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September 9, 2021 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
Rationale:  The Bryan High School JROTC will present the Colors and lead the Pledge of Allegiance.
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale:  The #OPSProud Spotlight recognizes Benson High for its state recognition as the Nebraska Department of Education Academy of the Year and national recognition with Model Academy status.
G. Board and Superintendent Communications
G.1. Treasurer
Rationale:  The Treasurer's Report for July 2021 is attached for review.
Attachments: (1)
G.2. Superintendent
Attachments: (2)
G.3. Board Members
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Monday, August 16, 2021 - Regular Meeting
Attachments: (1)
I.2. Acceptance of the Certificate of Substantial Completion for Edison Elementary School: Capital Improvements & Renovation Project – 2018 Bond Program
Rationale: 

In keeping with the District’s longstanding practice and the  District’s contractual obligations set forth in the construction documents, the  Administration recommends acceptance of the Certificate of Substantial  Completion for Edison Elementary School submitted by Boyd Jones. 

I.3. Approval of Amendment No. 001 to the Agreement with Hausmann Construction, Inc. – Spring Lake Elementary School: Capital Improvements & Addition Project – 2018 Bond Program ($6,157,886.00)
Rationale:  Pursuant to Policy 7003, F.3., Administration, Jacobs, and The Schemmer Associates, Inc. recommend approval of Amendment No. 001, which includes capital improvements and new storm shelter addition for the Spring Lake Elementary School Project for a guaranteed maximum price (GMP) of $6,157,886.00.

All construction costs are being paid by Fund 41, 2018 Bond Program. 

The Board approved the CMR Agreement with Hausmann Construction, Inc. on April 16, 2020. The current value of the CMR Agreement and GMP Amendment No. 001 is for a total amount of $6,157,886.00.  
I.4. Approval to Award Bid No. 21-071 to All Makes Office Equipment Company and Sheppard’s Business Interiors for Music Furniture at Forest Station Elementary School, Pine Elementary School, Bluestem Middle School, Buena Vista High School, and Westview High School - 2018 Bond Project ($573,293.71)
Rationale:  FUND:       41          2018 Bond Program Fund
DEPT. ID:   1910020     Forest Station Elementary School Facility
DEPT. ID:   1900020     Pine Elementary School Facility
DEPT. ID:   8860020     Bluestem Middle School Facility
DEPT. ID:   3630020     Buena Vista High School Facility   
DEPT. ID:   3690020     Westview High School Facility        
ACCOUNT:    54600       Furniture under $5000.00       
POLICIES:   7000, III. K., 7000, VII.A.
AMOUNT:     $573,293.71
     
Administration recommends that Bid No. 21-071 be awarded to All Makes Office Equipment Company for Mobile Cello Rack, Mobile Guitar Rack, Mobile String Bass Rack, Mobile Lectern, Small Instrument Storage, Mobile Instrumental Folio 2 Column, Mobile Instrumental Folio 3 Column, Mobile Vocal Folio 3 Column, Conductor's Station Base, Conductor's Station Accessory, Multi Position Platforms, Choral Risers, Platform Risers-Vocal, Platform Risers-Blackbox, Platform Risers-Stage. Additionally, administration recommends that Bid No. 21-071 be awarded to Sheppard Business Interiors for Music Student Chair, Music Student Chair Cart, Mobile Costume Rack, Mobile Costume Rack Dust Cover, Mobile Costume Rack Baskets, Mobile Costume Rack Dividers, Acoustic Shells, Music Stands, Music Stand Cart.  The music furniture will be used in the schools by students and staff at Forest Station Elementary School, Pine Elementary School, Bluestem Middle School, Buena Vista High School, and Westview High School. The district received five (5) bid responses. Krueger International is non-compliant due to not attending the mandatory pre-bid meeting. Troxell Communications Inc., is non-compliant for not providing the required OPS classification codes on the item’s technical sheets, and School Specialty submitted a no bid letter. When there is more than one item in a series based on OPS Classification Codes, the low bidder of the series was awarded all items within that series. The total amount awarded to All Makes Office Equipment is $350,617.50 and the total amount awarded to Sheppard’s Business Interiors is $222,676.21.
 
