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June 21, 2021 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale:  The #OPSProud Spotlight recognizes two Omaha Public Schools who achieved top honors in the African American History Challenge, a program provided by 100 Black Men of Omaha. This year's winners were from Northwest High School and Morton Middle School.
G. Board and Superintendent Communications
G.1. Superintendent
Attachments: (2)
G.2. Board Members
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Monday, June 7, 2021
Attachments: (1)
I.2. Approval of Additional Inventory Items for Sale at an On-line Auction
Rationale:  Pursuant to Policy 3090, Administration recommends approval of the sale of the attached list of items, which include musical instruments, children’s play furniture and miscellaneous office & school furniture and supplies.   The sale will be held by Great Plain Realty Auction Company public auction (online) from July 9, 2021 through July 16, 2021 at 4224 N. 30th Street, Omaha, Nebraska, 68111. The District is selling the surplus items "AS IS" since they are no longer useable by the District.

The District will pay a fee of $95.50 for every vehicle sold, and 19.5% of the gross proceeds from the sale of the items sold at the auction.
 
The Administration further requests that the Board authorize the Superintendent or her designee to sign all necessary transfer documents upon payment in full by the purchasers.
Attachments: (1)
I.3. Approval of Amendment No. 001 to the Lease Agreement with Xerox Corporation for a Color Accelerator Module for the High-Volume Production Cut Sheet Inkjet Printer ($187,434.37)
Rationale:  FUND:     4582     Printing & Publications Fund
DEPT:     7162600 Printing & Publications Services
PROGRAM:  2510    Business Support Services
CLASS:    350      Interlocal Agreements
ACCOUNT:  53180   Contracted Repair Services (5%)
ACCOUNT:  53270   Rental/Lease Bldg or Equip (95%)
VENDOR:   Xerox Corporation
AMOUNT:   $187,434.37  

Pursuant to Policy 7000, VII.A., staff recommends approval of Amendment No. 001 to the Xerox Corporation agreement for the addition of a Color Accelerator module on the Xerox Baltoro HF at $4,571.57 a month for the remainder of the forty-one (41) months left on the contract.  The total for the amendment is $187,434.37.

The Board of Education approved the original bid and installation on January 21,2020. The Color Accelerator module will significantly improve the color fidelity of printed materials in response to school and central office requests and significantly increase productivity.
I.4. Award of Bid No. 21-029 (Interactive Flat Panels and Stands) to Haddock Education Technologies for Interactive Flat Panel Televisions in the Amount of $814,300.00 and Kansas City Audio Visual for Mobile Stands in the Amount of $76,493.82
Rationale: 

FUND: 1 General ($97,338.60)

FUND: 154 Title One ($793,485.22)

VENDOR: Haddock Educational Technologies

VENDOR: Kansas City Audio Visual

AMOUNT: $890,823.82

The Administration recommends that Bid No. 21-029 (Interactive Flat Panels and Stands) be awarded to Haddock Education Technologies for 191 70" interactive flat panel televisions, to Haddock Education Technologies for 79 75" interactive flat panel televisions, and to Kansas City Audio Visual for 281 mobile stands.  In keeping with the provisions of Policy 7000, Section III, Subpart D., written bids were solicited to purchase interactive flat panel televisions and mobile stands for use in elementary, middle, and high school classrooms throughout the District during lessons utilizing curricular software tools and activities for interactive learning.  The District received eight (8) bid responses.  While not the low bidder, the Haddock flat panels met all specifications required by the District to meet long-term needs of each school. The Haddock flat panels are consistent with current technology standards for the District and will provide the best overall warranty and continuity with curricular software and hardware.  The Kansas City Audio Visual mobile stand met all specification requirements for both the mobile and adjustable mobile stands in the same item. This eliminates the need to purchase the adjustable mobile stands.  The total amount awarded to Haddock Education Technologies for interactive flat panel televisions is $814,330.00 and the total amount awarded to Kansas City Audio Visual for mobile stands is $76,493.82.
 
