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December 14, 2020 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please click on the following link (or copy and paste into your browser) on Monday, December 14, 2020 between 6:00-6:35 p.m. to complete the online "Request to be Heard" form:

https://forms.office.com/Pages/ResponsePage.aspx?id=tm3mWBshN0q36A72lnQgwWp_AWkMbOlNoudX3jW_M4tURFRQUU0xTUpTTkhFWjFLS0dEWkdYMjVVSC4u

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted on the December 14, 2020 Board of Education, agenda item A.1. Open Meetings Act.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

A.1. Open Meetings Act
Attachments: (1)
B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. Board and Superintendent Communications
F.1. Treasurer
Rationale:  The Treasurer's Report for September  2020 and October 2020 are attached for review.
Attachments: (2)
F.2. Superintendent
Attachments: (2)
F.3. Board Members
G. Public Comment and Recognition
Rationale:  Notice to visitors: If you wish to speak, please click on the following link (or copy and paste into your browser) on Monday, December 14, 2020 between 6:00-6:35 p.m. to complete the online "Request to be Heard" form:

https://forms.office.com/Pages/ResponsePage.aspx?id=tm3mWBshN0q36A72lnQgwWp_AWkMbOlNoudX3jW_M4tURFRQUU0xTUpTTkhFWjFLS0dEWkdYMjVVSC4u
H. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
H.1. Reading of Minutes
H.1.a. Monday, November 16, 2020 - American Civics Committee
Attachments: (1)
H.1.b. Monday, November 16, 2020 - Regular Meeting
Attachments: (1)
H.1.c. Monday, November 30, 2020 - Special Meeting
Attachments: (1)
H.2. Approval of a Service Contract with Trane Technologies for Building Automation Services for from December 2020 to November 2021 ($53,282.50)
Rationale:  FUND: 01 General
DEPT: 7166799 Environmental / Safety
VENDOR: Trane Technologies
AMOUNT: $53,282.00

Staff recommends the approval of the attached one-year contract with Trane Technologies to inspect and maintain Heating, Ventilation, and Air Conditioning (HAAV) equipment, real time energy monitoring, and energy analysis. The contract will provide District-wide building and energy assessments as well as digital inspections of building automation systems.  The contract will be effective for one year, from December 1, 2020 to November 30, 2021 with the option to renew annually.  The total cost to the District is $53,282.50 per year. 
Attachments: (3)
H.3. Approval of Certificate of Substantial Completion – Bryan High School: Capital Improvements & Renovation Project - 2018 Bond Program
Rationale:  Staff and Jacobs with the concurrence of the project architect/engineer recommend the Board approve the following certificate of substantial completion for the selected project:

Contractor                                     Project                              Completion Date

Hausmann Construction, Inc.      Bryan High School:            July 31, 2020
                                                    Capital Improvements &
                                                    Renovation Project

The completion date, as listed above, is the date of commencement of the one-year warranty period and required by the contract documents.
H.4. Approval of Change Order No. 001 – Bryan High School - Capital Improvements & Renovation (Add $122,623.47) Revised Total: $5,158,498.47 -  2018 Bond Program
Rationale:  Staff and Jacobs with the concurrence of the project architect/engineer, TACK Architects,  recommend that the following change order agreement be submitted for approval:

The following code is used on each change order item:

C - Completed
A - Authorized by architect/engineer and/or staff
P - Pending Board of Education approval

Project: Capital Improvements & Renovation - Bryan High School - #C4342
Architect/Engineer: TACK Architects
Contractor: Hausmann Construction, Inc.
Fund: 40 2018 Bond Program
 

RFP#

Type

Status

Description

Type

Amount

PCO002
 

Mech.

C
Additional work request to replace and install five (5) steam header valves.
Add

$10,633.00

PCO007
 

Mech.

C
Additional work request to supply and install three (3) hydration stations.
Add

$13,539.47

PCO013
 

Struct.

