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July 12, 2021 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale:  The #OPSProud Spotlight recognizes the Omaha South High School Boys' Soccer team. The Packers won the Class A boys state championship match that took place in May.
G. Board and Superintendent Communications
G.1. Treasurer
Rationale:  The Treasurer's Report for May 2021 is attached for review.
Attachments: (1)
G.2. Superintendent
Attachments: (2)
G.3. Board Members
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Monday, June 21, 2021 - Regular Meeting
Attachments: (1)
I.1.b. Wednesday, June 23, 2021 - Workshop
Attachments: (1)
I.2. Approval of the 2021-2022 Master Services Agreement Between the Educational Service Unit Coordinating Council and Educational Service Unit, No. 19
Rationale:  STATUTORY REFERENCE: Neb. Rev. Stat. §§ 13-807

The 2021-2022 Master Services Agreement with the Educational Service Unit Coordinating Council allows Educational Service Unit, No. 19 to participate in statewide core service initiatives pursuant to Rule 84. Through our participation, we are able to take advantage of products and services at a cost savings because of statewide buying power.  This agreement is renewed annually.
I.3. Approval of an Amendment to the Master Service Agreement from 2013 to Purchase NWEA’s (Northwest Evaluation Association) MAP Accelerator Powered by Khan Academy for Grades 3 – 8 for the 2021-22 School Year ($68,400)
Rationale:  POLICIES: 7000, V.A., 7000 III.K, 7000 VII.A.

Administration requests approval of an Amendment to the Master Service Agreement from 2013 to purchase NWEA’s MAP Accelerator powered by Khan Academy for Grades 3 - 8 for the 2021-22 School Year, August 1, 2021 through July 31, 2022. This purchase aligns with District’s 2020-2025 Strategic Plan of Action, specifically the Strategic Priority 1 Academic Goals. This is a personalized learning tool for grades 3-8.  MAP Accelerator differentiates math instruction by automatically integrating MAP Growth scores, and standards aligned Khan Academy content to generate individualized learning pathways, complete with lessons, instructional videos, and practice problems. The contract also includes virtual MAP Accelerator training for staff. The service will cost $3 per student for all students in grades 3-8 for a total of $68,400 and will be funded through the General Fund.
I.4. Approval to Award Bid No. 21-039 to AKRS Equipment and Ty’s Outdoor Power for the Purchase of Small Engine Equipment ($356,814.95)
Rationale:  FUND:            1       General Fund
DEPT.ID.:       7162800   Transportation
PROGRAM:   2520    Transportation-other
CLASS:          000     Default
ACCOUNT:    54810   Mower, Tractor & Vehicle Parts
VENDOR:      AKRS Equipment
VENDOR:      Ty’s Outdoor Power
AMOUNT:      $356,814.95
POLICIES:  7000, III.K., 7000, VII.A.

Administration recommends approval to Award Bid No. 21-039 to AKRS Equipment and Ty’s Outdoor Power for the purchase of small engine equipment.  Administration recommends approval to award Ty’s Outdoor Power for string trimmers and handheld blowers meeting bid specifications in the amount of $3,304.00.  Administration also recommends approval to award AKRS Equipment for small engine equipment meeting bid specifications in the amount of $353,510.95. All listed equipment will be site upgrades or replacement of surplus auction equipment. The total purchase price for the equipment is $356,814.95.

**Low bidder meeting specifications.

 
Item Number of items Unit:
AKRS Equipment
Total:
**AKRS Equipment
Unit:
Ty’s Outdoor Power
Total:
Ty’s Outdoor Power
60" Tractor 1 $9,425.00 $9,425.00 No bid No bid
60" blade for mower 1 $1,450.00 $1,450.00 No bid No bid
60" mower deck 1 $1,800.00 $1,800.00 No bid No bid
weight & chain 1 No bid No bid No bid No bid
48* Tractors 7 $5,210.00 $36,470.00 No bid No bid
48" mower decks 7 $860.00 $ 6,020.00 No bid No bid
48" blades for mowers 7 $995.00 $ 6,965.00 No bid No bid
weights & chains 7 $356.85 $2,497.95 No bid No bid
54" Tractors 13 $9,425.00 $122,525.00 No bid No bid
54"mower decks 13 $1,535.00 $19,955.00 No bid No bid
54" blade for mowers 13 $1,175.00 $15,275.00 No bid No bid
weights & chains 13 No bid No bid No bid No bid
72" Tractors 3 $28,000.00 $84,000.00 No bid No bid
72" mower decks 3 $4,055.00 $12,165.00 No bid No bid
72" mower blades 3 $1,710.00 $5,130.00 No bid No bid
Stage 1 Snow Blowers* 15 $ 720.00
(commercial)
$10,800.00 $ 543.00
(residential)
$8145.00
Stage 2 Snow Blowers* 7 $2,719.00
(commercial)
$19,033.00 $ 887.00
(residential)
$6,209.00
Total for AKRS:     $353,510.95    
           