VENDOR 70" Interactive Flat Panels 75" Interactive Flat Panels Mobile Stands Adjustable Mobile Stands
Haddock Education Technologies *$2,899.00 (191) *$3,299.00 (79) $399.00 $1,099.00
Kansas City Audio visual $2,299.00 NC  $2,299.00 *$272.22 (281) $886.19
CCS Presentation Systems $1,825.00 NC  $2,350.00  $499.00 $809.00
Troxell Communications Inc  No bid $1704.56 $404.07 $809.57
Galaxy Next Generation $1,849.00 NC $1,849.00 $199.00 $1,129.00
School Specialty No bid No bid No Bid No bid
Riverside Technologies Inc $2,294.00 NC $2,294.00  $639.00  $805.00
AVES Audio Visual Systems Inc $1,642.00 $4,153.00 $826.00 $2,338.00
NC: Non-compliant
For complete bid documentation, contact Elizabeth Nowlin at Elizabeth.Nowlin@ops.org.

 
Attachments: (1)
I.5. Approval to Award Bid No. 21-031 to Henry Schein Medical and Mersi Distribution for District Medical Supplies for the 2021-2022 School Year (Not to Exceed $330,010.00) 
Rationale:  FUND:           1  General
CLASS:         Various
VENDOR:     Henry Schein Medical
VENDOR:     Mersi Distribution
AMOUNT:     $330,010.00

Pursuant to Policy 7000, III.K., staff recommends approval of Bid No. 21-031 to award Henry Schein Medical and Mersi Distribution to purchase medical supplies for the 2021-2022 school year. The medical supplies will be used in the Health Rooms at all school sites to provide first aid and treat medical needs of District students and staff.

The District received thirteen (13) bid responses. The bid from Henry Schein Medical met compliance of the 175 items requested.  Based on previous use, the cost will not exceed $233,847.50.  

Staff recommends approval to award Nitrile exam gloves to Mersi Distribution.  The gloves will be supplied in four sizes (small, medium, large, and extra-large). The quantity purchased will be based solely on the District’s needs. Based on past District use, the cost will not exceed $96,162.50.

The price for the bid will be effective for one (1) year beginning August 1, 2021, through July 31, 2022. The bid includes the option of two (2), one (1) year price extensions. If the District seeks an extension of the contract, such extension will be brought to the Board for approval.  The total orders for the 2021-2022 school year shall not exceed $330,010.  

For complete documentation contact Gina.jessick@ops.org.
Attachments: (1)
I.6. Approval to Award Bid No. 21-035 to Sheppard’s Business Interiors (SBI) for $748,437.43 and CCS Presentation Systems for $97,875.00 for Student Tables for Schools in the 2018 Bond Project
Rationale:  FUND:     1           General        
DEPT:     1900020     Pine Elementary Facility 

DEPT:     1910020     Forest Station Elementary Facility
DEPT:     3630020     Buena Vista High School Facility
DEPT:     3690020     Westview High School Facility
DEPT:     8860020     Middle School Site 42nd & Y Facility
DEPT:     8770020     Lewis and Clark Middle School Facility
DEPT:     8780020     Morton Middle School Facility
CLASS     938         2020-2021 Budget Projects
VENDOR:   Various Suppliers
AMOUNT:   $846,312.43


The Administration recommends that Bid No. 21-035 be awarded to Sheppard’s Business Interiors (SBI) for Student Tables, Presentation Tables, Folding Tables, Conference Tables, Communal Tall Tables, Science Tables, and Art Tables and to CCS Presentation Systems for CAD/BIM Tables.  In keeping with the provisions of Policy 7000, Section III, Subpart D., written bids were solicited to purchase tables and teacher desks for five new schools and two renovated schools as part of the 2018 Bond Project.  The tables and desks will be used in the classrooms for staff and students in kindergarten through twelfth grades at Forest Station Elementary School, Pine Elementary School, Buena Vista High School, Westview High School, Bluestem Middle School, Lewis and Clark Middle School, and Morton Magnet Middle School. The District received seven (7) bid responses.  Five vendors were considered non-compliant because they did not meet the financial requirements of the bid: Apples and More, All Makes, Krueger International, Lakeshore Equipment Company, and Staples.  SBI did not meet the individual item specifications on the communal tables, flip-top tables, cafeteria tables, and the teacher desks.  The total amount awarded to SBI is $748,437.43.   The total amount awarded to CCS Presentation Systems is $97,875.00.   In addition, the Administration recommends that all bid responses for the Communal Table, Flip-Top Nesting Table, Cafeteria Table, and Teacher Desks be rejected as non-compliant.  Those items will be rebid.
 
