June 7, 2021 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting
| Agenda | ||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
A. OPS Board Of Education Information
Rationale:
Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director. The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. |
||||||||||||||||||||
|
B. Call to Order
|
||||||||||||||||||||
|
C. Pledge of Allegiance
|
||||||||||||||||||||
|
D. OPS Vision and Mission Statement
Rationale:
The Vision: Every Student. Every Day. Prepared for Success.
The Mission: To prepare all students for success in college, career, and life. |
||||||||||||||||||||
|
E. Roll Call
|
||||||||||||||||||||
|
E.1. Excused/Unexcused Absence
|
||||||||||||||||||||
|
F. School Spotlight
Rationale:
The #OPSProud spotlight will present the proposed name for the new middle school at 42nd and Y Street, which is seeking Board approval later this evening. OPS students and staff will share the recommended name:
Bluestem Middle School (42nd and Y Street)
Attachments:
()
|
||||||||||||||||||||
|
G. Board and Superintendent Communications
|
||||||||||||||||||||
|
G.1. Treasurer
Attachments:
()
|
||||||||||||||||||||
|
G.2. Superintendent
Attachments:
()
|
||||||||||||||||||||
|
G.3. Board Members
|
||||||||||||||||||||
|
H. Public Comment and Recognition
|
||||||||||||||||||||
|
I. Consent Agenda
Rationale:
At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately.
|
||||||||||||||||||||
|
I.1. Reading of Minutes
|
||||||||||||||||||||
|
I.1.a. Monday, May 17, 2021 - Budget Hearing
Attachments:
()
|
||||||||||||||||||||
|
I.1.b. Monday, May 17, 2021 - Regular Meeting
Attachments:
()
|
||||||||||||||||||||
|
I.2. Approval of Appointments to the Friends of KIOS Board of Directors
Rationale:
Article II of the Friends of KIOS Bylaws requires the Omaha Public Schools Board of Education to approve, by a majority vote, the appointment of Friends of KIOS board members. Bylaws outline that the five-member board shall consist of one Board of Education member, one Omaha Public Schools staff member, and three community members. Members up for re-election include Dr. Shavonna Holman (Board of Education representative) and Mrs. Susan Christopherson (staff representative). New community members up for election include Ms. Jo Giles, Mr. Stuart Chittenden, and Ms. Carrie Murphy.
Attachments:
()
|
||||||||||||||||||||
|
I.3. Approval to Award Bid No. 21-032 to Master’s Transportation Inc. for 2021 Type A Buses for the 2021-2022 School Year ($561,950.00)
Rationale:
FUND: 1 General Fund
DEPT. ID: 7162800 Transportation PROGRAM: 2520 Transportation-Other CLASS: 000 Default ACCOUNT: 55400 Vehicle Acquisitions VENDOR: Master’s Transportation Inc. AMOUNT: $561,950.00 Pursuant to Policy 7000, III.D., staff recommend approval to Award Bid No. 21-032 to Master’s Transportation Inc. for the purchase of ten (10) 2021 new and unused Type A buses, which will replace current buses that were identified according to the Student Transportation Vehicle & Equipment Replacement Plan. Staff recommends the purchase of ten (10) Type A 2021 Buses from Master’s Transportation Inc. The total price for ten (10) buses is $561,950.00. Bids received were:
For complete bid documentation contact: traci.shobe@ops.org.
Attachments:
()
|
||||||||||||||||||||
|
I.4. Approval to Award Bid No. 21-033 to Omaha Truck Center for Type C 2022 or Newer Wheelchair Buses for the 2021-2022 School Year ($365,200.00)
Rationale:
FUND: 1 General Fund
DEPT. ID: 7162800 Transportation PROGRAM: 2520 Transportation-other CLASS: 000 Default ACCOUNT: 55400 Vehicle Acquisition VENDOR: Omaha Truck Center AMOUNT: $365,200.00 Pursuant to Policy 7000, III.D., staff recommends approval to Award Bid No. 21-033 to Omaha Truck Center for the purchase of four (4) new and unused Type C 2022 or newer Wheelchair buses, which will replace current buses that were identified according to the Student Transportation Vehicle & Equipment Replacement Plan. Staff recommends the purchase of four (4) new and unused Type C 2022 or newer Wheelchair Buses from Omaha Truck Center. The total purchase price for four (4) buses is $365,200.00. Bids received were:
For complete bid documentation contact: traci.shobe@ops.org.
Attachments:
()
|
||||||||||||||||||||
|
I.5. Approval to Award Bid No. 21-034 to Sheppard’s Business Interiors for Mobile Power Charging Towers for Pine Elementary, Forest Station Elementary, Buena Vista High School, Westview High School, 42nd and Y Street Middle School, Lewis and Clark Middle School, and Morton Middle School for ($209,432.28)
Rationale:
FUND: 1 General
DEPT: 1900020 Pine Elementary Facility DEPT: 1910020 Forest Station Elementary Facility DEPT: 3630020 Buena Vista High School Facility DEPT: 3690020 Westview High School Facility DEPT: 8860020 Middle School Site 42nd & Y Facility DEPT: 8770020 Lewis and Clark Middle School Facility DEPT: 8780020 Morton Middle School Facility CLASS 938 2020-21 Budget Projects VENDOR: Sheppard’s Business Interiors AMOUNT: Not to Exceed $209,432.28 Pursuant to Policy 7000, III.K., staff recommends approval to award Bid No. 21-034 to Sheppard’s Business Interiors to purchase twenty-four (24) rechargeable and five hundred eighty-two (582) plug-in mobile power charging towers for five new schools and two renovated schools with the 2018 Bond Project. The mobile power charging towers will be used in the classroom for staff and students in kindergarten through twelfth grades at Forest Station Elementary, Pine Elementary, Buena Vista High School, Westview High School, the new middle school at 42nd & Y, Lewis and Clark Middle School and Morton Middle School. The units are needed to support student learning and staff teaching in these new schools and renovated schools within the school classroom spaces. Staff recommends award of the rechargeable mobile power charging tower and plug-in mobile power charging tower to Sheppard’s Business Interiors, which met specifications established by the District to meet the long-term needs of each school. Sheppard’s Business Interiors was the only vendor to submit a bid. This is a one-time purchase using the general fund. The total purchase price is not to exceed $209,432.28.
