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April 5, 2021 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale:  The #OPSProud spotlight will present the proposed names for the two new elementary schools and two new high schools, which are seeking Board approval later this evening.  OPS students and staff will share the recommended names:

Pine Elementary School (10th and Pine)
Forest Station Elementary School (1000 N. Fort Crook Rd.)
Buena Vista High School (60th and L)
Westview High School (156th and Ida)
Attachments: (1)
G. Board and Superintendent Communications
G.1. Treasurer
Rationale:  The Treasurer's Report for February 2021 is attached for review
Attachments: (1)
G.2. Superintendent
Attachments: (2)
G.3. Board Members
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Tuesday, March 16, 2021 - American Civics Committee
Attachments: (1)
I.1.b. Tuesday, March 16, 2021 - Regular Meeting
Attachments: (1)
I.2. Approval of Amendment to Memorandum of Understanding with Midland University for ESL Endorsement Program
Rationale:  In June 2020, the Board of Education approved the Midland University ESL Endorsement MOU for 2020-2021.  In keeping with Policy 4035, the Administration recommends approval of the first amendment to the existing contract with Midland University to offer Omaha Public Schools (OPS) certified teachers the opportunity to earn their K-12 ESL Endorsement.  This amendment will extend the 2020 agreement by one year.  In alignment with Title III guidance, the ESL Endorsement program serves to develop and enhance teacher capacity to meet the language and content needs of English learners.  In accordance with the Nebraska Department of Education Rule 15, the program increases the number of teachers with an ESL Endorsement, which is one way the Omaha Public Schools continues to ensure qualified teachers are working with English learners.  It is expected that participants will work three years in OPS after the completion of the program.  The contract will be effective for one (1) year, from June 15, 2021 to July 31, 2022.  The anticipated total cost to the district from Title III funds is $170,100.  
I.3. Approval of Appointments to the Omaha Public Schools Foundation Board of Directors
Rationale:  Section III of the Omaha Public Schools Foundation (OPSF) Bylaws requires the Omaha Public Schools Board of Education to approve, by a majority vote, the appointment of Omaha Public Schools Foundation's new members.  On March 18, 2021 the OPS Foundation Board approved the nominations of Arthur Brown, Alexander Kinkead, Marcos Mora and Kari Potts to serve for a three year term.  Omaha Public Schools Foundation requests approval of these four members to serve on the Board.
Attachments: (4)
I.4. Approval to Award Bid No. 21-011 to Scholastic Inc., for Book and Tote Bag Bundles for Summer 2021 ($930,039.00)
Rationale:  FUND:       158         Sherwood Foundation
PROGRAM:    2199        Other Student Support Services
VENDOR:     SCHOLASTIC INC.
GRANT:      435021      Summer Book Bag - Sherwood
AMOUNT:     $930,039.00

Policy 7000 III. D., requires Board of Education approval to Award Bid No. 21-011 to Scholastic Inc., to purchase 26,4000 book and tote bag bundles for Pre-Kindergarten through sixth grade elementary students. Each tote bag will contain a bundle of ten (10) books for students in Pre-Kindergarten through third grade and a bundle of seven (7) books for students in fourth, fifth, and sixth grade.  The purchase of these books will allow students to practice consistent reading of engaging texts through the summer months and supports the district’s Strategic Plan of Action Priority 1 Goal (Academics).   The District accordingly issued Bid No. 21-011 for Books and Tote Bag Bundle and received six bid responses. The low compliant bidder was Scholastic, Inc. The cost of this purchase is $930,039.00.