VENDOR Award of Student Tables
(387)
Award of   Presentation tables
(63)
Award of Folding Table
(58)
Award of conference Tables
(170)
ACBC LLC Apples and More $91,127.16
NC
NB NB NB
All Makes Office Equipment Co. $74,351.43
NC
NB $22,457.02
NC
$122,057.50 NC
CCS Presentation Systems NB NB NB NB
Krueger International Inc. $154,300.90 NC $29,365.84
NC
$18,373.24
NC
NB
Lakeshore Equipment Company DBA $89,245.59
NC
NB NB NB
Sheppard’s Business Interiors * $72,576.19 * $32,666.53 * $23,093.86 * $168,428.95
Staples Contract and Commercial LLC  $1,596,575.30 NC NB $22,840.40 NC  NB
 
VENDOR Award of Communal Tables
  
Award of   Communal Tall Tables
(6)
Award of Science Tables
(350)  
Award of Art Table
(70)
ACBC LLC Apples and More NB NB NB NB
All Makes Office Equipment Co. $150,360.30 NC $12,447.72
NC
$302,333.80 NC $186,615.96
NC
CCS Presentation Systems NB NB NB NB
Krueger International Inc. $166,257.90 NC $8,815.50
NC
NB NB
Lakeshore Equipment Company DBA NB NB NB NB
Sheppard’s Business Interiors $110,241.54 NC * $6,860.94 * $361,335.80 * $83,475.16
Staples Contract and Commercial LLC  $169,511.40 NC  $15,272.28
NC
 $156,667.70 NC NB 
         
 
VENDOR Award of Flip Top Tables
 
Award of CAD/ BIM Tables
(2 Class Sets)
Award of   Cafeteria Tables
 
Award of Teacher Desks
 
ACBC LLC Apples and More NB NB NB NB
All Makes Office Equipment Co. $84,937.60 NC $117,407.14
NC
$196,201.89 NC $219,039.87 NC
CCS Presentation Systems NB * $97,875.00 NB NB
Krueger International Inc. $94,276.80 NC NB $206,703.22 NC NB
Lakeshore Equipment Company DBA NB $909.54
NC
NB $129,174.21 NC
Sheppard’s Business Interiors $69,312.00 NC NB $217,992.62 NC $149,401.42 NC
Staples Contract and Commercial LLC $107,441.60 NC NB  $271,866.78 NC  $225,690.99 NC
         

NB: No Bid
NC: Non-compliant
For complete bid documentation, contact Sunita Boyer at Sunita.boyer@ops.org.

 
I.7. Approval to Award Bid No.21-038 to Textbook Warehouse, Follett School Solutions Inc., Barnes and Noble Booksellers Inc., and McGraw Hill LLC., for Textbook Loan Program for Non-Public Schools ($68,045.61)
Rationale:  FUND:       155         Reimbursable Grants
DEPT:       7192010     Elementary Education
PROGRAM:    1100        Regular Instruction
GRANT:      473118      Textbook Loan Program
VENDOR:     Textbook Warehouse
VENDOR:     Follett School Solutions Inc.
VENDOR:     Barnes and Noble Booksellers Inc.
VENDOR:     McGraw Hill LLC.
AMOUNT:     $68,045.61

Pursuant to Policy 7000, VII, A., Administration recommends approval to award Bid No. 21-038 to Textbook Warehouse, Follett School Solutions Inc., Barnes and Noble Booksellers Inc., and McGraw Hill LLC., for the purchase of 2,984 textbooks for students attending non-public schools.  This purchase aligns with the Nebraska Department of Education Textbook Loan Program.  The textbooks were selected from the District’s current curriculum by the non-public schools participating in the program.  These textbooks are procured and facilitated through the District.
Vendor Amount
Textbook Warehouse $44,227.12
Follett School Solutions Inc. $15,824.54
Barnes and Noble Booksellers Inc. $5,765.95
McGraw Hill LLC. $2,228.00
Total $68,045.61

This purchase is 100% reimbursable grant.

Complete bid documentation contact Yvonne.Schuster@ops.org.
Attachments: (2)
I.8. Approval to Award Bid No. 21-042 and Contract to Kelly’s Carpet for Catlin Elementary Flooring Replacement, Summer of 2021 ($60,772.00)
Rationale:  FUND:     40      2018 Bond Proceeds Fund
DEPT:     1350020 Catlin Elementary School Facility
PROGRAM:  2591    Building and Grounds
CLASS:    000     Default
ACCOUNT:  55220   Building Construction Remodel      
VENDOR:   Kelly’s Carpet
AMOUNT:   $60,772.00

Pursuant to Policy 7000, IV.C., Administration recommends approval to Award Bid No. 21-042 to Kelly’s Carpet for the purchase and installation of Carpet and Floor Tile at Catlin Elementary School. The base bid of this project will replace existing floor covering in various classrooms and offices which have reached the end of their service life.

