August 2, 2021 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting
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A. OPS Board Of Education Information
Rationale:
Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director. The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. |
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B. Call to Order
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C. Pledge of Allegiance
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D. OPS Vision and Mission Statement
Rationale:
The Vision: Every Student. Every Day. Prepared for Success.
The Mission: To prepare all students for success in college, career, and life. |
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E. Roll Call
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E.1. Excused/Unexcused Absence
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F. School Spotlight
Rationale:
The #OPSProud spotlight recognizes student athletes who earned top honors at the 2021 NSAA State Track and Field Championships.
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G. Board and Superintendent Communications
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G.1. Treasurer
Rationale:
The Treasurer's Report for June 2021 is attached for review
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G.2. Superintendent
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G.3. Board Members
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H. Public Comment and Recognition
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I. Consent Agenda
Rationale:
At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately.
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I.1. Reading of Minutes
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I.1.a. Monday, July 12, 2021 - Regular Meeting
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I.2. Approval of Amendment No.3 to Collaborative Agreement for Career Ladder in Special Education Program between Omaha Public Schools and Board of Regents of the University of Nebraska at Omaha Extending the Agreement through May 13, 2022 ($261,040)
Rationale:
Fund: 158 Sherwood Foundation Grants
Project: 462818 Special Ed Career Ladder-Sherwood Dept ID: 7194010 Special Education Administration Program: 2199 Other Student Support Services Class: 000 Amount: $261,040 Policy: 7000, V.A. Administration requests acceptance of Amendment No. 3 to the Collaborative Agreement for Career Ladder in Special Education Program. The objective of the Career Ladder in Special Education grant is to meet a critical need to address special education teacher vacancies in the district by providing opportunities for OPS teachers to earn graduate degrees or endorsements in Special Education from the University of Nebraska at Omaha. This agreement supports the District's Strategic Plan of Action Priority 2: Staff. In keeping with the Provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative. Requesting approval of the Amendment, in accordance with Section VII of the Agreement, this Amendment incorporates the third of four (4) additional one-year terms. The revised term of the Agreement shall be May 14, 2018 through May 13, 2022. Cost for Year 4 is $261,040 and is paid for through the Sherwood Foundation.
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I.3. Approval to Award Bid No. 21-026 to Fremont Roofing for Roof Coating, Sections B & C at Gilder Elementary School ($46,775.00)
Rationale:
FUND: 4012 Property Uninsured Loss Reserve Fund
DEPT.: 7162100 Accounting & Finance PROGRAM: 2510 Business Support Services CLASS: 000 Default ACCOUNT: 53190 Contracted Professional Tech VENDOR: Fremont Roofing POLICIES: 7000, III.C., 7000 IV.C., 7000, IV.E., 7000, VII.A., 7000, VII.D. AMOUNT: $46,775.00 Administration recommends approval to award Bid No. 21-026 to Fremont Roofing for Roof Coating of Gilder Elementary School due to age of the roof. Section B was last installed in 2001, Section C was last installed in 2003. The total price is $46,775.00.
Complete bid documentation contact John Neal at John.Neal@ops.org.
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I.4. Approval to Award Bid No. 21-060 to All Makes Office Equipment for Library Shelving for Pine Elementary School, Forest Station Elementary School, Bluestem Middle School, Buena Vista High School, and Westview High School - 2018 Bond Project ($211,591.60)
Rationale:
FUND: 41 2018 Bond Program Fund
DEPT. ID: 1910020 Forest Station Elementary School Facility DEPT. ID: 1900020 Pine Elementary School Facility DEPT. ID: 8860020 Bluestem Middle School Facility DEPT. ID: 3630020 Buena Vista High School Facility DEPT. ID: 3690020 Westview High School Facility ACCOUNT: 54600 Furniture under $5000.00 POLICIES: 7000, III. D., 7000, IV.C. VENDOR: All Makes Office Equipment AMOUNT: $211,591.60 Administration recommends that Bid No. 21-060 be awarded to All Makes Office Equipment for Library Shelving. Bids were solicited to purchase library shelving for the five (5) new schools as part of the 2018 Bond Project. The library shelving will be used by students and staff at Forest Station Elementary School, Pine Elementary School, Bluestem Middle School, Buena Vista High School, and Westview High School. The district received four (4) bid responses. Sheppard’s Business Interiors (SBI) is non-compliant due to items bid not meeting the physical specifications. Virco, Inc. is non-compliant due to non-agreement to terms and conditions required in the bid and School Specialty submitted a no bid letter. OPS Classification Codes: LIB-3A through LIB-4B will be purchased at a later date using pricing from Bid No. 21-060. The total amount awarded to All Makes Office Equipment is $211,591.60.