 
VENDOR  UNIT BUNDLE PRICE     Pre-K through 3 UNIT BUNDLE PRICE            Grade 4 through 6
Scholastic Inc. $38.70
$27.70
Booksource Inc.* $48.00 $44.00
Superior Text - 1st Bid $49.60 $37.20
Superior Text - 2nd Bid $52.00 $41.20
Mackin Educational Resources $53.49 $42.70
ACBC LLC DBA Apples and More $72.06 $54.31

*Non-compliant

For complete documentation contact Yvonne.Schuster@ops.org.
I.5. Approval to Award Bid No. 21-014 to Dostals Construction Company, Inc. for Early Childhood Playground Improvements at Western Hills Elementary School for the Spring/Summer of 2021 ($143,000.00)
Rationale:  FUND:     158       Sherwood Foundation Grant
DEPT. ID: 0560020   Western Hills Elementary Schools Facility
PROGRAM:  2591      Buildings and Grounds
CLASS:    000       General
ACCOUNT:  454820    Western Hills Early Childhood Playground  
VENDOR:   Dostals Construction Co. Inc. 
AMOUNT:   $143,000.00        

Policy 7000 IV.C, requires Board of Education approval to Award Bid No. 21-014 to Dostals Construction Company, Inc. for the Early Childhood Playground Improvements at Western Hills Elementary School project. The improvements will include the purchase and installation of new play equipment/structures, resilient and concrete surfacing, and associated site work. Western Hills Elementary currently has no permanently fixed play structures or resilient play surfacing at the designated early childhood outdoor play area. The total awarded price is $143,000.00.
           
Bids received were:
Vendor Base Bid
*Dostals Construction Co. Inc. $143,000.00

*Apparent Low Bidder meeting the specifications.
                                                                            
For complete bid documentation contact philip.connatser@ops.org.
I.6. Approval to Award Bid No. 21-015 to Dostals Construction Company, Inc., for Early Childhood Playground Improvements at Columbian Elementary School for the Spring/Summer of 2021 ($179,000.00)
Rationale:  FUND:     38         2014 Bond Program
DEPT. ID: 1370020    Columbian Elementary School Facility
PROGRAM:  2591       Building & Grounds
CLASS:    000        General
ACCOUNT:  55220      Building Construction Remodel      
VENDOR:   Dostals Construction Company, Inc. 
AMOUNT:   $179,000.00        

Policy 7000 IV.C, requires Board of Education approval to Award Bid No. 21-015 to Dostals Construction Company, Inc. for the Early Childhood Playground Improvements at Columbian Elementary School. The improvements will include the purchase and installation of new play equipment/structures, resilient and concrete surfacing, and associated site work. Columbian Elementary currently has no permanently fixed play structures or resilient play surfacing at the designated early childhood outdoor play area. The total awarded price is $179,000.00.
     
Bids received were:
Vendor Base Bid
*Dostals Construction Co. Inc. $179,000.00

*Apparent Low Bidder meeting the specifications.                                                                      
For complete bid documentation contact philip.connatser@ops.org.
I.7. Approval to Award Bid No. 21-017 to Prime Communications Inc. for Data Storage Expansion for Security Cameras ($374,737.00)
Rationale:  FUND:       1           General Fund                   
DEPT:       7105700     Student Safety
PROGRAM:    2150        Student Safety                  
CLASS:      937         2019-20 Budget Amendment                         
ACCOUNT:    55710       Equipment over $5,000  
VENDOR:     Prime Communications Inc.
AMOUNT:     $ 374,737.00

Policy 7000 V. D., requires the Board of Education approval to award Bid No. 21-017 to Prime Communications Inc., for data storage expansion for security cameras. The data storage expansion includes the purchase of eleven (11) network servers and associated licenses that will be installed at the Data Center at the Teacher Administration Center (TAC). This equipment will provide additional data storage required to support the needs of the increased number of network-based security cameras district wide. Prime Communications Inc. is the low bidder meeting the specifications. Evaluation of the apparent low bid (VTI Security) found that the products submitted were non-compliant with the transmission rate, storage space, warranty, controller equipment source, and software outlined in the bid specifications. The cost of the purchase is $374,737.00.
Vendor Extended price for
Servers (11 ea.):
Streamvault 2000E series
SV-2011EX-R26-416T-16-216
Extended price for Licenses (11 ea.):
IDRAC ENTERPRISE License SV-E-ACC-SRV-IDRAC-ENT
Total