Administration recommends the attached contract with Kelly’s Carpet for approval. The total price of the contract is $60,772.00.

Bids received were:
Vendor Base Bid
*Kelly’s Carpet $60,772.00
Commercial Flooring Systems $67,932.00
*Apparent Low Bidder meeting the specifications.
                                                                            
For complete bid documentation, contact John.Neal@ops.org.
I.9. Award of Bid No. 21-045 (Steel Shelving) to Storage & Design Group ($227,106.00)
Rationale:  FUND:     1           General        
DEPT:     1900020     Pine Elementary Facility 

DEPT:     1910020     Forest Station Elementary Facility
DEPT:     3630020     Buena Vista High School Facility
DEPT:     3690020     Westview High School Facility
DEPT:     8860020     Middle School Site 42nd & Y Facility (Bluestem Middle School)
DEPT:     8770020     Lewis and Clark Middle School Facility
DEPT:     8780020     Morton Middle School Facility
CLASS     938         2020-21 Budget Projects
VENDOR:   Storage & Design Group
AMOUNT:   $227,106.00


The Administration recommends that Bid No. 21-045 (Steel Shelving) be awarded to Storage & Design Group, the low bidder.  In keeping with the provisions of Policy 7000, Section III, Subpart D., written bids were solicited to purchase steel shelving for five new schools and two renovated schools as part of the 2018 Bond Project.  The steel shelving will be used in storage spaces to store educational and custodial supplies for staff and students in kindergarten through twelfth grades at Forest Station, Elementary, Pine Elementary, Buena Vista High School, Westview High School, Bluestem Middle School, Lewis and Clark Middle School, and Morton Middle School. The District received two (2) bid responses.  Storage & Design Group is the low bidder for each item bid for a total amount of $227,106.00.  Mid-West Storage Solutions was non-compliant, as they did not attend the mandatory pre bid meeting.
 
VENDOR Award of Steel Shelving I
(58)
Award of Steel Shelving II
(59)
Award of Steel Shelving III
(138)
Award of Steel Shelving IV
(58)
Storage & Design Group  $16,240.00        $32,686.00
 
       $114,264.00
 
$63,916.00
Mid-West Storage Solutions  $19,314.00
NC 
$39,412.00
NC
$138,138.00
NC
$77,256.00
NC

NC: Non-compliant
For complete bid documentation, contact Sunita Boyer at Sunita.boyer@ops.org.

 
Attachments: (2)
I.10. Award of Bid No. 21-047 (Chemical and Storage Cabinets) to Sheppard’s Business Interiors ($94,239.59)
Rationale:  FUND:     1           General        
DEPT:     1900020     Pine Elementary Facility 

DEPT:     1910020     Forest Station Elementary Facility
DEPT:     3630020     Buena Vista High School Facility
DEPT:     3690020     Westview High School Facility
DEPT:     8860020     Middle School Site 42nd & Y Facility
DEPT:     8770020     Lewis and Clark Middle School Facility
DEPT:     8780020     Morton Middle School Facility
CLASS     938         2020-2021 Budget Projects

VENDOR:   Sheppard’s Business Interiors
AMOUNT:   Not to Exceed $94,239.59


The Administration recommends that Bid No. 21-047 (Chemical and Storage Cabinets) be awarded to Sheppard’s Business Interiors.  In keeping with the provisions of Policy 7000, Section III, Subpart D., written bids were solicited to purchase chemical and storage cabinets which will be used inside classrooms, in various laboratory settings, and in custodial applications for the safe keeping of chemicals. These storage cabinets will be used at Forest Station Elementary, Pine Elementary, Buena Vista High School, Westview High School, Bluestem Middle School, Lewis and Clark Middle School and Morton Middle School.  The District received two (2) bid responses.  MSC Industrial Supply, the low bidder, was non-compliant because they did not meet the financial conditions of the bid and did not meet various item specifications.  Sheppard’s Business Interiors is the sole complaint bidder with a total bid in the amount of $94,239.59.
 
