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September 20, 2021 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
Rationale:  The Benson High School JROTC will present the Colors and lead the Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale:  The #OPSProud spotlight features winners of the JROTC Legion of Valor award, a top honor for cadets across the country. Honorees include:
  • Anna Burks of Benson High
  • Isabel Stewart of Bryan High
  • Jamison Moisset of Burke High
  • Noah Jacobs of North High
  • Bay Tha Nee of Northwest High
G. Board and Superintendent Communications
G.1. Superintendent
Attachments: (1)
G.2. Board Members
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Wednesday, September 8, 2021 - Budget Hearing
Attachments: (1)
I.1.b. Thursday, September 9, 2021 - Regular Meeting
Attachments: (1)
I.2. Approval to Award Bid No. 21-041 to Medical Enterprises, Inc. for Employee Drug/Alcohol Testing and Employee Physical Examinations for the 2021-2022 School Year
Rationale:  FUND:          1           General Fund
DEPT.:           7162800     Student Transportation
ACCOUNT:    53190       Contracted Professional/Tech Services
PROGRAM:   2750(1%), Regular Education
                       2760(77%), Special Education
                       3102(22%), Early Childhood Special Education
CLASS:          000         Default
POLICIES:     4009, 7000, III. K., 7000, VII.A.
AMOUNT:       Estimated $29,673.00 
 
Administration recommends approval to award Bid No. 21-041 to Medical Enterprises, Inc. to provide Drug Screens as provided in policy 4009 and Department of Transportation required physicals.  The total cost of the contract is dependent on the number of screens and physicals performed. Based on 2019-2020, the District projects that we will conduct a minimum of 366 screens and physicals.  Based on these projections, Medical Enterprises provided the lowest overall bid for services. This contract provides for two 1-year optional renewals at the same rate. 
Service Medical Enterprises, Inc. Third Degree Screening, Inc. Concentra Medical Centers CHI Health Company
Drug screen
 
$31.00 per screen $45.00 per screen
 
$45.00 per screen
 
$44.00 per screen
 
D.O.T. physical
 
$47.00 per physical
 
$100.00 per physical
 
$90.00 per physical $55.00 per physical
Random pooling up 250 employees $1,125.00 for school term N/A 0.00
 
$99.00
for year
$99.00
for year
Afterhours (after 5:00 p.m.) *Needed about 5 times during the school term. $600.00 for 2 techs and 2 hour minimum $236.00
no additional details
Referred to Heartland Toxicology for after hour services. No other information provided. "Varied rates" plus an additional $14.00

Complete bid documentation contact  Traci Shobe at Traci.Shobe@ops.org.
I.3. Approval to Award Bid No. 21-073 to All Makes Office Equipment Company, Krueger International Inc., Mid States School Equipment, and Sheppard’s Business Interiors for Chairs, Tables, and Markerboards at Forest Station Elementary School, Pine Elementary School, Bluestem Middle School, Buena Vista High School, Westview High School, Morton Middle School, and Lewis and Clark Middle School - 2018 Bond Project ($1,767,621.51)
Rationale:  FUND:       41          2018 Bond Program Fund
DEPT. ID:   1910020     Forest Station Elementary School Facility
DEPT. ID:   1900020     Pine Elementary School Facility
DEPT. ID:   8860020     Bluestem Middle School Facility
DEPT. ID:   3630020     Buena Vista High School Facility   
DEPT. ID:   3690020     Westview High School Facility
DEPT. ID:   8780020     Morton Middle School Facility
DEPT. ID:   8770020     Lewis and Clark Middle School Facility   
ACCOUNT:    54600       Furniture under $5000.00       
POLICIES:   7000, III. K., 7000, VII.A.
AMOUNT:     $1,767,621.51
     