C
Additional work request to remove the old cooling tower structure on the roof of the building.
Add

$7,750.00

PCO016

Elect.

C
Additional work request to replace and install new ceiling tiles and grid on the 1st floor hallways, which also required new LED light fixtures at the current locations.
Add

$90,701.00
 
Total Amount of Change Order No. 001 -  Add               $122,623.47   

      Original Contract Amount                                      $5,035,875.00
      Previously Approved Changes                                            $0.00
      Change Order No. 001 - Add                                   $122,623.47   
      Total Revised Contract Amount                            $5,158,498.47   
      Amount Paid to Date                                            $4,700,237.11
      Amount Remaining                                                 $458,261.36
H.5. Approval of Change Order No. 001 – Bid No. 20-075 - Switch and Circuit Replacement for the Generator at Belvedere Elementary (Add $18,395.00) Revised Total: $54,037.00
Rationale:  Staff recommends the following change order agreement be approved.  The State of Nebraska recently changed its requirements on safety generators, requiring life and safety circuits to be segregated from all other electrical circuits.  Bid No. 20-075 is part of the 2019-2020 Budget Amendment approved by the Board of Education on February 3, 2020:

The following code is used on each change order item:

C - Completed
A - Authorized by architect/engineer and/or staff
P - Pending Board of Education Approval                              

Project: Bid No. 20-075 Generator Replacement
School: Belvedere Elementary
Contractor: Downs Electric
Fund: 01 General Fund
Program: 2510 Business Support Services
Class: 937  2019-2020 Budget Amendment
Agreement: Purchase Order No. 215191
Building Type Status Description Type Amount

Belvedere Elementary
Arch A State Electrical Inspector now requires installation of a secondary Automatic Transfer Switch (ATS) requiring life safety circuits to be segregated from all other electrical circuits. Add $18,395.00

Total Amount of Change Order No. 001 - Add    $18,395.00

Original Contract Amount:                                   $35,642.00
Previously Approved Changes:                                    $0.00
Change Order No. 001 - Add                               $18,395.00
Total Revised Contract Amount:                           $54,037.00
Amount Paid to Date                                                     $0.00
Amount Remaining                                               $54,037.00
H.6. Approval of Change Order No. 001 – Bid No. 20-075 Switch and Circuit Replacement for the Generator at Fontenelle Elementary (Add $26,594.00) Revised Total: $67,083.00
Rationale:  Staff recommends the following change order agreement be approved.  The State of Nebraska recently changed its requirements on safety generators, requiring life and safety circuits to be segregated from all other electrical circuits.  Bid No. 20-075 is part of the 2019-2020 Budget Amendment approved by the Board of Education on February 3, 2020:

The following code is used on each change order item:

C - Completed
A - Authorized by architect/engineer and/or staff
P - Pending Board of Education Approval                              

Project: Bid No. 20-075 Generator Replacement
School:  Fontenelle Elementary
Contractor:  Downs Electric
Fund: 01 General Fund
Program: 2510 Business Support Services
Class: 937  2019-2020 Budget Amendment
Agreement: Purchase Order No. 215192
Building Type Status Description Type Amount

Fontenelle Elementary
Arch A State Electrical Inspector now requires installation of a secondary Automatic Transfer Switch (ATS) requiring life safety circuits to be segregated from all other electrical circuits. Add $26,594.00

Total Amount of Change Order No. 001 -  Add      $26,594.00

Original Contract Amount:                                      $40,489.00
Previously Approved Changes:                                       $0.00
Change Order No. 001 - Add                                  $26,594.00
Total Revised Contract Amount:                             $67,083.00
Amount Paid to Date                                                       $0.00
Amount Remaining                                                 $67,083.00
H.7. Approval of Change Order No. 003 – Bid No. 20-075 Switch and Circuit Replacement for the Generator at Minne Lusa Elementary (Add $14,776.00) Revised Total: $54,896.00
Rationale:  Staff recommends the following change order agreement be approved.  The State of Nebraska recently changed its requirements on safety generators, requiring life and safety circuits to be segregated from all other electrical circuits.  Bid No. 20-075 is part of the 2019-2020 Budget Amendment approved by the Board of Education on February 3, 2020:

