September 20, 2021 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

Rationale:  The Benson High School JROTC will present the Colors and lead the Pledge of Allegiance

Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.

Rationale:  The #OPSProud spotlight features winners of the JROTC Legion of Valor award, a top honor for cadets across the country. Honorees include:

• Anna Burks of Benson High
• Isabel Stewart of Bryan High
• Jamison Moisset of Burke High
• Noah Jacobs of North High
• Bay Tha Nee of Northwest High

Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 

Rationale:  FUND:          1           General Fund
DEPT.:           7162800     Student Transportation
ACCOUNT:    53190       Contracted Professional/Tech Services
PROGRAM:   2750(1%), Regular Education
                       2760(77%), Special Education
                       3102(22%), Early Childhood Special Education
CLASS:          000         Default
POLICIES:     4009, 7000, III. K., 7000, VII.A.
AMOUNT:       Estimated $29,673.00 
 
Administration recommends approval to award Bid No. 21-041 to Medical Enterprises, Inc. to provide Drug Screens as provided in policy 4009 and Department of Transportation required physicals.  The total cost of the contract is dependent on the number of screens and physicals performed. Based on 2019-2020, the District projects that we will conduct a minimum of 366 screens and physicals.  Based on these projections, Medical Enterprises provided the lowest overall bid for services. This contract provides for two 1-year optional renewals at the same rate. 

Service	Medical Enterprises, Inc.	Third Degree Screening, Inc.	Concentra Medical Centers	CHI Health Company
Drug screen	$31.00 per screen	$45.00 per screen	$45.00 per screen	$44.00 per screen
D.O.T. physical	$47.00 per physical	$100.00 per physical	$90.00 per physical	$55.00 per physical
Random pooling up 250 employees	$1,125.00 for school term	N/A 0.00	$99.00 for year	$99.00 for year
Afterhours (after 5:00 p.m.) *Needed about 5 times during the school term.	$600.00 for 2 techs and 2 hour minimum	$236.00 no additional details	Referred to Heartland Toxicology for after hour services. No other information provided.	"Varied rates" plus an additional $14.00

Complete bid documentation contact  Traci Shobe at Traci.Shobe@ops.org.

Rationale:  FUND:       41          2018 Bond Program Fund
DEPT. ID:   1910020     Forest Station Elementary School Facility
DEPT. ID:   1900020     Pine Elementary School Facility
DEPT. ID:   8860020     Bluestem Middle School Facility
DEPT. ID:   3630020     Buena Vista High School Facility   
DEPT. ID:   3690020     Westview High School Facility
DEPT. ID:   8780020     Morton Middle School Facility
DEPT. ID:   8770020     Lewis and Clark Middle School Facility   
ACCOUNT:    54600       Furniture under $5000.00       
POLICIES:   7000, III. K., 7000, VII.A.
AMOUNT:     $1,767,621.51
     
Administration recommends that Bid No. 21-073 be awarded to All Makes Office Equipment Company for Task Chair, Guest Chair, Lounge Chair Low Rocker, Lounge Chair, Side Tables, Teacher Desks, and Mobile Storage Cabinet. Additionally, award to Krueger International for Lounge Chair, Communal Table, Flip Top Nesting Table, and Tall Table with Storage.  Administration also recommends award to Mid States Schools Equipment for Cafeteria Table, and also award to Sheppard Business Interiors for Student Stool, Conference Chair, Conference Table, Science Table, Butcherblock Table, and Mobile Markerboard. Bids were solicited for the purchase of chairs, tables, and markerboards for five (5) new schools as part of the 2018 Bond Project and (2) new additions to existing schools.  The furniture will be used in the schools by students and staff at Forest Station Elementary School, Pine Elementary School, Bluestem Middle School, Buena Vista High School, Westview High School, Morton Middle School, and Lewis and Clark Middle School. The district received five (5) bid responses. Lakeshore Equipment Company is non-compliant for not holding the price for the term of the bid. When there is more than one item in a series, based on OPS classification codes, the low bidder of the series was awarded all items within that series.  The total amount awarded to All Makes Office Equipment is $480,931.62.  The total amount awarded to Mid States Schools Equipment is $324,915.00.  The total amount awarded to Krueger International Inc is $382,489.41.  The total amount awarded to Sheppard’s Business Interiors is $579,285.48. 

