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September 10, 2020 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  Omaha Public Schools prepares all students to excel in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. Board and Superintendent Communications
F.1. Treasurer
Rationale:  The Treasurer's Report for July 2020 is attached for review
Attachments: (1)
F.2. Superintendent
Attachments: (2)
F.3. Board Members
G. Public Comment and Recognition
H. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
H.1. Reading of Minutes
H.1.a. Monday, August 17, 2020 - Regular Meeting
Attachments: (1)
H.2. Approval of the Construction Documents Design Submittal - 2018 Bond Program - Highland Elementary School: Capital Improvements & New Addition
Rationale: 
Approval of the Construction Documents Design Submittal - 2018 Bond Program - Highland Elementary School: Capital Improvements & New Addition

Staff, Jacobs, and Leo A Daly request approval of the Design Construction document for the Highland Elementary School Capital Improvements & Addition Project. The electronic construction documents Design Submittal booklet is included for consideration. Staff recommends approval of the design in order to proceed to the next phase, which is bid and award solicitation.
H.3. Amendment No. 001 to the Agreement with Hausmann Construction, Inc. - 2018 Bond Program - Highland Elementary School: Capital Improvements & New Addition Project ($4,986,439.00)
Rationale: 
Amendment No. 001 to the Agreement with Hausmann Construction, Inc. - 2018 Bond Program - Highland Elementary School: Capital Improvements & New Addition Project ($4,986,439.00)

Staff, Jacobs, and Leo A Daly recommend approval of Amendment No. 001, which includes capital improvements and a new addition for a guaranteed maximum price (GMP) of $4,986,439.00. The substantial completion date for this Amendment is set for September 15, 2021 for the Highland Elementary School Capital Improvements & New Addition Project.

All construction costs are being paid by Funds 40 & 41, 2018 Bond Program. 
H.4. Approval of the Consulting Services Agreement with CFO Solutions 
Rationale:  Administration recommends the approval of the attached agreement with CFO Solutions to recruit candidates for the Internal Auditor position.  This accounting position is being added as a part of the strategic plan.  Internal auditors are considered a hard to fill position and our current recruiting methods over the past 3 months have provided a very limited candidate pool.  CFO solutions will conduct a full search and screening of applicants for a total of $25,000. 
H.5. Approval of the Consulting Services Agreement with Nanette Beller
Rationale:  Administration recommends the approval of the attached consulting services agreement with Nanette Beller to provide support and mentoring to new principals with a focus on principals in their first or second year.  Ms. Beller’s services will not exceed 40 hours per month at a rate of $100 per hour. 
Attachments: (1)
H.6. Approval of the Non-Negotiated Salary Increases for 2020-2021
Rationale: 

Administration recommends that the Board of Education approve the attached 2020-2021 salary increases to the attached schedules and the accompanying health insurance rates for staff not covered by a negotiated agreement.

Attachments: (1)
H.7. Approval of the Proposed Staffing Adjustments
Rationale:  Administration recommends approval of the staffing recommendations found in the attached Staffing Adjustments. 
Attachments: (1)
H.8. Approval to Purchase Disinfectant Wipes from White Cap Construction Supply
Rationale: 
Approval to Purchase Disinfectant Wipes from White Cap Construction Supply

FUND:           1       General
DEPT ID:       Various
PROGRAM:   Various  
CLASS:          919     Pandemic
VENDOR:       White Cap Construction Supply
AMOUNT:       $117,400.00

Staff recommends the approval to purchase 10,000 mini-buckets of disinfecting wipes and 10,000 refills of disinfecting wipes known as SNAPs from White Cap Construction Supply. These will be used for student, staff and visitor’s throughout the District. These wipes are shipped dry. SNAPs will be used for protection against the COVID-19 Pandemic.

White Cap Construction Supply is a member of Sourcewell cooperative purchasing group, formally known as NJPA (National Joint Powers Alliance). This purchase will utilize the Sourcewell National Cooperative Contract. In keeping with the provisions of Policy 7000 V.(B), no bid was required for this purchase because White Cap is included as a provider under the Sourcewell cooperative purchasing group.  The total price of the purchase is $117,400.00.  This product will replace several brands of disinfectant wipes that are not available in the quantities needed by OPS.  

Complete delivery will be made in September 2020.
H.9. Award Bid No. 20-080 to Security Equipment, Inc. (SEI) for Monitoring and Maintenance of Intrusion Alarms, Fire Alarms, and Elevator Phones at Various Locations ($269,280.00)
Rationale: 
Award Bid No. 20-080 to Security Equipment, Inc. (SEI) for Monitoring and Maintenance of Intrusion Alarms, Fire Alarms, and Elevator Phones at Various Locations ($269,280.00)

FUND:                   1                       General
PROGRAM:          2610                  Plant Operations
DEPARTMENT:    7166000            Schoolhouse Planning
CLASS:                 000
VENDOR:             Security Equipment Inc. (SEI)
AMOUNT:             $268,280.00

Staff recommends to award Bid No. 20-080 to Security Equipment Inc. (SEI) in the amount of $268,280.00 for Monitoring and Maintenance of Intrusion Alarms, Fire Alarms, and Elevator Phones at various locations throughout the District. This Contractual Agreement will extend for a four (4) year period and expire on September 1, 2024.