Complete bid documentation contact Elizabeth.Nowlin@ops.org.
Attachments:
()
|
||||||||||||||||||||
|
I.6. Approval to Award Bid No. 21-037 to Rotella’s Italian Bakery for Bread Products for the 2021-2022 School Year ($525,323.68)
Rationale:
FUND: 4005 Nutrition Services
DEPT: 7165000 Nutrition Services CLASS: 000 Default ACCOUNT: 54100 Nutrition Services VENDOR: Rotella’s Italian Bakery AMOUNT: $ 525,323.68 Pursuant to Policy 7000, III.D., staff recommends approval of Bid No. 21-037 to Rotella’s Italian Bakery for the purchase of Bread Products for the 2021-2022 school year. The total cost of Bid No. 21-037 is $525,323.68. Bids received were:
For complete bid documentation contact Eduardo.Acosta@ops.org.
Attachments:
()
|
||||||||||||||||||||
|
I.7. Approval to Award Bid No. 21-040 to Sheppard’s Business Interiors for Mobile Storage Units - 2018 Bond Project ($1,511,533.20)
Rationale:
FUND: 1 General
DEPT: 1900020 Pine Elementary Facility DEPT: 1910020 Forest Station Elementary Facility DEPT: 3630020 Buena Vista High School Facility DEPT: 3690020 Westview High School Facility DEPT: 8860020 Middle School Site 42nd?& Y Facility DEPT: 8770020 Lewis and Clark Middle School Facility DEPT: 8780020 Morton Middle School Facility CLASS: 938 2020-21 Budget Project VENDOR: Sheppard’s Business Interiors AMOUNT: Not to Exceed $1,511,533.20 Pursuant to Policy 7000, III.D., staff recommends approval of Bid No. 21-040 to Sheppard’s Business Interiors, to purchase mobile storage units for five new schools and two renovated schools during the 2018 Bond Project. The mobile storage units will be used in the classrooms for staff and students in kindergarten through twelfth grades at Forest Station Elementary School, Pine Elementary School, Buena Vista High School, Westview High School, the new middle school at 42nd & Y, Lewis and Clark Middle School, and Morton Magnet Middle School. The District completed an extensive assessment to determine the specific needs for the mobile storage units. The District received four (4) bid responses for Bid No. 21-040. Staff recommends award of the mobile storage units to Sheppard’s Business Interiors. The mobile storage units met specifications established by the District to meet the long-term needs of each school. This is a one-time purchase using the general fund. The total purchase price will not exceed $1,511,533.20.
Complete bid documentation contact Sunita.boyer@ops.org.
Attachments:
()
|
||||||||||||||||||||
|
I.8. Approval to Award Bid No. 21-043 to Greenberg Fruit Company and Pekarek’s Produce for Produce Products for the 2021-2022 School Year ($1,127,303.08)
Rationale:
FUND: 4005 Nutrition Services
DEPT: 7165000 Nutrition Services CLASS: 000 Default ACCOUNT: 54100 Nutrition Services VENDOR: Various Suppliers AMOUNT: $ 1,127,303.08 Pursuant to Policy 7000, III.D., staff recommends approval to award Bid No. 21-043 to Greenberg Fruit Company for $1,116,743.08 and to our locally grown produce supplier, Pekarek’s Produce $10,560.00 for the 2021-2022 school year. The District received three (3) bid responses. The total cost is $1,127,303.08. Bids received were:
For complete bid documentation contact Eduardo.Acosta@ops.org.
Attachments:
()
|
||||||||||||||||||||
|
I.9. Approval to Award Bid No. 21-044 to Hiland Dairy for the Dairy Products for 2021-2022 School Year ($3,263,263.34)
Rationale:
FUND: 4005 Nutrition Services
DEPT: 7165000 Nutrition Services CLASS: 000 Default ACCOUNT: 54100 Nutrition Services VENDOR: Hiland Dairy AMOUNT: $3,263,263.34 Pursuant to Policy 7000, III.D., staff recommends approval of Bid No. 21-044 to Hiland Dairy for the purchase of Dairy Products for the 2021-2022 school year. The total cost is $3,263,263.34. Bids received were:
For complete bid documentation contact Eduardo.Acosta@ops.org.
Attachments:
()
|
||||||||||||||||||||
|
I.10. Approval to Award Bid No. 21-046 to American Fence Company LLC. for the Service Center Site Security Improvements, Summer of 2021 ($103,595.00)
Rationale:
FUND: 1 General Fund
DEPT: 7166500 Maintenance Department PROGRAM: 2620 Maintenance CLASS: 938 2020-21 Budget Projects ACCOUNT: 53180 Contracted Repair Services VENDOR: American Fence Company LLC. AMOUNT: $103,595.00 Pursuant to Policy 7000, IV. C., staff recommends approval to award Bid No. 21-046 to American Fence Company LLC. for the purchase and installation of new security fencing and gates at the OPS Service Center. Staff further recommends the adoption of Alternate #1 for the addition of an automated gate on the north side of the property. Bids received were:
For complete bid documentation contact Philip.Connatser@ops.org.