VENDOR Flammable Cabinet: 30 Gallon
(18)
Flammable Cabinet:
45 Gallon
(1)
Flammable Cabinet: 60 Gallon
(4)
Corrosive Cabinet
(5)
Goggle Cabinet
(28)
Acid Cabinet
(12)
Sheppard’s Business Interiors  $29,491.20 $2,218.30         $10,197.20 $4,350.65 $26,163.48 $21,818.76
MSC Industrial Supply $7431.30
NC 
$519.32
NC
$2578.88
NC
$1753.35
NC
NB
NC
$9624.60
NC

NC: Non-compliant
NB: No bid 
For complete bid documentation, contact Sunita Boyer at Sunita.boyer@ops.org.

 
Attachments: (1)
I.11. Approval of Claims Report A - District Expenditure
Rationale:  The Board of Education is required by State Statue 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board of approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
Attachments: (4)
I.12. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board serves as Custodian.
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
Attachments: (1)
I.13. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations.
Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District Funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
Attachments: (1)
I.14. Approval of Claims Report D - Payroll Expenditures
Rationale:  The Board of Education is required by State Statue 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
Attachments: (1)
I.15. Approval of Educational Service Unit No. 19 Claims - Expenditures to be paid from Education Service Unit's Funds
Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
Attachments: (1)
I.16. Committee on Claims Audit Approval 6/21/2021
Rationale:  The Committee on Claims met on 6/21/2021 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments: (1)
I.17. Approval of Contract with Morrissey Engineering, Inc. for RFQ002-21 at the Career Center and Teacher Administrative Center for Cabling Infrastructure Design ($159,000.00)
Rationale:  Pursuant to Policy 7000, IV.C., administration recommends approval of the attached contract in the amount of $159,000 with Morrissey Engineering, Inc., to provide professional design services for the Career Center and Teacher Administrative Center for a cabling infrastructure project per RFQ002-21. Professional services will include the design and preparation of construction bid documents.  Morrissey Engineering, Inc. will also provide construction administration required to replace network and coaxial cabling infrastructure and distributed internal cellular antenna system (DAS) at the Career Center and Teacher Administration Building. The bidding and construction of the infrastructure upgrades will occur during the 2021-2022 school year.
Attachments: (1)
I.18. Approval of Nine (9) Relocatable Classroom Buildings as Surplus Property for Disposal, Summer 2021
Rationale:  In keeping with the Provisions of Policy 3090, the Administration recommends that nine (9) relocatable classroom buildings be declared surplus and that the staff be authorized to determine the appropriate disposition of these buildings. The relocatable classrooms are no longer needed due to new classroom additions and construction of schools under the 2018 bond construction program.  The District’s Chief Operations Officer, or his/her designee, is hereby authorized to dispose of such relocatable classroom buildings as set for in Policy 3090. 