Prime Communications Inc.
$373,571.00*  $1,106.00* $374,737.00*

VTI Security
$377,947.46 $2,104.30 $380,051.76

ConvergeOne
$260,860.71 NC $6,403.54 NC $267,264.65 NC

*Low bidder meeting specifications
 NC: Non-compliant
 Complete bid documentation contact Sean Brozac, Sean.brozac@ops.org.
I.8. Approval to Award Bid No.21-021 to Jayour LLC., for Reusable Cotton Face Masks for  2021 ($341,100.00)
Rationale:  FUND:       01          General
CLASS:      919         Disaster Preparedness
VENDOR:     Jayour LLC.
AMOUNT:     $341,100.00

Policy 7000 III. D., requires Board of Education approval to purchase Reusable Cotton Face Masks from Jayour LLC. The District issued Bid No.21-021 for Adult and Child size Reusable Cotton Face Masks and received 53 bid responses.   Jayour LLC. was the low bidder that met compliance for the Adult masks at $1.64 per package of five (5) reusable cotton face masks. The initial order will be for a quantity of 45,000 packages and bundled in packages of five (5). The District will place orders based on the District’s needs. The total price of the initial purchase for the Adult masks is $73,800.00. The adult masks will be used by staff and students throughout the District.

Additionally, Jayour LLC. meets compliance at $1.59 per package of five (5) Child reusable cotton face masks for Bid No. 21-021. The initial order will be for a quantity of 20,000 packages also bundled in packages of five (5).  The total price for the initial purchase of Child reusable cotton face masks is $31,800.00 which will be used by students throughout the district. 
The 2-ply cotton masks will be used for protection against COVID-19 Pandemic and meets the guideline of the Centers of Disease Control (CDC) and the state of Nebraska.
The term begins April 6, 2021 and is valid through close of business April 5, 2022.  Bid No. 21-021 includes additional purchases for up to 90,000 packages of Adult face masks and 60,000 packages of Child Face Masks for the first year, with the option of two-one (1) year extensions at the discretion of the District.
The initial price of the purchase for both Adult and Child Reusable Cotton Face Masks is $105,600.00
Supplier Initial Bid Price for Adult Masks Additional Purchase Price for Adult Mask
Jayour LLC. $1.64 x 45,000 = $73,800.00 $1.59 x 90,000 =
$143,100.00
T C & B Corp. Wearables      $1.95 x 45,000 = $87,750.00 $1.95 x 90,000 =
$175,500.00
Conscendo Aviation Investment LLC. $2.40 x 45,000 = $108,000.00 $2.40 x 90,000 =
$216,000.00
Medica PPE $2.65 x 45,000 = $119,250.00 $2.50 x 90,000 =
$225,000.00
Safety Zone American DBA Safety Zone Specialist  $2.70 x 45,000 = $121,500.00 $2.70 x 90,000 =
$243,000.00
.  The total price of this bid shall not exceed $341,100.00   
Supplier Initial Bid Price for Child Mask Additional Purchase Price for Child Mask  
Jayour LLC. $1.59 x 20,000 = $31,800.00 $1.54 x 60,000 =
$92,400.00
T C & B Corp. Wearables      $1.95 x 20,000 = $39,000.00 $1.95 x 60,000 =
$117,000.00
Conscendo Aviation Investment LLC. $2.35 x 20,000 = $47,000.00 $2.35 x 60,000 =
$141,000.00
Medica PPE $2.45 x 20,000 = $49,000.00 $2.35 x 60,000 =
$141,000.00
Safety Zone American DBA Safety Zone Specialist  $2.65 x 20,000 = $53,000.00 $2.65 x 60,000 =
$159,000.00
I.9. Approval to Award Bid No. 21-022 to Buller Fixture Co., for Lewis & Clark Middle School for Cafeteria Serving Lines - 2018 Bond Program ($53,471.00)
Rationale:  FUND:       38       2018 Bond Program
DEPT:       8770020  Lewis & Clark Middle School Facility    
PROGRAM:    2199     Other Student Support           
CLASS:      000      General 
ACCOUNT:    55220    Building Construction Remodel   
PROJECT:    321516   Lewis & Clark Middle School Capital Improvement & Renovations
VENDOR:     Buller Fixture Co. 
AMOUNT:     $ 53,471.00

Policy 7000 III, D, G4, requires Board of Education approval to award Bid No. 21-022 to Buller Fixture Co. for the purchase and set up of one new cafeteria hot line and two cafeteria cold serving lines at Lewis & Clark Middle School.  This project will replace the existing equipment at the school, which has reached the end of its service life cycle.