Item Number of items Unit:
AKRS Equipment
Total:
AKRS Equipment
Unit:
Ty’s Outdoor Power
Total:
**Ty’s Outdoor Power
String Trimmers 7 $ 280.49 $1,963.43 $ 280.00 $1,960.00
Handheld blowers 7 $ 203.99 $1,427.93 $ 192.00 $1,344.00
Total Ty’s Outdoor:     $3,391.36   $3,304.00
Attachments: (1)
I.5. Approval to Award Bid No. 21-068 to Camcor, Inc., for Headphones for the 2021-2022 School Year ($396,500.00)
Rationale:  FUND:             1   General Fund
DEPT:              7192010   Elementary Education Admin   
PROGRAM:    1100   Regular Instruction    
CLASS:           900   Unbudgeted Projects
VENDOR:       Camcor, Inc.
AMOUNT:       $396,500.00
POLICIES:     7000 III.K, 7000 VII.A.

Administration recommends the approval to award Bid No. 21-068 to Camcor, Inc., for the purchase of twenty-six thousand (26,000) headphones for students in kindergarten through sixth grades for daily instructional use. The District received sixteen (16) bid responses.  Ten vendors were non-compliant for failure to submit the required sample: CDW Government LLC, Focus Camera LLC, Howard Technology Solutions, Mvation Worldwide Inc., Princeton IT Services Inc., School Outfitters, Sufian Munir Inc. dba Clary Business, TFD Unlimited LLC, Trafera, LLC and VSA Inc.  While not the low bidder of the remaining compliant bids, Camcor, Inc. headphones provided the best functionality while meeting all specifications.  This is a one-time purchase using general funds.  The cost of this purchase is $396,500.00.
Vendor Unit Base Bid Total
*Camcor, Inc. $15.25 $396,500.00
ANBC LLC, dba Apples & More $23.10 $600,600.00
Encore Data Products, Inc. $11.88 $308,800.00
GovConnection, Inc. dba Connection Public Sector Solutions $10.85 $282,100.00
Holzberg Communications, Inc. $13.28 $347,880.00
     
  Non-Compliant Bids  
CDW Government LLC $14.88 $386,880.00 NC
Focus Camera LLC $9.00 $234,000.00 NC
Howard Technology Solutions $9.24 $240,000.00 NC
Mvation Worldwide, Inc. $4.04 $105,040.00 NC
Princeton IT Service, Inc. $12.30 $319,800.00 NC
School Outfitters $13.79 $358,540.00 NC
Sufian Munir, Inc. dba Clary Business Machines $29.00 $754,040.00 NC
TFD Unlimited LLC $4.95 $128,700.00 NC
Traferea LLC $33.17 $862,420.00 NC
VSA, Inc. $9.00 $234,000.00 NC
School Specialty NO BID NO BID
NC:  Non-compliant
Complete bid documentation contact Elizabeth.Nowlin@ops.org.
Attachments: (1)
I.6. Approval to Award Proposal No. P023-21 to Stanbury Uniforms, LLC., for Benson High School Band Uniforms for the 2021-2022 School Year ($58,700.00)
Rationale:  FUND:             1    General Fund
DEPT:              3301110    Benson HS Music Dept
PROGRAM:    1100        Regular Instruction
CLASS:           000         Default
VENDOR:       Stanbury Uniforms, LLC.
AMOUNT:       $58,700.00
POLICIES:      7000 III.K, 7000 VII.A.

