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September 17, 2018 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  Omaha Public Schools prepares all students to excel in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale:  Good evening Board President Snow, members of the Board, and Superintendent Dr. Logan. We are pleased to present Bryan High School as tonight’s #OPSProud Spotlight.

This spring Bryan’s Urban Agriculture College and Career Academy was designated as a National "Model" Academy by the National Career Academy Coalition. The reviewers commended Bryan’s plan for sustaining a program for students, parents and the community along with the rigor of the curriculum and relationships with industry partners.  Bryan is the first school in Nebraska to achieve this status.  The team will be recognized in November at the National Career Academy Coalition Conference. 

This recognition will also allow Bryan High to host learning labs around model academies that draw people from all over the country. This is just one highlight of the great work happening at Bryan High School. We salute the students, teachers, staff and administrators for their accomplishments and now welcome Principal Robert Aranda to the podium for remarks.
G. Board and Superintendent Communications
G.1. Superintendent
Attachments: (1)
G.2. Board Members
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Wednesday, September 5, 2018 - Budget Hearing
Attachments: (1)
I.1.b. Wednesday, September 5, 2018 - Regular Meeting
Attachments: (1)
I.1.c. Friday, September 7, 2018 - Board Workshop
Attachments: (1)
I.2. Staff Adjustments
Attachments: (1)
I.3. Administrative Appointment
Attachments: (1)
I.4. Claims-School District of Omaha-Report A
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A. CLAIMS A REPORT
Attachments: (4)
I.5. Claims-School District of Omaha-Report B
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative staff.

A.  CLAIMS B REPORT
Attachments: (1)
I.6. Claims-Educational Service Unit No. 19
Rationale:  It is recommended that the claims for Educational Service Unit No. 19 be approved as presented by the Central Administrative Staff
Attachments: (1)
I.7. Committee on Claims Audit Approval 9/17/2018
Rationale:  The Committee on Claims met on 9/17/2018 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments: (1)
I.8. Grant Fund Budget Adjustments
Attachments: (2)
I.9. Second Reading: Resolution on the Repeal of Board Policies and Regulations
Rationale:  The Board of Education has been in the process of updating its Policies and Regulations since 2014.  The process is largely complete.  The purpose of the resolution is to repeal the previous Policies and Regulations which are no longer needed.  
I.10. Close-Up Field Trip 2019
Attachments: (3)
I.11. Memorandum of Understanding for the 2018-2019 Contract Year Parent Teacher Conferences
I.12. OHARA, LLC Subscriber Agreement for Self-Insured Employer
Rationale:  OHARA has been the District’s Managed Care for Workers’ Compensation since 2007. The organization has the capability through case managers and contracts with participating providers to aggressively manage the diagnosis, treatment and follow up services of persons suffering work-related illness or injury while managing the Districts costs for this required medical treatment. This ensures appropriate medical treatment is provided so that an early return to work is achieved.    This revised contract will provide for more effective use of nurse case managers, and cutting costs by evaluating the appropriateness of assigning a nurse to the file and the ability to measure nurse case manager performance more closely.  The reporting process for injuries has also been updated to eliminate the need for paper forms.  This includes providing employees a text to their phone with their prescription card information so that they avoid paying out of pocket for medications related to the treatment for their injuries. The District recommends the restructured contract be approved by the Board of Education.
 
Attachments: (1)
I.13. Special Education Contract Costs for 2018-2019
Rationale:  Annually the Special Education Division, within Curriculum and Instruction Support, negotiates and renews contracts with outside agencies for special education services that are required under Rule 51. Attached you will find: a contract rate sheet and a contract cost sheet for your review. The contract rate sheet includes NDE approved rates for services that need to be purchased by Omaha Public Schools from outside agencies that will provide special education services to students ages birth-21. The contract cost sheet includes the agency, address, type of service the agency provides, the number of students that receive services from that agency and the 2018-2019 contract rate. The sheet includes an estimate of the total cost for school age and early childhood special education services provided by contract agencies. The rates and contracts have had legal review and are budgeted for within the upcoming school year.
 
Attachments: (2)
I.14. Certificate of Substantial Completion - Monroe Middle School
I.15. Certificate of Substantial Completion - South High School
Attachments: (1)
I.16. Change Order No. 002 - 2014 Bond Program - Capital Improvements & Addition - Norris Middle School
I.17. Change Order No. 002 - 2014 Bond Program - Replacement School - J.P. Lord School
I.18. Certificate Of Substantial Completion - 2014 Bond Program - Benson High
Attachments: (1)
I.19. Title I Service Agreements for Homeless, Neglected & Delinquent 2018-2019
Rationale: 

Title I

2018-2019 Neglected, Delinquent & Homeless Agencies
 
Total Agencies: 10
 
As part of the Every Student Succeeds Act (ESSA), it is required to provide educational services for children and youth in local and state institutions for neglected, delinquent and homeless agencies. Title I contracts with 10 agencies to help ensure that students who are in neglected, delinquent and homeless agencies have the same opportunity to meet the equivalent challenging state academic content and student achievement standards that all children in the state are expected to meet.
 
Central Office Staff requests approval of the following annual contracts for the 2018-2019 school year: Homeless Agency, Neglected Agency and Delinquent Agency Contracts.  Attached are the following documents: 

Homeless Shelters

Open Door Mission 

Neglected Agencies

Boys Town Intervention & Assessment Interim Program School CHI Health Immanuel/CHI Health Residential Treatment Center Child Saving Institute
Heartland Family Service Youth Links NOVA Treatment Community, Inc.
Omaha Home for Boys
Rite of Passage - Uta Halee Academy Youth Care & Beyond, Inc. 

Delinquent Agency

Douglas County Youth Center
 
I.20. Worker's Compensation Audit 2017-2018 - Safety National Casualty Corporation
Rationale:  At the close of the 2017-2018 excess coverage workers compensation policy, Safety National audited our payroll for this coverage based on actual payroll provided for 2017-2018.  This audit shows an increase in payroll over projection causing an additional $13,910 in premium due to Safety National.  Central Office recommends approval of this additional premium expense.
 
Attachments: (2)
I.21. Approval of Superintendent's Evaluation Instruments for the 18-19 School Year
Rationale:  The Accountability Committee recommends approval of the Evaluation Instrument to be used for the mid-year and end of year evaluations for the Superintendent. 
Attachments: (2)
I.22. Wofford Settlement
Rationale:  Administration recommends approval of the attached Final Lump Sum Settlement Agreement between Nicole Wofford and Omaha Public Schools. Nicole Wofford filed a workers’ compensation claim after the plaintiff was injured on January 7, 2016.
Attachments: (1)
I.23. Implementation of Last, Best and Final Offer for the Maintenance and Crafts Meet and Confer Group, effective August 1, 2018.
Rationale:  Administration recommends that the Board of Education implement its Last, Best and Final Offer presented to the Maintenance and Crafts bargaining unit.
J. Discussion and/or Action Items
J.1. Action Item(s)
J.2. Information Item(s)
J.2.a. Strategic Planning and Potential Timetable for Phase 2 Bond Issue Tranches
Rationale:  Bruce Lefler, Ameritas, will provide an overview of the strategic  planning and potential timetable of the Phase 2 Bond Issue Tranches.
Attachments: (2)
K. Receipt of Reports
K.1. CBOC/Phase I Update - August 2018
Rationale:  Update of the 2014 Bond Program with regard to topics discussed in CBOC meetings including schedules, budgets and contingencies.
 
Attachments: (2)
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment

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