Administration recommends that Bid No. 21-073 be awarded to All Makes Office Equipment Company for Task Chair, Guest Chair, Lounge Chair Low Rocker, Lounge Chair, Side Tables, Teacher Desks, and Mobile Storage Cabinet. Additionally, award to Krueger International for Lounge Chair, Communal Table, Flip Top Nesting Table, and Tall Table with Storage.  Administration also recommends award to Mid States Schools Equipment for Cafeteria Table, and also award to Sheppard Business Interiors for Student Stool, Conference Chair, Conference Table, Science Table, Butcherblock Table, and Mobile Markerboard. Bids were solicited for the purchase of chairs, tables, and markerboards for five (5) new schools as part of the 2018 Bond Project and (2) new additions to existing schools.  The furniture will be used in the schools by students and staff at Forest Station Elementary School, Pine Elementary School, Bluestem Middle School, Buena Vista High School, Westview High School, Morton Middle School, and Lewis and Clark Middle School. The district received five (5) bid responses. Lakeshore Equipment Company is non-compliant for not holding the price for the term of the bid. When there is more than one item in a series, based on OPS classification codes, the low bidder of the series was awarded all items within that series.  The total amount awarded to All Makes Office Equipment is $480,931.62.  The total amount awarded to Mid States Schools Equipment is $324,915.00.  The total amount awarded to Krueger International Inc is $382,489.41.  The total amount awarded to Sheppard’s Business Interiors is $579,285.48. 
    AWARDED
 
NON- COMPLIANT
OPS Classification Code Total QTY All Makes Office Equipment Krueger International Inc. Mid States School Equip. Sheppard's Business Interiors Lakeshore Equip. CO
CH-6A Student Stool 18 No Bid No Bid No Bid *$218.25 $166.47
CH-6B Student Stool 293 No Bid No Bid No Bid *$224.99 $166.47
CH-11A Office Task Chair 142 *$471.13
 
No Bid No Bid No Bid No Bid
CH-11B Office Task Chair 142 *$447.21
 
No Bid No Bid No Bid No Bid
CH-11C Office Task Stool 20 *$431.57
 
No Bid No Bid No Bid No Bid
CH-12A Conference Chair w Arms 400 $399.95
NC
No Bid No Bid   *$493.83
 
No Bid
CH-12B Conference Chair wo Arms 100 $399.95
NC
No Bid No Bid *$463.59
 
No Bid
CH-13A Guest Chairs 70 *$301.85
 
No Bid No Bid No Bid No Bid
CH-13B Guest Chairs 70 *$288.05
 
No Bid No Bid No Bid No Bid
CH-13C Guest Chairs 70 *288.05
 
No Bid No Bid No Bid $129.27
CH-13D Guest Chairs 70 *$274.25
 
No Bid No Bid No Bid $129.27
LC-1A Lounge Chair Low Arms 24 No Bid *$1122.57
 
No Bid No Bid No Bid
LC-1B Lounge Chair High Arm / Low Arm 14 No Bid *$1247.64
 
No Bid No Bid No Bid
LC-1C Lounge Chair Low Arm / High Arm 14 No Bid *$1247.64 No Bid No Bid No Bid
LC-1D Lounge Chair Work Arm / Low Arm 12 No Bid *$1246.75
 
No Bid No Bid No Bid
LC-1E Lounge Chair Low Arm / Work Arm 12 No Bid *$1246.75
 
No Bid No Bid No Bid
LC-2 Lounge Chair Low Rocker 10 *$1014.27
 
No Bid No Bid No Bid No Bid
LC-3 Lounge Chair Return to Center 12 *$1278.43
 
No Bid No Bid No Bid No Bid
TBL-4AA Conference Table 4 $527.06
NC
No Bid No Bid *$667.57
 
No Bid
TBL-4F-PWR Conference Table 1 $2285.14
NC
No Bid No Bid *$3283.14
 
No Bid
TBL-4M-PWR Conference Table 2 $1767.84
NC
No Bid No Bid *$2428.17
 
No Bid
TBL-5 Communal Table 54 $3175.75 *$3116.28 No Bid $5293.39 $231.57
TBL-8C Science Table 44 No Bid No Bid No Bid *$894.14
 
No Bid
TBL-9D Butcherblock Table 24 $2505.45 No Bid No Bid *$1398.43
 
No Bid
TBL-9E Butcherblock Table 3 $1874.61 No Bid No Bid *$1338.13
 
No Bid
TBL-10 Flip Top Nesting Table 200 $691.46 *$593.52
 
No Bid $692.64 No Bid
TBL-12 Tall Table w Storage
3
No Bid *$1236.23
 
No Bid $1885.38 No Bid
CAFETBL-1 Cafeteria Table ES 23 $1736.00
NC
$1662.69
NC
*$2725.00
 
$1658.25
NC
No Bid
CAFETBL-2 Cafeteria Table MS 64 $1717.00
NC
$1643.02
NC
*$2140.00
 