    Awarded Non-Compliant No Bid
OPS Classification Code Total QTY All Makes Office Equipment *Sheppard's Business Interiors Krueger International Inc. Troxell Comm. Inc. School Specialty
MUSIC-1A Music Student Chair Elementary School 108 $177.00 *  $115.90 $112.57 $80.52 No Bid
MUSIC-1B Music Student Chair | Middle School & High School 627 $177.00 *  $115.90 $117.23 $75.65 No Bid
MUSIC-1C Music Student Chair - Cart 10 $500.00 *  $496.15 $232.50 $394.71 No Bid
MUSIC-2 Mobile Cello Rack 1 *  $900.00 978.56 No Bid $893.08 No Bid
MUSIC-3 Mobile Guitar Rack 1 * $1,172.00 1245.49 No Bid $1,168.24 No Bid
MUSIC-4 Mobile String Bass Rack 1 *  $875.00 947.23 No Bid $863.61 No Bid
MUSIC-5A Mobile Costume Rack 11 $961.00 *  $991.40 No Bid $855.65 No Bid
MUSIC-5B Mobile Costume Rack Dust Cover 11 $351.00 *  $285.89 No Bid $250.52 No Bid
MUSIC-5C Mobile Costume Rack Baskets 20 $49.00 *   $45.03 No Bid $35.11 No Bid
MUSIC-5D Mobile Costume Rack Dividers 50 $34.00 *   $31.82 No Bid $25.37 No Bid
MUSIC-6 Mobile Lectern 4 *  $1,925.00 No Bid No Bid NO BID No Bid
MUSIC-7 Small Instrument Storage 3 *  $1,872.00 $2,171.80 No Bid $1,794.10 No Bid
MUSIC-8A Mobile Instrumental Folio - 2 Column 2 *  $1,245.00 $1,432.75 No Bid $1,162.05 No Bid
MUSIC-8B Mobile Instrumental Folio - 3 Column 9 *  $1,520.00 $1,647.31 No Bid $1,368.13 No Bid
MUSIC-9 Mobile Vocal Folio 3 Column 8 *  $1,483.00 $1,606.38 No Bid $1,332.78 No Bid
MUSIC-10A Conductor's Station Base 7 *  $3,026.00 $3,322.70 No Bid $2,817.26 No Bid
MUSIC-10B Conductor's Station Accessory 3 *   $406.25 $403.07 No Bid $319.67 No Bid
MUSIC-10c Conductor's Station Accessory 3 *   $433.75 $432.97 No Bid $345.29 No Bid
MUSIC-10d Conductor's Station Accessory 3 *    $36.25 $39.64 No Bid $29.36 No Bid
MUSIC-10e Conductor's Station Accessory 3 *   $124.00 $138.24 No Bid $99.82 No Bid
MUSIC-10f Conductor's Station Accessory 3 *   $278.75 $253.36 No Bid $199.63 No Bid
MUSIC-10g Conductor's Station Accessory 3 *    $98.00 $111.87 No Bid $66.93 No Bid
MUSIC-10h Conductor's Station Accessory 3 *    $66.25 $82.70 No Bid $51.67 No Bid
MUSIC-10i Conductor's Station Accessory 3 *    $16.25 $17.96 No Bid $10.57 No Bid
MUSIC-11 Acoustic Shells 3 $23,282.00 * $22,819.58 No Bid $28,857.15 No Bid
MUSIC-12 Multi Position Platforms 23 *  $1,081.00 $1,131.73 No Bid $935.85 No Bid
MUSIC-13 Choral Risers | Elementary 2 *  $9,220.00 $10,579.98 No Bid $9,247.81 No Bid
MUSIC-14A Platform Risers | Various Fixed Heights | Vocal 3 * $21,206.00 $23,140.92 No Bid $20,326.75 No Bid
MUSIC-14B Platform Risers | Various Fixed Heights | Blackbox 2 * $39,826.00 $43,361.20 No Bid $39,462.44 No Bid
MUSIC-14C Platform Risers | Various Fixed Heights | Stage 2 * $22,372.00 $24,071.84 No Bid $22,132.20 No Bid
MUSIC-15 Choral Risers | Middle & High 3 * $16,481.00 $17,570.52 No Bid $25,361.98 No Bid
MUSIC-16A Music Stands 458 $167.00 *   $87.54 No Bid $69.85 No Bid
MUSIC-16B Music Stand Cart 12 $637.00 *  $619.53 No Bid $505.32 No Bid
* Awarded bidder meeting specifications.
  
