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September 21, 2020 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  Omaha Public Schools prepares all students to excel in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. Board and Superintendent Communications
F.1. Superintendent
Attachments: (2)
F.2. Board Members
G. Public Comment and Recognition
H. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
H.1. Reading of Minutes
H.1.a. Tuesday, September 8, 2020 - Special Meeting
Attachments: (1)
H.1.b. Thursday, September 10, 2020 - Budget Hearing
Attachments: (1)
H.1.c. Thursday, September 10, 2020 - Regular Meeting
Attachments: (1)
H.2. Approval of Consulting Services Agreement with Inspiring Leaders for Secondary Students in the Thrive Leadership Club Programs ($46,264.25)
Rationale:  Administration recommends the approval of the Consulting Services Agreement with Inspiring Leaders for secondary students in the Thrive Leadership Club programs for September 2020 through May 2021 in the amount of $46,264.25 through English learner program district general funds.  The District has previously contracted with Inspiring Leaders for their services.

THRIVE is offered throughout the school year 5 times per week at Central, Benson, Northwest, South and Nathan Hale. THRIVE is designed to primarily provide supports to English learners and refugee students even though the club is open to all students. Club meetings are virtual through Teams and can flex throughout the school year as required.

H.3. Approval of Design Submittal for the New Middle School Project located at 42nd & Y Street as part of the 2018 Bond Program
Rationale:  Staff, Jacobs, and RDG Planning & Design are requesting approval of the Design Submittal for the New Middle School 42nd & Y Street Project as part of the 2018 Bond Program.  The electronic Design Submittal booklet has been provided to members of the Board of Education for consideration.  Approval of the Design Submittal is needed in order to proceed to the next phase, which is bid solicitation.
H.4. Approval of Title I Comprehensive Support and Improvement (CSI) Grant from the Nebraska Department of Education
Rationale:  The Comprehensive Support and Improvement (CSI) Grant is offered to identified schools that need additional strategic instructional support according to the NDE Accountability System (AQuESTT). It is required for all CSI designated schools to submit an Instructional Action Plan and Application that aligns with the District’s Strategic Plan, which have been approved by NDE.  NDE and the District have collaborated to provide CSI schools with targeted, customized support in implementing their plans. The Comprehensive Support and Improvement (CSI) Grant allocation amount is $1,832,801.00 for the period beginning of August 30, 2020 and ending September 30, 2021.

The schools receiving the grant are as follows:

Elementary Schools
Adams
Benson West
Central Park
Field Club
Fontenelle
Liberty
Wakonda

Middle Schools
Bryan Middle
McMillan Middle
Monroe
Norris

High School
Benson High
H.5. Approval of Title I Every Student Succeeds Act (ESSA) Part A Grant from the Nebraska Department of Education for the 2020-2021 School Year
Rationale:  The Title I Budget is allocated to Public Schools, Non-Public Schools, Contracted Educational Agencies, and the Homeless Program. Eligible Title I Public Schools are allocated funding based on 70% area poverty for elementary schools and 75% United States Department of Education (USDE) required for secondary schools.  In order to expend these funds, Title I schools must submit a Schoolwide Plan that is aligned with the District’s Strategic Plan and their School Improvement Plan. In addition, the Title I Office must also submit a grant application to the State for approval and compliance purposes. Central administrative staff request approval to receive the 2020 -2021 Title I Allocation in the amount of $27,256,915.00.
H.6. Approval of Proposed Staffing Adjustments
Rationale:  Administration recommends approval of the staffing recommendations found in the attached Staffing Adjustments.
Attachments: (1)
H.7. Award Bid No. 21-001 to Various Suppliers for Disposable Face Masks Adult, Child and N95
Rationale: 
FUND:          1       General
CLASS:        919    Needs for a Pandemic
VENDOR:    Various Suppliers
AMOUNT:    $275,000.00

Staff recommends award of Bid No. 21-001 to three vendors.  Staff recommends for adult masks to award the bid to Kopy-Rite. Kopy-Rite was the low bidder that met compliance for the Adult masks at $0.08 each. The price of the Adult Masks is good for up to  three years.  The total purchase price for this order of adult masks is $40,000. The adult masks will be used by staff, students, and visitors throughout the District.  The three ply masks will be used for protection against COVID-19 Pandemic and is a guideline of the Centers of Disease Control (CDC) and the state.