 
Tag Number Manufacturer Year Purchase
R243 Miller 1991
R034 Capp 1970
R137 National 1972
R192 National 1973
R144 National 1969
R205 National 1989
R212 National 1989
R264 Satellite 1992
R158 National 1972
I.19. Approval of the Interlocal Agreement between School Districts in the Learning Community to Participate in the Greater Omaha Attendance and Learning Services (GOALS) Center and Omaha Public Schools for the 2021-2023 School Years
Rationale:  In keeping with the Nebraska Interlocal Cooperation Act, Nebraska Revised Statute sections 13-801 to 13-827, the Administration recommends renewal of the Interlocal Agreement with the Greater Omaha Attendance and Learning Services Center (GOALS).  GOALS is a collaboration between the school districts in the Learning Community to address early intervention for at-risk students. The District has been a party to the Interlocal Agreement since 2009.  Under the terms of the Interlocal Agreement, each District will pay GOALS $300.00 per year for every student that GOALS engages.  This Interlocal Agreement will be effective through July 31, 2023.
Attachments: (1)
I.20. Approval of Proposed Administrative Appointments
Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Therefore, the District recommends the approval of the attached Administrative Appointments.
Attachments: (1)
I.21. Approval of Proposed Staffing Adjustments
Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.
Attachments: (1)
I.22. Approval to Purchase Aerospace Engineering Course 1 - equipment, supplies kits, and consumable kits for Burke High School Air & Space Academy ($67,628.28)
Rationale:  Policy 7000 V.A, requires Board of Education approval to purchase Aerospace Engineering Couse 1 - equipment, supplies kits, and consumable kits from Studica, Inc. for the Burke High School Air and Space program. All equipment, supplies, and consumable kits include everything needed to teach the foundational course (Intro to Aerospace Engineering) in the current Air and Space program. Upon completion of this course, students would have the basic knowledge to continue in one of three opportunities to extend learning in the areas of: Flight, Aerospace Engineering, or Aviation Mechanics. This purchase aligns with the Strategic Plan of Action, Priority 1 (Academics). In keeping with the bid exceptions contained within Policy 7000, Section V.A., no bid was required for this purchase. The cost of the purchase is $67,628.28.
I.23. Approval to Purchase RV-12is kit plane for Burke High School Air & Space Academy for the 2021-2022 School Year ($83,935.00)
Rationale:  Policy 7000 V.A, requires Board of Education approval to purchase an RV-12is kit plane from Van’s Aircraft for the Burke High School Air and Space program. With this RV-12is kit plane, students and teachers, with the help of community and industry partners, will experience the challenges and rewards of building a full-size airplane, also allowing students to apply science, technology, engineering, and math (STEM). The RV-12is kit plane was recommend by the Aviation advisory board for its relatively simple assembly, matched-hole precision of the kit, and the detailed step-by-step illustrated instructions are all strong drivers and are what make the kit favorable to group builds. This purchase aligns with the Strategic Plan of Action, Priority 1 (Academics). In keeping with the bid exceptions contained within Policy 7000, Section V.A., no bid was required for this purchase. The cost of the purchase is $83,935.00.
I.24. Approval to Purchase Computer Laptops from Microsoft Corporation for Omaha Virtual School ($139,072.00)
Rationale:  FUND:    1      General  
PROGRAM: 1100   Instruction                    
DEPT: 7062560   Districtwide Technology                  
CLASS: 938      2020-21 Budget Projects                    
VENDOR: Microsoft Corporation  
AMOUNT: $139,072.00 
 
Pursuant to Policy 7000, VII.A., Administration recommends approval to purchase two hundred (200) Surface Go devices from Microsoft Corp., for the Omaha Virtual School, utilizing pricing from Bid No. 19-044, which was approved by the Board of Education on June, 17, 2019 with extended pricing for four years.  This purchase aligns with the Districts Digital Learning Management system at the Omaha Virtual School. The devices will allow a one-to-one technology initiative and ensure students have the devices to perform daily learning activities whether in the classroom or remote. The cost of the purchase is $139,072.00. 
I.25. Approval to Purchase Computer Laptops from Riverside Technologies, Inc. for North High School ($50,600.40) 
Rationale:  FUND:       155         Reimbursable Grants  
DEPT:       7196010     Career & Technical Education   
PROGRAM:    2211        Career & Technical Education Support 
CLASS:      431         Perkins Goal 1
PROJECT:    471821      Perkins Basic Grant
VENDOR:            Riverside Technologies, Inc.   
AMOUNT:        $50,600.40
 
Pursuant to Policy 7000, VII. A., Administration recommends approval to purchase sixty (60) HP Pro Book laptop devices from Riverside Technologies Inc., for North High School, utilizing pricing from Bid No. 19-044, which was approved by the Board of Education on June 17, 2019 with extended pricing for four years.  This purchase aligns with the North High School’s Project Lead the Way Biomedical Program.  This purchase will allow students in biomedical classes to explore concepts, conduct science research, and experiments, and align project-based learning experiences to industry or higher education experiences.  The cost of the purchase is $50,600.40. 
 
I.26. Approval to Purchase District Annual Order Classroom Supplies for 2021-2022 School Year ($64,940.52)
Rationale:  Pursuant to Policy 7000, III. K., Administration recommends approval to purchase District Classroom Supplies for the 2021-2022 school year. The District’s schools have submitted their requests totaling 248 different items for the 2021-2022 school year. Through the competitive bid process, the District saved $45,538.81; a 58.8% savings over the highest bid price. Awarded bids were based on lowest price for goods meeting District standards. 
 
