February 18, 2021 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting
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A. OPS Board Of Education Information
Rationale:
Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director. The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. |
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B. Call to Order
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C. Pledge of Allegiance
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D. OPS Vision and Mission Statement
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The Vision: Every Student. Every Day. Prepared for Success.
The Mission: To prepare all students for success in college, career, and life. |
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E. Roll Call
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E.1. Excused/Unexcused Absence
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F. School Spotlight
Rationale:
The #OPSProud spotlight celebrates Omaha Public Schools staff members recognized by the Nebraska School Counseling Association:
Jacqueline Hotz, Elementary Counselor of the Year Giovanna Zormeno, Middle School Counselor of the Year and Nebraska Counselor of the Year Dr. Carrie Carr, Administrator of the Year |
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G. Board and Superintendent Communications
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G.1. Superintendent
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G.2. Board Members
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H. Public Comment and Recognition
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I. Consent Agenda
Rationale:
At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately.
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I.1. Reading of Minutes
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I.1.a. Monday, February 1, 2021 - Regular Meeting
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I.2. Approval of the Appointments of Jane Erdenberger, Spencer Head, Shavonna Holman, and Tracy Casady to the Nebraska Association of School Boards (NASB) Legislation Committee
Rationale:
The following Board members will be appointed to the Nebraska Association of School Boards (NASB) Legislation Committee:
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I.3. Approval of Amendment No. 002 to the Agreement with McCarthy Building Companies, Inc. – 2018 Bond Program – New Middle School 42nd & Y Street Project for $15,331,762.00.
Rationale:
Staff, Jacobs, and RDG Planning & Design recommend approval of Amendment No. 002, which includes building mechanical, plumbing, and electrical work such as fire alarm system and data telecommunication systems for a New Middle School located at 42nd & Y Street for a guaranteed maximum price (GMP) of $15,331,762.00. Due to the size and timing of the New Middle School 42nd & Y Street Project, procurement of the construction work needs to occur in several bid packages to keep the project on schedule. The packages of work included in Amendment No. 002 were not previously approved by the Board of Education. Each Amendment approved by the Board of Education adds specific scope of work items to the Construction Manager at Risk (CMR) Agreement, which is based on the overall project design, procurement, and construction schedule. The substantial completion date in this Amendment is set for December 31, 2022 at the New Middle School 42nd & Y Street Project. All construction costs are being paid by Funds 40 & 41, 2018 Bond Program. The Board approved the CMR Agreement on January 6, 2020 for $95,000.00. The Board approved the previous Amendment No. 001 on November 16, 2020 for $9,997,412.00. The total current value of the CMR Agreement, Amendment No. 001, and this Amendment No. 002 is for a total amount of $25,424,174.00
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I.4. Approval to Award Bid No. 21-016 to Sirius Computer Solutions for Network Infrastructure Updates for the 2021-2022 School Year for $1,935,425.74
Rationale:
Staff recommends approval to award bid No. 21-016 to Sirius Computer Solutions to purchase network switches, wireless access points, and switch modules to expand the existing District Network. Staff further recommends that the bid be awarded subject to completion of a contract that is consistent with the terms of the bid documents. The switches are compatible with existing District prime infrastructure, including identity services engine, and access points to existing wireless controllers. The term is for one (1) year ending on June 30, 2022. This complies fully with E-rate competitive bidding rules (Funding year 2021). These network infrastructure components are eligible for a Category 2 E-rate projected discount of 85%, subject to E-rate Category II site budget caps. E-rate is the federal Schools and Libraries Program that provides funding towards eligible services (internet access, telecommunications services and related equipment) for schools and libraries. The District applies for discounts on eligible services annually. Applications are reviewed and if they meet all the eligibility requirements, E-rate discounts are provided to the District for the services and equipment.
Bids Received were:
*Apparent Low Bidder meeting the specifications. For complete bid documentation contact Bryan.Dunne@ops.org.
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I.5. Approval of Certificate of Substantial Completion – Southroads Swing Space – Phase 1 and Phase 2
Rationale:
Staff with the concurrence of the project architect BCDM, recommends the Board approve the following certificate of substantial completion for the selected project:
Contractor Project Completion Date Hausmann Construction. Southroads Swing Space Phase 1 August 8, 2020 Hausmann Construction. Southroads Swing Space Phase 2 October 1, 2020 Southroads Swing Space Phase 1 is a build out of the Southroads Technology Center to provide classroom space for Highland Elementary School during renovation of the school through the 2018 Bond Program. Students and staff are expected to return to a completed Highland Elementary School during Winter Break of the 2021-2022 school year. Southroads Swing Space Phase 2 added additional classroom and commons space for the future need through the 2018 Bond Program. The completion date, as listed above, is the date of commencement of the one-year warranty period and required by the contract documents.