$1686.66
NC
No Bid
CAFETBL-3 Cafeteria Table HS 48 $1684.00
NC
$1408.67
NC
*$2610.00
 
$1540.76
NC
No Bid
STBL-1 Side Table 4 *$993.25
 
No Bid No Bid No Bid No Bid
STBL-2 Side Table 5 *$642.77
 
No Bid No Bid No Bid NO Bid
TCHDESK-1 Teacher Desk MS 94 *$1529.39
 
No Bid No Bid No Bid $929.07
TCHDESK-2 Teacher Desk HS 109 *$756.59
 
No Bid No Bid No Bid $836.07
MB-1A Mobile Markerboard 25 $893.55 No Bid No Bid *$525.15
 
$305.97
MB-1B Mobile Markerboard 25 $893.55 No Bid No Bid *$551.45
 
NO BID
MB-1C Mobile Markerboard 25 $898.15 No Bid No Bid *$539.92
 
$305.97
MB-1D Mobile Markerboard 25 $898.15 No Bid No Bid *$571.93
 
No Bid
MB-1E Mobile Markerboard 25 $906.85 No Bid No Bid *$557.85
 
No Bid
MB-1F Mobile Markerboard 25 $906.85 No Bid No Bid *$589.42
 
No Bid
MB-1G Mobile Markerboard 25 $906.85 No Bid No Bid *$577.05
 
No Bid
MB-1H Mobile Markerboard 25 $906.85 No Bid No Bid *$607.78
 
No Bid
LIB-5A Mobile Book Display Tower 6 No Bid No Bid No Bid *$5369.44
 
No Bid
LIB-5B Mobile Book Display Tower 6 No Bid No Bid No Bid *$4195.09
 
278.07
LIB-6 Mobile Book Cart 15 No Bid No Bid No Bid *$494.29
 
$464.07
ST-18 Mobile Storage Cabinet 2 *$1170.13
 
No Bid No Bid No Bid $650.07
*  Awarded low bidder meeting specifications.

NC Non-compliant as did not meet specifications

 For complete bid documentation contact Gina.Jessick@ops.org.
Attachments: (2)
I.4. Approval of Change Order No. 001 for Pine Elementary School Project – 2018 Bond Program - (Add $291,549.95) Revised Total: $15,544,210.45
Rationale:  Pursuant to Policy 7000, IV. G., Administration and Jacobs with the concurrence of the project architect/engineer, Jackson-Jackson & Associates, Inc., recommend that the following change order agreement be submitted for approval:

The following code is used on each change order item:

C - Completed
A - Authorized by architect/engineer and/or staff
P - Pending Board of Education approval

Project: Pine Elementary School
Architect/Engineer: Jackson-Jackson & Associates, Inc.
Contractor: Darland Construction
Fund: 41 2018 Bond Program   

RFP#

Type

Status

Description

Type

Amount

PCO001
 

Arch.

C
Owner requested design modifications to add floor drains and polished concrete sloped floors in 11 new restrooms. The City of Omaha inspector required a new door, which included modifications to the door hardware set.    
Add

$12,012.70

PCO047

Arch.

C
Owner requested design modifications to the existing elevator to add a control access card readers system, which includes new electrical wiring, conduit, and telecommunications line.
Add

$25,912.95

PCO049

Elect.

C
Owner requested design modifications to add in electrical rough-in sleeves for the future electric vehicle charging stations.
Add

$15,016.27

PCO051

Elect.

C
Additional scope was required to combine power service from the existing building to the new building due to owner requested design modifications, which included adding in a feeder to the 400-amp circuit breaker in the switchboard to the existing distribution panel.
Add

$23,021.25

PCO054

Arch.

C
Due to design modifications, additional scope was requested by the owner to revise to carpet flooring in the Pre-K and Kindergarten classrooms along with additional modifications to the tile wall base and LVT flooring throughout all the corridors.
Add

$17,888.88

PCO058

Struct.

C
Additional scope was required due to design omission, which included extending the concrete masonry unit wall under the stairs to the south exterior wall.
Add

$854.70

PCO059

Arch.

C
Additional scope was required due to design omission, which was to change the existing four (4) gym scoreboards lettering to "Home".
Add

$171.91

PCO068

Mech.

C
Owner requested design modifications to add in plumbing cleanouts throughout the building.
Add

$6,277.95

PCO080

Arch.