		AWARDED				NON- COMPLIANT
OPS Classification Code	Total QTY	All Makes Office Equipment	Krueger International Inc.	Mid States School Equip.	Sheppard's Business Interiors	Lakeshore Equip. CO
CH-6A Student Stool	18	No Bid	No Bid	No Bid	*$218.25	$166.47
CH-6B Student Stool	293	No Bid	No Bid	No Bid	*$224.99	$166.47
CH-11A Office Task Chair	142	*$471.13	No Bid	No Bid	No Bid	No Bid
CH-11B Office Task Chair	142	*$447.21	No Bid	No Bid	No Bid	No Bid
CH-11C Office Task Stool	20	*$431.57	No Bid	No Bid	No Bid	No Bid
CH-12A Conference Chair w Arms	400	$399.95 NC	No Bid	No Bid	*$493.83	No Bid
CH-12B Conference Chair wo Arms	100	$399.95 NC	No Bid	No Bid	*$463.59	No Bid
CH-13A Guest Chairs	70	*$301.85	No Bid	No Bid	No Bid	No Bid
CH-13B Guest Chairs	70	*$288.05	No Bid	No Bid	No Bid	No Bid
CH-13C Guest Chairs	70	*288.05	No Bid	No Bid	No Bid	$129.27
CH-13D Guest Chairs	70	*$274.25	No Bid	No Bid	No Bid	$129.27
LC-1A Lounge Chair Low Arms	24	No Bid	*$1122.57	No Bid	No Bid	No Bid
LC-1B Lounge Chair High Arm / Low Arm	14	No Bid	*$1247.64	No Bid	No Bid	No Bid
LC-1C Lounge Chair Low Arm / High Arm	14	No Bid	*$1247.64	No Bid	No Bid	No Bid
LC-1D Lounge Chair Work Arm / Low Arm	12	No Bid	*$1246.75	No Bid	No Bid	No Bid
LC-1E Lounge Chair Low Arm / Work Arm	12	No Bid	*$1246.75	No Bid	No Bid	No Bid
LC-2 Lounge Chair Low Rocker	10	*$1014.27	No Bid	No Bid	No Bid	No Bid
LC-3 Lounge Chair Return to Center	12	*$1278.43	No Bid	No Bid	No Bid	No Bid
TBL-4AA Conference Table	4	$527.06 NC	No Bid	No Bid	*$667.57	No Bid
TBL-4F-PWR Conference Table	1	$2285.14 NC	No Bid	No Bid	*$3283.14	No Bid
TBL-4M-PWR Conference Table	2	$1767.84 NC	No Bid	No Bid	*$2428.17	No Bid
TBL-5 Communal Table	54	$3175.75	*$3116.28	No Bid	$5293.39	$231.57
TBL-8C Science Table	44	No Bid	No Bid	No Bid	*$894.14	No Bid
TBL-9D Butcherblock Table	24	$2505.45	No Bid	No Bid	*$1398.43	No Bid
TBL-9E Butcherblock Table	3	$1874.61	No Bid	No Bid	*$1338.13	No Bid
TBL-10 Flip Top Nesting Table	200	$691.46	*$593.52	No Bid	$692.64	No Bid
TBL-12 Tall Table w Storage	3	No Bid	*$1236.23	No Bid	$1885.38	No Bid
CAFETBL-1 Cafeteria Table ES	23	$1736.00 NC	$1662.69 NC	*$2725.00	$1658.25 NC	No Bid
CAFETBL-2 Cafeteria Table MS	64	$1717.00 NC	$1643.02 NC	*$2140.00	$1686.66 NC	No Bid
CAFETBL-3 Cafeteria Table HS	48	$1684.00 NC	$1408.67 NC	*$2610.00	$1540.76 NC	No Bid
STBL-1 Side Table	4	*$993.25	No Bid	No Bid	No Bid	No Bid
STBL-2 Side Table	5	*$642.77	No Bid	No Bid	No Bid	NO Bid
TCHDESK-1 Teacher Desk MS	94	*$1529.39	No Bid	No Bid	No Bid	$929.07
TCHDESK-2 Teacher Desk HS	109	*$756.59	No Bid	No Bid	No Bid	$836.07
MB-1A Mobile Markerboard	25	$893.55	No Bid	No Bid	*$525.15	$305.97
MB-1B Mobile Markerboard	25	$893.55	No Bid	No Bid	*$551.45	NO BID
MB-1C Mobile Markerboard	25	$898.15	No Bid	No Bid	*$539.92	$305.97
MB-1D Mobile Markerboard	25	$898.15	No Bid	No Bid	*$571.93	No Bid
MB-1E Mobile Markerboard	25	$906.85	No Bid	No Bid	*$557.85	No Bid
MB-1F Mobile Markerboard	25	$906.85	No Bid	No Bid	*$589.42	No Bid
MB-1G Mobile Markerboard	25	$906.85	No Bid	No Bid	*$577.05	No Bid
MB-1H Mobile Markerboard	25	$906.85	No Bid	No Bid	*$607.78	No Bid
LIB-5A Mobile Book Display Tower	6	No Bid	No Bid	No Bid	*$5369.44	No Bid
LIB-5B Mobile Book Display Tower	6	No Bid	No Bid	No Bid	*$4195.09	278.07
LIB-6 Mobile Book Cart	15	No Bid	No Bid	No Bid	*$494.29	$464.07
ST-18 Mobile Storage Cabinet	2	*$1170.13	No Bid	No Bid	No Bid	$650.07