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I.6. Approval of Change Order No. 001 – Bid No. P050-21 and Bid No. P051-20 – District Camera Upgrades – Electric Company of Omaha for Bryan High School, Service Center, and Transportation - (ADD $44,735.00) Revised Total $282,822.00
Rationale:
Approval of Change Order No. 001 to the District Camera Upgrades is part of the 2019-2020 Budget Amendment approved by the Board of Education on February 3, 2020:
The following code is used on each change order item: C - Completed A - Authorized by architect/engineer and/or staff P - Pending Board of Education approval Project: Bid # P050-20 and P051-20 Camera Upgrade Schools: Bryan High School, Service Center, and Transportation Contractor: Electric Company of Omaha Fund: 1 Class: 937 2019-2020 Budget Amendment
Original Contract Amount $238,087.00 Previously Approved Changes $0.00 Change Order No. 001 - Add $44,735.00 Total Revised Contract Amount $282,822.00 Amount Paid to Date $0.00 Amount Remaining $282,822.00
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I.7. Approval of Change Order No. 002 – Bid No. P050-21 and Bid No. P051-20 – District Camera Upgrades - Omaha Electric Service Inc. for Norris Middle School and South High School-(ADD $20,950.00) Revised Total $942,201.88
Rationale:
Approval of Change Order No. 002 to the District Camera Upgrades is part of the 2019-2020 Budget Amendment approved by the Board of Education on February 3, 2020:
The following code is used on each change order item: C - Completed A - Authorized by architect/engineer and/or staff P - Pending Board of Education approval Project: Bid # P050-20 and P051-20 Camera Upgrade Schools: Norris Middle School and South High School Contractor: Omaha Electric Service Inc. Fund: 1 Class: 937 2019-2020 Budget Amendment
Total Amount of Change Order No. 002 - Add $20,950.00 Original Contract Amount $894,248.19 Previously Approved Changes $27,003.69 Change Order No. 002 - Add $20,950.00 Total Revised Contract Amount $942,201.88 Amount Paid to Date $99,475.31 Amount Remaining $842,726.57
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I.8. Approval of Change Order No. 003 – Bid No. P050-20 and Bid No. P051-20 – District Camera Upgrades – Kidwell for Belle Ryan, Boyd, Catlin, Castelar, Central Park, Transition North, Monroe Middle School, Davis Middle School, McMillan Middle School, and South High School -(ADD $17,418.00) Revised Total $1,512,695.00
Rationale:
Approval of Change Order No. 003 to the District Camera Upgrades is part of the 2019-2020 Budget Amendment approved by the Board of Education on February 3, 2020:
The following code is used on each change order item: C - Completed A - Authorized by architect/engineer and/or staff P - Pending Board of Education approval Project: Bid # P050-20 and P051-20 District Camera Upgrade Schools: Belle Ryan, Boyd, Catlin, Castelar, Central Park, Transition North, Monroe Middle School, Davis Middle School, McMillan Middle School, and South High School Contractor: Kidwell Fund: 1 Class: 937 2019-2020 Budget Amendment
Total Amount of Change Order No. 003 - Add $17,418.00 Original Contract Amount $1,493,395.00 Previously Approved Changes $1,882.00 Change Order No. 003 - Add $17,418.00 Total Revised Contract Amount $1,512,695.00 Amount Paid to Date $140,197.00 Amount Remaining $1,372,498.00
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I.9. Approval of Claims Report A - District Expenditure
Rationale:
The Board of Education is required to approve all expenditures of District funds. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
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I.10. Approval of Claims Report B – Expenditures from Various Student Activity Funds for Which the Board Serves as Custodian
Rationale:
The Board of Education is required to approve all expenditures of funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
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I.11. Approval of Claims Report C – Expenditures on behalf of Board Members or their Related Organizations
Rationale:
Board members are prohibited by Nebraska law from voting on items which may personally benefit them. Expenditures which may personally benefit individual Board members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board members to abstain from voting on items which may personally benefit them. Claims Report C is a listing of expenditures that may relate to individual Board members or organizations that employ them.
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I.12. Committee on Claims Audit Approval 02/18/2021
Rationale:
The Committee on Claims met on 02/18/2021 and approved the audit of claims conducted by the Secretary to the Board of Education.
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I.13. Approval of Educational Service Unit No. 19 Claims – Expenditures to Be Paid from Education Service Unit’s Funds
Rationale:
The Board of Education serves as the Board of Educational Service Unit 19. The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
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I.14. Approval of Head Start Fiscal Year 2019-2020 Funding Extension
Rationale:
Curriculum and Instruction Support Early Childhood and administration seek approval to submit a reallocation of budget request to the Head Start Regional Office in Kansas City. This request includes an extension and reallocation of unused grant funds from the fiscal year 2020 to the end of the current fiscal grant year. Omaha Public Schools is the grantee for the Head Start/Early Head Start program since 2005. According to the estimates conducted for the community assessment, there are currently an estimated 10,137 children age five years and younger in poverty eligible for Early Head Start and Head Start services in Douglas County.
The Head Start grant reallocation request aligns with the strategic plan, specifically: Strategic Priority 3: Financial Accountability Goal: By August of 2021, establish financial processes to manage all funding streams to align to student needs and District priorities.