For complete bid documentation contact Yvonne.Schuster@ops.org.
Attachments: (2)
I.5. Approval to Award Bid No. 21-074 (Emergency Generator Services) to Nebraska Machine Company, Inc. for Repair Services and Annual Inspections of all 89 of the District’s Emergency Generators
Rationale:  FUND:       01          General
DEPT.:      7166500     Maintenance                              
PROGRAM:    2620       Discretionary
CLASS:      000         Default
ACCOUNT:    53180       Contracted Repair Service
VENDOR:     Nebraska Machine Company, Inc.
POLICIES: 7000, III.C., 7000 IV.C., 7000, IV.E., 7000, VII.A., 7000, VII.D.
AMOUNT: To Be Determined

Administration recommends award of Bid No. 21-074 (Emergency Generator Services) to Nebraska Machine Company, Inc.  The scope of work includes repair services, tune-ups, annual inspections, and semi-annual inspections of all eighty-nine (89) Emergency Generators. The Bid contemplates a one year agreement with the District having the option for two additional one year extensions.  The award has an estimated cost of approximately $36,014.56 in the first year of the agreement including $22,303.70 in inspection fees and an estimated $13,710.86 for preventative maintenance.  Should the District exercise its options, the estimated cost of the agreement will be approximately $108,043.68 over three years. This estimated cost is based on the work history over the past twelve months (12).  The award is subject to completion of contract negotiations.  A final agreement will be presented to the Board at a later date with pricing designated in hourly rates for repair services and flat rates for tune-ups, annual inspections, and semi-annual inspections.

 
Vendor  Total
Nebraska Machine Co., Inc.  $ 108,043.68
Interstate Power Systems  $ 110,147.64
Nebraska Generator Service, LLC.  $ 124,638.12
Titan Energy Systems, Inc. (dba Pioneer Critical Power)  $ 145,847.78
Electrical Engineering & Equipment (dba 3E)  $ 150,310.00

For complete bid information, contact John Neal at John.Neal@ops.org.
I.6. Approval to Award Bid No. 21-075 to KONE, Inc. for Repair Services and Annual Inspections of 80 Elevators and 37 Passenger Lifts
Rationale:  FUND:       01          General
DEPT.:      7166500     Maintenance                              
PROGRAM:    2620       Discretionary
CLASS:      000         Default
ACCOUNT:    53180       Contracted Repair Service
VENDOR:     Kone, Inc.
POLICIES: 7000, III.C., 7000 IV.C., 7000, IV.E., 7000, VII.A., 7000, VII.D.
Amount: To Be Determined

Administration recommends approval to award Bid No. 21-075 to KONE, Inc. The scope of work includes repair services, various annual inspections, optional quarterly inspections, optional biennial cleaning of elevator pits and car tops, load tests and pressure tests. The Bid contemplates a one year agreement with the District having the option for two additional one year extensions.  The award has an estimated cost of approximately $78,238.75 in the first year of the agreement which includes approximately $29,100 for annual inspections, $26,325 in quarterly inspections and an estimated $22,813.75 in preventative maintenance.  Should the District exercise its options, the estimated cost of the agreement will be approximately $234,716.25 over three years. This estimated cost is based on the work history over the past twelve months (12).  The award is subject to completion of contract negotiations.  A final agreement will be presented to the Board at a later date with pricing designated in hourly rates for repair services and flat rates for annual inspections, optional quarterly inspections, optional biennial cleaning of elevator pits and car tops, load tests, and pressure tests.  
 
Vendor  Total
KONE, Inc.  $ 234,716.25
TK Elevator  $ 458,992.75
I.7. Approval of Claims Report A - District Expenditure
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
Attachments: (4)
I.8. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board serves as Custodian.
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
Attachments: (1)
I.9. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations.
Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
Attachments: (1)
I.10. Approval of Claims Report D - Payroll Expenditures
Rationale:  The Board of Education is required by State Statue 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
Attachments: (1)
I.11. Approval of Educational Service Unit No. 19 Claims - Expenditures to be paid from Education Service Unit's Funds
Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
Attachments: (1)
I.12. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds.
Rationale:  The Board of Education serves as the Board of Omaha School Employees Retirement System.  The Board of Omaha Schools Employees Retirement System is required to approve all expenditures of District funds as well as funds for which the District has administrative responsibility.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Omaha School Employees Retirement System Claims Report is a listing of all expenditures to be paid from the OSERS's funds.  
Attachments: (1)
I.13. Committee on Claims Audit Approval 09/09/2021
Rationale:  The Committee on Claims met on 9/9/2021 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments: (1)
I.14. Approval of Contracts with Various Agencies for Special Education Services for the 2021-2022 School Year
Rationale:  Funding Source: Special Education
Account: 53130 Contracted Student Services
Funds: 1, 153 General Fund, Special Education - IDEA
Department: 7194010 Special Education Administration
Programs: 1214, 1215, 1227, 1231, 1270, 3101 - Speech Therapy School Age, Speech Therapy Ages 3-5, Nurses Ages 3-5, Nurses School Age, Contracted Services, Early Childhood Center Based
Class: 000
Project: 462022 - IDEA Base/EP Grant
Amount: $2,367,498
Policy: 7000, III., K., 7000, VII., A.
Strat Plan: Goal 1 - Academics