The cafeteria hot and cold serving lines are manufactured by Color Point from Buller Fixture Co.  The total cost of the equipment purchase is $53,471.00. 

Bids Received were:
Vendor Bid Amount
*Buller Fixture $53,471.00
Edward Don $53,974.00
Tri-Mark Hockenbergs $53,983.00
Fisher Fixture $55,217.00
Culinary Depot Inc. $55,455.98
Douglas Equipment $57,335.40

*Apparent Low Bidder meeting the bid specifications.

For complete bid documentation contact Eduardo.Acosta@ops.org.
I.10. Approval of Change Order No. 002 – Bid No. 20-075 to Downs Electric for Generator Replacement at Fontenelle Elementary School – (Add $26,415.00) Revised Total: $93,498.00
Rationale:  Policy 7000, IV.G, requires Board of Education approval of Change Order No. 002 to Bid No. 20-075 to Downs Electric for Generator Replacement at Fontenelle Elementary School for additional installation of conduits and separation of wiring.

The Generator Replacement is part of the 2019-2020 Budget Amendment approved by the Board of Education on February 3, 2020:
The following code is used on each change order item:

C - Completed
A - Authorized by architect/engineer and/or staff
P - Pending Board of Education Approval
Project: Bid No. 20-075 Generator Replacement at Belvedere, Fontenelle, and Minne Lusa Elementary Schools
School:  Fontenelle Elementary School
Contractor:  Downs Electric
FUND: 01     General
PROGRAM: 2510 Business Support Services
CLASS:      937 2019-2020 Budget Amendment Fund
Agreement: Purchase Order #215192
PCO Type Status Description Type Amount
Fontenelle
Elementary
 School
Elec A State Electrical Inspector requires installation of additional conduits and separation of wiring providing power to each device for Life Safety and Optional Standby circuits. Add $ 26,415.00

