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October 4, 2021 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
Rationale:  The Bryan High School JROTC will present the Colors and lead the Pledge of Allegiance,
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale:  The #OPSProud Spotlight recognizes students from Edison Elementary who won the 2021 Omaha Public Schools Summer Reading Challenge.
G. Board and Superintendent Communications
G.1. Superintendent
Attachments: (1)
G.2. Board Members
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Monday, September 20, 2021 - Regular Meeting
Attachments: (1)
I.2. Approval to Award Bid No. 22-010 to Nova Fitness Equipment for Weight Room Equipment at Bluestem Middle School, Buena Vista High School, and Westview High School - 2018 Bond Project ($196,997.45)
Rationale:  FUND:       1           General Fund
DEPT. ID:   8861140     Bluestem Middle School Facility ($26,448.65)
DEPT. ID:   3631140     Buena Vista High School Facility ($85,274.40)  
DEPT. ID:   3691140     Westview High School Facility ($85,274.40)     
ACCOUNT:    54630       Equipment under $5000.00
CLASS:      939         21-22 Budget Projects       
POLICIES:   7000, III. K., 7000, VII. A.
AMOUNT:     $196,997.45
     
Administration recommends that Bid No. 22-010 be awarded to Nova Fitness Equipment for weight room equipment for Bluestem Middle School, Buena Vista High School, and Westview High School as part of the 2018 Bond Project using general funds. The District received three (3) bid responses. Gopher and ProMAXima Strength & Conditioning are non-compliant for not attending a mandatory pre-bid meeting. Nova Fitness Equipment is the low bidder on all items within bid No. 22-010. The total amount awarded to Nova Fitness Equipment is $196,997.45.
    AWARDED
NON-COMPLIANT
 
OPS Classification Code Total QTY Nova Fitness Equipment Gopher ProMAXima Strength & Condition
WTMS-1 Power Rack 3 *$2562.12 No Bid $1898.00
NC
WTMS-2 Olympic Collar 3 Sets *$35.64 No Bid $33.50
NC
WTMS-3 Power Squat Bar 3
*$219.00
$299.73
NC
$212.00
NC
WTMS-4 Barbell Weights 3 Sets *$479.11 No Bid $425.00
NC
WTMS-5 Dumbbell Rack 1 *$955.00 No Bid $610.00
NC
WTMS-6 Hex Dumbbell 1 Set
*$1138.37
No Bid $778.00
NC
WTMS-7 Weight Belt Small 4 *$43.88 No Bid $39.00
NC
WTMS-8 Weight Belt Med. 6
*$43.88
No Bid $39.00
NC
WTMS-9 Weight Belt Large 4 *$43.88   No Bid $39.00
NC
WTMS-10 Multi Adjustable Bench 4 *$429.00   No Bid $554.00
NC
WTMS-11 Dip/Chin Assist 1 *$2759.90   No Bid $2339.00
NC
WTMS-12 3 Stack Multi Gym 1 *$4482.70 No Bid $6226.00
NC
WTMS-13 Leg Press / Calf Press 1 *$2906.75 No Bid $2462.00
NC
WTMS-14 Stationary Upright Cycle 1 *$1683.00 No Bid $1540.00
NC
WTMS-15 Wall Mounted Rack for Resistance Band Storage 2 *$79.31 No Bid $256.00
NC
WTMS-16 Resistance Bands 2 Sets *$73.19 No Bid $143.00
NC
WTHS-1 Double Half Racks 16 *$4354.35   No Bid $3024.00
NC
WTHS-2 Barbell Weights 32 Sets *$479.11   No Bid $425.00
NC
WTHS-3 Bumper Plates 12 Sets *$635.37 No Bid $560.00
NC
WTHS-4 Barbell Collar 32 Sets *$35.64 No Bid $34.00
NC
WTHS-5 Barbell 32 *$219.00 299.73
NC
$212.00
NC
WTHS-6 (3) Tier Dumbbell Rack 2 *$1076.63 No Bid $616.00
NC
WTHS-7 Hex Dumbbell 2 Sets *$3622.08 No Bid $2704.00
NC
WTHS-8 Varsity Glute Ham Bench 2 *$904.75 No Bid $1282.00
NC
WTHS-9 Multi Adjustable Bench 20 *$592.90 No Bid $330.00
NC
WTHS-10 Lat Pulldown/Low Row 2 *$2514.05 No Bid $1645.00
NC
WTHS-11 45 Degree Leg Press 2 *$3456.75 No Bid $1970.00
NC
WTHS-12 Stationary Upright Cycle 4 *$1683.00 No Bid $1540.00
NC
WTHS-13 Horizontal Plate Rack 8 *$536.25 No Bid $448.00
NC
WTHS-14 Weight Belt 16 *$43.88 No Bid $39.00
NC
WTHS-15 Weight Belt 24 *$43.88 No Bid $39.00
NC
WTHS-16 Weight Belt 20 *$43.88 No Bid $39.00
NC
WTHS-17 Row Machine 4 *$1313.60 No Bid $1114.00
NC
WTHS-18 Air Resistance Bike 2 *$983.00 No Bid $1114.00
NC
WTHS-19 Dead Lift Platforms Hardwood 8 *$1736.63 No Bid $1002.00
NC
*  Awarded low bidder meeting specifications.

