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November 2, 2020 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  Omaha Public Schools prepares all students to excel in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale:  Omaha Public Schools recognizes the IMS and school staff who worked throughout the spring and summer to support our 1 to 1 technology initiative.
G. Board and Superintendent Communications
G.1. Superintendent
Attachments: (2)
G.2. Board Members
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Monday, October 19, 2020 - Public Hearing
Attachments: (1)
I.1.b. Monday, October 19, 2020 - Regular
Attachments: (1)
I.2. Approval of Everyday Labs Service Agreement 2021-2022
Rationale:  Omaha Public Schools entered contract with Everyday Labs (formerly known In Class Today) in April 2019.  Since April 2019, Omaha Public Schools collaborates with Everyday Labs to improve student attendance. Due to COVID-19, Administration requests an extension of the contract with Everyday Labs to be used during the 2021-2022 school year. Everyday Labs agrees to put the current contract on hold and resume in August of 2021. 
Attachments: (1)
I.3. Approval of Grant Awards
Attachments: (1)
I.4. Approval of Staffing Adjustments 
Rationale:  Administration recommends approval of the staffing recommendations found in the attached Staffing Adjustments. 
Attachments: (1)
I.5. Approval to Purchase Computer Laptops for South High School 
Rationale: 
Fund:           155            Reimbursable
Program:     2211           Career and Tech Ed Support
Dept:           7196010     Career and Technical Education
Project:        471821       Perkins Basic Grant 
Class:          432             Perkins Goal 2
Vendor:       Riverside Technologies
Amount:      $63,250.50

Staff recommends the approval to purchase 75 high end laptop computers for South High school from Riverside Technologies, utilizing pricing on Bid 19-044, which was approved by the Board of Education on June 17, 2019.  The purchase of these laptops will be for the Information Technology Pathway Program. This program is part of the High School Tactical Plan, a component of Strategic Plan Goal #1 Academics.  The cost of the purchase is $63,250.50, funded by grant funds. 
Attachments: (1)
I.6. Award Bid No. 20-020 to Waste Management of Nebraska, Inc. for Refuse Pickup and Disposal-Various Locations from November 2, 2020 through July 31, 2022
Rationale: 
Fund:        1           General
Program:   2610     Operations of Plant
Vendor:     Waste Management of Nebraska, Inc.
Amount:     $2,122,062.88

Staff recommends approval of the attached agreement with Waste Management of Nebraska, Inc. to provide refuse and disposal for all (99 current) schools and facilities. Waste Management will also provide recycling services to the District. The initial contract term is two years and there are two successive one year options to extend the agreement. Waste Management was the only bid received. The approximate yearly costs for the contract are as follows:

Year 1: $508,896.56
Year 2: $525,315.76 
Option Year 3: $536,375.47
Option Year 4: $551,475.09
Approximate total cost for 4 years: $2,122,062.88

For complete bid documentation contact David.Fannon@ops.org.
Attachments: (2)
I.7. Award RFP 014-20 to Diamond Assets LLC for Disposal of Designated Apple Devices
Rationale:  Staff recommends awarding Diamond Assets LLC of Miltion, Wisconsin the contract for disposing of previously used Apple devices.  Diamond Assets LLC provides a 50% down payment on estimated value of devices, onsite evaluation, packaging, and removal of the devices from District locations.  Further services also include hard drive wiping and summary report of disposed items at final payment. 

Previously Apple devices were sent to a recycler with no monetary benefit coming to the District. 
Attachments: (2)
I.8. Claims - School District of Omaha - Report A
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS A REPORT
Attachments: (4)
I.9. Claims - School District of Omaha - Report B
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS B REPORT
Attachments: (1)
I.10. Claims - School District of Omaha - Report C
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS C REPORT
Attachments: (1)
I.11. Claims - Educational Service Unit No. 19
Rationale:  It is recommended that the claims for Educational Service Unit No. 19 be approved as presented by the Central Administrative Staff.
Attachments: (1)
I.12. Committee on Claims Audit Approval 11/02/2020
Rationale:  The Committee on Claims met on 11/02/2020 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments: (1)
I.13. Approval of the Head Start Monthly Board Report - September 
Rationale:  This document provides monthly information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities described in Performance Standard 1301.2(b) and (c). 
Attachments: (1)
J. Discussion and/or Action Items
J.1. Action Item(s)
J.1.a. Agreement with University of Nebraska Medical Center for Participation in an Optional COVID Testing (Saliva) Program for Students and Staff
Rationale:  The Administration recommends approval of the attached agreement with the University of Nebraska Medical Center (UNMC) to launch an optional COVID testing (saliva) pilot program for students and staff at Marrs Middle School, Norris Middle School, and Bryan High School.  COVID testing results will be available within 24-48 hours.  The pilot will last through the end of the semester and is part of a fairly comprehensive research study which will also include air sampling, waste water collection, and surface testing.  The agreement automatically expands to the entire District beginning with the second semester unless the District opts to terminate.  The fixed costs associated with the overall program are front loaded.  The cost of the pilot program is $2,336,841.  Following the pilot, the costs are on a per test basis.  The District will fund the program with a combination of general fund and grant funding.   
J.1.b. Agreement with OneWorld Health Center to Provide Assistance to Students and Staff within its Service Area who Test Positive for COVID as Part of the District’s Optional Testing Program
Rationale:  The Administration recommends approval of the attached agreement with OneWorld Health Center to provide assistance to students or staff who test positive for COVID as part of the District’s optional pilot testing program at Marrs Middle School, Norris Middle School, and Bryan High School.  The District is partnering with OneWorld during the pilot program since the pilot program only includes schools located in its service area.  The agreement automatically expands the program to OneWorld’s entire service area beginning with the second semester unless the District opts to terminate.  The cost of the pilot program is $79,930.  Following the pilot, the cost of the program will be $$462,297.  The District will fund the program with a combination of general fund and grant funding. 
Attachments: (1)
J.1.c. Superintendent Year Three Goals and Evaluation/Contract Timeline
Rationale:  The Accountability Committee met on Tuesday, October 27th and recommends approval of the superintendent's goals and timeline. 
J.1.d. Approval of Consulting Agreement with the Omaha Conservatory of Music
Rationale: 

Administration recommends approval of the attached Omaha Conservatory of Music agreement, to provide instrumental music lessons at our middle and high schools.  The lessons will provide individual, specialized instruction on wind, percussion, and string instruments to strengthen the individual playing skills of students.

The cost is $102,144 which will be covered by the instrumental music grant.

Attachments: (1)
J.1.e. Approval of the Greater Omaha Attendance and Learning Services Center (GOALS) Interlocal Agreement for the 2020-2021 School Year
Rationale:  Omaha Public Schools is renewing our annual Interlocal Agreement with the Greater Omaha Attendance and Learning Services Center (GOALS). 

Omaha Public Schools has worked with GOALS since 2009.  The District amended the contract this year to align with other metro area districts. The amendment provides that Omaha Public Schools compensates GOALS $300.00 for each student in the program.
Attachments: (1)
J.2. Information Item(s)
J.2.a. Grade Configuration Update
Rationale:  Administration will provide information on the transition of Alice Buffett Middle School and King Science Middle School from a 5-8 to 6-8 grade configuration for the 2023-2024 school year.
Attachments: (1)
J.2.b. Budget and Audit Committee Update
Rationale:  The Chair of the Budget and Audit Committee will provide an update.
J.2.c. Policy Committee Update
Rationale:  The Chair of the Policy Committee will provide an update.
J.2.d. Policy Updates - 1200, 1210, 4000s, and 5420
Attachments: (81)
K. Receipt of Reports
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment

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