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February 1, 2021 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale:  The #OPSProud spotlight recognizes Omaha Public Schools students who are semifinalists in this year's National Merit Scholarship Program. Honorees include:

Carolyn Dillman
Edward Easton
Emily Engel
Anna Festersen
Killian Green
Nicholas Hammans
Mila Herszbaum-Harding
Jackson Long
Laura T. Kirshenbaum
Natalia Trejo-Andalon
G. Board and Superintendent Communications
G.1. Treasurer
Rationale:  The Treasurer's Report for December 2020 is attached for review.
Attachments: (1)
G.2. Superintendent
Attachments: (1)
G.3. Board Members
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Thursday, January 21, 2021 - Regular Meeting
Attachments: (1)
I.2. Approval of Amendment 1 to the Agreement with the Board of Regents of the University of Nebraska on behalf of the University of Nebraska Medical Center for Participation in an Optional COVID Testing (Saliva) Program for Students and Staff
Rationale:  The Administration recommends approval of the attached Amendment to the Agreement previously entered into with the Board of Regents of the University of Nebraska on behalf of the University of Nebraska Medical Center (UNMC) to launch a COVID testing (saliva) pilot program for students and staff at Marrs Middle School, Norris Middle School, and Bryan High School.  Under the terms of the Amendment, the pilot program will expand to three additional schools: Northwest High School, King Science Middle School, and McMillan Middle School.  Expansion of the pilot program comes at no additional cost to the District as UNMC will utilize unspent funds in the Budget from the original Pilot Phase.
I.3. Approval to Award Bid No. 21-009 to Johnson Controls for TAC Chiller Overhaul for 2020-2021 School year ($58,849.00)
Rationale:  FUND:  01  General Fund
PROGRAM:  2620  Maintenance School/District Bldgs.
DEPARTMENT:  7166500  Maintenance
CLASS:  000
VENDOR:  Johnson Controls
AMOUNT:  $58,849.00

Staff recommends approval to award Bid No. 21-009 to Johnson Controls for the overhaul of the existing TAC chiller.  This project replaces components of the existing chiller which can no longer handle existing cooling loads in the facility. The total price of this bid is $58,849.00.

Bids received were:
 
Contractor Base Bid
Prairie Mechanical $67,660.00
Carrier Corporation $58,925.00
Johnson Controls $58,849.00*







* Apparent Low Bidder meeting the specifications.

For complete bid documentation contact John.Neal@ops.org.
Attachments: (1)
I.4. Approval of a Contract with Compass Group USA, Inc for Vending Services at the Teacher Administrative Center from RFP 034-20 beginning January 2021 through August 2022 with Three Optional One-Year Extensions
Rationale:  Staff recommends approval of a contract with Compass Group USA, Inc for vending services for District staff at the Teacher Administrative Center. The Board approved RFP 034-20 awarding Vending Services to Compass Group at the December 14, 2020 Board meeting. The contract will provide District Employees with the option to purchase food, beverage, and snacks at the employees’ expense. Contract would go into effect January 21, 2021 through August 31, 2022. The contract also contains up to three one-year extensions. There is no additional cost to the District as this is an employee paid benefit.
Attachments: (2)
I.5. Approval of Certificate of Substantial Completion – Benson High School: Capital Improvements & Renovation Project – 2018 Bond Program
Rationale:  Staff and Jacobs with the concurrence of the project architect/engineer recommend the Board approve the following certificate of substantial completion for the selected project:

Contractor                                 Project                           Completion Date
Hausmann Construction, Inc.   Benson High School:     September 1, 2020
                                                 Capital Improvements &
                                                 Renovation Project


The completion date, as listed above, is the date of commencement of the one-year warranty period and required by the contract documents. This agreed upon contractual date will provide continuity in the start dates of the warranties. 
I.6. Approval of Declaration and Sale of Surplus School Vehicles, Supplies, and Materials 
Rationale:  The Administration recommends the sale of vehicles and miscellaneous surplus items by public auction (online) from March 8, 2021 through March 13, 2021 at 4224 N. 30th Street, Omaha, Nebraska, 68111.  The District is selling the surplus items "AS IS" since they are no longer useable by the District. 
 