Total Amount of Change Order No. 002 - Add   $ 26,415.00

Original Contract Amount:                                   $ 40,489.00
Previously Approved Changes:                                $ 26,594.00
Change Order No. 002 - Add                                  $ 26,415.00
Total Revised Contract Amount:                              $ 93,498.00
Amount Paid to Date                                         $ 30,301.00
Amount Remaining                                            $ 63,197.00
I.11. Approval of Claims Report A - District Expenditure
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
Attachments: (4)
I.12. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board serves as Custodian.
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
Attachments: (1)
I.13. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report  in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
Attachments: (1)
I.14. Approval of Claims Report D - Payroll Expenditures
Rationale:  Theo Board of Education is required by State Statue 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
Attachments: (1)
I.15. Approval of Educational Service Unit No. 19 Claims - Expenditures to be paid from Education Service Unit's Funds
Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
Attachments: (1)
I.16. Committee on Claims Audit Approval 04/05/2021
Rationale:  The Committee on Claims met on 04/05/2021 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments: (1)
I.17. Approval of Head Start Program Agreement between Omaha Public Schools and Millard Public School April 2021 through July 2023
Rationale:  Section 642 of the Head Start Act requires Board of Education approval on this proposed agreement between Omaha Public School and Millard Public Schools to coordinate efforts for students participating in the Head Start program in Douglas County as they transition to Kindergarten in their home attendance area district.  Per Head Start Performance Standards 1302.53, each Head Start agency will take steps to coordinate with local school district in the county where students enrolled in the Head Start program will enroll to attend kindergarten.  These agreements promote effective transitions for Head Start students to kindergarten through communication, information and record sharing, and transition training for Head Start staff, in accordance with Board Policy 6410.  This agreement will be effective for three years, upon signatures of both parties through July 31, 2023.  
Attachments: (1)
I.18. Approval of Head Start Program Agreement between Omaha Public Schools and Ralston Public Schools April 2021 through July 2023
Rationale:  Section 642 of the Head Start Act requires Board of Education approval on this proposed agreement between Omaha Public School and  Ralston Public School to coordinate efforts for students participating in the Head Start program in Douglas County as they transition to Kindergarten in their home attendance area district.  Per Head Start Performance Standards 1302.53, each Head Start agency will take steps to coordinate with local school district in the county where students enrolled in the Head Start program will enroll to attend kindergarten.  These agreements promote effective transitions for Head Start students to kindergarten through communication, information and record sharing, and transition training for Head Start staff, in accordance with Board Policy 6410.  This agreement will be effective for three years, upon signatures of both parties through July 31, 2023.   
Attachments: (1)
I.19. Approval of Non-Tenured or Continuing Contracts for Probationary Certificated Employees
Rationale:  Per Board Policy 4120, the District annually seeks approval from the Board the Education to renew the contracts of probationary certificated employees for the next school year.  As such, the District recommends that the probationary certificated staff whose names appear on the attached list be re-elected for teaching, nursing, and administrative services respectively in the Omaha Public Schools for the 2021-2022 school year.   Employees completing their first or second year will be offered a probationary contract for the 2021-2022 school year.  Certificated employees completing their third year will be offered a tenured contract with the District.
Attachments: (1)
I.20. Approval of Proposed Administrative Appointments
Rationale:  Policy 4001 and 4035 require that the election of employees shall be action of the Board of Education upon recommendation of the Superintendent or designee.  Therefore, the District recommends the approval of the Administrative Appointments attached. 
Attachments: (1)
I.21. Approval of Proposed Staffing Adjustments
Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the staffing adjustments attached. 
Attachments: (1)
I.22. Approval to Purchase Network Infrastructure Equipment from Sirius Computer Solutions Inc., for 10th and Pine Street New Elementary School – 2018 Bond  ($239,092.38)
Rationale:  FUND:       40          Bond Proceeds 2018-2nd Tranche
PROGRAM:    2591        Building Sites 
DEPT:       1900020     Elem School Area #1 South  
PROJECT:    321519      New Elem 10th & Pine Bond Work
VENDOR:     Sirius Computer Solutions Inc.,
AMOUNT:     $239,092.38

Policy 7000, requires the Board of Education approval to purchase network switches, controllers, cabling, and access points from Sirius Computer Solutions Inc., for the 10th and Pine Street new elementary school.  The District utilized pricing from the State of Nebraska Contract number 15332-oc which is an exception (Policy 7000 V. B) to our normal bidding procedures.  The purchase of this equipment supports connectivity to District resources for learning and business functions and ensures students and staff have access to perform daily learning activities whether in the classroom or remote.   The cost of the purchase is $239,092.38.
I.23. Approval to Purchase Network Infrastructure Equipment from Sirius Computer Solutions Inc., for 60th and L Street High School - 2018 Bond ($667,837.14)
Rationale:  FUND:       40          Bond Proceeds 2018-2nd Tranche
PROGRAM:    2591        Building Sites  
DEPT:       3630020     New HS 60th & L Facility   
PROJECT:    321508      New HS 60th & L St Bond Work
VENDOR:     Sirius Computer Solutions Inc.,
AMOUNT:     $ 667,837.14

Policy 7000, requires the Board of Education approval to purchase network switches, controllers, cabling, and access points from Sirius Computer Solutions Inc., for 60th and L Street high school.   The District utilized pricing from the State of Nebraska Contract number 15332-oc which is an exception (Policy 7000 V. B) to our normal bidding procedures.  The purchase of this equipment supports connectivity to District resources for learning and business functions and ensures students and staff have access to perform daily learning activities whether in the classroom or remote.  The cost of the purchase is $667,837.14.
I.24. Approval to Purchase Network Infrastructure Equipment from Sirius Computer Solutions Inc., for 1000 N. Fort Crook Road NE School - 2018 Bond  ($246,982.41)
Rationale:  FUND:       40          Bond Proceeds 2018-2nd Tranche
PROGRAM:    2591        Building Sites 
DEPT:       1910020     Elem School Area #2 South  
PROJECT:    321507      New Elem 1000 N. Fort Crook Road Bond
VENDOR:     Sirius Computer Solutions Inc.
AMOUNT:     $ 246,982.41