The following code is used on each change order item:

C - Completed
A - Authorized by architect/engineer and/or staff
P - Pending Board of Education Approval                              

Project: Bid No. 20-075 Generator Replacement
School:  Minne Lusa Elementary
Contractor:  Downs Electric
Fund: 01 General Fund
Program: 2510 Business Support Services
Class: 937  2019-2020 Budget Amendment
Agreement: Purchase Order No. 215215
Building Type Status Description Type Amount

Minne Lusa Elementary
Arch A State Electrical Inspector now requires installation of a secondary Automatic Transfer Switch (ATS) requiring life safety circuits to be segregated from all other electrical circuits. Add $14,776.00

Total Amount of Change Order No. 003 - Add     $14,776.00

Original Contract Amount:                                     $40,120.00
Previously Approved Changes:                                      $0.00
Change Order No. 003 - Add                                 $14,776.00
Total Revised Contract Amount:                            $54,896.00
Amount Paid to Date                                                       $0.00
Amount Remaining                                                 $54,896.00
H.8. Approval of Educational Specification & Schematic Design for the Spring Lake Elementary School Capital Improvements and Renovation Project as part of the 2018 Bond Program
Rationale:  Staff, Jacobs, and Schemmer Associates, Inc. request approval of the Educational Specification and Schematic Design Documents for the Spring Lake Elementary School Capital Improvements and Renovation Project.  The electronic Educational Specification and Schematic Design booklet is included for consideration.  Staff recommend approval of the Educational Specification and Schematic Design in order to proceed to the next phase of the design process, which is Design Development.
H.9. Approval of Grant Awards
Attachments: (1)
H.10. Approval of Lease Agreement with Goodwill Industries, Inc. for Use by the Omaha Public Schools Transition Program from January 2021 to May 2021 ($14,000.00)
Rationale:  FUND: Special Education
DEPT: Curriculum Instruction & Support: Special Education
VENDOR: Goodwill Industries, Inc.
AMOUNT: $2,800.00 per month or $14,000.00 total

Staff recommends approval of the attached Lease Agreements with Goodwill Industries, Inc. for the use of conference room and training room space in three (3) of their facilities to socially distance students in the Omaha Public Schools Transition Program. The Omaha Public School's Transition Program offers a variety of services for secondary students with disabilities, ages 18 - 21, who have completed their high school program with a certificate of completion or have not yet received their high school diploma. The sites to be leased are:

· Goodwill Training Room #117 and #124 located at 4805 N. 72nd Street,         Omaha, NE 68134
· Goodwill Training Center located at 2221 N. 109th Street, Omaha, NE 68164
· Goodwill Second Floor Training Room at 8457 West Center Road, Omaha, NE    68124

The lease commences on January 5, 2021 and ends on May 25, 2021 at a rate of Seven Hundred and 00/100 Dollars ($700.00) per month, per room used, at a total cost of approximately $14,000.00.
H.11. Approval of Professional Services Agreement with Verdis LLC for Sustainability Work ($49,500.00) from August 2020 to July 2021
Rationale:  FUND:   01  General Fund
DEPT:   7166700  Environmental
VENDOR: Verdis LLC
AMOUNT: $49,500.00

Staff recommends the approval of a professional services agreement with Verdis LLC to provide sustainability consulting services to District staff at the building and administrative levels to include alternative energy sources. Verdis LLC will also obtain energy and water usage data and input into Energy Star System, provide waste reduction and recycling consultation, analyze energy data, and provide access to a Dashboard to track our Strategic Plan goals for sustainability.