 
Supplier Bid Price
Kopy-Rite $0.08 x 500,000 = $40,000.00
Unipak Corp $0.09 x 500,000 = $45,000.00
T C & B Corp Wearables     $0.09 x 500,000 = $45,000.00
Medical Necessities Corp $0.09 x 500,000 = $45,000.00 
Conscendo Aviation Investment LLC $0.09 x 500,000 = $45,000.00

Staff recommends for child masks to award the bid to Safety Zone Specialists. Safety Zone Specialists was the low bidder at $0.09 each.  The total purchase price for this order of child masks is $45,000.00. The masks will be used by students and visitors throughout the District.
 
Supplier Bid Price
Newtec Products Inc $.10 x 500,000 = $50,000.00
T C & B Corp Wearables     $.09 x 500,000 = $45,000.00
Safety Zone Specialists $.09 x 500,000 = $45,000.00
Medical Necessities Corp $.10 x 500,000 = $50,000.00
Unipak Corp $.11 x 500,000 = $55,000.00

Staff recommends for N95 masks to award the bid to Min Chen Ltd. Min Chen Ltd was the low bidder at $1.90 each.  The total purchase price for this order of N95 masks is $190,000.00.
 
Supplier Bid Price
Min Chen Ltd $1.90 x 100,000 = $190,000.00
Newtec Products Inc $2.50 x 100,000 = $250,000.00
Wisetrade Inc $2.60 x 100,000 = $260,000.00
Ever Ready First Aid Medical Supply $2.72 x 100,000 = $272,000.00
Maybe Mars LLC $2.80 x 100,000 = $280,000.00

For complete bid documentation contact gina.jessick@ops.org.
H.8. Award Bid No. 21-002 to Apples and More for Magnetic Letter and Number Sets
Rationale:  FUND:          1                 General
DEPT ID:      7192010     Elementary
CLASS:         937            2019-2020 Budget Amendment    
VENDOR:     Apples and More
AMOUNT:     $219,342.00

Staff recommends to award Bid No. 21-002 to Apples and More for the purchase of Magnetic Letter and Number sets for the 2020-2021 school year. Apples and More was the lowest bid that was compliant. The Magnetic Letter and Number Sets will be used for Pre-Kindergarten through First grade students, to practice and reinforce literacy skills while at home. This purchase aligns with the Strategic Plan of Action goal of Academics to increase the amount of Kindergarten - Third grade students reading on grade level by 4% by June 2025. This bid is for a one-time purchase using 2019-2020 budget amendment fund approved by the Board on February 20, 2020. The total price of the bid is $219,342.00. 
 