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I.5. Approval to Award Bid No. 21-065 to All Makes Office Equipment for Dramatic Play Furniture for Pine Elementary School and Forest Station Elementary School - 2018 Bond Project ($121,468.43)
Rationale:
FUND: 1 General Fund
DEPT.ID.: 1910020 Forest Station Elementary Facility DEPT.ID.: 1900020 Pine Elementary Facility CLASS: 000 Default VENDOR: All Makes Office Equipment POLICY: 7000, III,D., 7000,IV, C. AMOUNT: $121,468.43 Administration recommends approval to award Bid No. 21-065 to All Makes Office Equipment for Dramatic Play Furniture. Bids were solicited to purchase Dramatic Play Furniture for the two new elementary schools as part of the 2018 Bond Project. The Dramatic Play Furniture will be used in the classrooms for students in Pre-Kindergarten and Kindergarten classes at Forest Station Elementary School and Pine Elementary School. The district received five (5) bid responses. ACBC LLC, dba Apples & More is non-compliant due to items not meeting the physical specifications of the bid. Early Childhood LLC, dba Discount School Supply and Lakeshore Learning Materials are non-compliant due to non-agreement to terms and condition of the bid. The total amount awarded to All Makes Office Equipment is $121,468.43. Bids received:
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I.6. Approval to Award Bid No. P032-21 Security Guard Services to American Security, LLC for Substitute Security Officers for Schools and the Teacher Administrative Center for the 2021-2022 School Year
Rationale:
Funding Source: School Safety
Account: 53190 Contracted Professional/Tech Services Fund: 1 General Fund Department: 7105700 School Safety Program: 2150 Student Safety Class: 000 Default Vendor: American Security, LLC Amount: $22.54 per hour for the 2021/2022 school year Policy: 7000, III.D. In keeping with the provisions of Policy 7000, Section III, Subpart D., the District solicited bids for contracted security officers for use at District schools and the Teacher Administrative Center for unfilled OPS Security Officer positions and daily absences. The District received five (5) bid responses. While not the low bidder, American Security, LLC met all requirements stated in the bid and showed its experience providing high quality security officers in a school setting. The total amount awarded to American Security, LLC for the security guard services is $22.54 per hour for the 2021-22 school year. There are three additional option years available for 2022-23, 2023-24, and 2024-25. The District will present the contract for these services to the Board for approval at a later date.