Attachments:
()
|
||||||||||||||||||||
|
I.11. Approval to Award Bid No. P030-21 to Elkhorn West Construction for Ceiling Replacement at Conestoga Elementary School, Summer of 2021 ($188,900.00)
Rationale:
FUND: 1 General Fund
DEPT. ID: 1360020 Conestoga Elementary School Facility PROGRAM: 2591 Buildings and Grounds CLASS: 000 General ACCOUNT: 55220 Building Construction Remodel VENDOR: Elkhorn West Construction AMOUNT: $188,900.00 Pursuant to Policy 7000, IV.C, staff recommends approval to Award Bid No. P030-21 to Elkhorn West Construction for the replacement of ceilings at Conestoga Elementary. This project will replace existing metal grid and ceiling pads which are aged, damaged, and in poor condition, in classrooms and administrative spaces. Ceilings in corridors and other common spaces not covered within the scope of this bid have already been replaced as part of recent bond construction. Staff further recommend the adoption of Alternate #1 for the addition of ceiling replacement in six (6) additional rooms that currently have ceilings grids and pads that are in fair condition. Bids received were:
(W)-Bid Withdrawn For complete bid documentation contact Kenneth.juhl@ops.org.
Attachments:
()
|
||||||||||||||||||||
|
I.12. Approval to Accept Withdrawal of Mark VII Enterprises, Inc. from Bid No. P030-21, Conestoga Ceiling Replacement
Rationale:
Pursuant to Policy 7000 IV.C., staff recommends approval of the withdrawal of Mark VII from Bid No. P030-21 due to mathematical errors by the bidder. Elkhorn West Construction, Inc. bid $183,500.00 and Mark VII Enterprises, Inc. bid $117,970.00 on the project. Mark VII Enterprises, Inc. is requesting that it be allowed to withdraw its bid due to an omission of the demolition of the ceiling from its bid, resulting in an understatement of its bid amount by 17%. The amount of the bid by Mark VII Enterprises, Inc. was considerably less than the other bid submitted and was also considerably less than the District’s pre-bid estimates of the potential price range for this project ($150,000.00 to $200,000.00). The Administration has analyzed this request and recommends that Mark VII Enterprises be allowed to withdraw its bid. The District was promptly notified of the error on the first business day following the bid opening on May 28, 2021, and as such, the District did not change its position in reliance on the bid. The error in this case appears to be an inadvertent clerical error and not an error of judgement, and to compel the bidder to perform the contract at the bid amount would likely result in a significant financial cost to the bidder.
Attachments:
()
|
||||||||||||||||||||
|
I.13. Approval of Change Order No. 001 for Masters Elementary School: Capital Improvements & Renovation Project – 2018 Bond Program (Deduct $219,562.78) Revised Total: $2,148,544.22
Rationale:
Pursuant to Policy 7000, IV. G., staff and Jacobs with the concurrence of the project architect/engineer, Jackson-Jackson & Associates, Inc., recommend that the following change order agreement be submitted for approval:
The following code is used on each change order item: C - Completed A - Authorized by architect/engineer and/or staff P - Pending Board of Education approval Project: Masters Elementary School: Capital Improvements & Renovation Architect/Engineer: Jackson-Jackson & Associates, Inc. Contractor: Boyd Jones Construction Fund: 40 2018 Bond Program
Original Contract Amount $2,368,107.00 Change Order No. 001 - Deduct ($219,562.78) Total Revised Contract Amount $2,148,544.22 Amount Paid to Date $1,836,130.07 Amount Remaining $312,414.15
Attachments:
()
|
||||||||||||||||||||
|
I.14. Approval of Claims Report A - District Expenditure
Rationale:
The Board of Education is required by State Statue 79-584 to approve all expenditures of District funds. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
Attachments:
()
|
||||||||||||||||||||
|
I.15. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board serves as Custodian
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report B is a listing of expenditures from various Student Activity Funds for which the Board serves as custodian.
Attachments:
()
|
||||||||||||||||||||
|
I.16. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations.
Rationale:
Board Members are prohibited by Nebraska law from voting on items which may personally benefit them. Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them. The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations they employ them.
Attachments:
()
|
||||||||||||||||||||
|
I.17. Approval of Claims Report D - Payroll Expenditures
Rationale:
The Board of Education is required by State Statue 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
Attachments:
()
|
||||||||||||||||||||
|
I.18. Approval of Educational Service Unit No. 19 Claims - Expenditures to be paid from Education Service Unit's Funds
Rationale:
The Board of Education serves as the Board of Educational Service Unit 19. The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's Funds.
Attachments:
()
|
||||||||||||||||||||
|
I.19. Committee on Claims Audit Approval 6/7/2021
Rationale:
The Committee on Claims met on 6/7/2021 and approved the audit of claims conducted by the Secretary to the Board of Education.
Attachments:
()
|
||||||||||||||||||||
|
I.20. Approval of the Construction Document for Design of the Spring Lake Elementary School Project – 2018 Bond Program
Rationale:
Pursuant to Policy 7000, IV., staff recommends approval of the Design Construction document for the Spring Lake Elementary School Project. The electronic Construction Documents Design Submittal booklet is included for consideration. Approval of the attached design document are required to proceed to the next phase, which is bid and award solicitation.
Attachments:
()
|
||||||||||||||||||||
|
I.21. Approval of Contract Extension for Performance Food Service (formerly Reinhart Food Service) for Food and Supplies for 2021-2022 School Year ($9,229,440.00)
Rationale:
FUND: 4005 Nutrition Services
DEPT. ID: 7165000 Nutrition Services CLASS: 000 Default VENDOR: Performance Food Service AMOUNT: $ 9,229,440.00 Pursuant to Policy 7000, III.D., staff recommends approval to accept the third option year of a contract extension with Performance Food Service (previously Reinhart Foodservice) for food and supplies for the 2021-2022 school year. Products include canned and frozen foods as well as staples such as flour, sugar, seasonings, condiments, and paper products, which include paper trays, napkins, and cutlery kits. This is the third year of three option years for the contract. Performance Food Service is the District’s current provider. The Board approved the original contract on May 21, 2019. For complete bid documentation contact Eduardo.Acosta@ops.org.