On August 16, 2021, the Board of Education approved various Special Education Services contracts.  Administration recommends approval of the remaining Special Education Services contracts. Annually, the Special Education Division, within Curriculum and Instruction Support, negotiates and renews contracts with outside agencies for special education services that are required under Rule 51 and Rule 52. In keeping with the provisions in Policy 7000, contracts that may exceed $50,000 are being placed on the agenda for Board of Education approval. Attached you will find: a service provider rate sheet, contracts and a contract cost sheet for your review. The contract rate sheet includes NDE approved rates for services that need to be purchased by Omaha Public Schools from outside agencies that will provide special education services to students from birth-21. The contract cost sheet includes the agency, address, type of service the agency provides, the estimated number of students that receive services from that agency, and 2021-2022 contract rate. The sheet includes an estimate of the total cost for special education services provided by contract agencies. The rates and contracts have had legal review and are budgeted for within the 21-22 school year. All providers will be approved by NDE to provide special education and related services. The total cost to the District is estimated to be $2,367,498 and is an allowable reimbursable special education expenditure. The contracted services support the district’s Strategic Plan of Action Priority 1 goal (Academics), specifically by ensuring that all students with an IEP have access to the Special Education services to which they are entitled.
I.15. Approval of Contract with BCDM Architects for Facilities Condition Assessment, Educational Adequacy Assessment, Master Planning and Long-Range Capital Planning (Facility Assessment 2021) ($3,190,000.00)
Rationale:  Pursuant to Policy 7000, V, D. Administration recommends that the Board of Education approve the attached contract with BCDM Architects, for professional services. The Board approved the awarding of RFQ Q003-21 to BCDM on August 2, 2021, for professional services including a comprehensive facilities condition assessment, educational adequacy assessment (building utilization studies), long-range capital planning for (a) Immediate needs, defined as under 5 years; (b) near term, defined as 5 to 10 years; and(c) scheduled replacement - 10/20/30 year timetables, as well as master facility planning for senior high schools.  This work will cover approximately 110 campuses and provide a comprehensive assessment and management plan for addressing current and future maintenance, utilization, and replacement needs of District Facilities.    This contract in the amount of $3,190,000.00 will be funded from CRRSA ESSER II.
I.16. Approval of Contract with Fremont Roofing Company, LLC., for Bid No. 21-026 Gilder Roof Coating, Sections B & C at Gilder Elementary School ($46,775.00)
Rationale:  Pursuant to Policy 7000, III.K., and 7000, IV.C., Administration recommends approval of the attached contract in the amount of $46,775.00 with Fremont Roofing Company, LLC., to provide Elastomeric Silicon Roof Coating for Gilder Elementary School, Sections B and C per Bid No. 21-026, which was approved by the Board of Education on August 2, 2021. Contracted services will include subsurface moisture testing, adherence testing, substrate cleaning and the application of 40 dry mils of Elastomeric Silicon to roof Sections B & C.
I.17. Approval of the Omaha Schools Administrator Association (OSAA) Compensation Increase and Employee Guidelines for the 2021-2022 and 2022-2023 School Years
Rationale:  Administration recommends approval of the 2021-2022 and 2022-2023 OSAA compensation increase and employee guidelines. The total package increases are 4.6% in 2021-2022 and 4.53% in 2022-2023. The District will move from a $1,050 to a $1,200 deductible health plan with a $0 deductible, narrow network option in 2021-2022.  
I.18. Approval of Proposed Staffing Adjustments
Rationale:   Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.  
Attachments: (1)
I.19. Approval to Purchase Edmentum Courseware Licensing from Edmentum Software to be Utilized by High School Students for Credit Recovery ($209,396.24) 
Rationale:  Account:  54510       Computer Software
Fund:    155          Reimbursable Grants
Program:   2110    Student and Community Services
Dept:   7105500    Health Services
Class:   000   Default No Class
Project:  499621     Title IV-Pt A FY21
Policy:  7000 V.A., 7000 III.K., 7000 VII.A.
Vendor: Edmentum
Amount: $209,396.24

