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October 21, 2019 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  Omaha Public Schools prepares all students to excel in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale:  Good Evening Board President Snow, members of the board, and Superintendent Dr. Logan. For our #OPSProud spotlight we are happy to highlight a partnership focused on providing service learning opportunities for students at the University of Nebraska at Omaha (UNO) and Omaha Public Schools (OPS) that received national recognition this fall.  The initiative was recently awarded the Excellence in Community Partner Engagement Award by the Engagement Scholarship Consortium (ESC).  To speak about the longstanding partnership that connects Blackburn Alternative High School and the Adams Park Senior Center is Blackburn Program Director Ms. Jodi Pesek.
 
G. Board and Superintendent Communications
G.1. Treasurer
Rationale:  The Treasurer's Report for September 2019 is attached for review
Attachments: (1)
G.2. Superintendent
Attachments: (1)
G.3. Board Members
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Monday, October 7, 2019 - American Civics Committee
Attachments: (1)
I.1.b. Monday, October 7, 2019 - Regular Meeting
Attachments: (1)
I.2. Staff Adjustments 
Attachments: (1)
I.3. Claims-School District of Omaha-Report A
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS A REPORT
Attachments: (4)
I.4. Claims - School District of Omaha - Report B
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS B REPORT
Attachments: (1)
I.5. Claims - School District of Omaha - Report C
Rationale:  It is recommended that the claims for the School District of Omaha be approved as presented by the Central Administrative Staff.

A.  CLAIMS C REPORT
Attachments: (1)
I.6. Claims - Educational Service Unit No. 19
Rationale:  It is recommended that the claims for Educational Service Unit No. 19 be approved as presented by the Central Administrative Staff.
Attachments: (1)
I.7. Committee on Claims Audit Approval 10/21/2019
Rationale:  The Committee on Claims met on 10/21/2019 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments: (1)
I.8. Certificate(s) Of Substantial Completion - 2014 Bond Program
Attachments: (1)
I.9. Certificate(s) Of Substantial Completion - 2018 Bond Program
Attachments: (1)
I.10. Close-Up Program for New Americans Field Trip
Rationale:  This program is designed to inform, inspire and empower students toward active citizenship based on a practical understanding of U.S. politics and culture through communication, collaboration and leadership experiences and the belief that citizenship is learned best through experience and provides learning opportunities that cannot be replicated in the classroom. 
 
Attachments: (1)
I.11. Construction Manager at Risk Agreement - 2018 Bond Program - Catlin, Conestoga, Edison, and Masters Elementary School Capital Improvements & Renovation Project
Rationale:  District Staff, Jacobs, and the project architects, Jackson-Jackson Associates, Inc. and The Schemmer Associates, Inc., recommend the District enter into a Construction Manager at Risk Agreement with Boyd Jones Construction to provide Construction Manager at Risk services, including preconstruction estimating and constructability services, for the Catlin, Conestoga, Edison, and Masters Elementary School Capital Improvements & Renovation Project. The President and Secretary of the Board shall be authorized to sign the agreement.
 
I.12. Consulting Services Agreement between Omaha Public Schools and Medical Enterprises Inc 
I.13. Consulting Services Agreement between Omaha Public Schools and CFO Systems, LLC
Rationale:  Staff recommend the approval of the attached contract with CFO Solutions to retain Ms. Courtney Bird on a limited basis to conduct a financial audit of Title I Services (not to exceed 300 hours) providing the Superintendent with a report and recommendations no later than February 23, 2020. 
 
Attachments: (1)
I.14. Crown Point-72nd Street to Blair High Road Tract-3 - Easement
Rationale:  The City of Omaha is proposing the construction of Crown Point-72nd St to Blair High Rd. This project is tentatively scheduled to begin March 2020 and be completed by November 2020.  In order to construct the proposed improvement, the City of Omaha requests your permission to use, or in some cases acquire a certain portion of your property.  The enclosed tract drawing with an attached legal description (Exhibit "A") indicates the area of need specific to your property for this project.

When the project is completed, the temporary construction easement, if applicable, will cease to exist. There will be no special assessments levied against your property for this construction work.  Enclosed for your review and subsequent signatures are copies of the statement of offer and right-of-way documents as well as an informational letter which pertains to your property.
 
Attachments: (2)
I.15. Grant Fund Budget Adjustments
Attachments: (1)
I.16. Proposal # P003-20 - Roof Coating King Elementary School ($84,890.00)
Rationale:  FUND:             4012 Property Uninsured Loss Reserve Fund
PROGRAM:    2510 Business Support Services
VENDOR:       Lampmann Roofing
AMOUNT:       $84,890.00

Staff recommends the approval of the bid amount total of $84,890.00 for
Roof Coating at King Elementary School.  This proposal provides labor
and materials to repair damage to Section A, N, E (32,735 sq ft) resulting from the June 29, 2017 hailstorm and includes a 15 year labor and materials warranty by the manufacturer.

Bids received were:
Contractor                  King Elementary

J3 Roofing & Contracting
$98,357.00

Lampmann Roofing
$84,890.00*

Rawson & Sons Roofing
$132,248.00

* Apparent Low Bidder meeting the specifications.
Complete documentation of the bids is available in the Office of District Operational Services.
 
J. Discussion and/or Action Items
J.1. Action Item(s)
J.1.a. RFP # P013-19 - Comprehensive Legal Services
Rationale: 
FUND:      Various Budgets (Dependent upon request)
Program:   Various Programs (Dependent upon request)
Vendors:   Baird Holm LLP Attorneys At Law
Amount:    Dependent upon the number of hours  
 
Staff recommends approval by the Board of Education for a four (4) year contract with Baird Holm, LLP for outside legal counsel on an as requested basis.  The District intends to utilize the selected firm for legal advice and or representation of the District in litigation and non-litigation matters. Services provided will include Board of Education and General Legal Services, Building & Grounds, Human Resources, Information Technology, Special Education and Purchasing specific legal services, advice and representation regarding operation of the Douglas County School District 0001 and Educational Service Unit (ESU) #19.

The General Counsel shall act as the District’s internal contract manager and oversee performance under the contract. The Superintendent or the District’s General Counsel shall assign all work under the contract.
 
Attachments: (1)
J.2. Information Item(s)
J.2.a. NSCAS- Summary of Summative Assessment Results 2018-2019
Attachments: (5)
J.2.b. Phase I & Phase II Bond Program Update
Rationale:  Mark Sommer, Jacobs Program Director will present a Phase I & Phase II Bond Program update with regard to schedules, budgets and contingencies.
Attachments: (1)
J.2.c. Policy Updates - 1120, 2500, 4430, 5305, 5402
Rationale:  The Policy Committee met on 09/20/2019 and reviewed the following polices:. 

1120:  Smoking and Use of Drugs, Tobacco, e-Cigarettes, Related Products
2500:  Smoking and Use of Drugs, Tobacco, e-Cigarettes, Related Products
4430:  Payment of Accumulated Sick Leave
5305:  School Dances
5402: Child Abuse and Neglect

First Reading will be at the November 4, 2019 Board Meeting. 
K. Receipt of Reports
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment

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