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I.7. Approval to Award of Bid No. P033-21 for Occupational and Physical Therapy to the University of Nebraska Medical Center’s Munroe Meyer Institute for Genetics and Rehabilitation for contracted Occupational and Physical Therapy services for the 2021-2022 School Year ($2,499,389)
Rationale:
Funding Source: Special Education
Account: 53130 Contracted Student Services Funds: 1, 153 General Fund, Special Education - IDEA Department: 7194010 Special Education Administration Programs: 1232,1233, 1234, 1235,1236, 3103 - Occupational Therapy School Age, Occupational Therapy Ages 3-5, Occupational Therapy Ages 0-2, Physical Therapy School Age, Physical Therapy Ages 3-5, Physical Therapy Ages 0-2, Early Childhood Homebased Class: 000 Project: 462022 - IDEA Base/EP Grant Amount: $2,499,389 Policy: 7000, III.D. Administration recommends that Bid No. P033-21 for Occupational and Physical Therapy Services be awarded to the University of Nebraska Medical Center’s Munroe Meyer Institute for Genetics and Rehabilitation. In keeping with the provisions of Policy 7000, Section III, Subpart D., written bids were solicited for contracted Occupational and Physical Therapists to provide Occupational Therapy and Physical Therapy services as required on student Individualized Family Service Plans and Individualized Education Program. The district received five (5) bid responses. While not the low bidder, the Munroe Meyer Institute met all requirements stated in the bid and has the necessary Occupational and Physical Therapists on staff to serve the district. This contracted service assists Omaha Public Schools with the provision of Occupational and Physical Therapy to students with disabilities. The total amount awarded to Munroe Meyer Institute for Occupational and Physical Therapy services is $2,499,389 for the 2021-2022 school year. There are three additional option years are available for 2022-2023, 2023-2024, and 2024-2025. The contract will be on a future Board of Education agenda. FTE Occupational Therapist Services
FTE Occupational Therapist Assistant Services
FTE Physical Therapist Services
FTE Physical Therapist Assistant Services
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I.8. Approval of Cardenas Settlement Agreement
Rationale:
In keeping with the provisions of Nebraska Revised Statute § 84-713 and Policy 3560, Administration recommends approval of the attached Settlement Agreement between Martin Cardenas and the District. Mr. Cardenas filed a tort claim following a motor vehicle accident involving a bus owned and operated by the District. Mr. Cardenas sustained injuries in the accident. The tort claim was subsequently withdrawn and litigation filed in Douglas County District Court. The settlement, in the amount of $150,000, was negotiated by the parties. As part of the Agreement, the District is released from all claims. The cost of the settlement amount will be covered by United Educators, the District’s insurance carrier.
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I.9. Acceptance of the Certificate of Substantial Completion for Bryan High School: Capital Improvements & Renovation Project GMP Amendment No. 002 – 2014 Bond Program.
Rationale:
Pursuant to Policy 7003, F.4., Administration and Jacobs in keeping with long standing practice, the Substantial Completion for Bryan High School is being submitted to the Board of Education for acceptance.
Contractor Project Completion Date Hausmann Construction Bryan High School: June 30, 2021 Capital Improvements & Renovation Project - GMP Amendment No. 002
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I.10. Approval of Claims Report A - District Expenditure
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
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I.11. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board serves as Custodian.
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
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I.12. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations.
Rationale:
Board Members are prohibited by Nebraska law from voting on items which may personally benefit them. Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them. The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
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I.13. Approval of Claims Report D - Payroll Expenditures
Rationale:
The Board of Education is required by State Statue 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
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I.14. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds.
Rationale:
The Board of Education serves as the Board of Omaha School Employees Retirement System. The Board of Omaha Schools Employees Retirement System is required to approve all expenditures of District funds as well as funds for which the District has administrative responsibility. Expenditures are presented to the Board for approval in the form of a Claims Report. Omaha School Employees Retirement System Claims Report is a listing of all expenditures to be paid from the OSERS's funds. Expenditures include legal review and meetings regarding the OSERS pension plan concerning the required compliance audit, the annual audit of OSERS financial statements, the June board of trustees meeting, Qualified Domestic Relations Order, and transition of legal counsel.
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I.15. Approval of Educational Service Unit No. 19 Claims - Expenditures to be paid from Education Service Unit's Funds
Rationale:
The Board of Education serves as the Board of Educational Service Unit 19. The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
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I.16. Committee on Claims Audit Approval 8/2/2021
Rationale:
The Committee on Claims met on 8/2/2021 and approved the audit of claims conducted by the Secretary to the Board of Education.
