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September 4, 2019 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  Omaha Public Schools prepares all students to excel in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. Board and Superintendent Communications
F.1. Superintendent
Attachments: (1)
F.2. Board Members
G. Public Comment and Recognition
H. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
H.1. Reading of Minutes
H.1.a. Monday, August 19, 2019 - Regular Meeting
Attachments: (1)
H.1.b. Monday, August 26, 2019 - Board Workshop
Attachments: (1)
H.2. Staff Adjustments
Attachments: (1)
H.3. Claims - School District of Omaha - Report A
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS A REPORT
Attachments: (4)
H.4. Claims - School District of Omaha - Report B
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS B REPORT
Attachments: (1)
H.5. Claims - Educational Service Unit No. 19
Rationale:  It is recommended that the claims for Educational Service Unit No. 19 be approved as presented by the Central Administrative Staff.
Attachments: (1)
H.6. Committee on Claims Audit Approval 9/04/2019
Rationale:  The Committee on Claims met on 9/04/2019 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments: (1)
H.7. Amendment No. 001 to the Agreement with Hausmann Construction, Inc. - 2018 Bond Program - Bryan High School: Capital Improvements & Renovation ($5,035,875.00)
 
H.8. Amendment No. 003 to the Agreement With Sampson Construction Co., Inc. - 2018 Bond Program - New High School 156th & Ida Street Project ($8,334,201.00)
 
H.9. Approval of the Subdivision Agreement with the City Of Omaha for the New High School Site at 156th and Ida Streets. 
 
H.10. Approval of The Subdivision Plat for the New High School Site at 156th And Ida Streets. 
 
Attachments: (2)
H.11. Bid No. 19-046 Purchase of Document Cameras
 
Attachments: (1)
H.12. Bid No. 19-049 - 2018 Bond Program - Pinewood Elementary School - Capital Improvements & Renovation ($4,577,000.00)
Attachments: (1)
H.13. Consulting Services Agreement between OPS and CFO Systems, LLC
Rationale:  Staff recommend the approval of the attached contract with CFO Solutions to retain Ms. Courtney Bird on a limited basis to provide up to 60 hours of consultation with our new CFO over a 6 week period to provide assistance and guidance during the transition.  Additionally Ms. Bird will conduct a financial audit of Educational Service Unit 19 (not to exceed 100 hours) providing the Superintendent with a report and recommendations. 
 
Attachments: (1)
H.14. Consulting Services Agreement between OPS and Crowne Promo Communications LLC, d/b/a Avant Solutions
Rationale: 
Staff recommends Board approval of the attached contract for consulting services with Avant Solutions Consulting.  This consultant will provide communications and public relations support as the new Executive Director of Communications transitions into the role as well as provide support for superintendent communications and the 160th Anniversary Celebration over the school year.  This agreement is funded through a grant. 
Attachments: (1)
H.15. Grant Fund Budget Adjustments
Attachments: (2)
H.16. PO11-19 Playground Improvements at Saddlebrook Elementary
 
Attachments: (1)
H.17. Termination of Agreement for Financial Consulting and Advisor Services
Rationale:  Administration recommends to formally terminate the Agreement with Ameritas Investment Corporation for Financial Consulting and Advisor Services approved by the Board of Education on February 19, 2015. While the Agreement itself has expired on its face, the Board has continued to utilize Ameritas Investment Corporation as its Financial Advisor.  In keeping with the terms of the expired Agreement, the Administration recommends that the Board provide the 60 days' written notice of termination as required in the termination for convenience provision.  
 
Attachments: (1)
H.18. THRIVE Club - Cangas Consulting Agreement
Rationale:  THRIVE Leadership Club

Mission:  To unite loyal servant leaders with the right tools to overcome any obstacle by promoting diverse communities, integrity and education.

