Public Meeting Agenda: October 21, 2013 at 6:00 PM - Board of Education Regular Meeting

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October 21, 2013 at 6:00 PM - Board of Education Regular Meeting Agenda

October 21, 2013 at 6:00 PM - Board of Education Regular Meeting
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

B. Call to Order
C. Pledge of Allegiance
Rationale:  Lead by Junior Troop 45013.
D. Roll Call
D.1. Excused/Unexcused Absence
E. School Spotlight
Rationale:  South High School will provide an overview of Get in the Action Day Activities.
Attachments:
F. Board and Superintendent Communications
F.1. Treasurer
Rationale: 

The Treasure's Report for September 2013 is attached for review.

Attachments:
F.2. Superintendent
Attachments:
F.3. Board Members
G. Public Comment and Recognition
H. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
H.1. Reading of Minutes
H.1.a. October 7, 2013 (Workshop)
Attachments:
H.1.b. October 7, 2013 (Regular)
Attachments:
H.1.c. October 14, 2013 (Workshop)
Attachments:
H.2. Personnel Adjustments
H.3. CLAIMS - SCHOOL DISTRICT OF OMAHA - REPORT A
Rationale: 
APPROVAL OF CLAIMS - SCHOOL DISTRICT OF OMAHA

It is recommended that the claims for the School District of Omaha be approved as presented by the central administrative staff.

A. CLAIMS REPORT A:

All claims submitted excluding those listed in Claims Report B
Attachments:
H.4. CLAIMS - SCHOOL DISTRICT OF OMAHA - REPORT B
Rationale: 
APPROVAL OF CLAIMS - SCHOOL DISTRICT OF OMAHA

CLAIMS REPORT B:

All Claims submitted as potential conflict of interest for members of the Board of Education
Attachments:
H.5. CLAIMS - EDUCATIONAL SERVICE UNIT NO. 19
Rationale:  APPROVAL OF CLAIMS - EDUCATIONAL SERVICE UNIT NO. 19

It is recommended that the claims for Educational Service Unit No. 19 be approved as presented by the central administrative staff.
Attachments:
H.6. Approval of Grant Applications
Attachments:
H.7. Grant Fund Budget Adjustments
Rationale:  GRANT FUND BUDGET ADJUSTMENTS

It is recommended that the receipts and expenditures of the detailed grant fund budget for the 2013-2014 fiscal year be amended to include the following reimbursable programs:

The Sherwood Foundation Grants and Grants less than $10,000.00 to be amended into the 2013-2014 budgets are available for review in the Board Workroom.

1.SHERWOOD FOUNDATION GRANTS

These budget amendments in the amount of $945,838.00 are for the period beginning September 1, 2013, and ending August 31, 2014. These amendments represent only that part of the budget that will be expended during the 2013-2014 school year for new programs from the Sherwood Foundation.

This program is 100% reimbursable.
Attachments:
H.8. INVESTMENTS - OMAHA SCHOOL EMPLOYEES' RETIREMENT SYSTEM
Rationale:  INVESTMENTS - OMAHA SCHOOL EMPLOYEES' RETIREMENT SYSTEM

It is recommended that the following report submitted by the Board of Trustees of the Omaha School Employees’ Retirement System concerning investment of retirement funds during the month of September 2013, be adopted.
H.9. School Health Advisory Council/School Based Health Centers
Rationale:  LB 1106 was established in 2010. It allows for the School Based Health Centers to operate in the State of Nebraska.

The law includes language regarding School Health Advisory Councils. To ensure that the interests of the school district, community, and health care provider are reflected within the policies, procedures, and scope of services of school-based health centers, each school district shall establish a School Health Center Advisory Council for each school in the district hosting a school-based health center.

The council includes the Operating Agency, School Administrator, Funding Agency, Parents. The School Health Advisory Council is intended to inform the community in which they serve about the School Based Health Centers and to receive feedback from the community. The parent appointed by school principal must be approved by the school board. The parent must have a child enrolled in the SBHC. All parents on the list have been recruited by the building principal and have agreed and are willing to participate in the school health advisory council.