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I.17. Approval of Contract with North End Teleservices to Provide a Call Center for Parents to Address Transportation (Busing) Concerns at the Start of Each Semester during the 2021-2022 School Year ($168,565.60)
Rationale:
FUND: 1 General DEPT.ID: 7162800 Transportation PROGRAM: 2750- 2% Regular ED. 2760-71% Special ED. 3102-27% Early Childhood Special ED. CLASS: 000 Default ACCOUNT: 53190 Contracted Professional Services VENDOR: North End Teleservices POLICIES: 7000,III.K., 7000,VII.A., 7000, V.G. AMOUNT: $168,565.60 Administration recommends the approval of the attached quote for services from North End Teleservices to provide a call center for students and parents to inquire about transportation services and routes at the start of each semester. In keeping with the provisions of Policy 7000, no bid was required for these services as North End Teleservices is considered a sole source provider as they are specifically identified in the STA contract as the provider of call center support. This service agreement provides 6 representatives who will staff the call center 6 hours a day for approximately 6 weeks at the beginning of each semester. The number of representatives was increased by 2 over previous years and the hours the call center is staffed was increased by 1 ½ hours as we plan for additional inquiries as more students return in-person and the district makes any necessary adjustments based on staffing levels. In addition, North End Teleservices will provide training for District staff who can support the call center. Cost of services provided are $168,565.60 for the 2021-2022 school year.
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I.18. Approval of an Extension Agreement with Houghton Mifflin Harcourt for the Purchase of eText for the High School Social Studies Course American Government from August 1, 2021 to July 31, 2022 ($43,200.00)
Rationale:
FUND: 1 General
AMOUNT: $43,200.00 POLICIES: 6121. 7000, V.A. Administration requests approval of an extension agreement with Hought Mifflin Harcourt Publishers to purchase eText for the high school social studies course American Government (2,160 eText licenses). This purchase aligns with the District’s 2020-2025 Strategic Plan of Action, Strategic Priority 1 Academic Goals, specifically that all students will have equitable access to technologies necessary to support learning. The eText provides students and teachers access to the online version of the adopted textbook via their District provided iPad. In keeping with the bid exceptions contained within Policy 7000, V., A. (Academic Prerogative), no bid was required for this purchase. The cost of the purchase is $43,200.00 and will be paid for through the general fund.
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I.19. Approval to Negotiate a Contract with BCDM Architects for Facilities Condition Assessment, Educational Adequacy Assessment, Master Planning and Long-Range Capital Planning, RFQ Q003-21
Rationale:
Pursuant to Policy 7000, V, D., administration recommends approval to begin negotiating a contract with BCDM Architects, for professional services as outlined in RFQ Q003-21. These professional services will include a comprehensive facilities condition assessment, educational adequacy assessment (building utilization studies), long-range capital planning for (a) Immediate needs, defined as under 5 years; (b) near term, defined as 5 to 10 years; and (c) scheduled replacement - 10/20/30 year timetables, as well as master facility planning for senior high schools. This work will cover approximately 110 campuses and provide a comprehensive assessment and management plan for addressing current and future maintenance, utilization, and replacement needs of District Facilities.
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I.20. Approval to Negotiate a Contract with Engineered Controls Inc. in response to RFQ Q009-21 Niagara N4 Supervisor Integration
Rationale:
Pursuant to Policy 7000, V, D., administration recommends approval to negotiate a contract with Engineered Controls Inc. for professional services for District Buildings per RFQ009-21. Professional services will include software Integration and commissioning of JACE hardware being installed under Bid 21-030 at 49 District facilities. Integration services will provide the final programming, dashboard, and graphics to allow for automated control and monitoring of the building HVAC systems by the Niagara N4 Supervisor Control Module.
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I.21. Approval of Proposed Administrative Appointments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Therefore, the District recommends the approval of the attached Administrative Appointments.
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I.22. Approval of Proposed Staffing Adjustments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education. Therefore, the District recommends the approval of the attached Staffing Adjustments.
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I.23. Approval of the Proposed Negotiated Agreement with the Operations Division for the 2021-2022 and 2022-2023 School Years
Rationale:
Staff recommends approval of the attached tentative collective bargaining agreement with SEIU Local 226 (Operations Division) for the 2021-2022 and 2022-2023 school years. The total package cost increases by 5.08% in year one and 4.27% in year two. Employees in the Operations bargaining unit will move from a $1050 to a $1200 deductible health plan with a $0 deductible, narrow network option beginning with the 2022-2023 school year. Local 226 will vote on ratification on Saturday, July 31.