*  Awarded low bidder meeting specifications.

NC Non-compliant as did not meet specifications

 For complete bid documentation contact Gina.Jessick@ops.org.

Rationale:  Pursuant to Policy 7000, IV. G., Administration and Jacobs with the concurrence of the project architect/engineer, Jackson-Jackson & Associates, Inc., recommend that the following change order agreement be submitted for approval:

The following code is used on each change order item:

C - Completed
A - Authorized by architect/engineer and/or staff
P - Pending Board of Education approval

Project: Pine Elementary School
Architect/Engineer: Jackson-Jackson & Associates, Inc.
Contractor: Darland Construction
Fund: 41 2018 Bond Program   

RFP#	Type	Status	Description	Type	Amount
PCO001	Arch.	C	Owner requested design modifications to add floor drains and polished concrete sloped floors in 11 new restrooms. The City of Omaha inspector required a new door, which included modifications to the door hardware set.	Add	$12,012.70
PCO047	Arch.	C	Owner requested design modifications to the existing elevator to add a control access card readers system, which includes new electrical wiring, conduit, and telecommunications line.	Add	$25,912.95
PCO049	Elect.	C	Owner requested design modifications to add in electrical rough-in sleeves for the future electric vehicle charging stations.	Add	$15,016.27
PCO051	Elect.	C	Additional scope was required to combine power service from the existing building to the new building due to owner requested design modifications, which included adding in a feeder to the 400-amp circuit breaker in the switchboard to the existing distribution panel.	Add	$23,021.25
PCO054	Arch.	C	Due to design modifications, additional scope was requested by the owner to revise to carpet flooring in the Pre-K and Kindergarten classrooms along with additional modifications to the tile wall base and LVT flooring throughout all the corridors.	Add	$17,888.88
PCO058	Struct.	C	Additional scope was required due to design omission, which included extending the concrete masonry unit wall under the stairs to the south exterior wall.	Add	$854.70
PCO059	Arch.	C	Additional scope was required due to design omission, which was to change the existing four (4) gym scoreboards lettering to "Home".	Add	$171.91
PCO068	Mech.	C	Owner requested design modifications to add in plumbing cleanouts throughout the building.	Add	$6,277.95
PCO080	Arch.	C	Owner requested design modifications to add in an operable casement window in order to access two smaller adjacent roofs.	Add	$1,995.00
PCO089	Mech.	C	Owner requested design modifications for additional scope of work to remove and replace two existing gym condenser chiller pipes in order to improve long-term durability and increase building energy efficiency.	Add	$50,300.83
PCO093	Mech.	A	Owner requested design modifications for additional scope of work to replace existing and furnish a new boiler in the existing gym that tie into the new building energy system, which will increase long-term building energy efficiency.	Add	$119,455.04
PCO101	Arch.	C	Additional scope of work to repair 10th & Pine Street that included debris removal, grading, and new concrete paving and flatwork due to storm washout damage.	Add	$18,642.47