Administration recommends approval to purchase courseware online software licenses for all high schools, Blackburn, Parrish, and Independent Studies for students to utilize in credit recovery and accrual scenarios. Software licensing will support students from September 1, 2021, to August 31, 2022. This curriculum aligns with course standards and in keeping with the bid exceptions contained within Policy 7000, Section V.A., no bid was required for this purchase. The cost of the purchase is $209,396.24.
I.20. Approval to Purchase Interactive Flat Panels from Haddock Education Technologies for Forest Station Elementary School, Pine Elementary School, Buena Vista High School, and Westview High School – 2018 Bond Program ($250,724.00)
Rationale:  FUND:     41            2018 Bond Program Fund
DEPT. ID: 1910020       Forest Station Elementary School Facility
DEPT. ID: 1900020       Pine Elementary School Facility
DEPT. ID: 3630020       Buena Vista High School Facility   
DEPT. ID: 3690020       Westview High School Facility        
ACCOUNT:  54630         Equipment under $5000.00       
POLICIES: 7000, III. K., 7000, VII. A.
VENDOR: Haddock Education Technologies
AMOUNT: $250,724.00

Administration recommends approval to purchase seventy-six (76) 75" interactive flat panels from Haddock Education Technologies. Thirty-five (35) will be assigned to Forest Station Elementary School, thirty-seven (37) to Pine Elementary School, two (2) to the ACP classroom at Buena Vista High School and two (2) to the ACP classroom at Westview High School.  The interactive flat panels will be used for real time daily instruction in the classroom during lessons utilizing curricular software tools and activities provided by Curriculum and Instruction for teachers.  This purchase utilizes pricing from Bid No. 21-029, which was approved by the Board of Education on June 21, 2021. This bid provided extended pricing for one (1) year. This is a one-time purchase in the amount of $250,724.00 using bond funds.
Attachments: (1)
I.21. Approval of Training Agreement with Project Harmony for the 2021-2022 School Year ($146,974.40) 
Rationale:  Funding Source: Student and Community Services 
We plan to use ESSER III Funding. 
Account: 53190   
Fund: 175 
Department: 7105800 
Program: 2110   
Class: 000   
Project: TBD 
VENDOR: Project Harmony   
Strategic Priority 4: Ethic of Care 
Policy: 7000.III.K., 7000.VII.A. 
AMOUNT: $146,974.40 
  