Administration recommends the approval to Award Proposal No. P023-21 to Stanbury Uniforms, LLC., to purchase one hundred (100) band uniforms for Benson High School. This bid includes design and purchase of uniform jacket, bib, leg cape, shako, shako wrap, gauntlets, garment bag and storage boxes. The uniforms will be used by students for competition and community events.  The district received one (1) RFP response. This is a one-time purchase using general funds.  The cost of this purchase is $58,700.00.

 
Vendor Amount
Stanbury Uniforms, LLC. $58,700.00

Complete bid documentation contact Yvonne.Schuster@ops.org.
Attachments: (1)
I.7. Approval of Change Order No. 002 for Highland Elementary School: Capital Improvements & Renovation Project – 2018 Bond Program - (Add $175,978.69) Revised Total: $5,429,722.25
Rationale:  Pursuant to Policy 7000, IV. G., Administration and Jacobs with the concurrence of the project architect/engineer, Leo A Daly, recommend that the following change order agreement be submitted for approval:

The following code is used on each change order item:

C - Completed
A - Authorized by architect/engineer and/or staff
P - Pending Board of Education approval

Project: Highland Elementary School: Capital Improvements & Renovation
Architect/Engineer: Leo A Daly
Contractor: Hausmann Construction, Inc.
Fund: 41 2018 Bond Program
  

RFP#

Type

Status

Description

Type

Amount

PCO004
 

Mech.

C
Furnish and replace sanitary waste piping lines in basement due to the leaking and deteriorating piping conditions in numerous locations.
Add

$13,034.20

PCO012
 

Civil

C
Furnish and install concrete sealer for new access driveway to the school to mitigate deterioration and extend the useful life of the concrete.   
Add

$8,149.90

PCO026
 

Mech.

C
Furnish and install dry sprinkler system in the outdoor storage area to replace existing wet system that has reached its useful life.   
Add

$16,804.60

PCO027
 

Civil

C
A civil design change in the stormwater treatment plan required by the City of Omaha to install a manhole and silt fencing.
Add

$21,751.98

PCO030
 

Arch.

C
Labor, equipment, and materials to paint the gym ceiling and walls to maintain and enhance the space as well as to reduce future maintenance needs.
Add

$16,020.84

PCO037
 

Arch.

C
Labor, equipment, and materials to furnish and install new ceiling grid and lighting in kitchen, which includes updating fire sprinkler and mechanical equipment as part of the fire, life and safety improvements.
Add

$36,844.12

PCO038
 

Elect.

C
Labor, equipment, and materials to furnish and install an exterior access panel for a safe access route to the air handler unit filters.
Add

$3,394.20

PCO041
 

Arch.

A
Labor, equipment, and materials to furnish and replace the existing window blinds in various classrooms for safety and security purposes. 
Add

$6,381.38

PCO046
 

Arch.

A
Labor, equipment, and materials to furnish and install drain tile, sump pumps, and sump pits along with wall sealer in the basement to mitigate water intrusion and containment.   
Add

$34,427.15

PCO047
 

Arch.

A
Labor, equipment, and materials to improve the safety and security at the front desk reception area. This added scope of work includes casework and solid surface finishes along with electrical power, data, and door release button.
Add

$19,170.32

The proposed changes will add 33 calendar days to the original substantial completion date of September 15, 2021, revising the substantial completion date to October 18, 2021.

Total Amount of Change Order No. 002 -  Add   $175,978.69


Original Contract Amount                             $4,986,439.00
Previously Approved Changes                        $267,304.56
Change Order No. 002 - Add                          $175,978.69
Total Revised Contract Amount                    $5,429,722.25
Amount Paid to Date                                    $2,212,465.86
I.8. Approval of Claims Report A - District Expenditure
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
Attachments: (4)
I.9. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board serves as Custodian.
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board of approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
Attachments: (1)
I.10. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations. 
Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
Attachments: (1)
I.11. Approval of Claims Report D - Payroll Expenditures
Rationale:  The Board of Education is required by State Statue 79-584 to approve all expenditures of District Funds.  Payroll expenditures are presented to the Board of ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
Attachments: (1)
I.12. Approval of Educational Service Unit No. 19 Claims - Expenditures to be paid from Education Service Unit's Funds
Rationale:  Nebraska Revised Statute 79-1217 provides that Educational Service Unit No. 19 is governed by the Board of Education. The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
Attachments: (1)
I.13. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from OSERS's Funds
Rationale:  Nebraska Revised Statute 79-982 provides that the Board of Education has the responsibility for the administration of OSERS. The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Omaha School Employees Retirement System Claims Report is a listing of all expenditures to be paid from the OSERS’s funds.           