Total Amount of Change Order No. 001 - Add         $291,549.95

Original Contract Amount                        $15,252,660.50
Previously Approved Changes                              $0.00
Change Order No. 001 - Add                         $291,549.95
Total Revised Contract Amount                   $15,544,210.45
Amount Paid to Date                              $9,815,017.98
Amount Remaining                                 $5,729,192.47

Rationale:  Approval of Change Order No. 003 for District camera upgrades is part of the 2019-2020 Budget Amendment approved by the Board of Education on February 3, 2020:
The following code is used on each change order item:

C - Completed
A - Authorized by architect/engineer and/or staff
P - Pending Board of Education approval

Project: Bid # P050-20 and P051-20 Camera Upgrade
Schools: Benson High School, Bryan High School, Burke High School, Central High School, North High School, Northwest High School, South High School, Blackburn Alternative, Norris Middle
Contractor: Omaha Electric Service Inc.  
Fund: 1
Policy: 7000, IV. G
Class: 937 2019-2020 Budget Amendment

Type	Status	Description	Type	Amount
Owner	P	Blackburn Alternative   Additional cameras and cables to press box including two (2) Cat6 lines, two (2) cameras, and installation.	Add	$2,672.00
Owner	P	Central High School   Replacement of camera No. 21 on east fence, one (1) camera, and installation.	Add	$1,382.24
Owner	P	Central High School   Replacement of three (3) East concession cameras, three (3) Cat6 lines, and installation.	Add	$3,654.45
Owner	P	Central High School Replacement of one (1) West concession camera and installation.	Add	$908.30
Owner	P	Norris Middle School   Addition of one (1) camera, one (1) Cat6 line, and installation at concession stand.	Add	$2,445.00
Owner	P	Northwest High School   Installation of additional parking lot cameras and Wifi link from football field to baseball scoreboard.	Add	$11,905.00
Owner	P	Additional brackets installed to complete camera project Central High School Ten (10) Axis T94N01D Blackburn High School Five (5) Axis T94N01D Benson High School Five (5) Axis T94N01D North High School Ten (10) Axis T94N01D	Add	$2,136.00
Owner	P	15 Custom steel housings for the Aqueti cameras installed and  repositioned in the following schools: Two (2) at Benson High School, two (2) at Bryan High School, two (2) at Burke High School, two (2) at Central High School, one (1) at North High School, two (2) at Northwest High School, two (2) at South High School, one (1) at Blackburn Alternative, and one (1) at Norris Middle.	Add	$26,000.00
Owner	P	Westview High School and Buena Vista High School each had a Aqueti Mantis camera installed. Norris Middle School, North High School, and Blackburn Alternative each had one (1) Nvidia GPU installed in each recording server to add additional user access to the server.	Add	$43,900.00
Owner	P	Additional brackets needed to complete camera project Northwest High School: three (3) Axis T91A64, and two (2) Axis T91H61    Burke High School: three (3)    Axis T91A64, and two (2) Axis T91H61 Bryan High School: three (3) Axis T91A64, and two (2) Axis T91H61 Central High School: three (3) Axis T91A64, 3 Axis T91H61	Add	$2,018.40
Owner	P	Additional Camera equipment needed to complete camera project. Benson High School: One (1) Axis P3719-PLE, three (3) Axis T91H61, three (3) Axis T91A64, two (2) Axis P3807-PVE, one (1) Axis P3247-LV, two (2) Axis M3058-PLVE, and one (1) Axis P3715-PLVE Bryan High School:  One (1) Axis Q1798-LE, two (2) Axis P3247-LV, one (1) Axis P3245-LV, and three (3) Axis M3058-PLVE Burke High School: One (1) Axis P3807-PVE, two (2) Axis Q1786-LE, one (1) Axis P3247-LV, one (1) Axis Q3819-PVE, and one (1) Axis TQ3103-E Central High School: One (1) Axis Q1798-LE, and two (2) Axis P3715-PLVE North High School: one (1) Axis P3807-PVE, one (1) Axis A8004-VE, and one (1) Axis A9161 Northwest High School: Two (2) Axis P3247-LV, one (1) Axis P3245-LV, and one (1) Axis A8004-VE South High School: One (1) Axis P3807-PVE, one (1) Axis P3247-LVE, and three (3) Axis TP3201 Blackburn Alternative: One (1) Axis P3247-LVE, one (1) Axis Q1798-LE, one (1) Axis P3245-LV, and two (2) Axis T8134 Norris Middle School: Two (2) Axis Q1786-LE, two (2) Axis P3245-LV, one (1) Axis A8207-VE MKII, and one (1) Axis A9161	Add	$33,832.18