Policy 7000, requires the Board of Education approval to purchase network switches, controllers, cabling, and access points from Sirius Computer Solutions Inc., for the 1000 N. Fort Crook Road NE. The District utilized pricing from the State of Nebraska Contract number 15332-oc which is an exception (Policy 7000 V. B) to our normal bidding procedures.  The purchase of this equipment supports connectivity to District resources for learning and business functions and ensures students and staff have access to perform daily learning activities whether in the classroom or remote.  The cost of the purchase is $246,982.41.
I.25. Approval to Purchase Network Switches from Sirius Computer Solutions Inc., for technology refresh of the TAC Data Center and Scott Data Center ($105,143.00)
Rationale:  FUND:       1           General Fund                   
PROGRAM:    1100        Regular Instruction                    
DEPT:       7062560     District Wide Technology
CLASS       938         2020-21 Budget Project                    
VENDOR:     Sirius Computer Solutions Inc.
AMOUNT:     $ 105,143.00

Policy 7000, requires the Board of Education approval to purchase network switches from Sirius Computer Solutions Inc., for the technology refresh of the TAC Data Center and Scott Data Center. The District utilized pricing from the State of Nebraska Contract number 15332-oc which is an exception (Policy 7000 V. B) to our normal bidding procedures.  The purchase of this equipment supports connectivity to District resources for learning and business functions and ensures students and staff have access to perform daily learning activities whether in the classroom or remote. The cost of the purchase is $105,143.00.
I.26. Approval to Purchase STEAM Kits, Curriculum Materials, and Professional Development from WoZ ED Inc., for Fifth and Eighth Grade Summer Next Level Learning 2021 ($472,480.00)
Rationale:  FUND:       1           General Fund
PROGRAM:    6100        Summer School
DEPT:       7193010     Secondary Education Admin.
VENDOR:     WoZ ED Inc.  
AMOUNT:     $472,480.00 
 
Policy 7000 V.A, requires Board of Education approval to purchase 96 STEAM Kits from WoZ ED Inc., for fifth and eighth grade students throughout the District enrolled in Summer Next Level Learning. The Level II Kits include coding, digital, animation and robotics.  Level III STEAM Kits materials and consumables include Drone Kits, Robotics kits, Digital Animation, Coding, Artificial Intelligence. Each kit also includes professional development and unlimited Summer support.   The Camp Invention learning modules focus on science, technology, and math skills and challenge students to think creatively and critically using hands on resources in the Summer Next Level Learning program for the District’s Middle school students. This purchase aligns with the Districts STEAM enrichment initiative and next generation Science Standards. In keeping with the bid exceptions contained within Policy 7000, Section V.A., no bid was required for this purchase.  The STEAM Kits support the district’s Academic Acceleration and Recovery Plan as well as our Strategic Plan of Action Priority 1 Goal (Academics). The cost of the purchase is $ 472,480.00. 
I.27. Approval to Purchase STEM Kits from National Inventors Hall of Fame Inc., for Fourth and Fifth Grade Summer Next Level Learning 2021 ($75,000.00)
Rationale:  FUND:       1           General
FUND        155         Gifted and Talented Grant    
PROGRAM:    1160        Gifted Program  
DEPT:       7192010     Elementary Education   
VENDOR:     National Inventors Hall of Fame Inc.  
AMOUNT:     $ 75,000.00 
 
Policy 7000 V.G, requires Board of Education approval to purchase 1,500 Innovation Exploration Stem kits from National Inventors Hall of Fame Inc., for fourth and fifth grade students throughout the District. The STEM Kits promote inquiry, problem solving, creativity and collaboration with unique STEM activities, while engaging students to learn in a hands-on format, teaching science, technology, and math skills. The Camp Invention learning modules will be used in the Summer Next Level Learning. This purchase aligns with the Districts Science Standards. In keeping with the bid exceptions contained within Policy 7000, Section V.A., no bid was required for this purchase.  The cost of the purchase is $ 75,000.00. 
I.28. Approval to Purchase STEM Kits from National Inventors Hall of Fame Inc., for Sixth and Seventh Grade Summer Next Level Learning ($267,900.00)
Rationale:  FUND:       1           General Fund
PROGRAM:    6100       Summer School
DEPT:       7193010     Secondary Education Admin.
VENDOR:     National Inventors Hall of Fame Inc.  
AMOUNT:     $267,900.00 