 
Attachments: (1)
I.14. Committee on Claims Audit Approval 7/12/2021
Rationale:  The Committee on Claims met on 7/12/2021 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments: (1)
I.15. Approval of the Contract Renewal with the Omaha Zoological Society for the 2021-2022 School Year
Rationale:  POLICIES: 6121, 7000, III.K. and 7000, VII.A. 

Administration recommends approval of a one-year contract renewal with the Omaha Zoological Society to facilitate the High School Zoo Academy program, pursuant to Policy 6121. Omaha Public Schools provides staffing of two teachers to the High School Zoo Academy program and in return Omaha Public Schools is provided forty (40) enrollment seats in the program.  The High School Zoo Academy is a component of the Omaha Public Schools Career Center. 
Attachments: (1)
I.16. Approval of a Contract with Apple for Professional Learning Specialists for the 2021-2025 School Years ($1,326,000.00)
Rationale:  POLICIES: 7000, III.K., 7000, VII.A.

Administration is recommending a 4-year contract with Apple. Inc to provide 2 full-time onsite Apple Learning Specialists for on-site training and professional development support for OPS Staff. This contract will be used for the 2021-2025 OPS School Years at the cost of $1,326,000. The Apple Professional Learning Specialists will provide a regular cadence of active, ongoing, reflective professional learning experiences for OPS leaders, teachers, and other staff. The specialist will work closely with District leaders and staff to assist in optimizing best-practice learning experiences for students. The specialists provide training opportunities for staff to learn new instructional strategies, reflect on practices, and participate in activities about learning with technology. The support builds pedagogical skills, reduces faculty pull-out time, and supports effective professional learning. The functions and responsibilities of the specialists include, but are not limited to, leadership visioning and planning, prioritizing learning objectives, developing customized professional learning plans to meet specific learning goals. The experiences provided are hands-on, immersive, and designed to assist staff in gaining knowledge, skills, and confidence in a context that will enable them to develop innovative instructional practices that engage learners and provide sustainability. The specialist will report to OPS staff and work exclusively with OPS for the term of the engagement.
I.17. Approval of Contract with The Library Corporation for Library Circulation Software for the 2021-2022 School Year ($107,537)
Rationale:  POLICY: 6121

Administration recommends approval of a software purchase from The Library Corporation (TLC) to provide library circulation software for the District as part of its library curriculum.  The circulation software is utilized by all District schools for Kindergarten through 12th grades to check out library books for students and staff for both curricular and pleasure reading.  TLC services include hosted servers, circulation, cataloging, and inventory software.  In keeping with the bid exceptions contained within Policy 7000, V., A. (Academic Prerogative), no bid was required for this purchase.  This is a one year renewal at a cost of $98,838.00 and the annual cost of the cloud hosting services is $8,699.00, for a total of $107,537.00.
I.18. Approval of the Contribution Agreement Renewal between Metropolitan Community College and Omaha Public Schools (January 21, 2021 through June 30, 2021)
Rationale:  POLICIES: 7000, III.K., 7000, VII.A.

Administration recommends approval of a renewed contract with Metropolitan Community College to continue the Contribution Agreement supporting a staff member between the two institutions. The agreement, reflecting the period the position was filled (January 21, 2020 through June 30, 2021), splits the cost of a full-time employee (salary and benefits). Metropolitan Community College will reimburse fifty (50) percent of salary and benefit costs up to $32,985.06 by reimbursing Omaha Public Schools in billed installments. This continued role supports enrollment of students, dual enrollment teacher staffing support, and program administration of all partnered opportunities between Omaha Public Schools and Metropolitan Community College.  
Attachments: (1)
I.19. Approval of the Contribution Agreement Renewal between Metropolitan Community College and Omaha Public Schools for the 2021-2022 School Year 
Rationale:  POLICIES: 7000, III.K., 7000, VII.A.