Total Amount of Change Order No. 003 - Add               $130,853.57   

      Original Contract Amount                                      $894,248.19
       Previously Approved Changes                               $20,950.00
       Change Order No. 003 - Add                               $130,853.57
       Total Revised Contract Amount                         $1,073,055.45   
      Amount Paid to Date                                             $942,201.88         
            Amount Remaining                                         $130,853.57  

Rationale:  Approval of Change Order No. 004 for District camera upgrades is part of the 2019-2020 Budget Amendment approved by the Board of Education on February 3, 2020:
The following code is used on each change order item:

C - Completed
A - Authorized by architect/engineer and/or staff
P - Pending Board of Education approval

Project: Bid # P050-20 and P051-20 Camera Upgrade
Schools: Davis Middle School, Kellom Educare, Kennedy Elementary, Pinewood Elementary, Kennedy Early Learning Center, Parrish Alternative, King Elementary, Pawnee Elementary, Oak Valley Elementary, Mount View Elementary, Central High School, Blackburn Alternative, Saddlebrook Elementary, Teacher Admin Center
Contractor: Kidwell    
Fund: 1
Policy: 7000, IV. G
Class: 937 2019-2020 Budget Amendment

Type	Status	Description	Type	Amount
Owner	P	Davis Middle School Upgrade cabling to four (4) poles to get cameras functional.	Add	a. $5,688.00
Owner	P	Kellom Educare Run access control wire to ten (10) additional doors for the building.	Add	b. $6,699.00
Owner	P	Kellom Educare Run 12-strand fiber optic cable between Kellom Elementary Data closet and Kellom Educare Data closet.	Add	c. $6,961.00
Owner	P	Kennedy Elementary Underground bore and use Cat6 lines to connect cameras to network equipment.	Add	d. $5,245.00
Owner	P	Pinewood Elementary                                                                                                                                     Credit back for cameras not being installed. Add additional lockdown button that was not previously installed.	Sub	e. $785.00
Owner	P	Kennedy Early Learning Center Replace two (2) exiting pole cameras with 4-way cameras to increase camera coverage. Install one (1) additional camera covering the west parking lot. Adjustments to four (4) existing cameras.	Add	f. $8,796.00
Owner	P	Parrish Alternative                                                                                                                                   Add additional lockdown button that was not previously installed.	Add	g. $1,190.00
Owner	P	King Elementary                                                                                                                                               Move cameras from corner of pool building to cooling tower. Install a new additional camera off the NW corner of the Gym with conduit through the Gym.	Add	h. $1,972.00
Owner	P	Pawnee Elementary                                                                                                                                             Add additional lockdown button that was not previously installed.	Add	i. $755.00
Owner	P	Oak Valley Elementary                                                                                                                                               Add additional lockdown button that was not previously installed.	Add	j. $755.00
Owner	P	Mount View Elementary                                                                                                                                               Add additional lockdown button that was not previously installed.	Add	k. $835.00
Owner	P	l. Central High School                                                                                                                                              Run twelve (12) new Cat6 camera lines. Make a new base mount for the camera that will be installed on the roof.	Add	l. $6,117.00
Owner	P	m. Teacher Admin Center                                                                                                                                              Replace failed fiber equipment and fiber wire and straighten existing wire to reduce future failures increasing life of wire and equipment.	Add	m. $16,838.00
Owner	P	Pawnee Elementary                                                                                                                                               Add camera to cover parking lot behind portables.	Add	n. $2,114.00
Owner	P	o. Blackburn Alternative                                                                                                                                            Run ten (10) new Cat6 lines to connect existing cameras to the network.	Add	o. $4,628.00
Owner	P	Saddlebrook Elementary                                                                                                                                 Provide five (5) HDMI cables for connection of camera equipment to existing TV sets.	Add	p. $275.00

Total Amount of Change Order No. 004 - Add               $68,083.00   

      Original Contract Amount                               $1,493,395.00
       Previously Approved Changes                               $17,418.00
       Change Order No. 004 - Add                                $68,083.00
       Total Revised Contract Amount                         $1,580,778.00   
      Amount Paid to Date                                      $757,294.61        
      Amount Remaining                                         $823,438.39 

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.

Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.

Rationale:  The Board of Education is required by State Statue 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.

Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.

Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds.   The Administration recommends approval of the attached claims to be paid from OSERS’ funds. 
 

Rationale:  The Committee on Claims met on 9/20/2021 and approved the audit of claims conducted by the Secretary to the Board of Education. 

Rationale:  POLICY: 7000, III.K., 7000, VII.A.

Administration recommends the approval of the attached consulting services agreement with Nanette Beller to provide support and mentoring to new principals with a focus on principals in their first or second year.  Ms. Beller’s services will not exceed 40 hours per month at a rate of $100 per hour. 

Rationale:  Pursuant to Policies 7000, III.K., and 7000, VII.A., Administration recommends the approval of the attached contract with Engineered Controls Inc. for the RFQ Q009-21, which was approved on August 2, 2021, by the Board of Education.  These professional services include software integration and commissioning of Java Application Control Engine (JACE) hardware being installed under Bid 21-030 (approved by the Board of Education Meeting on May 3, 2021). The contract for $670,950.00 is for the final programming and interfaces to provide automated monitoring and control of the building HVAC systems by the Niagara N4 Supervisor Control Module. 

Rationale:  FUND:     1                    General Fund
DEPT. ID: 7062700       Research Office
ACCOUNT:  54510       Computer Software
POLICIES: 7000, III. K., 7000, VII. A.
VENDOR: Qualtrics
AMOUNT: $93,699.39

Administration recommends approval to contract with Qualtrics for the 2021-2022 school year to provide access to their survey suite with advanced analytics and text distribution functionality.  The Qualtrics Research Suite is used for collecting critical customer engagement and experience data to inform district efforts. The contract is for $93,699.39.

Rationale:  Funding Source: Special Education
Account: 53130 Contracted Student Services
Funds: 1, 153 General Fund, Special Education - IDEA
Department: 7194010 Special Education Administration
Programs: 1232,1233, 1234,1235,1236, 1237, 3103 - Occupational Therapy School Age, Occupational Therapy Ages 3-5, Occupational Therapy Ages 0-2, Physical Therapy School Age, Physical Therapy Ages 3-5, Physical Therapy Ages 0-2, Early Childhood Home Based
Class: 000
Project: 462022 - IDEA Base/EP/PK Grant
Amount: $3,034,085
Policy: 7000, III.K., 7000, VII.A.
Strat Plan: Goal 1 - Academics

On August 16, 2021 and September 9, 2021,  the Board of Education approved various Special Education Services contracts.  Administration recommends approval of the remaining Special Education Services contracts.  Annually, the Special Education Division, within Curriculum and Instruction Support, negotiates and renews contracts with outside agencies for special education services that are required under Rule 51 and Rule 52. In keeping with the provisions in Policy 7000, contracts that may exceed $50,000 are being placed on the agenda for Board of Education approval. Attached you will find: a service provider rate sheet, contracts and a contract cost sheet for your review. The contract rate sheet includes NDE approved rates for services that need to be purchased by Omaha Public Schools from outside agencies that will provide special education services to students ages from birth-21. The contract cost sheet includes the agency, address, type of service the agency provides, the estimated number of students that receive services from that agency, and 2021-2022 contract rate. The sheet includes an estimate of the total cost for special education services provided by contract agencies. The rates and contracts have had legal review and are budgeted for within the 21-22 school year. All providers will be approved by NDE to provide special education and related services. The total cost to the District is estimated to be $3,034,085 and is an allowable reimbursable special education expenditure. The contracted services support the district’s Strategic Plan of Action Priority 1 goal (Academics), specifically by ensuring that all students with an IEP have access to the Special Education services to which they are entitled.

Rationale:  Administration recommends approval of the attached Memorandum of Understanding ("MOU") with SEIU Local 226 (Transportation Division) for the 2021-2022 school year.  The collective bargaining agreement being approved at this meeting between the District and Local 226 requires that bus driver shifts and routes be stabilized by October 1 of each school year.  Given the driver shortage, Local 226 and the District have agreed, for the 2021-2022 year only, that the District has until November 1 to stabilize shifts and routes. 

