 2019 Nebraska Social Studies Standards.   
H.43. Staff Adjustments
Attachments: (1)
H.44. Staff Adjustments - Administrative Appointments 2020-2021
H.45. Teacher Election to Continue Contracts of Probationary Certificated Employees
H.46. The Printing of Elementary Learning Packets Awarded to Firespring Printing
Attachments: (2)
I. Discussion and/or Action Items
I.1. Action Item(s)
I.1.a. COVID-19 Emergency Resolution
Rationale:  Staff recommends approval of the Resolution ratifying the actions of the Superintendent relating to the School Closure resulting from the COVID-19 global pandemic, authorizing the Superintendent to take such actions necessary to operate and manage the schools during the period of such closure, and suspending policies through May 31, 2020 which are contrary to the stated purpose of the resolution.   
Attachments: (1)
I.1.b. Bid No. 20-019 - Nutrition Point of Sales Software System
Attachments: (1)
I.1.c. Resolution Authorizing the Call of the 2010 Bonds
Rationale:  A resolution authorizing the calling for early redemption of the School District's outstanding General Obligation Refunding Bonds, Series 2010, date of original issue - April 1, 2010
Attachments: (1)
I.1.d. Resolution Authorizing the Issuance and Sale of the General Obligation Refunding Bonds, Series 2020B
Rationale:  A resolution authorizing the issuance and sale of the School District's General Obligation Refunding Bonds, Series 2020B, in the principal amount of not to exceed $54,000,000, authorizing the financial advisor to conduct a public sale of the bonds, authorizing the President of the Board or the Superintendent to accept the winning bid and authorizing the sale of the bonds to the successful bidder in accordance with the terms of its bid.  The bond resolution will also approve forms of documents relating to the bonds, including a Preliminary Official Statement, a Notice of Sale, and a Custodian, Paying Agent and Registrar's Agreement.
I.2. Information Item(s)
I.2.a. Policy Updates  - 2010, 2120, 2150, 2200, 2210, 2600, 4023, 4042, 4043, 6121, 6290, 8342, 9340
Rationale:  The Policy Committee met on April 6, 2020 and recommended the attached policies move to the full Board for approval. 

Timeline: 
April 15:  Information
May 13:  First Reading
June: Second Reading
J. Receipt of Reports
J.1. CBOC/Phase I & Phase II Update - March 2020 
 
Rationale:  Update of the Phase I & Phase II Bond Programs with regard to topics discussed in CBOC Meeting including schedules, budgets, and contingencies. 
 
Attachments: (2)
K. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
L. Adjournment

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