Administration recommends approval of a renewed contract with Metropolitan Community College to continue the Contribution Agreement supporting a staff member between the two institutions. The agreement splits the cost of a full-time employee (salary and benefits). Metropolitan Community College will reimburse fifty (50) percent of salary and benefit costs up to $67,846.22 by reimbursing Omaha Public Schools in quarterly billed installments. This continued role supports enrollment of students, dual enrollment teacher staffing support, and program administration of all partnered opportunities between Omaha Public Schools and Metropolitan Community College.
Attachments: (1)
I.20. Approval of an Extension Agreement and Data Protection Agreement with McGraw Hill for the Purchase of eText for High School Social Studies Courses Law and Juvenile Justice, Sociology, and U.S. History from August 1, 2021 to July 31, 2023 ($186,126.00)
Rationale:  POLICIES: 6121, 7000 III.K, 7000 VII.A.

Administration requests approval of an extension agreement and data protection agreement with McGraw Hill for the purchase of eText for high school social studies courses Law and Juvenile Justice (350 eText licenses), Sociology (400 eText licenses), and U.S. History (3,730 eText licenses). This purchase aligns with the District’s 2020-2025 Strategic Plan of Action, Strategic Priority 1 Academic Goals, specifically that all students will have equitable access to technologies necessary to support learning. The eText provides students and teachers access to the online version of the adopted textbook, providing equitable access for students via their district provided iPad. In keeping with the bid exceptions contained within Policy 7000, V., A. (Academic Prerogative), no bid was required for this purchase. The cost of the purchase is $186,126.00.
I.21. Approval of an Extension Agreement and Data Protection Agreement with Bedford, Freeman, and Worth Publishers for the Purchase of eText for High School Social Studies Courses AP Psychology and Psychology from August 1, 2021 to July 31, 2023 ($95,263.92) 
Rationale:  POLICIES: 6121

Administration requests approval of an extension agreement and data protection agreement with Bedford, Freeman, and Worth Publishers to purchase eText for high school social studies courses AP Psychology (300 eText licenses) and Psychology (400 eText licenses). This purchase aligns with the District’s 2020-2025 Strategic Plan of Action, Strategic Priority 1 Academic Goals, specifically that all students will have equitable access to technologies necessary to support learning. The eText provides students and teachers access to the online version of the adopted textbook via their District provided iPad. In keeping with the bid exceptions contained within Policy 7000, V., A. (Academic Prerogative), no bid was required for this purchase. The cost of the purchase is $95,263.92 and will be paid for through the general fund. 
I.22. Approval of an Extension Agreement and Data Protection Agreement with Cengage for the Purchase of eText for High School Social Studies Courses AP Comparative Government and AP World History from August 1, 2021 to July 31, 2023 ($81,931.20)
Rationale:  POLICIES: 6121, 7000, V.A., 7000 III.K, 7000 VII.A.

Administration requests approval of an extension agreement and data protection agreement with Cengage to purchase eText for high school social studies courses AP Comparative Government (230 eText licenses) and AP World History (930 eText licenses). This purchase aligns with the District’s 2020-2025 Strategic Plan of Action, Strategic Priority 1 Academic Goals, specifically that all students will have equitable access to technologies necessary to support learning. The eText provides students and teachers access to the online version of the adopted textbook, providing equitable access for students via their district provided iPad. In keeping with the bid exceptions contained within Policy 7000, V., A. (Academic Prerogative), no bid was required for this purchase. The cost of the purchase is $81,931.20.
I.23. Approval of First Amendment to the Master Services Agreement between the District and United Way of the Midlands for the Operation of the Jobs for America’s Graduates Program for the 2021-2023 School Years
Rationale:  POLICIES: 7000 III.K, 7000 VII.A.