Attachments:
()
|
||||||||||||||||||||
|
I.22. Approval of Contract with Navigate 360 for Safety Management at All Omaha Public Schools and Buildings for the 2021-2022 and 2022-2023 School Years ($55,941.00)
Rationale:
FUND: 5190 ESU19
PROGRAM: 2250 Instructional Report DEPT: 7062545 Student Data Information System CLASS: 350 Interlocal Agreement VENDOR: Navigate 360 AMOUNT: $55,941.00 Pursuant to Policy 7000, III, K., staff recommends approval of a contract with Navigate 360 for safety management systems beginning June 10,2021 through June 9, 2023. The contract will provide the ability for our School Safety Division and each school to create and house our district and school site emergency operation plans. Navigate 360 will provide training as well as continue to store staff training videos such as Adult Sexual Misconduct and Teen Dating Violence. Contract would go into effect June 10, 2021, through June 9, 2023. The cost for the first year is $29,070.00; the second-year price is $26,871.00 for a two-year total of $55,941.00.
Attachments:
()
|
||||||||||||||||||||
|
I.23. Approval of Inventory Items to be Sold at an On-line Auction
Rationale:
Pursuant to Policy 3090 staff recommends approval of the sale of the attached lists of items which include vehicles and kitchen equipment. The sale will be held by Great Plain Realty Auction Company public auction (online) from July 9, 2021 through July 16, 2021 at 4224 N. 30th Street, Omaha, Nebraska, 68111. The District is selling the surplus items "AS IS" since they are no longer useable by the District.
The District will pay a fee of $95.50 for every vehicle sold, and 19.5% of the gross proceeds from the sale of the items sold at the auction. The Administration further requests that the Board authorize the Superintendent or her designee to sign all necessary transfer documents upon payment in full by the purchasers.
Attachments:
()
|
||||||||||||||||||||
|
I.24. Approval of Proposed Administrative Appointments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Therefore, the District recommends the approval of the attached Administrative Appointments.
Attachments:
()
|
||||||||||||||||||||
|
I.25. Approval of Proposed Staffing Adjustments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education. Therefore, the District recommends the approval of the attached Staffing Adjustments.
Attachments:
()
|
||||||||||||||||||||
|
I.26. Approval of the Proposed Negotiated Agreement with the Educational Interpreters/Transliterators for the 2021-2022 and 2022-2023 School Years
Rationale:
The Educational Interpreters/Transliterators and the District have reached a tentative agreement for the 2021-2022 and 2022-2023 school years. The total package cost increases by 3.22% in year one and 2.67% in year two. Educational Interpreters/Transliterators will move on step each year. The District will move from a $1050 to a $1200 deductible health plan with a $0 deductible, narrow network option beginning with the 2021-2022 school year. The Agreement was ratified by the Educational Interpreters/Transliterators on May 19, 2021. Staff recommends Board approval of the attached tentative agreement.
Attachments:
()
|
||||||||||||||||||||
|
I.27. Approval of the Purchase of GoFormative, a Virtual and In-Person Formative Teaching and Assessment Tool for High School Teachers, for the Period from September 1, 2021 to August 31, 2024 ($485,456)
Rationale:
In keeping with the provisions of Policy 6121, the Administration recommends approval of the purchase of GoFormative, a virtual and in-person formative teaching and assessment tool for high school teachers, for the period from September 1, 2021 to August 31, 2024. The service includes access to the premium features of the software, team functionality, administrative and support functionality, classroom functionality, as well as implementation services from a dedicated success manager. This purchase aligns with the District’s 2020-2025 Strategic Plan of Action, Strategic Priority 1 Academic Goals, specifically that all students will have equitable access to technologies necessary to support learning. In keeping with the bid exceptions contained within Policy 7000, V., A. (Academic Prerogative), no bid was required for this purchase. The cost of the purchase is $485,456.00.
Attachments:
()
|
||||||||||||||||||||
|
I.28. Approval of the Purchase of Khan Academy Districts Service for Grade Level High School Math for the 2021-2022 School Year ($114,000.00)
Rationale:
In keeping with the provisions of Policy 6121, the Administration recommends approval of the purchase of Khan Academy "Districts Service" for Grade Level High School Math for the 2021-2022 School Year. The District Service is a premium, subscription-based service that is offered as a complement to Khan Academy’s website and related application programming interfaces, mobile applications and online services, which are provided free of charge. The District Service includes access to the Khan Academy district dashboard, rostering support for schools and teachers, implementation support, priority technical support for teachers, professional development/training and a dedicated relationship manager. Because the District and Khan Academy are already parties to a Master Agreement for the student services, this purchase is presented as an amendment. This purchase aligns with District’s 2020-2025 Strategic Plan of Action, specifically the Strategic Priority 1 Academic Goals. In keeping with the bid exceptions contained within Policy 7000, V., A. (Academic Prerogative), no bid was required for this purchase. The cost of the purchase is $114,000.00.
Attachments:
()
|
||||||||||||||||||||
|
I.29. Approval to Purchase Legends of Learning Science - Full Suite and Professional Development for Middle School Science for the 2021-2023 School Years ($47,700)
Rationale:
Pursuant to Policies 7000 and 6121, staff recommends approval of the purchase of Legends of Learning Science - Full Suite and Professional Development for middle school science for the 2021-2023 school years. Legends of Learning Science - Full Suite allows students to practice with Nebraska College and Career Ready science concepts in a game-based environment. This purchase aligns with the Nebraska College and Career Ready Standards for Science and with the OPS Strategic Plan, specifically: Strategic Priority 1: Academics. The funding is supported by the OPS Science Grant and the cost for purchase is $47,700. In keeping with the bid exceptions contained within Policy 7000, Section V., G, (Academic Prerogative), no bid was required for this purchase.