C
Owner requested design modifications to add in an operable casement window in order to access two smaller adjacent roofs.  
Add
 

$1,995.00

PCO089

Mech.

C
Owner requested design modifications for additional scope of work to remove and replace two existing gym condenser chiller pipes in order to improve long-term durability and increase building energy efficiency.  
Add

$50,300.83

PCO093

Mech.

A
Owner requested design modifications for additional scope of work to replace existing and furnish a new boiler in the existing gym that tie into the new building energy system, which will increase long-term building energy efficiency.
Add

$119,455.04

PCO101

Arch.

C
Additional scope of work to repair 10th & Pine Street that included debris removal, grading, and new concrete paving and flatwork due to storm washout damage. 
Add

$18,642.47
Total Amount of Change Order No. 001 - Add         $291,549.95

Original Contract Amount                        $15,252,660.50
Previously Approved Changes                              $0.00
Change Order No. 001 - Add                         $291,549.95
Total Revised Contract Amount                   $15,544,210.45
Amount Paid to Date                              $9,815,017.98
Amount Remaining                                 $5,729,192.47
I.5. Approval of Change Order No. 003 – Bid No. P051-20  to Omaha Electric Service Inc. for District Camera Upgrades at Benson High School, Bryan High School, Burke High School, Central High School, North High School, Northwest High School, South High School, Blackburn Alternative, Norris Middle School -(ADD $130,853.57) Revised Total $1,073,055.45
Rationale:  Approval of Change Order No. 003 for District camera upgrades is part of the 2019-2020 Budget Amendment approved by the Board of Education on February 3, 2020:
The following code is used on each change order item:

C - Completed
A - Authorized by architect/engineer and/or staff
P - Pending Board of Education approval

Project: Bid # P050-20 and P051-20 Camera Upgrade
Schools: Benson High School, Bryan High School, Burke High School, Central High School, North High School, Northwest High School, South High School, Blackburn Alternative, Norris Middle
Contractor: Omaha Electric Service Inc.  
Fund: 1
Policy: 7000, IV. G
Class: 937 2019-2020 Budget Amendment

Type

Status

Description

Type

Amount

Owner

P
  1. Blackburn Alternative
 
Additional cameras and cables to press box including two (2) Cat6 lines, two (2) cameras, and installation.


 

Add
 
  1. $2,672.00

Owner

P
  1. Central High School
 
Replacement of camera No. 21 on east fence, one (1) camera, and installation.

 

Add
 
  1. $1,382.24

Owner

P
  1. Central High School
 
Replacement of three (3) East concession cameras, three (3) Cat6 lines, and installation.

 

Add
 
  1. $3,654.45

Owner

P
  1. Central High School

Replacement of one (1) West concession camera and installation.
 

Add
 
  1. $908.30

Owner

P
  1. Norris Middle School
 
Addition of one (1) camera, one (1) Cat6 line, and installation at concession stand.

 

Add
 
  1. $2,445.00

Owner

P
  1. Northwest High School
 
Installation of additional parking lot cameras and Wifi link from football field to baseball scoreboard.

 

Add
 
  1. $11,905.00

Owner

P
  1. Additional brackets installed to complete camera project

Central High School Ten (10) Axis T94N01D
Blackburn High School Five (5) Axis T94N01D
Benson High School Five (5) Axis T94N01D
North High School Ten (10) Axis T94N01D

 

Add
 
  1. $2,136.00

Owner

P
  1. 15 Custom steel housings for the Aqueti cameras installed and  repositioned in the following schools:


Two (2) at Benson High School, two (2) at Bryan High School, two (2) at Burke High School, two (2) at Central High School, one (1) at North High School, two (2) at Northwest High School, two (2) at South High School, one (1) at Blackburn Alternative, and one (1) at Norris Middle.
 

 

Add
 
  1. $26,000.00

Owner

P
  1. Westview High School and Buena Vista High School each had a Aqueti Mantis camera installed.

Norris Middle School, North High School, and Blackburn Alternative each had one (1) Nvidia GPU installed in each recording server to add additional user access to the server.
 