Administration recommends approval of the First Amendment to the Master Services Agreement between the District and United Way of the Midlands for the operation of the Jobs for America’s Graduates Program.  On April 16, 2021, the District entered into an agreement with United Way of the Midlands for the operation of the Jobs for America’s Graduates Program at Monroe Middle, Bryan Middle, Benson High and Bryan High schools at no cost to the District during the initial two years of the program and at a cost of $10,000 per site, per school year thereafter.  The District and United Way recommend adding Nathan Hale Middle and Norris Middle schools to the program commencing with the 2021-2022 school year at no cost to the District during the initial two years of the program and at a cost of $10,000 per site, per school year thereafter.  The addition of Nathan Hale and Norris result in the total cost of the agreement exceeding $50,000.  As such, the amendment is now being presented for Board approval.   
I.24. Approval of Head Start Continuation Grant and Budget for the 2021-2022 School Year
Rationale:  In keeping with 42 U.S.C. 9837 (also known as Section 642 of the Head Start Act), the Board of Education serves as the Governing Body for Head Start.  Under the Head Start Act, the Board of Education has legal and fiscal responsibility for the Head Start program and is required to review and approve all applications for funding.  Moreover, in accordance with Policy 3570, it is the policy of the District to comply with federal grant programs in which the District participates.  Head Start is one such program.  As such, the Administration recommends approval of the Head Start Fiscal Year 2022 Continuation Grant narrative and budget.  This application will allow the District operated Head Start program to support 747 Head Start students and 152 Early Head Start students.  
Attachments: (2)
I.25. Approval of Proposed Staffing Adjustments
Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.
Attachments: (1)
I.26. Approval of Proposed Administrative Appointments
Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Therefore, the District recommends the approval of the attached Administrative Appointments.
Attachments: (1)
I.27. Approval to Purchase Anatomage Table Convertible from Anagomage for North High School Project Lead the Way Biomedical Program for the 2021-2022 School Year ($81,825)
Rationale:  POLICIES: 7000, III.K., 7000, V.A., 7000, VII.A.

Policy 7000 V.A, requires Board of Education approval to purchase Anatomage Table Convertible from Anatomage, Inc for the Project Lead the Way Biomedical courses at Omaha North High Magnet School. The Anatomage Table purchase includes a convertible interactive table, table hardcover, medical design studio interactives, 1-year warranty, software upgrade, tech support and training. The same product is used for curriculum/instructional delivery at the university level and aligns with instructional needs and dual enrollment opportunities. Digital models and human anatomy re-creations are more realistic and interactive than static classroom science models. The simulated body and components go beyond dissection with the table and provides various hands-on experiences utilizing life-size digital cadavers to deepen the level of learning for whole body systems. The design of the table itself allows for small group collaboration and station work that is not possible with stand-alone individualized virtual software. In keeping with the bid exceptions contained within Policy 7000, Section V.A., no bid was required for this purchase. The Anatomage Table purchase supports the district’s Strategic Plan of Action Priority 1 Goal (Academics). The cost of the purchase is $81,525.00.
Attachments: (2)
I.28. Approval to Purchase Computer iPads from Apple Inc. for Various District Staff and Students ($231,475.00)
Rationale:  FUND:                 7313     Security Deposit IMS
PROGRAM:        2199      Other Student Support Services 
DEPT:                 7062800   Risk/Safety Management
VENDOR:           Apple Inc. 
AMOUNT:           $231,475.00
POLICIES:        7000 III.K, 7000, V.G., 7000 VII.A..

Administration recommends the approval to purchase five hundred (500) Apple iPad from Apple Inc., for various students and staff.  These devices will be funded using the monies collected from the device protection plan during the 2020-2021 school year for devices that have not been returned or were determined to be beyond repair. This purchase aligns with the district’s one-to-one technology initiative and ensures students and staff have the devices to perform daily learning activities. In keeping with the provisions of Policy 7000, no bid was required for these purchases because Apple is a sole source provider.   The cost of the purchase is $231,475.00.
I.29. Approval to Purchase Consulting Services and Approve Data Protection Agreement with the Children’s Literacy Initiative to Support the District’s Literacy Program for the 2021 -2022 School Year ($264,454.93)
Rationale:  POLICIES:  6121, 7000, V.A., 7000, III.K, 7000, VII.A.