Attachments:
()
|
||||||||||||||||||||
|
I.30. Approval to Purchase the miniPCR™ Starter Classroom Pack for 10th Grade Biology for the 2021-2022 School Year ($26,910)
Rationale:
Pursuant to Policies 7000 and 6121, staff recommends approval of the purchase of nine (9) miniPCR Starter Classroom Packs for high school Biology for the 2021-2022 school year. The miniPCR Starter Classroom Pack allows students to identify proteins present in a Biology lab. This purchase aligns with the Nebraska College and Career Ready Standards for Science and with the OPS Strategic Plan, specifically: Strategic Priority 1: Academics. The funding is supported by a grant and the cost for purchase is $26,910. In keeping with the bid exceptions contained within Policy 7000, Section V., G, (Academic Prerogative), no bid was required for this purchase.
|
||||||||||||||||||||
|
I.31. Approval to Purchase Internet Edge Router and Software from Sirius Computer Solutions Inc., District Wide ($108,726.50)
Rationale:
FUND: 1 General
PROGRAM: 1100 Regular Instruction DEPT: 7062560 District Wide Technology CLASS: 938 2020-21 Budget Projects VENDOR: Sirius Computer Solutions Inc. AMOUNT: $108,726.50 Pursuant to Policy 7000, III, K., staff recommends approval to purchase a district wide edge router, software, and licenses from Sirius Computer Solutions Inc., for access to Internet services, utilizing pricing from the State of Nebraska contract number 15332 OC which is an exception (Policy 7000, V., B.) to normal bidding procedures. The purchase of this equipment is to allow the District to increase the bandwidth capacity to the Internet for the District allowing student and staff devices to connect with ease and efficiency while at school and District locations. The cost of the purchase is $108,726.50.
Attachments:
()
|
||||||||||||||||||||
|
I.32. Approval to Purchase Computer Accessories from Connection Public Sector Solutions for Central High School ($53,563.05)
Rationale:
FUND: 1 General
PROGRAM: 2211 Career & Tech Ed Support DEPT: 7196010 Career & Technical Education CLASS: 938 2020-21 Budget Projects VENDOR: Connection Public Sector Solutions AMOUNT: $ 53,563.05 Pursuant to Policy 7000, III, K., staff recommends approval to purchase one hundred- thirty (130) monitors, sixty-five (65) dual monitor arms, five hundred (500) wired keyboards and ten (10) charging stations from Connection Public Sector Solutions, for Central High School utilizing pricing on the National Cooperative Purchasing Alliance Contract #01-44 which is an exception (Policy 7000, V., B.) to normal bidding procedures. The purchase of this equipment provides existing digital design and web design courses allowing students opportunities to conduct work similar to that of the design industry with in the Omaha Community. The dual monitors will allow for use of multiple program efficiency and productivity. The keyboards and charging stations increase development of skills in multiple systems within the Career Education classrooms. The cost of the purchase is $53,563.05.
Attachments:
()
|
||||||||||||||||||||
|
I.33. Approval to Purchase Computer Laptops from Apple Inc. for South High School ($84,630.00)
Rationale:
FUND: 1 General
PROGRAM: 2211 Career & Tech Ed Support DEPT: 7196010 Career & Technical Education CLASS: 938 2020-21 Budget Projects VENDOR: Apple Inc. AMOUNT: $84,630.00 Pursuant to Policy 7000, III.K., staff recommends approval to purchase seventy (70) Mac Mini desktop devices from Apple Inc. for South High School. This purchase aligns with the district’s existing pathways program allowing students opportunities to work in the design industry within the Omaha community in alignment with the latest state curriculum standards. In keeping with the provisions of Policy 7000, no bid was required for this purchase because Apple is a sole source provider. The cost of the purchase is $84,630.00.
Attachments:
()
|
||||||||||||||||||||
|
I.34. Approval to Purchase Network Infrastructure Equipment from Sirius Computer Solutions Inc., for Blackburn Alternative School ($354,737.07)
Rationale:
FUND: 1 General
PROGRAM: 1100 Regular Instruction DEPT: 7062560 District Wide Technology CLASS: 938 2020-21 Budget Projects VENDOR: Sirius Computer Solutions Inc. AMOUNT: $354,737.07 Pursuant to Policy 7000, III, K., staff recommends approval to purchase network switches, transceivers, wireless access points, software, licenses, and cabling from Sirius Computer Solutions Inc., for the technology refresh of the Blackburn Alternative School. The District utilized pricing from the State of Nebraska Contract number 15332 OC which is an exception (Policy 7000 V., B.) to our normal bidding procedures. The purchase of this equipment supports connectivity to District resources for learning and business functions and ensures students and staff have access to perform daily learning activities whether in the classroom or remote. The cost of the purchase is $354,737.07.
Attachments:
()
|
||||||||||||||||||||
|
I.35. Approval to Purchase Network Infrastructure Equipment from Sirius Computer Solutions Inc., for the Career Center and the Teacher Administrative Center ($1,228,767.94)
Rationale:
FUND: 1 General
PROGRAM: 1100 Regular Instruction DEPT: 7062560 District Wide Technology CLASS: 938 2020-21 Budget Projects VENDOR: Sirius Computer Solutions Inc. AMOUNT: $1,228,767.94 Pursuant to Policy 7000, III, K., staff recommends approval to purchase network switches, transceivers, wireless access points, software, licenses, and cabling from Sirius Computer Solutions Inc., for the technology refresh of the Career Center and Teacher Administrative Center. The District utilized pricing from the State of Nebraska Contract number 15332 OC which is an exception (Policy 7000, V., B.) to our normal bidding procedures. The purchase of this equipment supports connectivity to District resources for learning and business functions and ensures students and staff have access to perform daily learning activities whether in the classroom or remote. The cost of the purchase is $1,228,767.94.