Policy 7000 V.G, requires Board of Education approval to purchase sixty (60) STEM kits from National Inventors Hall of Fame Inc., for curriculum materials, resources, and professional development for 1500 students and 30 hours of programming. The Invention Project 6-7 Exploration is for Sixth and Seventh grade students throughout the District. These materials include invention projects to enhance teaching science, technology, and math skills.  This purchase aligns with the Districts Common Core and next generation Science Standards. In keeping with the bid exceptions contained within Policy 7000, Section V.A., no bid was required for this purchase.  The cost of the purchase is $267,900.00. 
I.29. Approval to Purchase Summer Skills Practice Books from Scholastic Inc., for Summer 2021 ($183,812.16)  
Rationale:  FUND:       158         Sherwood Foundation
PROGRAM:    2199        Other Student Support Services
VENDOR:     Scholastic, Inc.
GRANT:      435021      OPS Summer Matters - Sherwood Foundation
AMOUNT:     $183,812.16

Policy 7000, requires Board of Education approval to purchase 31,087 skills practice books from Scholastic, Inc. for students in Pre-Kindergarten through sixth grades. The purchase of Scholastic Skills Practice Books will allow students to practice daily math and literacy skills throughout the summer months. The workbooks will be distributed to each student prior to the end of the school year. In keeping with the bid exceptions contained within Policy 7000, Section V.A., no bid was required for this purchase.  The workbooks support the district’s Academic Acceleration and Recovery Plan as well as our Strategic Plan of Action Priority 1 goal (Academics). The purchase is funded by the Sherwood Foundation for $183,812.16.
I.30. Approval to Purchase Voice Over Internet Protocol (VOIP) Telephones from Sirius Computer Solutions Inc., for the 60th and L Street Facility – 2018 Bond ($73,570.00)
Rationale:  FUND:       40          Bond Proceeds 2018-2nd Tranche     
PROGRAM:    2591        Building Sites     
DEPT:       3630020     New HS 60th & L Facility      
PROJECT:    321508      New HS 60th & L St Bond Work
VENDOR:     Sirius Computer Solutions Inc.
AMOUNT:     $73,570.00

Policy 7000, requires Board of Education approval to purchase 250 Voice Over Internet Protocol (VOIP) telephones from Sirius Computer Solutions Inc., for the 60th & L street facility.   The District utilized pricing from the State of Nebraska Contract number 15332- oc which is an exception (Policy 7000 V. B) to our normal bidding procedures.  The purchase of equipment supports connectivity to District’s VOIP Phone System and will provide telephone communications capabilities to workstations and school offices throughout the facility.  The cost of the purchase is $73,570.00.
I.31. Approval of Second Reading of Policies 3090 and 7000
Rationale:  Policy 8120 stipulates the Board of Education shall cause policies and regulations  to be revised as necessary.  Administration will provide recommended changes to Policy 3090 and 7000.
I.32. Approval of UNO Bilingual Education Endorsement Program Memorandum of Understanding from May 2021 through July 2022
Rationale:  In keeping with Policy 4035, the Administration recommends approval of the UNO Bilingual Education Endorsement Program Memorandum of Understanding to offer Omaha Public Schools (OPS) certified bilingual teachers (Spanish/English) the opportunity to earn their K-12 Bilingual Education Endorsement paid for through Title III grant funds. It is expected that participants will work three years in OPS after the completion of the program.  The contract will be effective for one (1) year, from May 15, 2021 to July 30, 2022. The anticipated total cost to the district from Title III funds is approximately $38,096 (tuition plus application fees; approximately $550 per student). The Administration will maintain records of participants.
Attachments: (1)
I.33. Grant Fund Budget Adjustments
Attachments: (1)
J. Discussion and/or Action Items
J.1. Action Item(s)
J.1.a. Approval of the following Names, Mascots, and School Colors for the Two New Elementary Schools and the Two New High Schools: Pine Elementary School (10th and Pine), Forest Station Elementary School (1000 N. Fort Crook Rd.), Buena Vista High School (60th and L), Westview High School (156th and Ida)
Rationale:  The naming committee recommends the elementary school at 10th and Pine Streets be named Pine Elementary School. The school mascot at Pine Elementary School will be the Porcupines and the school colors will be green, white, and gray.