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I.24. Approval to Purchase Interactive Flat Panels from Haddock Education Technologies for Northwest High Magnet School ($75,374.00)
Rationale:
FUND: 1 General Fund
DEPT: 3361110 Northwest High School Instruction PROGRAM: 1100 Regular Instruction CLASS: 000 Default CLASS: 010 Magnet Program VENDOR: Haddock Education Technologies POLICY: 7000, III. D., 7000, V. H. AMOUNT: $75,374.00 Administration recommends approval to purchase twenty-six (26) 70" Interactive Flat Panels from Haddock Education Technologies for Northwest High Magnet School for daily instructional use in the classroom utilizing pricing from Bid No. 21-029, which was approved by the Board of Education on June 21, 2021, with extended pricing for one (1) year. The Interactive Flat Panels will be used for real time interaction between students and teachers during lessons utilizing curricular software tools and activities for interactive learning. This is a one-time purchase using general funds. The cost of this purchase is $75,374.00.
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I.25. Approval of the Use of Interest Earned to Date in the 2018 Bond Program for a future GMP Amendment No. 001 to the Agreement with Hausmann Construction, Inc. for Bid Alternates one (1) through eight (8) - Spring Lake Elementary School: Capital Improvements and Addition Project - 2018 Bond Program - (Add $781,000.00) Revised Total: $789,750.00
Rationale:
Pursuant to Policy 7003, F.3., Administration, Jacobs, and The Schemmer Associates, Inc. recommend approval of the use of interest earned to date in the 2018 Bond Program to fund the following Spring Lake Elementary School Capital Improvements & Addition Project bid alternates one (1) through eight (8):
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I.26. Rescission of Award of Bid No. 21-035 and Rejection of All Bids for Student Tables, Presentation Tables, Folding Tables, Conference Tables, Communal Tall Tables, Science Tables, and Art Tables
Rationale:
Administration recommends that the Board rescind the partial award of Bid No. 21-035 to Sheppard’s Business Interiors, made on June 21, 2021, in the amount of $748,437.43 for Student Tables, Presentation Tables, Folding Tables, Conference Tables, Communal Tall Tables, Science Tables, and Art Tables. The recommendation is made as a result of the fact that it has since been determined that the Sheppard’s Business Interior bid was non-compliant. Administration also recommends that the Board reject all other bids submitted for Bid No. 21-035 for Student Tables, Presentation Tables, Folding Tables, Conference Tables, Communal Tall Tables, Science Tables, and Art Tables. The above referenced items will be rebid. The recommended rescission does not affect the partial award of Bid No. 21-035 made to CCS Presentation Systems for CAD/BIM Tables.
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J. Discussion and/or Action Items
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J.1. Action Item(s)
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J.1.a. Approval of the Superintendent's Goals for the 2021-2022 Academic School Year
Rationale:
The Accountability Committee recommends approval of the attached goals for the Superintendent.
Goal 1: Academics (Strategic Priority 1) - Ninth Grade Academies (Approved by the Board of Education on March 16, 2021.) Goal 2: Financial Accountability (Strategic Priority 3) - ESSERS Funds Goal 3: Ethic of Care (Strategic Priority 4) - Two-way Communication
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J.2. Information Item(s)
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J.2.a. Elementary and Secondary Schools Emergency Relief (ESSER) Engagement Progress Update
Rationale:
Administration will provide information to the Board and public regarding Elementary and Secondary Schools Emergency Relief (ESSER) engagement progress. Administration will discuss the use of funds and Consultation Plan feedback and outcomes of the work thus far. Additionally, administration will outline upcoming steps for the continued engagement work in August.
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J.2.b. Budget and Audit Committee Update
Rationale:
The Chair of the Budget and Audit Committee will provide an update.
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J.2.c. Student Assignment Plan Board Committee Update
Rationale:
The Chair of the Student Assignment Plan Board Committee will provide an update.
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K. Receipt of Reports
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K.1. Head Start Monthly Board Report for June, 2021
Rationale:
This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2.
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L. Request for Closed Session
Rationale:
The Omaha Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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M. Adjournment
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