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October 19, 2020 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  Omaha Public Schools prepares all students to excel in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale:  We recognize South High Freshman, Justin Hernandez, for winning the Congressional Art Competition, highlighting visual art students from the district. Hernandez received special recognition for his painting, titled 'Nathan'. Hernandez was one of six selected. The competition was facilitated by the Art Teacher's Association and supported by South High Art teacher Julia Mason.
G. Board and Superintendent Communications
G.1. Superintendent
Attachments: (1)
G.2. Board Members
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Monday, October 19, 2020 - Regular
Attachments: (1)
I.2. Approval of Bid No. 21-005 to AKRS Equipment for Small Engine Equipment
Rationale: 
Fund:          1 General Fund
Dept. ID:     7166500-Maintenance    
Program:    2620 Maint. School/District Buildings    
Class:         937 Budget Amendment 2019/2020
Vendor:       AKRS Equipment   
Amount:      $134,985.00 

Staff recommends approval to purchase twelve (12) lawn mower tractors, twelve (12) snow blades, and twelve (12) mower decks from AKRS Equipment who was the lowest bidder which met specifications for 2020-2021 school year.  The award of this bid cost the District $134,985.00. Bids were mailed on September 3, 2020 and opened on September 25, 2020, 15 business days. Bid packets were sent to Pruitt Outdoor, Tys Power, Radkes, Little Engine, JNJSE and AKRS. The single vendor who responded is as follows:
AKRS Equipment JD 60" Tractors JD 60" Snowblades JD 60" Decks
Per unit price: $9,710.00 $1,490.00 $1,745.00
Total: $38,840.00(4) $5,960.00(4) $6,980.00(4)
AKRS Equipment JD 54" Tractors JD 54" Snowblades JD 54" Decks
Per unit price: $9,710.00 $1,210.00 $1,470.00
Total: $48,550.00(5) $6,050.00(5) $7,350.00(5)
AKRS Equipment JD 48" Tractors JD 48" Snowblades JD 48" Decks
Per unit price: $5,425.00 $755.00 $905.00
Total: $16,275.00(3) $2,265.00(3) $2,715.00(3)

For complete documentation contact Traci.Shobe@ops.org.
 
I.3. Approval of Boyd Elementary Early Childhood Playground - Notice of Substantial Completion
Rationale:  Staff with the concurrence of Vireo, the project architect, recommend the Board approve the following certificate(s) of substantial completion for the selected project(s):

Contractor                         Project                                  Completion Date
Dostal Construction Co.    Boyd Elementary Early          09/28/2020
                                          Childhood Playground

The completion date(s), as listed above, is the date(s) of commencement of the warranty period(s) and required by the contract documents.
I.4. Approval of Certificate(s) of Substantial Completion - 2018 Bond Program - Pinewood Elementary School: Capital Improvements & New Addition
Rationale:  Staff and Jacobs with the concurrence of the project architect(s)/engineer (s)recommend the Board approve the following certificate(s)of substantial completion for the selected project(s):

Contractor                                   Project                                        Completion Date
Meco-Henne Contracting, Inc.   Pinewood Elementary School     August 24, 2020
                                                   Capital Improvements &
                                                   New Addition

The completion date(s), as listed above, is the date(s) of commencement of the one-year warranty period and required by the contract documents.
I.5. Approval of Change Order No. 002 - 2018 Bond Program - King Elementary School: Capital Improvements & Renovation Project (Deduct $8,994.59)
Rationale: 
Staff and Jacobs with the concurrence of the project architect/engineer, Alley Poyner Macchietto, recommend that the following change order agreement be submitted for approval:
The following code is used on each change order item:

C - Completed
A - Authorized by architect/engineer and/or staff
P - Pending Board of Education approval

Project: King Elementary School: Capital Improvements & Renovation - #C4399
Architect/Engineer: The Schemmer Associates Inc.
Contractor: Elkhorn West Construction
Fund: 39 2018 Bond Program   
 

RFP#

Type

Status

Description

Type

Amount

PCO002

Arch.

C
Provide a credit for the unused allowances that was included with the original contract bid.
Deduct

($8,994.59)
 

Total Amount of Change Order No. 002 - Deduct       ($8,994.59)   
 
Original Contract Amount                                       $3,355,400.00
Previously Approved Changes                                  $150,906.00
Change Order No. 002 - Deduct                                 ($8,994.59)   
Total Revised Contract Amount                              $3,497,311.41  
Amount Paid to Date                                              $3,316,549.23  
Amount Remaining                                                    $180,762.18  
                                                                                                                               
I.6. Approval of Contract with Security Equipment Inc.(SEI) for Bid No. 20-080
Rationale:  Staff recommends the approval of the attached four-year contract with Security Equipment Inc. (SEI) for Monitoring and Maintenance of Intrusion Alarms, Fire Alarms, and Elevator Phones at Various Locations. The Board previously awarded Bid No. 20-080 to Security Equipment Inc. (SEI) at the September 10, 2020 Board meeting. The amount of the contract is $269,280.00.
I.7. Approval of Educational Specification & Schematic Design for the South High Magnet School Capital Improvements and Renovation Project as part of the 2018 Bond Program
Rationale:  Staff, Jacobs, and BCDM Architects request approval of the Educational Specification and Schematic Design Documents for the South High Magnet School Capital Improvements and Renovation Project.  The electronic Educational Specification and Schematic Design booklet is included for consideration.  Staff recommend approval of the Educational Specification and Schematic Design in order to proceed to the next phase of the design process, which is Design Development.
I.8. Approval of Gilder Elementary Playgrounds - Notice of Substantial Completion
Rationale:  Staff with the concurrence of Vireo, the project architect, recommend the Board approve the following certificate(s) of Substantial Completion for the selected project(s).