Add
 
  1. $43,900.00

Owner

P
  1. Additional brackets needed to complete camera project

Northwest High School: three (3) Axis T91A64, and two (2) Axis T91H61

   Burke High School: three (3)    Axis T91A64, and two (2) Axis T91H61

Bryan High School: three (3) Axis T91A64, and two (2) Axis T91H61

Central High School: three (3) Axis T91A64, 3 Axis T91H61

 

Add
 
  1. $2,018.40

Owner

P
  1. Additional Camera equipment needed to complete camera project.

Benson High School: One (1) Axis P3719-PLE, three (3) Axis T91H61, three (3) Axis T91A64, two (2) Axis P3807-PVE, one (1) Axis P3247-LV, two (2) Axis M3058-PLVE, and one (1) Axis P3715-PLVE

Bryan High School:  One (1) Axis Q1798-LE, two (2) Axis P3247-LV, one (1) Axis P3245-LV, and three (3) Axis M3058-PLVE

Burke High School: One (1) Axis P3807-PVE, two (2) Axis Q1786-LE, one (1) Axis P3247-LV, one (1) Axis Q3819-PVE, and one (1) Axis TQ3103-E

Central High School: One (1) Axis Q1798-LE, and two (2) Axis P3715-PLVE

North High School: one (1) Axis P3807-PVE, one (1) Axis A8004-VE, and one (1) Axis A9161

Northwest High School: Two (2) Axis P3247-LV, one (1) Axis P3245-LV, and one (1) Axis A8004-VE

South High School: One (1) Axis P3807-PVE, one (1) Axis P3247-LVE, and three (3) Axis TP3201

Blackburn Alternative: One (1) Axis P3247-LVE, one (1) Axis Q1798-LE, one (1) Axis P3245-LV, and two (2) Axis T8134

Norris Middle School: Two (2) Axis Q1786-LE, two (2) Axis P3245-LV, one (1) Axis A8207-VE MKII, and one (1) Axis A9161

 

Add
 
  1. $33,832.18

Total Amount of Change Order No. 003 - Add               $130,853.57   

      Original Contract Amount                                      $894,248.19
       Previously Approved Changes                               $20,950.00
       Change Order No. 003 - Add                               $130,853.57
       Total Revised Contract Amount                         $1,073,055.45   
      Amount Paid to Date                                             $942,201.88         
            Amount Remaining                                         $130,853.57  
I.6. Approval of Change Order No. 004 – Bid No. P051-20 – to Kidwell for District Camera Upgrades at Davis Middle School, Kellom Educare, Kennedy Elementary, Pinewood Elementary, Kennedy Early Learning Center, Parrish Alternative, King Elementary, Pawnee Elementary, Oak Valley Elementary, Mount View Elementary, Central High School, Blackburn Alternative, Saddlebrook Elementary, Teacher Admin Center (ADD $68,083.00) Revised Total $1,580,733.00
Rationale:  Approval of Change Order No. 004 for District camera upgrades is part of the 2019-2020 Budget Amendment approved by the Board of Education on February 3, 2020:
The following code is used on each change order item:

C - Completed
A - Authorized by architect/engineer and/or staff
P - Pending Board of Education approval

Project: Bid # P050-20 and P051-20 Camera Upgrade
Schools: Davis Middle School, Kellom Educare, Kennedy Elementary, Pinewood Elementary, Kennedy Early Learning Center, Parrish Alternative, King Elementary, Pawnee Elementary, Oak Valley Elementary, Mount View Elementary, Central High School, Blackburn Alternative, Saddlebrook Elementary, Teacher Admin Center
Contractor: Kidwell    
Fund: 1
Policy: 7000, IV. G
Class: 937 2019-2020 Budget Amendment

Type

Status

Description

Type

Amount

Owner

P
  1. Davis Middle School

Upgrade cabling to four (4) poles to get cameras functional.
 

Add

a. $5,688.00

Owner

P
  1. Kellom Educare

Run access control wire to ten (10) additional doors for the building.
 

Add
 
b. $6,699.00

Owner

P
  1. Kellom Educare

Run 12-strand fiber optic cable between Kellom Elementary Data closet and Kellom Educare Data closet.
 

Add
 
c. $6,961.00

Owner

P
  1. Kennedy Elementary

Underground bore and use Cat6 lines to connect cameras to network equipment.
 

Add

d. $5,245.00

Owner

P
  1. Pinewood Elementary
                                                                                                                                   
Credit back for cameras not being installed.

Add additional lockdown button that was not previously installed.