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I.15. Approval of Head Start Monthly Report for December 2020
Rationale:
This document provides monthly information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities described in Performance Standard 1301.2(b) and (c).
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I.16. Approval of the Proposed Agreement with the Omaha School Psychologists Association for the 2020-2021 (Current), 2021-2022 and 2022-2023 School Years
Rationale:
The Omaha School Psychologists Association and the District have reached a tentative agreement for the 2020-2021 (current), 2021-2022 and 2022-2023 school years. The tentative agreement will increase the starting salary from $49,011 to $52,500 for the current year, to $54,075 (3%) in year two, and to $55,426 (2.5%) in year three. Psychologists will move on step each year. The salary structure will be reduced from 23 to 22 steps. The District will move from a $1050 to a $1200 deductible health plan with a $0 deductible, narrow network option beginning with the 2021-2022 school year. The total package cost increases by 7.07% in year one (current), 2.95% in year two, and 4.19% in year three. Staff recommends Board approval of the attached tentative agreement.
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I.17. Approval of Proposed Administrative Appointments
Rationale:
Policy 4001 and 4035 requires that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Therefore, the District recommends the approval of the attached Administrative Appointments.
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I.18. Approval of Proposed Staffing Adjustments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Additionally, policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment by making a recommendation for appropriate action to the Superintendent and Board of Education. Therefore, the District recommends the approval of the Staffing Adjustments attached.
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I.19. Approval to Purchase Computer Laptops from Apple Inc. for Various Elementary Administrative Principals and Assistant Principals ($52,740.00)
Rationale:
UND: 1 General
PROGRAM: 1100 Regular Instruction DEPT: 7062560 District Wide Technology CLASS: 938 2020-21 Budget Projects VENDOR: Apple Inc. AMOUNT: $ 52,740.00 Staff recommends the approval to purchase sixty (60) Macbook Air devices from Apple Inc., for various elementary administrative principals and assistant principals. This purchase aligns with the District’s one to one technology initiative and ensures staff have the devices to perform daily learning activities whether in the classroom or remote. This purchase also continues the device refresh cycle for certified staff. In keeping with the provisions of Policy 7000, no bid was required for these purchases because Apple is a sole source provider. The cost of the purchase is $52,740.00.
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J. Discussion and/or Action Items
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J.1. Action Item(s)
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J.1.a. Legislative Update
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The Board may vote on any items presented by the Legislative Committee and any bill currently in front of the Nebraska Legislature.
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J.1.b. Approval of Resolution Authorizing Issuance and Sale of Bonds
Rationale:
A resolution authorizing the issuance and sale of the School District’s General Obligation Bonds, Series 2021, in the principal amount of not to exceed $140,000,000, authorizing the financial advisor to conduct a public sale of the bonds, authorizing the President of the Board or the Superintendent to accept the winning bid and authorizing the sale of the bonds to the successful bidder in accordance with the terms of its bid. The resolution will also approve forms of documents relating to the bonds, including a Preliminary Official Statement, a Notice of Sale, and a Custodian, Paying Agent and Registrar’s Agreement.
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J.1.c. Approval of Recommended Organizational Chart Changes for 2021-2022
Rationale:
In keeping with the provisions of Policy 2020, the Administration will provide recommended changes to the organizational chart effective July 1, 2021.
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J.1.d. Approval of Allocation of the Remaining Funds in the 2014 Bond Program
Rationale:
All work planned for the 2014 Bond Program is complete. There is a $1,700,000 bond fund balance that is currently uncommitted and needs to be spent by June 2021. These uncommitted funds can be used for additional capital improvements on schools that were originally part of the 2014 Bond Program. Staff recommends that the bond program fund balance be utilized for the following projects:
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J.2. Information Item(s)
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J.2.a. Information on the Academic Acceleration and Recovery Plan: Next Level Learning for Summer 2021
Rationale:
Curriculum and Instruction Support will provide an update on Next Level Learning for Summer 2021 as one of our nine focus areas in the Academic Acceleration and Recovery Plan. This focus area is part of our District wide COVID-19 academic recovery strategy. All OPS students going into kindergarten and through high school will have an opportunity to attend Next Level Learning for Summer 2021. Summer learning logistics and focus areas to date will be shared.
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J.2.b. Student Assignment Plan Board Committee Update
Rationale:
The Chair of the Student Assignment Plan Board Committee will provide an update.
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J.2.c. Policy Committee Update
Rationale:
The Chair of the Policy Committee will provide an update.
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K. Receipt of Reports
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K.1. Information Update on Internal Control Deficiencies Identified in the 2019-2020 Audit
Rationale:
Scott Roberts, Chief Financial Officer, will provide an update to the Board of Education on steps taken to address the two internal control deficiencies cited in the 2019-2020 audit.
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K.2. CBOC update of the Phase I & Phase II Bond Programs January 2021
Rationale:
Attached please find updates from Citizen’s Bond Oversight Committee (CBOC).
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L. Request for Closed Session
Rationale:
The Omaha Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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M. Adjournment
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