Attached is the complete roster for the 2013-2014 School Health Advisory Council.  Also attached is LB 1106 with the SHAC language highlighted.
Attachments:
H.10. CERTIFICATE(S) OF SUBSTANTIAL COMPLETION
Attachments:
H.11. CHANGE ORDER NO. 001 – DOOR & HARDWARE REPLACEMENT PROJECT PKG 4 – EDISON ELEMENTARY (ADD $1,589.00)
H.12. CHANGE ORDER NO. 009 – ALFONZA W. DAVIS MIDDLE SCHOOL (ADD $83,635.66)
H.13. CHANGE ORDER NO. 018 – GATEWAY ELEMENTARY SCHOOL (ADD $52,569.00)
H.14. CHANGE ORDER NO. 001 – ELECTRICAL & DATA INFRASTRUCTURE UPGRADES PACKAGE C – ADAMS ELEMENTARY SCHOOL (DEDUCT $2,255.00)
H.15. CHANGE ORDER NO. 001 – ELECTRICAL & DATA INFRASTRUCTURE UPGRADES PACKAGE C – PONCA ELEMENTARY SCHOOL (ADD $5,660.00)
H.16. CHANGE ORDER NO. 001 – ELECTRICAL & DATA INFRASTRUCTURE UPGRADES PACKAGE C – FLORENCE ELEMENTARY SCHOOL (DEDUCT $4,466.94)
H.17. BID NO 13-037 - LEASE FOR FIBER OPTIC LINES FOR WIDE AREA NETWORK (WAN) SERVICES
H.18. School Resource Officer Agreement
Attachments:
H.19. HEAD START COMMUNITY ASSESSMENT SUMMARY
Rationale:  There are many reasons to be proud of our community and the resources that it provides to OPS Head Start children and families while still recognizing areas that will be addressed. This community assessment has attempted to provide an over­view of OPS Head Start and Early Head Start service area (Douglas County) focusing primar­ily upon those who are eligible for Head Start services.
Attachments:
H.20. HEAD START SELF ASSESSMENT AND IMPROVEMENT PLAN SUMMARY
Rationale:  The 2012-2013 Self-assessment provides a glance at a program that is striving to be a model Head Start program. The management and leadership teams will utilize the outcomes from the self assessment process to plan for the future of the program.  Members of the management and leadership teams have created an improvement plan from the identified areas. Each content area has goals and steps to complete those goals.
H.21. HEAD START STRATEGIC PLAN
Rationale:  The Strategic plan is a required part of Head Start’s ongoing process of program planning.   The 2013-2014 plan was created with input from Regional training and technical assistance representatives, Head Start management and leadership staff and the Policy Council Chairperson.  These parent representatives collaborated using 2012-2013 program data to establish goals with objectives and designated responsible individuals for assuring that objectives are completed and set projected timeframes for completion.
Attachments:
I. Unfinished Business
J. Discussion and/or Action Items
K. New and Miscellaneous Business
K.1. Action Items
K.2. Information Items
K.2.a. Youth Risk Behavior Survey (YRBS)
Rationale: 

2012 Douglas County Youth Risk Behavior Survey (YRBS)

Dr. Adi Pour, Health Director at Douglas County Health Department, will present results of the 2012 Youth Risk Behavior Survey.   Along with discussion of findings, use of the survey information to plan, evaluate, and improve community and school programs to prevent health problems and promote healthy behaviors will be discussed.   OPS high school students were among the 1,087 students county-wide who participated in the survey.

Attachments:
K.2.b. CAREER EDUCATION UPDATES
Rationale:  The Omaha Public Schools Career Education (CE) program has been recognized at the state level and serves all secondary schools, Blackburn Alternative Program and the Career Center. Over 16,000 OPS secondary students participate in CE courses. In addition, students take part in unique programs such as the University of Nebraska Medical Center-High School Alliance program, the Henry Doorly Zoo and Aquarium Partnership program.  In addition, each high school in OPS has career specializations or career academies. OPS high schools offer dual enrollment and students may take courses at the Career Center. CE student organizations, student internships and career education dual enrollment courses prepare students for college and careers.
Attachments:
K.2.c. BOND REFUNDING 2003B
Rationale:  BOND REFUNDING 2003B

Staff will present an overview of Bond refunding process and discuss the opportunity to refund series 2003B to generate a potential interest savings to the District.
Attachments:
L. Receipt of Reports
L.1. Nebraska Department of Education (NDE) State of the Schools Report, 2012-13
Rationale:  On September 27, 2013, the Nebraska Department of Education released the 2012-13 Nebraska State of the Schools Report (SOSR) on its website at www.education.ne.gov.  NDE's SOSR includes accountability information from Federal and State required systems including:  Adequate Yearly Progress (AYP), Persistently Lowest Achieving Schools (PLAS), and Nebraska Performance Accountability System (NePAS). These Federal and State accountability systems utilize Nebraska State Assessment (NeSA) reading, writing, mathematics, and science results to generate rankings and labels for schools.  This report will provide by school results derived from each of these accountability systems. 
Attachments:
L.2. K-2 Reading and Mathematics Assessment Results, 2012-13
Rationale:  K-2 Reading and Mathematics Assessments, including development of the assessments and results for the 2012-2013 school year are discussed in this report.  This report shows by school reading and mathematics results for students in kindergarten, grade 1, and grade 2.  These early grade assessments are a requirement of Nebraska State Statue 79-760.04 which originated as a part of Learning Community expectations to measure student progress toward attaining grade level standards in Reading and Mathematics.   Also included in the report is a description of how results are utilized to inform the teaching/learning process.
Attachments:
L.3. COST SAVINGS - PROCUREMENT PROCESSES - SUMMARY
Rationale:  Summary of Fiscal Year 2012-2013 District cost savings through protocols regularly followed in procurement processes. Documents presented include the 2012-2013 main report and attachments A-L containing supporting material on processes.     
Attachments:
L.4. DISTRICT AUCTION RESULTS
Attachments:
L.5. EDUCATIONAL SERVICE UNIT NO. 19
Rationale:  EDUCATIONAL SERVICE UNIT NO. 19

Educational Service Unit Coordinating Council minutes of the October 2, 2013 regular meeting.

Attachments:
M. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

 

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

 

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

 

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

 

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

 

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

 

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
N. Roll Call
O. Adjournment
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