Contractor                            Project                                         Completion Date
Dostals Construction Co.   Gilder Elementary Playgrounds      10/7/2020

The completion date(s), as listed above, is the date(s) of commencement of the warranty period(s) and required by the contract documents.
I.9. Approval of Grant Awards
Attachments: (1)
I.10. Approval of Proposed Staffing Adjustments
Rationale:  Administration recommends approval of the staffing recommendations found in the attached Staffing Adjustments.
Attachments: (1)
I.11. Approval of Proposed Administrative Appointments
Rationale:  Administration recommends approval of the administrative appointments found in the attached document. 
Attachments: (1)
I.12. Approval of Title I Homeless, Delinquent & Neglected Agency Contracts 2020 - 2021
Rationale:  As part of Every Student Succeeds Act (ESSA), it is required to provide educational services for children and youth in local and state institutions for neglected, delinquent and homeless agencies. Title I contracts with nine (9) agencies to give supplemental instructional support to help students meet state academic standards.
I.13. Claims-School District of Omaha-Report A
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS A REPORT
Attachments: (4)
I.14. Claims-School District of Omaha-Report B
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS B REPORT
Attachments: (1)
I.15. Claims-School District of Omaha-Report C
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS C REPORT
Attachments: (1)
I.16. Claims-Educational Service Unit No. 19
Rationale:  It is recommended that the claims for Educational Service Unit No. 19 be approved as presented by the Central Administrative Staff.
Attachments: (1)
I.17. Committee on Claims Audit Approval 10/19/2020
Rationale:  The Committee on Claims met on 10/19/2020 and approved the audit of claims conducted by the Secretary to the Board of Education. 
J. Discussion and/or Action Items
J.1. Action Item(s)
J.1.a. Approval of the UNO Baxter Arena Agreement with Omaha Public Schools Graduations for 2021-2025 
Rationale:  FUND:                  1 General Fund       
DEPARTMENT:    All high schools 
PROGRAM:         1100 
CLASS:                000 
AMOUNT:             $51,000.00 for 2020-2021

Staff recommends approval of the Letter of Agreement with UNO Baxter Arena for exclusive use of functional space to accommodate seven (7) high school graduations during the 2021, 2022, 2023, 2024, and 2025 school years.  The two new high school graduation ceremonies will be added in the 2024-2025 school year. The tentative dates for the 2020-2021 school year and thereafter are: 
2020-2021 Tuesday, May 25, 2021                  2 pm & 7 pm
  Wednesday, May 26, 2021             2 pm & 7 pm
  Thursday, May 27, 2021                 2 pm & 7 pm
  Friday, May 28, 2021                      7 pm
2021-2022 Tuesday, May 24, 2022                  2 pm & 7 pm
Tentative Wednesday, May 25, 2022             2 pm & 7 pm
  Thursday, May 26, 2022                 2 pm & 7 pm
  Friday, May 27, 2022                      7 pm
2022-2023 Tuesday, May 23, 2023                  2 pm & 7 pm
Tentative Wednesday, May 24, 2023             2 pm & 7 pm
  Thursday, May 25, 2023                 2 pm & 7 pm
  Friday, May 26, 2023                      7 pm
2023-2024 Tuesday, May 28, 2024                   2 pm & 7 pm
Tentative Wednesday, May 29, 2024              2 pm & 7 pm
  Thursday, May 30, 2024                  2 pm & 7 pm
  Friday, May 31, 2024                       7 pm
2024-2025 Monday, May 19, 2025                    2 pm & 7 pm
Tentative Tuesday, May 20, 2025                   2 pm & 7 pm
  Wednesday, May 21, 2025              2 pm & 7 pm
  Thursday, May 22, 2025                  2 pm & 7 pm
  Friday, May 23, 2025                       7 pm
 
The base rental charge is $9,000.00 a day with a 3% accelerator beginning 2022. There will be an additional charge of up to $5,000.00 for multiple ceremonies in one day.
 
These charges are for the rental of the arena space at the UNO Baxter Arena and utilities, venue equipment and chairs, set up, and tear down. 

In the event the District cancels all graduation ceremonies in a particular year as a result of the COVID-19 or any other such pandemic, there shall be no cancellation fee for such year or years.  Instead, the parties agree to extend this agreement for such additional year or years to ensure that all five years of the agreement are completed.
Attachments: (2)
J.2. Information Item(s)
K. Receipt of Reports
K.1. Citizen Bond Oversight Committee and Bond Program Update
Rationale:  Attached please find updates from the Citizen’s Bond Oversight Committee (CBOC).
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment

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