Administration recommends approval to purchase consulting services from the Children’s Literacy Initiative to support the District’s literacy program for the 2021 - 2022 School Year through the attached contract and data protection agreement. The services continue and extend the supports provided in school year 2020 - 2021, (7/1/2021  -  6/30/22).  These consulting services support the Early Literacy Coordinator, Principals, Principal Supervisors, Teaching and Learning Consultants, eight Early Literacy Lead Coaches, and Teachers in Cohort 1 Schools (Adams, Belvedere, Castelar, Conestoga, Druid Hill, Fontenelle, Kellom and Minne Lusa). The work focuses on building Literacy Leads’ site-based coaching capacity and facilitation, strengthening early literacy instruction and instructional leadership and supporting district level literacy improvement. The services also include the selection of schools for Cohort 2.  In keeping with the provisions of Policy 7000, no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative.  Children’s Literacy Initiative consulting services support the district’s Strategic Plan of Action Priority 1 goal (Academics), specifically our focus on early literacy. The cost of the purchase is $264,454.93.  
I.30. Approval to Purchase Data Center Equipment from Sirius Computer Solutions Inc., to Upgrade the District Virtual Server Infrastructure Located at the Teacher Administrative Center  ($285,676.42)
Rationale:  FUND:             1    General  
PROGRAM:    1100   Regular Instruction  
DEPT:              7062560   District Wide Technology  
CLASS:           938   2020-21 Budget Projects 
VENDOR:       Sirius Computer Solutions Inc.
AMOUNT:       $285,676.42
POLICIES:     7000, V.B., 7000, III.K., 7000, VII.A.

Administration recommends approval to purchase data center equipment from Sirius Computer Solutions Inc., to upgrade the existing virtual server infrastructure at the Teacher Administrative Center. The District utilized pricing from the State of Nebraska Contract number 15332 OC which is an exception (Policy 7000 V., B.) to our normal bidding procedures.  The purchase of this equipment will provide increased hardware capacity which will allow for the upgrade of the current Cisco Identity Services Engine (ISE) software. This will improve performance of the existing ISE environment and enhance security of the district’s network resulting in a better experience for both students and staff. The cost of the purchase is $285,676.42.
I.31. Approval to Purchase a Digital Subscription with Seesaw Learning Inc. for Use in Elementary Schools for 2021-2024 School Years ($287,157.42)
Rationale:  POLICIES: 6121, 7000 III.K, 7000, V.A., 7000 VII.A.

Administration recommends approval to purchase Seesaw for use in all elementary schools. This purchase includes a three-year digital subscription from 7/1/2021 - 6/30/2024.  This platform allows students to respond to instruction in multiple ways and receive personalized feedback from teachers, as well as creating a learning connection between students, teachers, and families.   In keeping with the provisions of Policy 7000, no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative.  The digital subscription supports the district’s Strategic Plan of Action Priority 1 goal (Academics), specifically that all students will have access to technologies necessary to support learning. The cost of the purchase is $287,157.42 and it will be paid for through the general fund. 
Attachments: (2)
I.32. Approval of Renewal of Contract with FuelEducation LLC (formerly K12, Inc.) for Educational Products for the Kindergarten-12th grade students of the Omaha Virtual School (OVS) for 2021-2022 ($721,600)
Rationale:  FUND:              1 (General Fund)
PROGRAM:      2410 (School Administration)
VENDOR:         Fuel Education LLC
AMOUNT:         $721,600
POLICIES:        6121, 7000, III.K., 7000, V.A, 7000, VII.A.

Administration recommends approval of a one-year contract extension with FuelEducation for educational products for kindergarten-12th grade students.  The District has been using these educational products to facilitate blended learning for families wanting to be actively involved in facilitating learning at home, with the support of an online curriculum and OPS certified teachers since 2016. This is a one year renewal covering 600 students at a cost of $1,000 per student for the online curriculum, $100 per student per course for educational materials (2 courses per student), and a single $1,600 fee for USA Test Preparation platform for ACT Prep.  The total cost is $721,600.  In keeping with the bid exceptions contained within Policy 7000, V., A. (Academic Prerogative), no bid was required for this purchase.
I.33. Approval of the Second Step Elementary and Middle School Curriculum and Authorization for Purchase of 86 K-8 Digital Licenses ($153,020)
Rationale:  FUND:            1   General       
PROGRAM:    2120
DEPT:             7105300
CLASS:           938
ACCOUNT:     53190
VENDOR:       Second Step
AMOUNT:       $153,020.00
POLICIES:      6121, 7000, III.K., 7000, V.A., 7000, VII.A.