Administration recommends approval of a Training Agreement with Project Harmony for the 2021-2022 school year to support the mental, emotional, and social emotional needs of District students and all staff. Project Harmony will deliver professional development designed to provide a foundation to understanding trauma, its impact, and identify barriers to learning. The professional development will provide resources to educators and will consist of various in person and virtual opportunities for staff to participate. The total cost of the agreement is $146,974.40.  
Attachments: (1)
I.22. Grant Fund Budget Awards
Attachments: (1)
I.23. Indemnification of Dr. Shavonna Holman pursuant to Nebraska Revised Statute section 79-516(1)
Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-516(1), the Administration recommends that the Board of Education indemnify Dr. Shavonna Holman against expenses she has incurred or may incur in connection with a protective order pending in the County Court of Douglas County, Nebraska arising out of her role as a member of the Board of Education.  The Administration further recommends that the Board determine that indemnification of Dr. Holman is proper in the circumstances because she acted in good faith and in a manner which she reasonably believed to be in or not opposed to the best interests of the school district.  The Administration recommends that District’s General Counsel be authorized to engage outside counsel to provide the legal services related to such pending action, suit, or proceeding involving Dr. Holman.
I.24. Technical Correction to the Approved Negotiated Agreement with the Bilingual Liaisons Bargaining Unit Represented by Omaha Education Association for the 2021-2022 and 2022-2023 School Years
Rationale:  The Administration recommends approval of a technical correction to the collective bargaining agreement with the Bilingual Liaisons for the 2021-2022 and 2022-2023 school years that the Board approved on August 16, 2021.  In an effort to provide employees with greater clarity on the amount they were receiving as a Long Service Increment (LSI), the District and the OEA had agreed to pay the annual LSI payments in equal amounts each pay period as a separate line item on the employee’s paystub.  However, LSI payments for hourly employees are required to be made on an hourly basis.  This has been corrected in Article 14. 
I.25. Technical Correction to the Approved Negotiated Agreement with the Office Personnel Bargaining Unit Represented by Service Employees International Union Local 226 (Local 226) for the 2021-2022 and 2022-2023 School Years 
Rationale:  The Administration recommends approval of a technical correction to the collective bargaining agreement with the Office Personnel Division for the 2021-2022 and 2022-2023 school years that the Board approved on August 16, 2021.  In an effort to provide employees with greater clarity on the amount they were receiving as a Long Service Increment (LSI), the District and Local 226 had agreed to pay the annual LSI payments in equal amounts each pay period as a separate line item on the employee’s paystub.  However, LSI payments for hourly employees are required to be made on an hourly basis.  This has been corrected in Article 14. 
I.26. Technical Correction to the Approved Negotiated Agreement with the Operations Bargaining Unit Represented by Service Employees International Union Local 226 (Local 226) for the 2021-2022 and 2022-2023 School Years 
Rationale:  The Administration recommends approval of a technical correction to the collective bargaining agreement with the Operations Division for the 2021-2022 and 2022-2023 school years that the Board approved on August 2, 2021.  In an effort to provide employees with greater clarity on the amount they were receiving as a Long Service Increment (LSI), the District and Local 226 had agreed to pay the annual LSI payments in equal amounts each pay period as a separate line item on the employee’s paystub.  However, LSI payments for hourly employees are required to be made on an hourly basis.  This has been corrected in Article 15. 
J. Discussion and/or Action Items
J.1. Action Item(s)
J.1.a. Approval of the 2021-2022 Property Tax Request - Douglas County School District 0001
Rationale:  The Board will consider a resolution to set the 2021-2022 Douglas County School District 0001 property tax requests as follows:
General Fund - $271,946,296
Bond Fund - $45,032,206
Special Building Fund - $10,101,010
Qualified Capital Purpose Undertaking Fund - $3,517,922
Attachments: (3)
J.1.b. Approval of the 2021-2022 Property Tax Request - Educational Service Unit No. 19
Rationale:  The Board will consider the attached resolution to set the 2021-2022 ESU No. 19 property tax request at $4,021,550.33
 
Attachments: (1)
J.1.c. Approval of the 2021-2022 General Fund - Douglas County School District 0001
Rationale:  The Board will consider the attached resolution to approve the 2021-2022 General Fund local operating fund budget in the amount of $690,000,000, supported by tax requirements of $271,946,296 plus reimbursable programs in the amount of $206,420,681 for a total General Fund Budget of $896,420,681.
 
Attachments: (1)
J.1.d. Approval of the Douglas County School District 0001 2021-2022 Budgets Which Require a Levy - Excluding General Fund
Rationale:  The Board will consider the attached resolution to approve the 2021-2022 Douglas County School District 0001 budgets, which require a tax levy, excluding the General Fund as follows:

Bond Fund - $212,681,884
Special Building Fund - $211,135,500
Qualified Capital Purpose Undertaking Fund - $5,382,657
 
Attachments: (1)
J.1.e. Approval of the Douglas County School District 0001 2021-2022 Budgets Which Do Not Require a Tax Levy
Rationale:  The Board will consider the attached resolution to approve the 2021-2022 non-levy budgets for Douglas County School District 0001 which includes the following:

School Lunch - $39,168,697
School Activities - $6,500,000
Central Stores - $4,000,000
Depreciation - $12,000,000
Employee Benefit - $14,600,000
Student Fees - $900,000
Contingency - $18,500,000
Cooperative - $4,000,000
Prior Service Retirement - $25,000
 
Attachments: (1)
J.1.f. Approval of the 2021-2022 Budget - Educational Service Unit No. 19
Rationale:  The Board will consider the attached resolution to approve the 2021-2022 ESU No. 19 budget of $20,000,000
 