Supplier Bid price Per "Letter" set
Caledonia LLC (NON-COMPLIANT) $2.66
School Specialty (NON-COMPLIANT) $6.35
*Apples and More $7.89
Lakeshore Learning $9.29
Supplier Bid price Per "Number" set
Caledonia LLC (NON-COMPLIANT) $2.79
*Apples and More $7.89
Lakeshore Learning $9.29
School Specialty (NON-COMPLIANT) $9.75
H.9. Award to The Weitz Company for Construction Manager at Risk Agreement for the South High Magnet School Capital Improvements & Renovation Project as Part of the 2018 Bond Program for $1,060,194.00
Rationale:  Staff, Jacobs, and BCDM Architects, the project architect, recommend the District enter into a Construction Manager at Risk Agreement with The Weitz Company for a value of $1,060,194.00. The Agreement will provide Construction Manager at Risk services including preconstruction estimating, constructability services, and construction management for the South High Magnet School Capital Improvements & Renovation Project. The President and Secretary of the Board shall be authorized to sign the agreement.
H.10. Claims - School District of Omaha - Report A
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS A REPORT
Attachments: (3)
H.11. Claims - School District of Omaha - Report B
Attachments: (1)
H.12. Claims - School District of Omaha - Report C 
Attachments: (1)
H.13. Claims - Educational Service Unit No. 19
Rationale:  It is recommended that the claims for Educational Service Unit No. 19 be approved as presented by the Central Administrative Staff.
Attachments: (4)
H.14. Committee on Claims Audit Approval 9/21/2020
Rationale:  The Committee on Claims met on 9/21/2020 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments: (1)
H.15. Grant Awards
Attachments: (1)
H.16. Letter of Intent with the Benson High School Foundation for the Construction of a School Based Health Center and Other Improvements at Benson High School
Rationale:  Staff recommends approval of the attached Letter of Intent with the Benson High School Foundation.  The Foundation is planning a nearly two million dollar fundraising campaign to complete the construction of a small addition on the North side of Benson High School which will house a school based health center operated by Charles Drew Health Center.  In addition, the Foundation is proposing to make additional improvements at Benson High School including renovation of the concession area, refurbishing of the student store, replacement of tile in the entry hallway and commons area, purchase of new furniture for the commons area, and redevelopment of the tennis center to include a new fourth court and seating for spectators.  The District and the Foundation will enter into a Funding and Construction Agreement which will set forth the terms and conditions for completion of the project.  Staff will present the Funding and Construction Agreement to the Board for approval at a future meeting as fundraising progresses.
H.17. Second Amendment to Contract for Bus Transportation Services with Student Transportation of Nebraska
Rationale:  Staff recommends approval of the attached Second Amendment to the current Contract for Bus Transportation Services with Student Transportation of Nebraska (STA).  The District is agreeing to pay STA $872,461.96.  The amount is equal to the average daily rate paid by the District to STA for the 2019-2020 school year for a total of ten days.  The District will make payment in in a lump sum.  The ten days is essentially the equivalent of two weeks’ notice to STA for the return to school by the District on October 5, 2020.  This Second Amendment makes no other changes to the rights and responsibilities of the parties under the original agreement or the First Amendment approved by the Board on June 15, 2020.
Attachments: (1)
H.18. Second Reading - 3000 Policies (Business Operations)
Rationale:  The Policy Committee met on June15 and August 6 and recommended changes to the 3000 Policies:

3011 - Fund Balance Reporting 
3060 - Materials Fees 
3100 - Leasing 
3110 - Short-Term Investing 
3160 - Report of Treasurer 
3170 - Periodic Audit 
3200 - Monies in School Buildings 
3210 - Bonds 
3410 - Safe Driving Record Standard for Drivers 
3410(B) - Drivers - Basic First Aid Procedures 
3410(C) - Emergency Evacuation Procedures (For Students Being Transported in School Buses, Small Vehicles - Cars & Vans)  
3560 -   Records Management
3570 - ESSA 
3590 - Sustainability
Attachments: (34)
I. Discussion and/or Action Items
I.1. Information Item(s)
I.1.a. Preparing for a Responsible Return to School
Rationale:  Administration will provide additional information about the District's continued planning for a responsible return to school.
Attachments: (1)
I.2. Action Item(s)
I.2.a. Revised 2020-2021 Academic Calendar
I.2.b. ESU No. 19 Administrator Position Contract and Future Expenses
Rationale:  Pursuant to Neb. Rev. Stat. §79-2401 to §79-2405, both the Superintendent's contract and the ESU No. 19 Administrator's contract must be approved by the Board and posted to the District website.
J. Receipt of Reports
J.1. Legislative Session Review
Attachments: (1)
K. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
L. Adjournment

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