For complete bid documentation contact Betty.Scott-Ruffin@ops.org.

 
I.3. Approval of Change Order No. 002 for Forest Station Elementary School Project – 2018 Bond Program - (Add $290,369.63) Revised Total: $17,577,754.78
Rationale:  Pursuant to Policies 7000, IV. G., Administration and Jacobs with the concurrence of the project architect/engineer, Kenneth Hahn Architects, recommend that the following change order agreement be submitted for approval:

The following code is used on each change order item:

C - Completed
A - Authorized by architect/engineer and/or staff
P - Pending Board of Education approval

Project: Forest Station Elementary School
Architect/Engineer: Kenneth Hahn Architects
Contractor: Hausmann Construction, Inc.
Fund: 41 2018 Bond Program

 

RFP#

Type

Status

Description

Type

Amount

PCO025
 

Arch.

C
Owner requested design modifications to add an electric unit heater to the outdoor storage room.
Add

$3,436.95

PCO027

Struct.

C
Due to design modifications that were required during the construction phase, additional footings, anchor bolts, and ground floor steel columns added to support the cast in place walls in Area B.
Add

$11,483.35

PCO029

Struct.

C
Due to design modifications that required modification of the fresh air intake louvers and associated ductwork to eliminate conflicts with structural elements in the storm shelter wall.
Add

$9,338.84

PCO046

Arch.

C
Additional scope needed for life safety purposes to add vinyl resilient stair treads and flooring located at Stair 1. 
Add

$10,655.22

PCO054

Arch.

C
Due to design modifications required mechanical and electrical control revisions added to the building automation system to enhance monitoring, integration, and energy efficiency.  
Add

$25,532.82

PCO056

Elect.

C
Owner requests design modifications to add electrical rough-ins for a future vehicle charging station.
Add

$7,189.90

PCO058

Mech.

C
Due to design modifications needed during the construction phase, the floor drains in the heat pump closets were revised from a flat surface drain to a slope floor drain.
Add

$6,171.66

PCO062

Struct.

C
Due to design modifications needed additional concrete added at the foundation to the west building entrance for the exterior masonry veneer at the brick ledge.
Add

$4,644.94

PCO064

Arch.
 

C
Owner requests design modifications to add in bottle fillers to all the water cooler stations for life safety purposes.
Add

$3,801.95

PCO065

Arch.

C
Due to design modifications, furnish and install GypCrete self-leveling underlayment including sealant and protection at approximately 13,680 square feet in first floor Area B.
Add

$41,128.13

PCO070

Arch.

C
Owner requested design modifications to add eight (8) Belimo trap primers including control wiring, conduit, copper piping, fittings, and valves along with the installation of hangers that integrate into the Building Control System in several mechanical rooms.
Add

$11,472.73

PCO071

Elect.

C
Due to the electrical inspector directive, revise the configurations of the two (2) heat pumps in the Mechanical room in order to provide adequate working clearances.
Add

$4,723.50

PCO075

Arch.

C
Due to design modification, added playground drains were added and extended in order to alleviate the existing elevation conflicts. 
Add

$2,611.78

PCO076
 

Arch.

C
Due to design modifications, the irrigation lines were upsized to accommodate future expansion.   
Add

$4,312.63

PCO081

Mech.

C
Due to design modifications, additional scope required to install shelving and piping to the chemical treatment equipment system.   
Add

$3,931.48

PCO082

Site

C
Due to prior multiple site break in’s from November 2020 to January 2021, the Owner requested temporary site security monitoring and camera surveillance be provided from February 2021 to June 2021 until the building security system was active.   
Add

$15,665.70

PCO084

Struct.

C
Due to design modifications, additional work required to install steel reinforce embed anchors and provide epoxy injection adhesive to the composite masonry unit wall at the learning stair.
Add

$4,953.89

PCO085

Arch.

C
Due to the building code requirement, utility impact fees are required to be set-up for the water and irrigation meters.
Add

$27,343.80

PCO086

Arch.

C
Due to design modifications, a backflow preventer was required to be installed at Forest Station Elementary School, which included fire suppression modifications to the equipment and connections for fire and life safety purposes.
Add

$33,390.47

PCO088

Arch.