Bids received were:
 
Contractor Base Bid
Security Equipment Inc.(SEI) $269,280.00

No other bids were received.

For complete bid documentation contact Jeramie.Cobb@ops.org
H.10. Award Bid No. 20-081 to RWH Capital LLC for Nitrile Gloves
Rationale: 
Award Bid No.20-081 to RWH Capital LLC for Nitrile Gloves

FUND:            01          General
CLASS:          000         Various
ACCOUNT:    54100     Supplies          
VENDOR:      RWH CAPITAL LLC  
AMOUNT:      Approximately $445,000.00

Staff recommends approval to purchase Nitrile Gloves from RWH Capital LLC for the 2020-2021 school year. The nitrile gloves will be used by students and staff throughout the District to promote safety as barrier protection against skin exposure to abrasive chemicals, pathogens, or when handling other harsh materials. RWH Capital LLC was the low bidder at $9.24 per box of 100 Nitrile Gloves. The agreement will be effective beginning September 11, 2020 through August 31, 2021. The quantity purchased will be based on the District’s needs for the 2020-2021 school year.  We estimate the cost could meet or exceed $445,000.00.  The estimate is based on increased usage since March 2020.
 
Supplier Bid Price Per Box
*RWH Capital LLC $9.24
Jonathan  St  Laurent Perr (Non-Compliant) $12.00
World United PPE (Non-Compliant) $12.25
Talacko Safety Solutions $15.31
Global Gecks (Non-Compliant) $15.55
Attachments: (1)
H.11. Award Bid No. 20-083 to Prairie Mechanical for TAC Boiler Burner Replacement ($71,100.00)
Rationale: 
Award Bid No. 20-083 to Prairie Mechanical for TAC Boiler Burner Replacement ($71,100.00)

FUND:                1                General    
PROGRAM:       2620          Maintenance Schools/District Buildings
DEPARTMENT: 7166500     Maintenance
CLASS:              000
VENDOR:          Prairie Mechanical
AMOUNT:          $71,100.00

Staff recommends to award Bid No. 20-083 to Prairie Mechanical in the amount of $71,100.00 for the replacement of the existing TAC Boiler Burner that jointly serves the Teacher Administration Center (TAC) and Gifford Park Elementary School.  This project replaces an existing burner which is no longer adjustable and service replacement parts that are no longer available.

Bids received were:
 
Contractor Base Bid
Rasmussen Mechanical $86,175.00
*Prairie Mechanical $71,100.00

* Apparent Low Bidders meeting the specifications.

For complete documentation contact John.Neal@ops.org.
Attachments: (1)
H.12. Award Bid No. 20-084 to Downs Electric for Light Fixture Installation at Three (3) Schools: Belvedere, Fontenelle, and Minne Lusa ($167,831.00)
Rationale: 
Award Bid No. 20-084 to Downs Electric for Light Fixture Installation at Three (3) Schools: Belvedere, Fontenelle, and Minne Lusa ($167,831.00)

FUND:             01    General Fund
PROGRAM:    2510 Business Support Services
CLASS:           937   2019-2020 Budget Amendment
AMOUNT:       $167,831.00

Staff recommends to award Bid No. 20-084 to Downs Electric totaling $167,831.00 as noted below for light fixtures installation at three (3) schools. Bids include replacement of light fixtures in all classrooms, circulation spaces, common learning spaces, administrative and health offices, gyms, multipurpose rooms, storage rooms, restrooms, and stairwells with owner provided LED light fixtures. This is a one (1) time purchase with the 2019-2020 budget amendment fund approved by the Board on February 20, 2020.

FACILITY:     Belvedere Elementary
VENDOR:     Downs Electric
AMOUNT:     $32,377.00

FACILITY:     Fontenelle Elementary
VENDOR:     Downs Electric
AMOUNT:     $59,071.00

FACILITY:     Minne Lusa Elementary
VENDOR:     Downs Electric
AMOUNT:     $76,383.00

Bids received were:
 
Contractor Belvedere Fontenelle Minne Lusa
Downs Electric *$32,377.00 *$59,071.00 *$76,383.00
Kidwell $142,427.00 $238,326.00 $197,875.00
Superior Control & Security $54,695.00 $98,684.00 No Bid

* Apparent Low Bidder meeting the specifications.