 

Sub
 
e. $785.00

Owner

P
  1. Kennedy Early Learning Center

Replace two (2) exiting pole cameras with 4-way cameras to increase camera coverage.

Install one (1) additional camera covering the west parking lot.

Adjustments to four (4) existing cameras.

Add
 
f. $8,796.00

Owner

P
  1. Parrish Alternative
                                                                                                                                 
Add additional lockdown button that was not previously installed.

 

Add
 
g. $1,190.00

Owner

P
  1. King Elementary
                                                                                                                                             
Move cameras from corner of pool building to cooling tower.

Install a new additional camera off the NW corner of the Gym with conduit through the Gym.

 

Add
 
h. $1,972.00

Owner

P
  1. Pawnee Elementary
                                                                                                                                           
Add additional lockdown button that was not previously installed.

 

Add
 
i. $755.00

Owner

P
  1. Oak Valley Elementary
                                                                                                                                             
Add additional lockdown button that was not previously installed.

 

Add
 
j. $755.00

Owner

P
  1. Mount View Elementary
                                                                                                                                             
Add additional lockdown button that was not previously installed.

 

Add
 
k. $835.00


 

Owner

P

       l. Central High School                                                                                                                                             
Run twelve (12) new Cat6 camera lines.

Make a new base mount for the camera that will be installed on the roof.

 
Add  
l. $6,117.00

Owner

P

       m. Teacher Admin Center                                                                                                                                             
Replace failed fiber equipment and fiber wire and straighten existing wire to reduce future failures increasing life of wire and equipment.

 
Add  
m. $16,838.00

Owner

P
  1. Pawnee Elementary
                                                                                                                                             
Add camera to cover parking lot behind portables.

 
Add  
n. $2,114.00

Owner

P

        o. Blackburn

Alternative
                                                                                                                                           
Run ten (10) new Cat6 lines to connect existing cameras to the network.

 
Add  
o. $4,628.00

Owner

P
  1. Saddlebrook Elementary
                                                                                                                               
Provide five (5) HDMI cables for connection of camera equipment to existing TV sets.
Add  
p. $275.00
Total Amount of Change Order No. 004 - Add               $68,083.00   

      Original Contract Amount                               $1,493,395.00
       Previously Approved Changes                               $17,418.00
       Change Order No. 004 - Add                                $68,083.00
       Total Revised Contract Amount                         $1,580,778.00   
      Amount Paid to Date                                      $757,294.61        
      Amount Remaining                                         $823,438.39 
I.7. Approval of Claims Report A - District Expenditure
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
Attachments: (4)
I.8. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board serves as Custodian.
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
Attachments: (1)
I.9. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations.
Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
Attachments: (1)
I.10. Approval of Claims Report D - Payroll Expenditures
Rationale:  The Board of Education is required by State Statue 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
Attachments: (1)
I.11. Approval of Educational Service Unit No. 19 Claims - Expenditures to be paid from Education Service Unit's Funds
Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
Attachments: (1)
I.12. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds.
Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds.   The Administration recommends approval of the attached claims to be paid from OSERS’ funds. 
 
Attachments: (1)
I.13. Committee on Claims Audit Approval 9/20/2021
Rationale:  The Committee on Claims met on 9/20/2021 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments: (2)
I.14. Approval of the Consulting Services Agreement with Nanette Beller for the 2021-2022 School Year
Rationale:  POLICY: 7000, III.K., 7000, VII.A.

Administration recommends the approval of the attached consulting services agreement with Nanette Beller to provide support and mentoring to new principals with a focus on principals in their first or second year.  Ms. Beller’s services will not exceed 40 hours per month at a rate of $100 per hour. 
Attachments: (1)
I.15. Approval of Contract with Engineered Controls Inc. in response to RFQ Q009-21 Niagara N4 Supervisor Integration, Summer of 2021 through Summer of 2022 ($670,950.00)
Rationale:  Pursuant to Policies 7000, III.K., and 7000, VII.A., Administration recommends the approval of the attached contract with Engineered Controls Inc. for the RFQ Q009-21, which was approved on August 2, 2021, by the Board of Education.  These professional services include software integration and commissioning of Java Application Control Engine (JACE) hardware being installed under Bid 21-030 (approved by the Board of Education Meeting on May 3, 2021). The contract for $670,950.00 is for the final programming and interfaces to provide automated monitoring and control of the building HVAC systems by the Niagara N4 Supervisor Control Module. 
I.16. Approval of a Contract with Qualtrics for the 2021-2022 School Year ($93,699.39)
Rationale:  FUND:     1                    General Fund
DEPT. ID: 7062700       Research Office
ACCOUNT:  54510       Computer Software
POLICIES: 7000, III. K., 7000, VII. A.
VENDOR: Qualtrics
AMOUNT: $93,699.39