Attachments:
()
|
||||||||||||||||||||
|
I.36. Approval to Purchase Network Infrastructure Equipment from Sirius Computer Solutions Inc., for the Distribution Center ($73,863.94)
Rationale:
FUND: 1 General
PROGRAM: 1100 Regular Instruction DEPT: 7062560 District Wide Technology CLASS: 938 2020-21 Budget Projects VENDOR: Sirius Computer Solutions Inc. AMOUNT: $73,863.94 Pursuant to Policy 7000, III, K., staff recommends approval to purchase Network switches, transceivers, wireless access points, software, licenses, and cabling from Sirius Computer Solutions Inc., for the technology refresh at the Distribution Center. The District utilized pricing from the State of Nebraska Contract number 15332 OC which is an exception (Policy 7000, V., B.) to our normal bidding procedures. The purchase of this equipment supports connectivity to District resources for business functions and ensures staff have access to perform daily activities. The cost of the purchase is $73,863.94.
Attachments:
()
|
||||||||||||||||||||
|
I.37. Approval to Purchase Network Infrastructure Equipment from Sirius Computer Solutions Inc., for Integrated Learning Program at Saratoga ($172,144.67)
Rationale:
FUND: 1 General
PROGRAM: 1100 Regular Instruction DEPT: 7062560 District Wide Technology CLASS: 938 2020-21 Budget Projects VENDOR: Sirius Computer Solutions Inc. AMOUNT: $172,144.67 Pursuant to Policy 7000, III, K., staff recommends approval to purchase network switches, transceivers, wireless access points, software, licenses, and cabling from Sirius Computer Solutions Inc., for the technology refresh of the Integrated Learning Program at Saratoga. The District utilized pricing from the State of Nebraska Contract number 15332 OC which is an exception (Policy 7000, V., B.) to our normal bidding procedures. The purchase of this equipment supports connectivity to District resources for learning and business functions and ensures students and staff have access to perform daily learning activities whether in the classroom or remote. The cost of the purchase is $172,144.67.
Attachments:
()
|
||||||||||||||||||||
|
I.38. Approval to Purchase Network Infrastructure Equipment from Sirius Computer Solutions Inc., for JP Lord School ($135,573.03)
Rationale:
FUND: 1 General
PROGRAM: 1100 Regular Instruction DEPT: 7062560 District Wide Technology CLASS: 938 2020-21 Budget Projects VENDOR: Sirius Computer Solutions Inc. AMOUNT: $135,573.03 Pursuant to Policy 7000, III, K., staff recommends approval to purchase network switches, transceivers, wireless access points, software, and licenses from Sirius Computer Solutions Inc., for the technology refresh at JP Lord School. The District utilized pricing from the State of Nebraska Contract number 15332 OC which is an exception (Policy 7000, V., B.) to our normal bidding procedures. The purchase of this equipment supports connectivity to District resources for learning and business functions and ensures students and staff have access to perform daily learning activities whether in the classroom or remote. The cost of the purchase is $135,573.03.
Attachments:
()
|
||||||||||||||||||||
|
I.39. Approval to Purchase Network Infrastructure Equipment from Sirius Computer Solutions Inc., for Lewis & Clark Middle School – 2018 Bond Program ($61,358.66)
Rationale:
FUND: 40 2018 Bond Program Proceeds Fund - 2nd Bond Sales Tranche
PROGRAM: 2591 Buildings and Grounds DEPT: 8770020 Lewis & Clark Middle School PROJECT: 321516 Lewis & Clark Middle School Capital Improvements and New Addition CLASS: 000 Default VENDOR: Sirius Computer Solutions Inc. AMOUNT: $61,358.66 Pursuant to Policy 7000, III, K., staff recommends approval to purchase network switches, transceivers, wireless access points, software, and licenses from Sirius Computer Solutions Inc., for the addition at Lewis and Clark Middle School. The District utilized pricing from the State of Nebraska Contract number 15332 OC which is an exception (Policy 7000, V., B.) to our normal bidding procedures. The purchase of this equipment supports connectivity to District resources for learning and business functions and ensures students and staff have access to perform daily learning activities whether in the classroom or remote. The cost of the purchase is $61,358.66.
Attachments:
()
|
||||||||||||||||||||
|
I.40. Approval to Purchase Network Infrastructure Equipment from Sirius Computer Solutions Inc., for the Middle School Site at 42nd & Y Street – 2018 Bond Program ($407,861.97)
Rationale:
FUND: 40 2018 Bond Program Proceeds Fund- 2nd Bond Sales Tranche
PROGRAM: 2591 Buildings & Grounds DEPT: 8860020 New Middle School: 42nd & Y St. CLASS: 000 Default PROJECT: 321518 New Middle School 42nd & Y St. New Building VENDOR: Sirius Computer Solutions Inc. AMOUNT: $407,861.97 Pursuant to Policy 7000, III, K., staff recommends approval to purchase network switches, transceivers, wireless access points, software, licenses, and cabling from Sirius Computer Solutions Inc., for the Middle School site located at 42nd & Y Street, utilizing pricing from the State of Nebraska Contact number 15332 OC which is an exception (Policy 7000, V., B.) to normal bidding procedures. The purchase of this equipment supports connectivity to District resources for learning and business functions and ensures students and staff have access to perform daily learning activities whether in the classroom or remote. The cost of the purchase is $407,861.97.
