Public Meeting Agenda: September 4, 2013 at 6:30 PM - Board of Education Budget Hearing

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September 4, 2013 at 6:30 PM - Board of Education Budget Hearing Agenda

September 4, 2013 at 6:30 PM - Board of Education Budget Hearing
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

B. Call to Order
C. Pledge of Allegiance
Rationale:  Boy Scouts of America - Pack 341 - This unit has students from Jefferson and Field Club Elementary Schools.
D. Roll Call
D.1. Excused/Unexcused Absence
E. Board and Superintendent Communications
E.1. Superintendent
Attachments:
E.2. Board Members
F. Public Comment and Recognition
G. School Spotlight
G.1. OPS Awards
Attachments:
H. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
H.1. Reading of Minutes
H.1.a. August 19, 2013 (Workshop)
Attachments:
H.1.b. August 19, 2013 (Regular)
Attachments:
H.2. Personnel Adjustments
H.3. APPROVAL OF CLAIMS – SCHOOL DISTRICT OF OMAHA - Claims Report A
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the central administrative staff.  All claims submitted excluding those listed in Claims Report B.
Attachments:
H.4. APPROVAL OF CLAIMS – EDUCATIONAL SERVICE UNIT NO. 19
Rationale:  It is recommended that the claims for Educational Service Unit No. 19 be approved as presented by the central administrative staff.
Attachments:
H.5. GRANT FUND BUDGET ADJUSTMENTS
Rationale: 

It is recommended that the receipts and expenditures of the detailed grant fund budget for the 2013-2014 fiscal year be adjusted to include the reimbursable programs: 

A.    CARL D. PERKINS VOCATIONAL AND TECHNICAL EDUCATION GRANT, NEBRASKA DEPARTMENT OF EDUCATION – PROJECT 471814, AS APPROVED ON MAY 20, 2013 for $792,023.00.

   Approval for participation in this program was recommended by the Curriculum, Human Resources and Student Services Committee and approved by the Board of Education at the May 20, 2013 meeting.

 This budget amendment, in the amount of $792,023.00, is for the period beginning September 1, 2013, and ending June 30, 2014.  The total budget is written for the period beginning July 1, 2013, and ending June 30, 2014.  This amendment represents only that part of the budget that will be expended during the 2013-2014 school year.  It represents the continued participation in a program conducted during the 2012-2013 school year for the purpose of improving and expanding career and technical education programs.

 This program is 100% reimbursable.

 The Sherwood Foundation Grants and Grants less than $10,000.00 to be amended into the 2013-2014 budgets are available for review in the Board Workroom.

B.    SHERWOOD FOUNDATION GRANTS 

These budget amendments in the amount of $191,935.00 are for the period beginning September 1, 2013, and ending August 31, 2014.  These amendments represent only that part of the budget that will be expended during the 2013-2014 school year for new programs from the Sherwood Foundation.

This program is 100% reimbursable.

 

Attachments:
H.6. 1. DOUGLAS COUNTY SCHOOL DISTRICT 0001 HEAD START-JULY
Rationale:  The monthly Douglas County School District 0001 Head Start Governing Body Report for July 2013 is provided as an attachment in accordance with the 2007 Head Start Act.
Attachments:
H.7. CHANGE ORDER NO. 001 – ELECTRICAL & DATA INFRASTRUCTURE UPGRADES – DODGE ELEMENTARY SCHOOL (ADD $31,545.00)
Attachments:
H.8. CHANGE ORDER NO. 001 - DOOR AND HARDWARE REPLACEMENT PROJECT PKG 1 OAK VALLEY ELEMENTARY AND CRESTRIDGE ELEMENTARY (DEDUCT $683.00)
Attachments:
H.9. CHANGE ORDER NO. 001 – ELECTRICAL AND DATA UPGRADES – CATLIN ELEMENTARY SCHOOL (DEDUCT $1,971.06)
H.10. CHANGE ORDER NO. 001 – CLASSROOM AND LOCKERS – SOUTH HIGH SCHOOL (ADD $8,602.00)
H.11. CHANGE ORDER NO. 001 – FOUNDATION STRUCTURAL REPAIRS – BANCROFT ELEMENTARY SCHOOL (ADD $9,468.79)
Rationale: 

 

Attachments:
H.12. CERTIFICATES OF SUBSTANTIAL COMPLETION
Attachments:
I. Unfinished Business
J. Discussion and/or Action Items
Attachments:
J.1. PROPOSED GRANT APPLICATION SUMMARY
Rationale: 

Grant applications previously reviewed by the Grant Accountability Task Force and recommended for Board of Education approval prior to submission to the funding source.