Great Plains Realty Auction Company will conduct the auction.  The District will pay a fee of $95.50 for every vehicle sold and 19.5% of the gross proceeds from the sale of the items sold at auction.
 
The Administration further requests that the Board authorize the Superintendent or her designee to sign all necessary transfer documents upon payment in full by the purchasers. 
I.7. Approval of Secondary Partnerships Agreement between Metropolitan Community College and Omaha Public Schools for 2020-2021
Rationale:  The Department of Curriculum and Instruction Support recommends approval of a renewed contract with Metropolitan Community College to continue the Secondary Partnerships Agreement for the 2020-2021 school year. The agreement facilitates that Omaha Public Schools instructional staff can teach approved college-level courses to Omaha Public School students and those students can receive both high school credit and college credit through Metropolitan Community College. Additionally, the agreement allows for Metropolitan Community College staff to teach content directly to Omaha Public Schools students. Tuition fees are reduced to $50 per course where the Omaha Public Schools staff member is the teacher and 50% of the tuition where the Metropolitan Community College staff member is the teacher. Omaha Public Schools has financial supports in place through the State of Nebraska and/or grant funding sources to assist with student tuition.
Attachments: (1)
I.8.  Approval of Proposed Staffing Adjustments
Rationale:  Administration recommends approval of the staffing recommendations found in the attached Staffing Adjustments. 
Attachments: (1)
I.9. Approval of Administrative Appointments
Rationale:  Administration recommends approval of the administrative appointments found in the attached Administrative Appointments. 
Attachments: (1)
I.10. Claims - School District of Omaha - Report A
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS A REPORT
Attachments: (4)
I.11. Claims - School District of Omaha - Report B
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS B REPORT
Attachments: (1)
I.12. Claims - School District of Omaha - Report C
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS C REPORT
Attachments: (1)
I.13. Claims - Educational Service Unit No. 19
Rationale:  It is recommended that the claims for Educational Service Unit No. 19 be approved as presented by the Central Administrative Staff.
Attachments: (1)
I.14. Committee on Claims Audit Approval 02/01/2021
Rationale:  The Committee on Claims met on 02/01/2021 and approved the audit of claims conducted by the Secretary to the Board of Education. 
J. Discussion and/or Action Items
J.1. Action Item(s)
J.1.a. Legislative Update
Rationale:  The Board may vote on any items presented by the Legislative Committee and any bill currently in front of the Nebraska Legislature.
 
J.1.b. Approval of the Proposed Master Agreement with the Omaha Education Association for the 2021-2022 and 2022-2023 School Years
Rationale:  The Omaha Education Association and the District have reached a tentative agreement for the 2021-2022 and 2022-2023 school years.  The tentative agreement will increase the starting salary in year one by $500 to $43,000 and to $44,000 in year two.  The District will move from a $1050 to a $1200 deductible health plan with a $0 deductible, narrow network option.  Covered employees who work in Special Education will receive an additional 5% premium to their salary.  Secondary employees will receive consistent minutes for plan time across the District.  The total package cost increases by 4.63% in year one and 4.57% in year two.  Staff recommends Board approval of the attached tentative agreement.
J.2. Information Item(s)
J.2.a. CBOC/Phase II Bond Program Update Presentation
Rationale:  A representative of the Citizen's Bond Oversight Committee (CBOC) will provide the Board of Education with an update on the 2018 Bond program with regards to topics discussed in CBOC meetings including schedules, budgets, and site visits.
Attachments: (1)
K. Receipt of Reports
K.1. District English Learner and Refugee Report 2020-2021
Attachments: (1)
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment

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