The service agreement provides continued sustainability support with a partnership that began in 2017. The contract is effective August 1, 2020 and runs through July 31, 2021.  The total cost to the District for the year is $49,500.00. 
H.12. Approval of Proposed Administrative Appointments
Rationale:  Administration recommends approval of the administrative appointments found in the attached document. 
Attachments: (1)
H.13. Approval of Staffing Adjustments
Rationale:  Administration recommends approval of the staffing recommendations found in the attached Staffing Adjustments.
Attachments: (1)
H.14. Approval of Special Education Contracts for Services Under Rule 51 for the 2020-2021 School Year
Rationale:  Staff recommends approval of the attached Special Education Services contracts.  Annually the Special Education Division, within Curriculum and Instruction Support, negotiates and renews contracts with outside agencies for special education services that are required under Rule 51. Attached you will find: a service provider rate sheet, contracts and a contract cost sheet for your review for contracts exceeding $50,000. The contract rate sheet includes NDE approved rates for services that need to be purchased by Omaha Public Schools from outside agencies that will provide special education services to students ages birth-21. The contract cost sheet includes the agency, address, type of service the agency provides, the number of students that receive services from that agency and 2019-2020 contract rate. The sheet includes an estimate of the total cost for special education services provided by contract agencies. The rates and contracts have had legal review and are budgeted for within the 20-21 school year. All providers are approved by NDE to provide special education and related services. The total cost to the District is estimated to be $5,260,435.00 and is an allowable reimbursable special education expenditure. 
Attachments: (21)
H.15. Approval of the Statewide Family Engagement Center Grant (SFEC) for Omaha Public School's Turnaround Elementary Schools from October 2020 to September 2021 with an Option to Renew
Rationale:  The Statewide Family Engagement Center (SFEC) grant is a three year grant that initiates the National Center for families learning model. The model is based on the ideals of strengthening family literacy by supporting schools to employ a comprehensive, family-centered approach to learning. This grant will support a Parent Literacy Engagement Specialist to coordinate the four family literacy components:

Adult Education (GED, ESL)
Children's Education (Engage and empower)
Parent Time (Goal setting, learning opportunities, Empower)
Parent and Child together time - PACT(Parent volunteer, Family nights or activities)

The grant budget includes:
$170,000 over a 3 year period

Year 1: $75,000 (split funding the Parent Literacy Engagement Specialist positions)
Year 2: $60,000 (supporting the implementation of the family literacy components at each of the Turnaround schools)
Year 3: $35,000 (supporting the implementation of the family literacy components at each of the Turnaround schools)
H.16. Approval to Award Bid No. 21-006 to C&A Marketing for KN95 Disposable Face Masks for the 2020 through 2022 School Years ($60,000.00)
Rationale:  FUND:   01  General
CLASS:   919   Disaster Preparedness
VENDOR:  C&A Marketing
AMOUNT:  $60,000.00

Staff recommends approval to award Bid No. 21-006 to C & A Marketing for KN95 Disposable Face Masks. The masks will be used as personal protection equipment for staff, students, and visitors throughout the District as needed.  The 5 ply masks will be used for protection against the COVID-19 Pandemic and influenza as recommended in guidelines from the Center of Disease Control (CDC) and the State of Nebraska.  C&A Marketing was the low bidder that met compliance for the KN95 disposable face masks at $0.20 each.  C&A Marketing also had a higher quality material as opposed to Watch Tower Supplies.

The bid includes the option of two-one (1) year price extensions at the discretion of the District. The total price of the bid will be $60,000.00 with an initial purchase for $20,000.00 with replenishment throughout the year.
 