THRIVE Leadership Club Objectives:

1. Increase graduation rate 
2. Improve school attendance
3. Develop leadership within the school and community
4. Improve college and career readiness

THRIVE Leadership Club is an after school club designed to provide supports to English learners and refugee students who might not otherwise connect with traditional secondary school activities.  The club is open to all students, enjoys a positive reputation in the community, and has been recognized by Voices for Children in Nebraska for the Spotlight Award as a youth-serving group effectively serving children in Omaha.  In 2018-19, 315 students at six different sites attended THRIVE consistently.  The average club attendance was 42 students.  88% of THRIVE club participants are current or former English Learners and approximately 70% come from refugee backgrounds.  134 students participated in the THRIVE Leadership Club programs (e.g., service projects, end-of-semester events).

THRIVE is offered throughout the school year 4-5 times per week at Central, Benson, Northwest, South and Nathan Hale. 

Maintaining a contract with Cangas benefits Omaha Public School students and the district. Cangas is responsible for club meetings, leadership lesson design, and implementation of THRIVE events.  Omaha Public Schools staff supports club logistics such as snack distribution and rosters, attendance and transportation. Transportation costs and extra pay for support staff are provided through district funds from the English Learner program and/or individual school budgets.  Total contracted payment to Cangas is $52,076.75 to be paid from English Learner program district funds. 
 
Attachments: (1)
I. Discussion and/or Action Items
I.1. Action Item(s)
Attachments: (2)
I.1.a. Douglas County School District 2019-2020 Budgets which do not require a Tax Levy
Rationale:  The Board will consider attached resolution to approve the 2019-2020 non-levy budgets for Douglas County School District 0001 which includes the following:
School Lunch - $38,762,838
School Activities - $6,500,000
Central Stores - $4,000,000
Depreciation - $5,000,000
Employee Benefit - $11,600,000
Student Fees - $900,000
Contingency - $15,000,000
Cooperative - $35,398,437
Prior Service Retirement - $125,000


 
Attachments: (1)
I.1.b. Douglas County School District 0001 2019-2020 Budgets which require a levy - excluding General Fund
Rationale:  The Board will consider attached resolution to approve the 2019-2020 Douglas County School District 0001 budgets, which require a tax levy, excluding the General Fund as follows:
Bond Fund - $80,664,531
Special Building Fund - $323,458,439
Qualified Capital Purpose - $5,572,127
Attachments: (1)
I.1.c. 2019-2020 General Fund - Douglas County School District 0001
Rationale:  The Board will consider attached resolution to approve the 2019-2020 General Fund local operating fund budget in the amount of $621,000,000, supported by tax requirements of $247,764,046 plus reimbursable programs in the amount of $91,000,000 for a total General Fund Budget of $712,000,000
Attachments: (1)
I.1.d. 2019-2020 Budget - Educational Service Unit No. 19
Rationale:  The Board will consider attached resolution to approve the 2019-2020 ESU No.19 budget of $19,250,000
Attachments: (1)
I.1.e. 2019-2020 Property Tax Request - Douglas County School District 0001
Rationale:  The Board will consider a resolution to set the 2019-2020 Douglas County School District 0001 property tax requests as follows:
General Fund - $247,764,046
Special Building Fund - $4,040,404
Qualified Capital Purpose Undertaking Fund - $3,410,664
Bond Fund - $40,873,263
Attachments: (1)
I.1.f. 2019-2020 Property Tax Request - Educational Service Unit No. 19
Rationale:  The Board will consider attached resolution to set the 2019-2020 ESU No. 19 property tax request at $3,562,597.24
Attachments: (1)
I.1.g. First Reading of Policies: 4041, 4430, 7000, 8150, 8151
I.2. Information Item(s)
J. Receipt of Reports
J.1. Board Member Fourth Quarter Travel Expenses
Attachments: (1)
J.2. CBOC/Phase I & Phase II Update- August 2019

 
Rationale:  RECEIPT OF REPORT
 
Attachments: (2)
K. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
L. Adjournment

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