 

Attachments:
J.2. APPROVAL OF DOUGLAS COUNTY SCHOOL DISTRICT 0001 BUDGETS WHICH DO NOT REQUIRE A TAX LEVY
Rationale: 
The Board will consider a resolution to approve the 2013-2014 non-levy budgets for Douglas County School District 0001, which includes the following:
School Lunch                                    $ 46,053,735
School Activities                               $  6,500,000
Central Stores                                  $  6,500,000
Depreciation                                    $  4,400,000
Employee Benefit                                $ 10,500,000
Student Fees                                    $    825,000
Contingency                                     $  9,600,000
Cooperative                                     $ 47,481,000
Prior Service Retirement                        $    154,530 
Attachments:
J.3. APPROVAL OF DOUGLAS COUNTY SCHOOL DISTRICT 0001 2013-2014 BUDGETS WHICH REQUIRE A LEVY – EXCLUDING GENERAL FUND
Rationale: 

The Board will consider a resolution to approve the 2013-2014 Douglas County School District 0001 budgets, which require a tax levy, excluding the General Fund as follows:

 

Bond Fund                                                  $ 61,309,300

Special Building Fund                                   $ 34,000,000

Qualified Capital Purpose Undertaking Fund    $  6,386,823

Attachments:
J.4. APPROVAL OF 2013-2014 GENERAL FUND BUDGET – DOUGLAS COUNTY SCHOOL DISTRICT 0001
Rationale:  The board will consider a resolution to approve a 2013-2014 General Fund local budget in the amount of $507,571,421 and a reimbursable grant budget in the amount of $88,317,765, for a total General Fund Budget of $595,889,186.
Attachments:
J.5. APPROVAL OF 2013-2014 BUDGET – EDUCATIONAL SERVICE UNIT No. 19
Rationale:  The Board will consider a resolution to approve the 2013-2014 ESU No. 19 budget of $19,098,148.
Attachments:
J.6. APPROVAL OF 2013-2014 PROPERTY TAX REQUEST – DOUGLAS COUNTY SCHOOL DISTRICT 0001
Rationale: 
The Board will consider a resolution to set the 2013-2014 DOUGLAS COUNTY SCHOOL DISTRICT 0001 property tax requests as follows:
 
General Fund                                    $ 23,137,586
Special Building Fund                           $          0
Qualified Capital Purpose Undertaking Fund      $  4,664,799
Bond Fund                                       $ 20,440,386
TOTAL PROPERTY TAX REQUIREMENT                  $ 48,242,771
Attachments:
J.7. APPROVAL OF 2013-2014 PROPERTY TAX REQUEST – EDUCATIONAL SERVICE UNIT No. 19
Rationale:  The Board will consider a resolution to set the 2013-2014 ESU No.19 property tax request at $2,871,233.
Attachments:
J.8. CAMPUS PORTAL: THERE'S AN APP FOR THAT
Rationale:  A brief presentation will be provided on the Campus Portal, its usage and benefits to our parents and students.  Through the teamwork of Student and Family Services, Information Management Services and Curriculum Instruction and Assessment, a plan was created to increase engagement of parents/guardians and students on the Campus Portal to view grades, attendance and fees online.  The Infinite Campus Portal provides anytime access via the internet from the Omaha Public Schools’ homepage (www.ops.org). Speakers will provide insight into district Portal usage by parents and students. 
Attachments:
K. New and Miscellaneous Business
K.1. Action Items
K.1.a. Building Data and Electrical Capacity
Attachments:
K.2. Information Items
K.2.a. Budget and Legislative Positions
L. Receipt of Reports
L.1. LEARNING COMMUNITY
Rationale:  Douglas/Sarpy County Learning Community Coordinating Council minutes of the August 8, 2013 regular meeting.
L.2. Elementary Class Size Update
Rationale:  This report presents information pertaining to elementary class sizes in regular elementary classes in the Omaha Public Schools, Kindergarten through grade 6.  Based on "call in" membership counts taken on days 1,2,5 and 9.
Attachments:
M. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
N. Roll Call
O. Adjournment
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