Supplier Bid Price
C&A Marketing $0.20 x 100,000 = $20,000
Watch Tower Supplies $0.20 x 100,000 = $20,000
Vizocom ICT LLC $0.23 x 100,000 = $23,000
DN Imports $0.24 x 100,000 = $24,000 
YPR Solutions $0.24 x 100,000 = $24,000

For complete bid documentation contact Gina.Jessick@ops.org.
H.17. Approval to Award Bid No. 21-007 and Enter into a Contract with Mechanical Systems, Inc. for Boiler Replacement at Marrs Magnet Middle School  ($68,470.00)
Rationale:  FUND:  1 General  
PROGRAM:  2620 Maint. School/District Bldg.
DEPARTMENT: 7166500 Maintenance
CLASS:  000
VENDOR: Mechanical Systems, Inc.
AMOUNT:  $68,470.00

Staff recommends to award Bid No. 21-007 and enter into a contract with Mechanical Systems, Inc. for the replacement of an existing boiler at Marrs Magnet Middle School.  This project replaces an existing boiler which is no longer functional and has limited replacement service parts.  The contract will provide removal of the existing boiler and installation of the replacement boiler to provide heat to the Marrs Middle School.  The contract will be effective from December 23, 2020 to February 25, 2021. The total purchase price is $68,470.00.

Bids received were:
Contractor Base Bid
Ray Martin Corp. $74,950.00
Grunwald Mechanical $73,675.00
Eyman Plumbing $72,706.00
Mechanical Systems,Inc* $68,470.00

* Apparent Low Bidder meeting the specifications.

For complete bid documentation contact John.Neal@ops.org.
H.18. Approval to Award Bid No. 20-057 to Shar Music Products and Southwest Strings for Advanced String Instruments for High School Students ($111,573.00)
Rationale:  FUND:  158  Sherwood Foundation Grant
DEPT:  7198136   Music       
PROJECT:  435819   Musical Instruments & PD Sherwood
VENDOR:  Shar Music Products and Southwest Strings
AMOUNT:  $111,573.00

Staff recommends award of Bid No. 20-057 to Shar Music Products and Southwest Strings to purchase advanced string instruments for high school students in 9th through 12th grades. The District completed an extensive music program assessment to determine the specific needs for advanced string instruments.

The District received (six) 6 bid responses. Staff recommends award to two vendors. Staff awards the Violins and Cello to Shar Music Products and the Viola Outfit and Bass Outfit to Southwest Strings. These instruments provided by these vendors were of higher quality than the lower bidder. This is a one-time purchase using the Sherwood Foundation Grant. The total purchase price is $111,573.00.
 
Vendor Award 1 Items:
Violins and Cello
Award 2 Items:
Viola Outfit
Award 3 Items:
Bass Outfit
Total

Nielsen Violin Shop
$29,000.00 NC $11,000.00 NC

$23,500.00 NC
$63,500.00

Shar Music Products
$56,484.00* $19,096.00

$31,272.00 NC
$106,852.00

Dietze
$32,744.00 $13,948.00

$26,253.00
$72,945.00

Alamo
$49,721.69 NC $23,270.74 NC

$36,592.23 NC
$109,584.66

Southwest Strings
$46,045.00 $21,076.00**

$34,013.00**
$101,134.00

Washington Music Center
$41,589.00 NC $21,164.00 NC

$39,083.00 NC
$101,836.00

*Award of Bid 1 goes to Shar Products
**Award of Bid 2 and 3 goes to Southwest Strings
NC: Non-compliant

For complete bid documentation contact Yvonne.Schuster@ops.org.
H.19. Approval to Award Hausmann Construction, Inc. for Construction Manager at Risk Agreement for the North High Magnet & Northwest High Magnet School Capital Improvements & Renovation Project as part of the 2018 Bond Program for $1,891,180.00
Rationale:  Staff, Jacobs, and Jackson-Jackson & Associates, Inc., the project architect, recommend the District enter into a Construction Manager at Risk Agreement with Hausmann Construction, Inc. for a value of $1,891,180.00. The Agreement will provide Construction Manager at Risk services including preconstruction estimating, constructability services, and construction management for the North High Magnet & Northwest High Magnet School Capital Improvements & Renovation Project. The President and Secretary of the Board shall be authorized to sign the agreement.
H.20. Approval to Award Olsson, Project Engineer, to Provide Material Testing and Special Inspection Services – New Middle School: 42nd & Y Street Project for the 2018 Bond Program ($87,730.00)
Rationale:  Staff, Jacobs, and RDG Planning & Design recommend the appointment of Olsson to provide material testing and special inspection services for the New Middle School at 42nd & Y Street. Staff further recommend that the District enter into an agreement with Olsson for such services not to the exceed cost of $87,730.00 for the duration of the project.   
H.21. Approval to Award RFP No. 034-20 to Compass Group USA for Vending Services at the Teacher Administrative Center for the 2020-2021 School Year
Rationale:  FUND: 1 General
PROGRAM: 2510 Business Support Services
DEPT: 7160010 Business Services Administration
CLASS: 000
VENDOR: Compass Group USA
AMOUNT: $0.00
 