Rationale:  Administration recommends approval of the attached tentative collective bargaining agreement with SEIU Local 226 (Nutrition Services Division) for the 2021-2022 and 2022-2023 school years.  The total package cost increases by 9.78% in year one and 4.50% in year two.  Employees in the Nutrition Services bargaining unit will move from a $1050 to a $1200 deductible health plan with a $0 deductible, narrow network option beginning with the 2022-2023 school year.  Local 226 has ratified the agreement.  

Rationale:  Administration recommends approval of the attached tentative collective bargaining agreement with SEIU Local 226 (Transportation Division) for the 2021-2022 and 2022-2023 school years.  The total package cost increases by 11.94% in year one and 4.14% in year two.  A significant part of the increase in year one is attributable to the fact that Employees in the Transportation bargaining unit will move from 7.5 hour to 8 hour work days.  In addition, employees in the Transportation bargaining unit will move from a $1050 to a $1200 deductible health plan with a $0 deductible, narrow network option beginning with the 2022-2023 school year.  Local 226 has ratified the agreement. 

Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.  

Rationale:  Funding Source:       General
Account:                    55710 - Equipment Over $5,000
Funds:                        1, General Fund
Department:              3631400 Buena Vista HS Voc. Ed / 3691400 Westview HS Voc. Ed
Programs:                  1182 - Industrial Technology
Class:                         939 - 2021-22 Budget Projects
Amount:                     $125,600.00 - $74,000-Buena Vista; $51,600-Westview
Policy:                       6121, 7000, V.A. 
Strat Plan:                Strategic Priorty 1 - Academics

Pursuant to Policies 7000, V.A. and 6121, Administration recommends approval of the purchase of VEX Robotics kits, materials, and supplies for Buena Vista and Westview High Schools. VEX Robotics is an educational robotics program for all students. VEX solutions span all levels of both formal and informal education with accessible, scalable, and affordable solutions. Beyond science and engineering principles, VEX encourages creativity, teamwork, leadership, and problem solving among groups.  This purchase aligns with the Strategic Plan of Action, Priority 1 (Academics).  The cost of the purchase for Buena Vista is $74,000.00, the cost of the purchase for Westview is $51,600.00, and the total purchase is $125,600.00.

Rationale:  POLICY: 6410

The Comprehensive Support and Improvement (CSI) Grant is offered to identified schools that need additional strategic instructional support as per the Nebraska Department of Education's (NDE) Accountability System (AQuESTT).  It is required for all CSI designated schools to submit an Instructional Action Plan and Application that aligns with the District’s Strategic Plan to be approved by NDE.    The NDE Office of Federal Programs, Coordinated Schools, and the District have collaborated to provide CSI schools with targeted, customized support in implementing their plans.  The Comprehensive Support and Improvement (CSI) Grant allocation amount is $1,836.313.00 for the period beginning July 1, 2021 and ending September 30, 2022. 

The schools receiving the grant are:

Elementary Schools
Adams
Benson West
Central Park
Field Club
Fontenelle
Liberty
Wakonda

Middle Schools
Bryan
McMillan
Monroe
Norris

High School
Benson

Rationale:  POLICY: 6410

The Title I budget is allocated to Public Schools, Non-Public Schools, Contracted Educational Agencies, and the Homeless Program. Eligible Title I Public Schools are allocated funding based on 70% area poverty for elementary schools and 75% United States Department of Education (USDE) required for secondary schools.  To expend these funds, Title I schools must submit a Schoolwide Plan that is aligned with the District’s Plan of Action and their School Improvement Plan. In addition, the Title I Office must also submit a grant application to the State for approval and compliance purposes. Administration requests approval to receive the 2021-2022 Title I Allocation in the amount of $24,587,014.00.

Rationale:  Staff will present an update to the Board of Education on the development and Oct. 1 launch of the new district website. Connected to the Strategic Plan of Action, the Board approved a contract with Blackboard in October 2020 for a new mass communications platform, website and family-focused mobile application. The mass communications platform was successfully deployed in summer 2021, with District and school websites transitioning in phases between Oct. 2021 and the second half of 2022.

Rationale:  Board Member, Mr. Head, will provide a CBOC Committee update.

Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.