Attachments:
()
|
||||||||||||||||||||
|
I.41. Approval to Purchase Network Infrastructure Equipment from Sirius Computer Solutions Inc., for Morton Middle School – 2018 Bond Program ($61,358.66)
Rationale:
FUND: 40 2018 Bond Program Proceeds Fund-2nd Bond Sales Tranche
PROGRAM: 2591 Buildings & Grounds DEPT: 8780020 Morton Middle School PROJECT: 321522 Morton MS: Capital Improvements and New Addition CLASS: 000 Default VENDOR: Sirius Computer Solutions Inc. AMOUNT: $61,358.66 Pursuant to Policy 7000, III, K., staff recommends approval to purchase network switches, transceivers, wireless access points, software, and licenses from Sirius Computer Solutions Inc., for the addition at Morton Middle School. The District utilized pricing from the State of Nebraska Contract number 15332 OC which is an exception (Policy 7000, V., B.) to our normal bidding procedures. The purchase of this equipment supports connectivity to District resources for learning and business functions and ensures students and staff have access to perform daily learning activities whether in the classroom or remote. The cost of the purchase is $61,358.66.
Attachments:
()
|
||||||||||||||||||||
|
I.42. Approval to Purchase Network Infrastructure Equipment from Sirius Computer Solutions Inc., for Parrish Alternative Program ($156,464.72)
Rationale:
FUND: 1 General
PROGRAM: 1100 Regular Instruction DEPT: 7062560 District Wide Technology CLASS: 938 2020-21 Budget Projects VENDOR: Sirius Computer Solutions Inc. AMOUNT: $156,464.72 Pursuant to Policy 7000, III, K., staff recommends approval to purchase network switches, transceivers, wireless access points, software, licenses, and cabling from Sirius Computer Solutions Inc., for the technology refresh of the Parrish Alternative Program. The District utilized pricing from the State of Nebraska Contract number 15332 OC which is an exception (Policy 7000, V., B.) to our normal bidding procedures. The purchase of this equipment supports connectivity to District resources for learning and business functions and ensures students and staff have access to perform daily learning activities whether in the classroom or remote. The cost of the purchase is $156,464.72.
Attachments:
()
|
||||||||||||||||||||
|
I.43. Approval to Purchase Network Infrastructure Equipment from Sirius Computer Solutions Inc., for Service Center ($166,482.67)
Rationale:
FUND: 1 General
PROGRAM: 1100 Regular Instruction DEPT: 7062560 District Wide Technology CLASS: 938 2020-21 Budget Projects VENDOR: Sirius Computer Solutions Inc. AMOUNT: $166,482.67 Pursuant to Policy 7000, III, K., staff recommends approval to purchase network switches, transceivers, wireless access points, software, licenses, and cabling from Sirius Computer Solutions Inc., for the technology refresh at the Service Center. The District utilized pricing from the State of Nebraska Contract number 15332 OC which is an exception (Policy 7000, V., B.) to our normal bidding procedures. The purchase of this equipment supports connectivity to District resources for business functions and ensures staff have access to perform daily activities. The cost of the purchase is $166,482.67.
Attachments:
()
|
||||||||||||||||||||
|
I.44. Approval to Purchase Network Infrastructure Equipment from Sirius Computer Solutions Inc., for Transportation Center ($107,176.73)
Rationale:
FUND: 1 General
PROGRAM: 1100 Regular Instruction DEPT: 7062560 District Wide Technology CLASS: 938 2020-21 Budget Projects VENDOR: Sirius Computer Solutions Inc. AMOUNT: $107,176.73 Pursuant to Policy 7000, III, K., staff recommends approval to purchase network switches, transceivers, wireless access points, software, licenses, and cabling from Sirius Computer Solutions Inc., for the technology refresh at the Transportation Center. The District utilized pricing from the State of Nebraska Contract number 15332 OC which is an exception (Policy 7000, V., B.) to our normal bidding procedures. The purchase of this equipment supports connectivity to District resources for business functions and ensures staff have access to perform daily activities. The cost of the purchase is $107,176.73.
Attachments:
()
|
||||||||||||||||||||
|
I.45. Approval to Purchase Network Infrastructure Equipment from Sirius Computer Solutions Inc., for Westview High School – 2018 Bond Program ($538,768.18)
Rationale:
FUND: 40 2018 Bond Program Proceeds Fund-2nd Bond Sales Tranche
PROGRAM: 2591 Buildings & Grounds DEPT: 3690020 Westview High School CLASS: 000 Default PROJECT: 321509 Westview High School New Building VENDOR: Sirius Computer Solutions Inc. AMOUNT: $538,768.18 Pursuant to Policy 7000, III, K., staff recommends approval to purchase network switches, transceivers, wireless access points, software, licenses, and cabling from Sirius Computer Solutions Inc., for Westview High School, utilizing pricing from the State of Nebraska Contact number 15332 OC which is an exception (Policy 7000, V., B.) to normal bidding procedures. The purchase of this equipment supports connectivity to District resources for learning and business functions and ensures students and staff have access to perform daily learning activities whether in the classroom or remote. The cost of the purchase is $538,768.18.
Attachments:
()
|
||||||||||||||||||||
|
I.46. Approval of Resolution 21-013 Appointing Trustees to the Omaha School Employees’ Retirement System Board of Trustees
Rationale:
In accordance with the provisions of LB 147, which was passed by the Legislature on May 20, 2021, and became effective on May 26, 2021, the Administration recommends appointment of the following 6 Trustees to the Omaha School Employees’ Retirement System Board of Trustees:
Superintendent Cheryl Logan Retirement System Member (Teacher) Faith Johnson Retirement System Member Sharon Block Board of Education Member Spencer Head Board of Education Member Jane Erdenberger Business Person Member Scott Herchenbach Business Person Member Patrick Bourne
Attachments:
()
|
||||||||||||||||||||
|
I.47. Approval of Resolution Updating Resolution 20-004 recommending Face Coverings to Preserve Public Health and Protect the District’s Students, Employees, Families and Visitors
Rationale:
In light of the most recent guidance provided by the Centers for Disease Control and the Douglas County Health Department relating to the use of face coverings, the Administration recommends that Resolution 20-004, adopted by the Board of Education on June 29, 2020, be updated as set forth in the attached.