For complete bid documentation contact Kenneth.Juhl@ops.org.
H.13. Award Bid No. P051-20 - Installation of Owner Provided Security Cameras at District Buildings and Grounds ($2,757,016.69)
Rationale: 
Bid No. P051-20 - Installation of Owner Provided Security Cameras at District Buildings and Grounds ($2,757,016.69)

FUND:            01 General Fund
ACCOUNT:    55710
DEPT:            7105700
PROGRAM:   2510 Business Support Services
CLASS:          937
AMOUNT:      $2,757,016.69

Staff recommends the approval of the following bids for $2,757,016.69
which includes a $131,286.50 contingency. The bids are outlined below
and are for the installation of security cameras and equipment.
Installation includes wire, pathways, patch panels, mounting hardware,
and positioning of cameras at multiple District buildings and sites.
Camera upgrades are needed to replace existing aged cameras and provide
a district wide standard at all buildings.

VENDOR: Kidwell*
Low Bid of Bid Packages: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 12, 13, 14, 15, 16, 17, 19, 20, 21, 22, 27 
AWARD AMOUNT $1,493,395.00 w/Owner 5% Contingency: $1,568,064.75

VENDOR: Electric Company of Omaha*
Bid Packages: 11, 18, 23, 24, 25, 26     
AWARD AMOUNT $238,087.00 w/ Owner 5% Contingency: $249,991.35

VENDOR: Omaha Electrical Service, Inc*
Bid Packages: Exterior grounds and facility parking  
AWARD AMOUNT $894,248.19 w/ Owner 5% Contingency: $938,960.59

For construction change orders related to modifications to facilities, design documents, and associated costs.

* Low Bidder of bid package meeting the specifications.

For complete bid documentation contact John.Lang@ops.org.
H.14. Award Bid No. P052-20 to Echo Electrical Supply to Upgrade Light Fixtures at Minne Lusa, Belvedere and Fontenelle Elementary Schools ($301,708.05)
Rationale: 
Award Bid No. P052-20 to Echo Electrical Supply to Upgrade Light Fixtures at Minne Lusa, Belvedere and Fontenelle Elementary Schools ($301,708.05)

FUND:            01            General Fund
ACCOUNT:    55710       Equipment over $5,000.00
DEPT:            7105700   School Safety
PROGRAM:   2510         Business Support Services
CLASS:          937           2019-2020 Budget Amendment
AMOUNT:      $301,708.05

Staff recommends to award Bid No. P052-20 to Echo Electrical Supply to Upgrade Light Fixtures at Minne Lusa, Belvedere and Fontenelle Elementary Schools for a total of $301,708.05 which includes an additional 5% owner carried contingency as outlined below. This is a one (1) time purchase with the 2019-2020 Budget Amendment fund approved by the Board on February 20, 2020.

VENDOR: Echo Electrical Supply
AWARD AMOUNT w/Owner Contingency: $301,708.05
 
Contractor Bid
*Echo Electrical Supply $287,341.80
3E-Electrical Engineering $297,423.25

* Low Bidder of bid package meeting the specifications.

For complete bid documentation contact Darwin.Rohde@ops.org.
H.15. Award of RFP No. 033-20 for Operational Efficiency Analysis and Service Plan Development to Custodial Consultants and Approval of Consulting Agreement
Rationale:   
Award of RFP No. 033-20 for Operational Efficiency Analysis and Service Plan Development to Custodial Consultants and Approval of Consulting Agreement

FUND:          01          General
CLASS:        Various
ACCOUNT:  54100     Supplies
VENDOR:    Custodial Consultants
AMOUNT:    $59,800.00

Staff recommends to award RFP No. 033-20 to Custodial Consultants. Custodial Consultants will perform an efficiency analysis of the District’s Custodial and Operational Services at 95 buildings. Based on the results of the efficiency analysis, Custodial Consultants will prepare recommendations for updating the District’s Facility Service Plans and ways for the District to improve efficiency and effectiveness based on building size and staffing levels. It is anticipated that Custodial Consultants will complete its work by November 20, 2020. The cost of this contract is $59,800.00.

For complete bid documentation contact Jeramie.Cobb@ops.org.
H.16. Certificate of Substantial Completion - Collin Stadium Turf Replacement 2020 - South High School
Rationale: 
Certificate of Substantial Completion - Collin Stadium Turf Replacement 2020 - South High School

Staff and Midwest Field-Turf with the concurrence of the project designer and construction administrator, Lamp Rynearson, recommend the Board approve the following Certificate of Substantial Completion for the selected project:

Contractor                   Project                                             Completion Date
Midwest Field-Turf      South High Turf Replacement           7/15/2020

The completion date(s), as listed above, are the dates of commencement of the 8-year warranty period(s) and are required by the contract documents.
H.17. Certificate of Substantial Completion - Gifford Park Elementary Playground
Rationale: 
Certificate of Substantial Completion - Gifford Park Elementary Playground

Staff and Dostals Construction Co. with the concurrence of the project architect, Vireo, recommend the Board approve the following Certificate of Substantial Completion for the selected project.