Staff recommends approval to Award RFP No. 034-20 to Compass Group USA to supply vending services to the Teacher Administrative Center for the 2020-2021 school year.  The vending services will provide District Employees with the option to purchase food, beverages, and snacks at the employees’ expense. 
Attachments: (1)
H.22. Approval to Award The Weitz Company for Construction Manager at Risk Agreement for the Adams Elementary & Blackburn Alternative School Capital Improvements & Renovation Project as part of the 2018 Bond Program ($451,000.00)
Rationale:  Staff, Jacobs, and KPE Consulting Engineers, Inc., the project engineer, recommend the District enter into a Construction Manager at Risk Agreement with The Weitz Company for a value of $451,000.00. The Agreement will provide Construction Manager at Risk services including preconstruction estimating, constructability services, and construction management for the Adams Elementary & Blackburn Alternative School Capital Improvements & Renovation Project. The President and Secretary of the Board shall be authorized to sign the agreement.
H.23. Approval to Purchase Computer Laptops for Staff from Microsoft Corporation for Marrs Magnet Middle School ($56,910.03)
Rationale:  FUND:  1  General
PROGRAM: 1100   Regular Instruction
DEPT:  7062560 District Wide Technology 
CLASS:  938  2020-21 Budget Projects
VENDOR:  Microsoft Corporation
AMOUNT:  $ 56,910.03

Staff recommends the approval to purchase 44 Surface devices from Microsoft Corporation for Marrs Magnet Middle School, utilizing pricing on the MN-WNC-119 value point agreement.  In keeping with the provisions of Policy 7000 V.(B), no bid was required for this purchase because Microsoft is included as a provider under the NASPO cooperative purchasing group.  This purchase aligns with the District's one to one technology initiative and ensure staff have the devices to perform daily learning activities whether in the classroom or remote.  This purchase also continues the District’s device refresh cycle for certified staff. The cost of the purchase is $56,910.03. 
H.24. Approval to Purchase Computer Laptops for Staff from Microsoft Corporation for Norris Middle School ($89,575.56)
Rationale:  FUND:  1   General
PROGRAM: 1100   Regular Instruction
DEPT:  7062560  District Wide Technology 
CLASS:  938   2020-21 Budget Projects
VENDOR:  Microsoft Corporation
AMOUNT:  $89,575.56

Staff recommends the approval to purchase 69 Surface devices from Microsoft Corporation for Norris Middle School, utilizing state contract pricing on the MN-WNC-119 value point agreement.  In keeping with the provisions of Policy 7000 V.(B), no bid was required for this purchase because Microsoft is included as a provider under the NASPO cooperative purchasing group. This purchase aligns with the Districts one to one technology initiative and ensure staff have the devices to perform daily learning activities whether in the classroom or remote.  This purchase also continues the District’s device refresh cycle for certified staff. The cost of the purchase is $ 89,575.56. 
H.25. Approval to Purchase Computer Laptops for Staff from Riverside Technologies, Inc for Morton Middle School ($53,973.76)
Rationale:  FUND: 1 General
PROGRAM: 1100 Regular Instruction
DEPT: 7062560 District Wide Technology
CLASS: 938 2020-21 Budget Projects
VENDOR: Riverside Technologies, Inc
AMOUNT: $53,973.76