Attachments:
()
|
||||||||||||||||||||
|
I.48. Approval of the Second Reading of the Code of Conduct Revisions for 2021-2022
Rationale:
Administration will recommend approval of changes to the Code of Conduct for the 2021-2022 school year.
Attachments:
()
|
||||||||||||||||||||
|
I.49. Approval of the Second Reading of Policies 4044 and 5404
Rationale:
The Policy Committee recommends approval of policies 4044 and 5404.
Attachments:
()
|
||||||||||||||||||||
|
I.50. Approval of a Three Year Extension of Turnitin Services Pricing Agreement for the Purchase of the Feedback Studio License for All High School Students and Teachers for the 2021-2024 School Years ($153,643.00)
Rationale:
In keeping with the provisions of Policy 6121, the Administration recommends approval of the purchase of Turnitin software. The Turnitin software facilitates the ability students and teachers to comply with the English Language Arts curriculum. The Nebraska English Language Arts College and Career Ready Standards require students to write in multiple modes while following a writing process. The District made an initial one year purchase of Turnitin last year. This agreement is for three years. The purchase includes professional development for teachers. The purchase also supports the district’s Strategic Plan of Action Priority 1 Goal (Academics). In keeping with the bid exceptions contained within Policy 7000, V., A. (Academic Prerogative), no bid was required for this purchase. The cost of the purchase is $153,643.00.
Attachments:
()
|
||||||||||||||||||||
|
I.51. Confirmation of Completion of the Evaluation of the Superintendent as Required by 79-828
Rationale:
Nebraska Revised Statute section 79-828 requires that the Board of Education evaluate the Superintendent annually. The Board of Education hereby confirms that it has completed its evaluation of Dr. Logan and that Board President Holman and Vice President Erdenberger met with Dr. Logan to review the evaluation on Friday, June 4, 2021.
|
||||||||||||||||||||
|
I.52. Grant Fund Budget Awards
Attachments:
()
|
||||||||||||||||||||
|
J. Discussion and/or Action Items
|
||||||||||||||||||||
|
J.1. Action Item(s)
|
||||||||||||||||||||
|
J.1.a. Approval of the Report of the Legislative Committee Including Recommended Legislative Positions
Rationale:
The Legislative Committee, in keeping with the provisions of Policy 8150, recommends approval of its findings and recommendations as set forth in the attached summary of bills introduced before the Nebraska Legislature. The summary has been prepared with the assistance of O’Hara Lindsay Government Relations and generally includes legislation which may affect the District. The Committee continuously monitors legislative activity and may, from time to time, recommend that the Board take or update a position on a particular bill, resolution or amendment. Committee recommendations typically include one of the following: Support, Oppose, or Monitor with Research. In the absence of one of those recommendations, the Committee is recommending that the District take no position. Given the fluid nature of the legislature, the Committee may need to present new bills, resolutions or amendments, including some that may not have appeared on the bill summary, to the Board for consideration. In addition to the bill summary, the Committee, on occasion, recommends Board approval of position statements to guide the Board President and/or Superintendent when dealing with legislative debate on issues particular concern to the District that arise between Board Meetings. There are no new recommended positions in this report.
Attachments:
()
|
||||||||||||||||||||
|
J.1.b. Approval of the Name, Mascot, and School Colors for the New Middle School: Bluestem Middle School (42nd and Y Street)
Rationale:
The naming committee recommends the middle school at 42nd and Y Street be named Bluestem Middle School. The school mascot at Bluestem Middle School will be the Mighty Meadowlarks and the school colors will be navy blue, hunter green, and silver.
Attachments:
()
|
||||||||||||||||||||
|
J.1.c. Approval of the Second Reading of Policy 8346
Rationale:
The Policy Committee recommends approval of policy 8346.
Attachments:
()
|
||||||||||||||||||||
|
J.2. Information Item(s)
|
||||||||||||||||||||
|
J.2.a. Student Assignment Plan Committee Update
Rationale:
The Chair of the Student Assignment Plan Committee will provide an update.
|
||||||||||||||||||||
|
J.2.b. Phase 2 Bond Program Update
Attachments:
()
|
||||||||||||||||||||
|
K. Receipt of Reports
|
||||||||||||||||||||
|
K.1. CBOC update of the Phase I & Phase II Bond Programs May 2021
Rationale:
Attached please find updates from the Citizen’s Bond Oversight Committee (CBOC).
Attachments:
()
|
||||||||||||||||||||
|
K.2. Head Start March Monthly Board Report
Rationale:
This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2.
Attachments:
()
|
||||||||||||||||||||
|
K.3. May 2021 Auction Results
Rationale:
Policy 3090 allows for the sale of District property that is obsolete or no longer needed for school operations. The Board of Education approved the sale at its meeting on Monday, April 19, 2021. The District held an online auction from Monday, May 10, 2021 through Saturday, May 15, 2021. Please see the approved financial results from Great Plains Reality-Auction, Co.
Attachments:
()
|
||||||||||||||||||||
|
K.4. Third Quarter Board Conference Expenses 2020-2021
Rationale:
Policy 8230 requires the Secretary to the Board of Education to prepare a quarterly report summarizing all Board member travel and expenditures associated with attendance to workshops, conferences or meetings.
Attachments:
()
|
||||||||||||||||||||
|
L. Request for Closed Session
Rationale:
The Omaha Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
||||||||||||||||||||
|
M. Adjournment
|
