May 13, 2020 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Rationale: 

Notice to visitors: If you wish to speak, please click on the following link (or copy and paste into your browser) on Wednesday, May 13, 2020 between 6:00-6:35 p.m. to complete the online "Request to be Heard" form:

https://forms.office.com/Pages/ResponsePage.aspx?id=tm3mWBshN0q36A72lnQgwWp_AWkMbOlNoudX3jW_M4tURFRQUU0xTUpTTkhFWjFLS0dEWkdYMjVVSC4u

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted on the May 13, 2020 Board of Education, agenda item A.1. Open Meetings Act.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  Omaha Public Schools prepares all students to excel in college, career, and life.

Rationale:  Dr. Logan will honor the Class of 2020 and recognize senior class presidents from each high school for their leadership during this time.

Rationale:  Treasurer's Report for March 2020 is attached for review

Rationale:  Notice to visitors: If you wish to speak, please click on the following link (or copy and paste into your browser) on Wednesday, May 13, 2020 between 6:00-6:35 p.m. to complete the online "Request to be Heard" form:

https://forms.office.com/Pages/ResponsePage.aspx?id=tm3mWBshN0q36A72lnQgwWp_AWkMbOlNoudX3jW_M4tURFRQUU0xTUpTTkhFWjFLS0dEWkdYMjVVSC4u

Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 

Rationale: 

Rationale:  Approval of the 2020-2022 Audit Contract Extension with Seim Johnson

General Finance staff recommends the District exercise its option to extend the current audit contract with Seim Johnson for an additional three years.  The extended contract will run  from 2020-2022.  Contract costs proposed for the three-year extension are as follows:
 

	2020	2021	2022
Douglas County School District 0001	$126,700	$129,500	$132,200
Educational Service Unit #19	11,700	11,800	11,900
KIOS-FM Radio Station	7,600	7,700	7,800
Total Estimated Fees	146,000	149,000	151,900
Out of Pocket Expenses	500	500	500
Total All-Inclusive Maximum Price	$146,500	$149,500	$152,400
Dollar Change from Prior Year	2,900	3,000	2,900
Percent Change from Prior Year	2.0%	2.0%	1.9%

Rationale:  It is recommended that the claims for Educational Service Unit No. 19 be approved as presented by the Central Administrative Staff.

Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS C Report

Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS B REPORT

Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS A REPORT

Rationale:  The Committee on Claims met on 5/13/2020 and approved the audit of claims conducted by the Secretary to the Board of Education. 

Rationale:   Staff recommends approval of the attached Amendment to Jacobs’ Project Management Agreement (Phase 2).  The original Project Management Agreement calculated Jacobs’ fee based on anticipated construction costs of $409,900,000.  Since that time, the District has agreed to expand the scope of the bond project to include additional construction work at Central High School ($5,000,000) and the YMCA addition at 156^th and Ida ($8,500,000).  In light of the increased scope of work, the proposed Amendment will increase the Jacobs fee by $432,000 ($13,500,000 x 3.2%).

Rationale:  CIS Early Childhood Staff and administration are requesting to submit a request to Head Start Regional Office in Kansas City.  This request will include a supplemental grant application for a Cost of Living Adjustment (COLA) of 2%.   
 
On March 13, 2020 the Office of Head Start informed Head Start and Early Head Start grantees and delegate agencies of a Fiscal Year 2020 Cost of Living Adjustment of 2%. The purpose of this request is to assist grantees in increasing staff salaries and fringe benefits and offset higher operating costs. Omaha Public Schools implements a contractual annual increase each year.  Quality Improvement funds are allocated to make investments in ongoing quality that support children, families, and staff that support the greatest needs of the community.   We are requesting to submit an application to receive this increase in funding.

Rationale: 

Staff recommends approval of the attached Institutional Customer Agreement with Scholastic Inc., in the amount of $125,900.00. The Agreement will allow the District to offer summer programming to 2000 students utilizing Scholastic’s LitCamp at Home program. LitCamp is a reading program designed to reinforce literacy skills learned throughout the school year in a joyful, empowering summer camp environment. These materials are exempt from Policy 7000 bidding requirements since they were selected based on Academic Prerogative.

Rationale:  Central Office is recommending the approval of this annual subscription renewal for the Talent Ed Software Suite (owned by PowerSchool).   Talend Ed Software is used for application tracking (job postings), performance module (annual evaluations), and virtual employee records system.  The annual cost for all three platforms is $126,056.98 which is a 3% increase over last year.  Additionally,  included is a separate contract for support and ongoing training for all three programs at no additional charge.  

Rationale: 

Staff recommends approval of the attached Third Amendment to Jacobs’ Stakeholder Engagement, Communications Services and Program Management Agreement (Phase 1).  The Stakeholder Engagement, Communications Services and Program Management Agreement (Phase 1), as previously amended, excludes site acquisition costs from the fee payable to Jacobs.  Site acquisition costs totaled $34,411,373.00.  Given that site acquisition costs were unknown at the time, Jacobs was paid its fee based on the total amount of the Phase 1 bond issue.  The Third Amendment specifies that Jacobs will refund $1,305,912.00 ($34,411,373.00 x 3.795%) to the District within 30 days approval by the Board.  The Amendment also provides that completion of renovation at Nathan Hale Middle School will occur prior to June 1, 2020, and that Jacobs shall not receive any fee for services provided to the District at Nathan Hale since December 31, 2019.

 

Rationale:  The Policy Committee recommends the approval of changes to Policy 2100.  

Rationale:  The Policy Committee met on April 6, 2020 and recommended the attached policies move to the full Board for approval. 

Timeline: 
April 15:  Information
May 13:  First Reading
June: Second Reading

Rationale:  Curriculum and Instruction staff requests approval to adopt the NDE 2019 World Languages Standards. The new guidance from the Department provides for two additional standards to increase student rigor.  The new Nebraska World Language standards focus on five strands: communication, cultures, connections, communities, and cognition. The District seeks approval for the adoption of the new NDE World Language standards to enhance language usage for College and Career Readiness. The new standards also align with our district's portrait of a graduate in our new strategic plan.

Rationale:  The Policy Committee recommends approval of changes made to Policy 5008.  

Rationale:  CBOC Update of the Phase I & Phase II Bond Programs - April 2020
 
Attached please find updates from the Citizen’s Bond Oversight Committee (CBOC).
 

Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.