Attachments: (1)
J.1.g. Adoption of the District’s College and Career Academies and Pathways (CCAP) Program
Rationale:  In keeping with the provisions of Policy 6121, the Administration recommends approval of the phased implementation of the CCAP Program for the District’s High Schools as more fully set forth in the attached.  All students will be expected to participate in the CCAP Program. As part of the adoption of the CCAP Program, the Board hereby authorizes the Superintendent to make changes at the school and/or District level to the CCAP Program based on data and relevant curriculum improvements.  Beginning October 2021, the Administration will provide quarterly updates to the Board on the implementation of CCAP.
Attachments: (3)
J.1.h. Approval of the Proposed Plan for Expenditure of $280,644,904 Allocated to the District by the Nebraska Department of Education (NDE) from the Elementary and Secondary School Emergency Relief (ESSER) II Fund and the ESSER III Fund
Rationale:  In keeping with the provisions of the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSA) which appropriated $54.3 billion for the ESSER II Fund and the provisions of the American Rescue Plan Act of 2021 (ARP), which appropriated an additional $122.7 billion for the ESSER III Fund, the Administration recommends approval of the attached plan for the expenditure of $280,644,904 allocated to the District by NDE as set forth in the CRRSA and ARP.  The plan contemplates distribution of the District’s allocation into four categories of expenditures as follows: Pillar 1 --Academic Recovery and Acceleration Support($149,900,000); Pillar 2 -- Well-Being of Students and Staff($8,494,904); Pillar 3 -- Infrastructure for the Future($116,550,000); and Pillar 4 -- Family and Community Engagement ($4,350,000).  In addition, the District has allocated $1,350,000 (0.48%) for program administration and management.  The specific projects and projected costs for each are set forth more fully in the attached Plan which, upon approval by the Board, will be submitted to NDE.  The ESSER II Fund and ESSER III Fund monies are federal grant funds.  Policy 3080 requires Board approval for the application for such monies. 
Attachments: (1)
J.1.i. Approval of Recommended 2021-22 Academic Calendar Changes
Rationale:  Administration recommends approval of changes to the 2021-22 Academic Calendar.

Request calendar modifications - no school for students on the following days:
  • September 24, 2021 - Teacher Planning Day
  • November 1, 2021 - Teacher Planning Day
  • February 4, 2022  Curriculum Day
  • April 1, 2022 - Professional Development Day (Moved from 4/15)
  • April 15, 2022 - Teacher Planning Day (previously identified as a Professional Development Day, now on April 1)
  • April 18, 2022 - Articulation Day
J.2. Information Item(s)
K. Receipt of Reports
K.1. CBOC Update of the Phase I & Phase II Bond Programs August 2021
Rationale:  Attached please find updates from the Citizen’s Bond Oversight Committee (CBOC).
Attachments: (1)
K.2. Financial Results from the July 2021 District Surplus Auction Provided by Great Plains Reality-Auction, Co. ($52,615.78)
Rationale:  FUND:       1           General Fund
DEPT.:      7062000     Default Dept. for Non-Expend
ACCOUNT:    45401       Sell of supplies/junk auction
PROGRAM:    2500        Default Non-Expenditure Program
CLASS:      000         Default No Class
AMOUNT:     $52,615.78

Pursuant to Policy 3090, Administration recommends approval of the financial results from the district surplus auction held online from July 8th through July 15th. The surplus auction was approved at the Board of Education meeting on Monday, June 8, 2021, providing for $52,615.78 in funds to the District as shown below.

Miscellaneous Sales                             $53,599.70
Vehicle Sales                                         $10,197.00
Nutritional Services                                  $1,645.05
Gross Amount                                         $65,441.75

Less Commission of 19.5%                             
    From Miscellaneous/Nutritional Sales             $9,793.39
Less Title Fee of $35.00 (x 8 titles)                        $280.00
Less Advertising & Marketing, host fee,
      Mileage reimbursement                                 $1,988.58
Less Vehicle Commission
      Flat fee of $95.50(x 8 vehicles)                         $764.00
Total of subtracted cost:                                     $12,825.97

Net to the district                                                $52,615.78
K.3. Fourth Quarter Board Conference Expenses 2020-2021
Rationale:  Policy 8230 requires the Secretary to the Board of Education to prepare a quarterly report summarizing all Board member travel and expenditures associated with attendance to workshops, conferences, or meetings. 
Attachments: (1)
K.4. Head Start Monthly Board Report for July, 2021
Rationale:  This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2. 
Attachments: (1)
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment

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