VENDOR AMOUNT
Cascade School Supplies $329.42
Apples & More $8,999.96
EAI Education $4,693.93
School Specialty Inc. $10,652.63
Insta Learn by Step Inc.
$2,507.35
Early Childhood LLC $2,683.15
Pyramid School Products $1,888.60
US Toy Company/Constructive Playthings
$3,182.28
NASCO $1,180.09
Lakeshore Learning Materials
$28,767.89
S&S Worldwide Inc. $55.22

TOTAL

$64,940.52

For complete bid documentation contact Betty.Scott-Ruffin@ops.org.
Attachments: (1)
I.27. Approval to Purchase Laptop and Desktop Computers from Riverside Technologies Inc., for Central High School ($126,688.40)
Rationale:  FUND:       1           General
DEPT:       7196010     Career & Technical Education 
PROGRAM:    2211       Career & Tech Ed Support
CLASS:      938         2020-21 Budget Projects
VENDOR:     Riverside Technology
AMOUNT:    $126,688.40

Pursuant to Policy 7000, III. K., Administration recommends approval to purchase one hundred (100) HP Desktop Tower computers and sixty (60) HP Pro Book laptop devices from Riverside Technologies Inc., for Central High School, utilizing pricing from Bid No. 19-044, which was approved by the Board of Education on June 17, 2019, with extended pricing for four years. This purchase provides existing Career Education programs in the areas of Marketing and Digital Design with technology consistent with industry, postsecondary, and business partner standards. The cost of the purchase is $126,688.40.
I.28. Approval to Purchase Mosyle Mobile Device Management License From Apple for the 2021-2023 School Years ($968,000.00)
Rationale:  Pursuant to Policy 7000, VII.A., Administration is recommending a 3-year renewal with Apple to purchase licenses of Mosyle MDM (Mobile Device Management) for Apple products. The MDM allows for efficient remote control and management of all OPS Apple devices including iPads, Apple Computers, Apple TV’s, and Content Caching Servers. The device license provides OPS the capabilities of complete remote management of all devices in our District through a unified management counsel. Management and control capabilities include enforcing user policies and restrictions, certificate settings, application deployment and management, security updates and patches, regulatory compliance, along with feature controls and inventory management. The cost of the purchase is $968,000.00.
Attachments: (2)
I.29. Approval of the Purchase of Yale Center of Emotional Intelligence RULER Institute Online Training and Resources for the 2021-2022 and 2022-2023 School Years for Seven District Schools ($56,000)
Rationale:  In keeping with the provisions of Policy 6121 and Policy 7000, Section VII, Paragraph A, the Administration recommends approval of the purchase and contract with Yale Center of Emotional Intelligence for the use of the RULER curriculum in seven (7) District schools for social and emotional learning.  The District schools include Bryan High, Burke High, Buffett Middle, Bancroft Elementary, Fullerton Elementary, Gateway Elementary, and Jackson Elementary, and were selected based on school leadership and effective and efficient MTSS-B Team and school-wide implementation.  RULER Online is a digital learning platform that includes learning modules, resources, Pre-K-12 curricular content, and digital tools to support implementation.  The purchase includes training to support schools in integrating social emotional learning into all building settings and training a team of coaches at each building who will provide ongoing training in the RULER curriculum in a train the trainer model.   In keeping with the bid exceptions contained within Policy 7000, V., A. (Academic Prerogative), no bid was required for this purchase.  The total cost of the purchase is $56,000.00.
Attachments: (2)
I.30. Approval of Rejection of All Bids Submitted for Bid No. 21-048, Network UPS
Rationale:  Pursuant to Policy 7000, III.K., staff recommends the Board reject all bids submitted for Bid No. 21-048, Network UPS. The proposed rejection, by the District, is based upon received bids that did not meet compliance. 
Attachments: (1)
I.31. Approval of Resolution 21-014 Implementing Certain Statutory Requirements Relating to Assumption of Responsibility by the Board of Education for the Management of the Omaha School Employees Retirement System (OSERS)
Rationale:  With the recent enactment of LB 147, the Board of Education will assume responsibility for the management of the Omaha School Employees Retirement System (OSERS) beginning July 1, 2021 through September 1, 2024, at which time management of OSERS will transition to the Nebraska Public Employees Retirement Board.  The Administration recommends approval of the attached resolution to begin implementation of the Board of Education’s responsibilities as set forth in LB 147.
Attachments: (2)
I.32. Approval of Second Amendment to Jacobs Project Management Agreement (Phase 2)
Rationale:   Pursuant to Policy 7000, Section III, Paragraph K, staff recommends approval of the attached Second Amendment to Jacobs’ Project Management Agreement (Phase 2).  The original Project Management Agreement calculated Jacobs’ fee based on anticipated construction costs of $409,900,000.  The First Amendment expanded the scope of the bond project to include additional construction work at Central High School and Westview High School.  Since that time, the District has expanded the scope of the bond project to include additional construction work at Buena Vista High School for the Wellness Center Build Out in the additional amount of $975,000.00 and at Morton Middle School for the Auditorium Conversion in the additional amount of $850,000.00.  In light of the increased scope of work, the proposed Amendment will increase Jacobs’ fee for the Additional Program Management Services by $58,400.00 ($1,825,000 x 3.2%). 
I.33. Approval of Voluntary Student Accident Insurance with K & K and Nationwide Life for the 2021-2022 School Year 
Rationale: 