Staff recommends the approval to purchase 64 HP Pro Book laptop devices from Riverside Technologies, Inc for Morton Middle School, utilizing pricing from Bid No. 19-044, which was approved by the Board of Education on June, 17, 2019 with extended pricing for four years. This purchase aligns with the Districts one to one technology initiative and ensure staff have the devices to perform daily learning activities whether in the classroom or remote. This purchase also continues the District’s device refresh cycle for certified staff. The cost of the purchase is $53,973.76.
H.26. Approval to Purchase Computer Laptops for Staff from Riverside Technologies, Inc for North High School ($97,827.44)
Rationale:  FUND:  1     General
PROGRAM: 1100   Regular Instruction
DEPT:  7062560  District Wide Technology 
CLASS:  938  2020-21 Budget Projects
VENDOR:  Riverside Technologies, Inc 
AMOUNT:  $97,827.44

Staff recommends the approval to purchase 116 HP Pro Book laptop devices from Riverside Technologies, Inc for North High School, utilizing pricing from Bid No. 19-044, which was approved by the Board of Education on June, 17, 2019 with extended pricing for four years.  This purchase aligns with the Districts one to one technology initiative and ensure staff have the devices to perform daily learning activities whether in the classroom or remote.  This purchase also continues the District’s device refresh cycle for certified staff. The cost of the purchase is $97,827.44.
H.27. Claims - School District of Omaha - Report A
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS A REPORT
Attachments: (4)
H.28. Claims - School District of Omaha - Report B
Rationale:  It is recommended that the claims for the School Dristrict of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS B REPORT
Attachments: (1)
H.29. Claims - School District of Omaha - Report C
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS C REPORT
Attachments: (1)
H.30. Claims - Educational Service Unit No. 19
Rationale:  It is recommended that the claims for Educational Service Unit No. 19 be approved as presented by the Central Administrative Staff.
 
Attachments: (1)
H.31. Committee on Claims Audit Approval 12/14/2020
Rationale:  The Committee on Claims met on 12/14/2020 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments: (1)
H.32. Request Approval of Second Reading for Policies 1200, 4000s, and 5420
Rationale:  The Policy Committee recommends approval of policies 1200, all 4000s, and 5420.
Attachments: (80)
H.33. Request Approval of Second Reading for Policy 1210 Title IX 
Rationale:  Central Office Staff will provide information and recommend changes to Policy 1210, Title IX.    
Attachments: (2)
I. Discussion and/or Action Items
I.1. Action Item(s)
I.1.a. Approval of the Annual Audit Reports of Educational Service Unit No. 19, KIOS-FM Radio Station, and Omaha School Employees’ Retirement System
Rationale:  Staff requests the approval of the Annual Audit Reports of Educational Service Unit No. 19, KIOS-FM Radio Station, and Omaha School Employees’ Retirement System.
Attachments: (5)
I.1.b. Approval of the Agreement between Omaha Public Schools and Omaha Police Department for the Associate School Resource Officers (ASRO) Program for the 2020-2021 School Year
Rationale:  The Associate School Resource Officers are retired law enforcement officers working in the middle schools.  The Associate School Resource Officers are fully sanctioned police officers performing under the School Resource Officer Program. Officers in this program act as a mentor, a law enforcement counselor, and support a safe and secure learning environment. Associate School Resource Officers serve as a first responder in our schools to assist with any potential danger of an outside threat to our students and staff.  This agreement ends on July 31, 2021.
Attachments: (1)
I.2. Information Item(s)
J. Receipt of Reports
J.1. First Quarter Board Conference Expenses 2020-2021
Attachments: (1)
J.2. CBOC Update of the Phase I & Phase II Bond Programs November 2020
Rationale:  Attached please find updates from Citizen’s Bond Oversight Committee (CBOC).
Attachments: (3)
K. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
L. Adjournment

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