Administration recommends approval of the Second Step Elementary Program curriculum.  Second Step is a holistic approach to building supportive communities for every child through social-emotional learning and self-regulation skill building. The District has been using Second Step programming since 2015.  The proposed new program is a web-based curriculum that allows for consistency from classroom to classroom.  The Administration proposes a purchase of 86 one-year digital subscriptions at a cost of $153,020.  In keeping with the bid exceptions contained within Policy 7000, V.A. (Academic Prerogative), no bid was required for this purchase.

Attachments: (1)
I.34. Approval of Subscription Agreement and Data Protection Agreement with McGraw Hill LLC and Omaha Public Schools ($68,932.30)
Rationale:  POLICIES: 6121, 7000 III.K, 7000 VII.A.

Administration is providing information pertaining to the adoption of Child, published by McGraw Hill, for the Teaching as a Profession course progression beginning with the 2021-2022 school year. This is an existing course program of study sequence with students enrolled from all Omaha Public Schools high schools. This purchase aligns with the Nebraska standards for education courses and with the OPS Strategic Plan of Action, specifically Strategic Priority 1: Academics: by supporting teachers to implement and use a guaranteed and viable curriculum. This recommendation is the result of analyzing text structures and content of books from various publishers by current OPS Education teachers. Books were sent for review from the Inclusion Committee out of the District's Office of Equity and Diversity, and a community review consistent with the Curriculum Development Cycle. The textbook recommended for adoption includes student editions for all 9 high schools and online textbooks for students at the current 7 high schools. The materials are accessible with an immersive reader, can be annotated by students, are iPad ready, and can be integrated into district systems. The cost for this resource is $68,932.30.
Attachments: (3)
I.35. Grant Fund Budget Awards
Attachments: (1)
J. Discussion and/or Action Items
J.1. Action Item(s)
J.1.a. Approval of the Rules and Regulations of the Douglas County School District 0001 Board of Education on the Operation and Management of the Omaha School Employees Retirement System (OSERS)
Rationale:  In keeping with the provisions of Section 11 of LB 147, which amended Nebraska Revised Statute Section 79-981 to require the Board of Education to establish rules and regulations for the Administration of OSERS beginning July 1, 2021, the Policy Committee recommends approval of the attached Rules and Regulations, retroactive to July 1, 2021.  These Rules and Regulations shall remain in effect until August 31, 2024, unless otherwise modified by the Board of Education.  Given the directive by the Legislature that such rules be effective July 1, 2021, the Policy Committee further recommends that Policy 9200 requiring consideration of polices at two meetings be suspended and that the OSERS Rules and Regulations take effect immediately. 
Attachments: (1)
J.2. Information Item(s)
J.2.a. College & Career Academies and Pathways (CCAP) Community Engagement Update
Rationale:  Administration will provide an update on the current state of the College & Career Academies and Pathways community outreach and engagement efforts.
Attachments: (1)
J.2.b. Report of Student Fees and Waivers for the 2020-2021 School Year
Rationale:  Pursuant to, and in compliance with Nebraska Revised Statute Section 79-2,134, the District must review student fees and the use of waivers provided by the District as outlined by the student fee policy, 5416.
Attachments: (1)
J.2.c. Budget and Audit Committee Update 
Rationale:  The Chair of the Budget and Audit Committee will provide an update.
J.2.d. Policy Committee Update 
Rationale:  The Chair of the Policy Committee will provide an update.
J.2.e. Accountability Committee Update
Rationale:  The Chair of the Accountability Committee will provide an update.
K. Receipt of Reports
K.1. Head Start March 2021 Monthly Board Report  
Rationale:  This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2. 
Attachments: (1)
K.2. CBOC update of the Phase I & Phase II Bond Programs June 2021
Rationale:  CBOC update of the Phase I & Phase II Bond Programs June 2021

Attached please find updates from Citizen’s Bond Oversight Committee (CBOC).
Attachments: (2)
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment

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