In keeping with the provisions of Policy 8120, Section C, the Administration recommends that the Board approve offering a Voluntary Student Accident Insurance plan. This plan is provided by K & K and Nationwide Life which parents can elect to purchase up to $25,000 of coverage for their student.  This plan is parent paid with no district contribution.  While individual policies are offered directly to the parent, the insurance is offered through the District.

Attachments: (1)
I.34. Approval of 7th and 8th Grade Athletic Insurance Coverage with Great American Insurance Group for the 2021-2022 School Year 
Rationale:  In keeping with the provisions of Policy 8120, Section C, the Administration recommends the approval of the attached renewal of 7th & 8th Grade Athletic Insurance Coverage at the cost of $5,378 annually. This plan is currently provided by Student Assurance Services & Zurich Insurance and has been in place since 2008.   Zurich Insurance no longer writes this type of plan, but Great American Insurance Group is taking over the program with no change to coverage or premium.  The annual premium is not increasing for the 2021-2022 school year and coverage is provided at the 2020-2021 premium of $5,378. 
Attachments: (1)
I.35. Grant Fund Budget Awards
Attachments: (1)
I.36. Transfer of Ownership of OPS Items to Joslyn Art Museum
Rationale:  In keeping with the provisions of Policy 3090, the Administration recommends the transfer of ownership of approximately 70 items from OPS to Joslyn Art Museum. The items have been on loan to Joslyn Art Museum since 1949.  Many of these items are Native American artifacts that require special handling and filing under the Native American Graves Protection and Repatriation Act. Joslyn Art Museum has conserved, stored, and managed the items throughout this time and is better suited to continue preserving the items. The attached agreement formally transfers ownership of the items to Joslyn Art Museum. 
Attachments: (1)
J. Discussion and/or Action Items
J.1. Action Item(s)
J.1.a. Approval of the Contract and Superintendent Pay Transparency Notice with Dr. Cheryl Logan to Serve as Superintendent for the 2021-2024 School Years
Rationale:  In keeping with the requirements of Nebraska Revised Statute sections 79-817 to 79-822 as well as Nebraska Revised Statute sections 79-2401 to 79-2405 (Superintendent Pay Transparency Act), Board Officers recommend approval of the attached contract with Dr. Cheryl Logan to serve as Superintendent for the 2021-2024 school years.  Board Officers further recommend approval of the attached Superintendent Pay Transparency Notice.  The new contract includes the following changes from the previous agreement:
  • A one-year extension of the current agreement;
  • Permission to teach one college or university level class per semester;
  • Salary increase from $300,000 to $313,890 (same % increase as teachers);
  • 403(b) contribution of 58,000 (increase of $2,030 to IRS maximum);
  • Add cell phone stipend (like all other administrators);
  • Reduce vacation cash out from 20 days to 10 days; and
  • Return to previous auto allowance (from $6,000 to $12,000).
J.2. Information Item(s)
J.2.a. Policy Committee Update
Rationale:  The Chair of the Policy Committee will provide an update.
J.2.b. Update on ESSER Funds and Stakeholder Engagement Initiatives
Rationale:  Administration will provide information to the Board and public regarding Elementary and Secondary Schools Emergency Relief (ESSER) Funds, including the application process and timeline through the Nebraska Department of Education (NDE). Staff will discuss two required components of the ESSER III application process, communicated June 1, 2021 by NDE: the Safe Return to School Plan and the Use of Funds and Consultation Plan. 
Attachments: (1)
J.2.c. College & Career Academies and Pathways (CCAP) Community Engagement Update
Rationale:  Administration will provide an update on the current state of the College & Career Academies and Pathways community outreach and engagement efforts.
Attachments: (1)
K. Receipt of Reports
K.1. Implementation of Blackboard Mass Notifications, Website and Family Mobile App
Rationale:  The purpose of this report is to provide an update on the implementation of a new district website, mass notification system and family mobile application.
Attachments: (1)
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment

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