Administration recommends approval to contract with Qualtrics for the 2021-2022 school year to provide access to their survey suite with advanced analytics and text distribution functionality.  The Qualtrics Research Suite is used for collecting critical customer engagement and experience data to inform district efforts. The contract is for $93,699.39.
Attachments: (1)
I.17. Approval of Contracts with Various Agencies for Special Education Services for the 2021-2022 School Year
Rationale:  Funding Source: Special Education
Account: 53130 Contracted Student Services
Funds: 1, 153 General Fund, Special Education - IDEA
Department: 7194010 Special Education Administration
Programs: 1232,1233, 1234,1235,1236, 1237, 3103 - Occupational Therapy School Age, Occupational Therapy Ages 3-5, Occupational Therapy Ages 0-2, Physical Therapy School Age, Physical Therapy Ages 3-5, Physical Therapy Ages 0-2, Early Childhood Home Based
Class: 000
Project: 462022 - IDEA Base/EP/PK Grant
Amount: $3,034,085
Policy: 7000, III.K., 7000, VII.A.
Strat Plan: Goal 1 - Academics

On August 16, 2021 and September 9, 2021,  the Board of Education approved various Special Education Services contracts.  Administration recommends approval of the remaining Special Education Services contracts.  Annually, the Special Education Division, within Curriculum and Instruction Support, negotiates and renews contracts with outside agencies for special education services that are required under Rule 51 and Rule 52. In keeping with the provisions in Policy 7000, contracts that may exceed $50,000 are being placed on the agenda for Board of Education approval. Attached you will find: a service provider rate sheet, contracts and a contract cost sheet for your review. The contract rate sheet includes NDE approved rates for services that need to be purchased by Omaha Public Schools from outside agencies that will provide special education services to students ages from birth-21. The contract cost sheet includes the agency, address, type of service the agency provides, the estimated number of students that receive services from that agency, and 2021-2022 contract rate. The sheet includes an estimate of the total cost for special education services provided by contract agencies. The rates and contracts have had legal review and are budgeted for within the 21-22 school year. All providers will be approved by NDE to provide special education and related services. The total cost to the District is estimated to be $3,034,085 and is an allowable reimbursable special education expenditure. The contracted services support the district’s Strategic Plan of Action Priority 1 goal (Academics), specifically by ensuring that all students with an IEP have access to the Special Education services to which they are entitled.
I.18. Approval of a Memorandum of Understanding with the Transportation Division for the 2021-2022 School Year 
Rationale:  Administration recommends approval of the attached Memorandum of Understanding ("MOU") with SEIU Local 226 (Transportation Division) for the 2021-2022 school year.  The collective bargaining agreement being approved at this meeting between the District and Local 226 requires that bus driver shifts and routes be stabilized by October 1 of each school year.  Given the driver shortage, Local 226 and the District have agreed, for the 2021-2022 year only, that the District has until November 1 to stabilize shifts and routes. 
I.19. Approval of the Proposed Negotiated Agreement with the Nutrition Services Division for the 2021-2022 and 2022-2023 School Years 
Rationale:  Administration recommends approval of the attached tentative collective bargaining agreement with SEIU Local 226 (Nutrition Services Division) for the 2021-2022 and 2022-2023 school years.  The total package cost increases by 9.78% in year one and 4.50% in year two.  Employees in the Nutrition Services bargaining unit will move from a $1050 to a $1200 deductible health plan with a $0 deductible, narrow network option beginning with the 2022-2023 school year.  Local 226 has ratified the agreement.  
I.20. Approval of the Proposed Negotiated Agreement with the Transportation Division for the 2021-2022 and 2022-2023 School Years
Rationale:  Administration recommends approval of the attached tentative collective bargaining agreement with SEIU Local 226 (Transportation Division) for the 2021-2022 and 2022-2023 school years.  The total package cost increases by 11.94% in year one and 4.14% in year two.  A significant part of the increase in year one is attributable to the fact that Employees in the Transportation bargaining unit will move from 7.5 hour to 8 hour work days.  In addition, employees in the Transportation bargaining unit will move from a $1050 to a $1200 deductible health plan with a $0 deductible, narrow network option beginning with the 2022-2023 school year.  Local 226 has ratified the agreement. 
I.21. Approval of Proposed Staffing Adjustments 
Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.  
Attachments: (1)
I.22. Approval to Purchase VEX Robotics Kits, Materials, and Supplies for Buena Vista and Westview High Schools for the 2022-2023 School Year ($125,600.00)
Rationale:  Funding Source:       General
Account:                    55710 - Equipment Over $5,000
Funds:                        1, General Fund
Department:              3631400 Buena Vista HS Voc. Ed / 3691400 Westview HS Voc. Ed
Programs:                  1182 - Industrial Technology
Class:                         939 - 2021-22 Budget Projects
Amount:                     $125,600.00 - $74,000-Buena Vista; $51,600-Westview
Policy:                       6121, 7000, V.A. 
Strat Plan:                Strategic Priorty 1 - Academics