Contractor                          Project                                         Completion Date
Dostals Construction Co.   Gifford Park Elem. Playground      8/31/2020

The completion date(s), as listed above, are the dates of commencement of the warranty period(s) and are required by the contract documents.
H.18. Claims - School District of Omaha - Report B
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS B REPORT
Attachments: (1)
H.19. Claims - School District of Omaha - Report C
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS C REPORT
Attachments: (1)
H.20. Claims - Educational Service Unit No. 19
Rationale:  It is recommended that the claims for Educational Service Unit No. 19 be approved as presented by the Central Administrative Staff.
Attachments: (1)
H.21. Committee on Claims Audit Approval 9/10/2020
Rationale:  The Committee on Claims met on 9/10/2020 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments: (1)
I. Discussion and/or Action Items
I.1. Action Item(s)
I.1.a. Douglas County School District 0001 2020-2021 Budgets Which Do Not Require a Tax Levy
Rationale:  The Board will consider the attached resolution to approve the 2020-2021 non-levy budgets for Douglas County School District 0001 which includes the following:

School Lunch - $39,072,781
School Activities - $6,500,000
Central Stores - $4,000,000
Depreciation - $8,000,000
Employee Benefit - $12,600,000
Student Fees - $900,000
Contingency - $18,500,000
Cooperative - $36,705,654
Prior Service Retirement - $75,000
 
Attachments: (3)
I.1.b. Douglas County School District 0001 2020-2021 Budgets Which Require a Levy - Excluding General Fund
Rationale:  The Board will consider the attached resolution to approve the 2020-2021 Douglas County School District 0001 budgets, which require a tax levy, excluding the General Fund as follows:

Bond Fund - $ 83,817,025
Special Building Fund - $134,395,500
Qualified Capital Purpose Undertaking Fund - $5,522,938
 
Attachments: (1)
I.1.c. 2020-2021 General Fund - Douglas County School District 0001
Rationale:  The Board will consider the attached resolution to approve the 2020-2021 General Fund local operating fund budget in the amount of $666,000,000, supported by tax requirements of $261,021,815 plus reimbursable programs in the amount of $117,000,000 for a total General Fund Budget of $783,000,000.
 
Attachments: (1)
I.1.d. 2020-2021 Budget - Educational Service Unit No. 19
Rationale:  The Board will consider the attached resolution to approve the 2020-2021 ESU No. 19 budget of $19,250,000
 
Attachments: (1)
I.1.e. 2020-2021 Property Tax Request - Douglas County School District 0001
Rationale:  The Board will consider a resolution to set the 2020-2021 Douglas County School District 0001 property tax requests as follows:
General Fund - $261,021,815
Special Building Fund - $7,070,707
Qualified Capital Purpose Undertaking Fund - $3,398,820
Bond Fund - $44,057,601
 
Attachments: (1)
I.1.f. 2020-2021 Property Tax Request - Educational Service Unit No. 19
Rationale:  The Board will consider the attached resolution to set the 2020-2021 ESU No. 19 property tax request at $3,814,636.68
 
Attachments: (1)
I.1.g. Legislative Update
Rationale:  The Board may vote on any items presented by the Legislative Committee and any bill currently in front of the Nebraska Legislature.
 
Attachments: (1)
I.1.h. First Reading - 3000 (Business Operations)
Rationale:  The Policy Committee met on June15 and August 6 and recommended changes to the 3000 Policies:

3011 - Fund Balance Reporting 
3060 - Materials Fees 
3100 - Leasing 
3110 - Short-Term Investing 
3160 - Report of Treasurer 
3170 - Periodic Audit 
3200 - Monies in School Buildings 
3210 - Bonds 
3410 - Safe Driving Record Standard for Drivers 
3410(B) - Drivers - Basic First Aid Procedures 
3410(C) - Emergency Evacuation Procedures (For Students Being Transported in School Buses, Small Vehicles - Cars & Vans)  
3560 -   Records Management
3570 - ESSA 
3590 - Sustainability
Attachments: (34)
I.1.i. Claims - School District of Omaha - Report A
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS A REPORT
Attachments: (4)
I.2. Information Item(s)
J. Receipt of Reports
J.1. CBOC Update of the Phase I & Phase II Bond Programs August 2020
 
Rationale:  CBOC update of the Phase I & Phase II Bond Programs August 2020
Attached please find updates from Citizen’s Bond Oversight Committee (CBOC)
 
Attachments: (2)
K. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
L. Adjournment

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