The naming committee recommends the elementary school at Fort Crook and Childs Road be named Forest Station Elementary School. The school mascot will be the Owls and the school colors will be dark green, white, and tan.

The naming committee recommends the high school at 60th and L Streets be named Buena Vista High School. The school mascot will be the Bison and the school colors will be black, silver, and burgundy.

The naming committee recommends the high school at 156th and Ida Streets be named Westview High School. The school mascot will be the Wolverines and the school colors will be orange, black, and royal blue.
J.1.b. Approval of the Report of the Legislative Committee Including Recommended Legislative Positions
Rationale:  The Legislative Committee, in keeping with the provisions of Policy 8150, recommends approval of its findings and recommendations as set forth in the attached summary of bills introduced before the Nebraska Legislature.  The summary has been prepared with the assistance of O’Hara Lindsay Government Relations and generally includes legislation which may affect the District.  The Committee continuously monitors legislative activity and may, from time to time, recommend that the Board take or update a position on a particular bill, resolution or amendment.  Committee recommendations typically include one of the following: Support, Oppose, or Monitor with Research.  In the absence of one of those recommendations, the Committee is recommending that the District take no position.  Given the fluid nature of the legislature, the Committee may need to present new bills, resolutions or amendments, including some that may not have appeared on the bill summary, to the Board for consideration.  In addition to the bill summary, the Committee, on occasion, recommends Board approval of position statements to guide the Board President and/or Superintendent when dealing with legislative debate on issues particular concern to the District that arise between Board Meetings.  The Committee is recommending that the Board adopt the following new positions with this report:

LB 529 The bill extends the sunset on the usage of State lottery funding for K-12 and higher education programs as well as creating new programs to be funded with state lottery dollars. The bill includes funding for Educational Service Units to provide behavioral awareness and intervention training for school personnel.  Change from Monitor with Research to Support (On Page 26 of the Report).
Attachments: (1)
J.1.c. Resolution in support of Legislative package transferring management of the Omaha School Employees’ Retirement System the Nebraska Public Employees Retirement Board and reaffirming that any and all liability for OSERS remains fully and completely vested with Douglas County School District 0001, the plan sponsor.
Rationale:  The Legislative Committee recommends approval of the attached Resolution in support of the Legislative package transferring management of OSERS to the Nebraska Public Employees Retirement Board and reaffirming that any and all liability for OSERS remains fully and completely vested with Douglas County School District 0001, the plan sponsor.
J.2. Information Item(s)
J.2.a. Freshman Academy Implementation Metrics and Assessment
Rationale:  As part of the Strategic Plan of Action, Strategic Priority 1: Academics, administration is providing information on Freshman Academy metrics and benchmarks starting in the 2021-2022 school year.
J.2.b. Information on the Academic Calendar for the 2021-2022 School Year
Rationale:  Central Office staff will provide information regarding the proposed 2021-2022 Academic Calendar. 
K. Receipt of Reports
K.1. Head Start February Monthly Board Report  
Rationale:  This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2. 
Attachments: (1)
K.2. Information Update on Internal Control Deficiencies Identified in the 2019-2020 Audit
Rationale:  Scott Roberts, Chief Financial Officer, has provided an update to the Board of Education on steps taken to address the two internal control deficiencies cited in the 2019-2020 Audit
Attachments: (1)
K.3. Updates Regarding Next Level Learning for Summer 2021
Rationale:  Curriculum and Instruction Support will share updates on our Next Level Learning for Summer 2021 program, as part of our Academic Acceleration and Recovery Plan.  
 
Attachments: (1)
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment

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