Pursuant to Policies 7000, V.A. and 6121, Administration recommends approval of the purchase of VEX Robotics kits, materials, and supplies for Buena Vista and Westview High Schools. VEX Robotics is an educational robotics program for all students. VEX solutions span all levels of both formal and informal education with accessible, scalable, and affordable solutions. Beyond science and engineering principles, VEX encourages creativity, teamwork, leadership, and problem solving among groups.  This purchase aligns with the Strategic Plan of Action, Priority 1 (Academics).  The cost of the purchase for Buena Vista is $74,000.00, the cost of the purchase for Westview is $51,600.00, and the total purchase is $125,600.00.
I.23. Approval of the Title I Comprehensive Support and Improvement (CSI) Grant Allocation from July 1, 2021 to September 30, 2022 ($1,836,313)
Rationale:  POLICY: 6410

The Comprehensive Support and Improvement (CSI) Grant is offered to identified schools that need additional strategic instructional support as per the Nebraska Department of Education's (NDE) Accountability System (AQuESTT).  It is required for all CSI designated schools to submit an Instructional Action Plan and Application that aligns with the District’s Strategic Plan to be approved by NDE.    The NDE Office of Federal Programs, Coordinated Schools, and the District have collaborated to provide CSI schools with targeted, customized support in implementing their plans.  The Comprehensive Support and Improvement (CSI) Grant allocation amount is $1,836.313.00 for the period beginning July 1, 2021 and ending September 30, 2022. 

The schools receiving the grant are:

Elementary Schools
Adams
Benson West
Central Park
Field Club
Fontenelle
Liberty
Wakonda

Middle Schools
Bryan
McMillan
Monroe
Norris

High School
Benson
I.24. Approval of the Title I Every Student Succeeds Act (ESSA) Part A Grant for the 2021 -2022 School Year ($24,587,014)
Rationale:  POLICY: 6410

The Title I budget is allocated to Public Schools, Non-Public Schools, Contracted Educational Agencies, and the Homeless Program. Eligible Title I Public Schools are allocated funding based on 70% area poverty for elementary schools and 75% United States Department of Education (USDE) required for secondary schools.  To expend these funds, Title I schools must submit a Schoolwide Plan that is aligned with the District’s Plan of Action and their School Improvement Plan. In addition, the Title I Office must also submit a grant application to the State for approval and compliance purposes. Administration requests approval to receive the 2021-2022 Title I Allocation in the amount of $24,587,014.00.
J. Discussion and/or Action Items
J.1. Action Item(s)
J.2. Information Item(s)
J.2.a. Implementation Update of Blackboard Mass Notifications, Website and Family Mobile App
Rationale:  Staff will present an update to the Board of Education on the development and Oct. 1 launch of the new district website. Connected to the Strategic Plan of Action, the Board approved a contract with Blackboard in October 2020 for a new mass communications platform, website and family-focused mobile application. The mass communications platform was successfully deployed in summer 2021, with District and school websites transitioning in phases between Oct. 2021 and the second half of 2022.
Attachments: (1)
J.2.b. Citizen Bond Oversight Committee (CBOC) Update 
Rationale:  Board Member, Mr. Head, will provide a CBOC Committee update.
K. Receipt of Reports
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment

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