C
Due to design modifications, additional scope required to add handrails at the stair towers along with revised framing at stair heads and parapets so the solid surface sills can be installed at the translucent panels steel tubes.
Add

$14,395.59

PCO091

Arch.

C
Additional work required to provide automatic door operators at the two (2) handicap accessible door openings.
Add

$12,412.38

PCO092
 

Arch.

C
A site landscape modification was required adding straw mat seeding with fertilizer to incorporate an erosion control system as a result of the existing topography to establish vegetation by the Fall 2021.
Add

$25,837.02

PCO094

Arch.

C
Owner requested additional work to furnish and install single Daktronics scoreboard with remote control system in the gym.
Add

$5,934.90

Total Amount of Change Order No. 002 - Add         $290,369.63

Original Contract Amount                        $17,200,000.00
Previously Approved Changes                         $87,385.15
Change Order No. 002 - Add                         $290,369.63
Total Revised Contract Amount                   $17,577,754.78
Amount Paid to Date                             $15,315,547.14
Amount Remaining                                 $2,262,207.64
I.4. Approval of a Contract with Gallup, Inc. - Teacher Insight and Support Insight for the 2021-24 School Years ($149,831.85)
Rationale:  Policy: 7000, III.K., 7000, VII.A.
Administration recommends the approval of the attached contract with Gallup, Inc. to continue to provide the talent-based selection program to assist in the screening of teachers (Teacher Insight) and to assist in the screening of non-certified staff (Support Insight).  This is a continuation of both of these programs at a cost of $49,943.95 per year, with two additional renewals at the same rate.  The total cost for all three years will be $149,831.85.
Attachments: (1)
I.5. Approval of Claims Report A - District Expenditure
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
Attachments: (4)
I.6. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board serves as Custodian.
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
Attachments: (1)
I.7. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations.
Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
Attachments: (1)
I.8. Approval of Claims Report D - Payroll Expenditures
Rationale:  The Board of Education is required by State Statue 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
Attachments: (1)
I.9. Approval of Educational Service Unit No. 19 Claims - Expenditures to be paid from Education Service Unit's Funds
Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
Attachments: (1)
I.10. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds.
Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds.   The Administration recommends approval of the attached claims to be paid from OSERS’ funds. 
 
Attachments: (1)
I.11. Committee on Claims Audit Approval 10/04/2021
Rationale:  The Committee on Claims met on 10/04/2021 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments: (2)
I.12. Approval of Head Start Non-Federal Share Waiver Request for Fiscal Year 2020 
Rationale:  FUND:                  156  Head Start/Early Head Start
PROGRAM:         3201  Early Childhood
DEPT:                 
VENDOR:          
AMOUNT:            $1,923,408
POLICIES:            3570 
 
In keeping with 42 U.S.C. 9837 (also known as Section 642 of the Head Start Act), the Board of Education serves as the Governing Body for Head Start.  Under the Head Start Act, the Board of Education has legal and fiscal responsibility for the Head Start program and is required to review and approve all applications for funding and amendments.  Moreover, in accordance with Policy 3570, it is the policy of the District to comply with federal grant programs in which the District participates.  Head Start is one such program.   The Head Start program is required to document a non-federal share match amount of $1,923,408 for the 2020 fiscal year.  As a result of reduced community and volunteer capabilities during the Covid-19 pandemic, the District was only able to document $1,161,371 in non-federal share monies, $762,037 less than the required amount.  As a result, the Administration recommends that the Board approve submission of Head Start Fiscal Year 2020 Non-federal Share waiver request. 
Attachments: (2)
I.13. Approval of License Renewal for News2You Curriculum for the 2021-2025 School Years ($45,304.92)
Rationale:  Pursuant to policies 7000,V.A. and 6121, Administration recommends approval of the renewal and purchase of licenses for the News2You curriculum for the District's Alternate Curriculum Program (ACP). This is an interactive curriculum teachers use in the classroom with ACP and Transition students. This is a 4-year renewal of the current curriculum used for the 2021-22, 2022-23, 2023-24, and 2024-25 school years. The cost of the purchase is $45,304.92.
Attachments: (3)
I.14. Approval of Proposed Administrative Appointments
Rationale:   Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Therefore, the District recommends the approval of the attached Administrative Appointments.  
Attachments: (1)
I.15. Approval of Proposed Staffing Adjustments 
Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.  
Attachments: (1)
I.16. Approval to Purchase Creative Curriculum for Preschool (6th Edition) from Teaching Strategies for Early Childhood Classrooms ($65,340.00) 
Rationale:  FUND: 156 Head Start/Early Head Start Grant 
PROGRAM: 3201 Early Childhood  
DEPT: 0660085 Head Start Program/Kennedy 
VENDOR:  Teaching Strategies  
POLICIES: 7000, V.A., 6121 
AMOUNT: $ 65,340.00 

Pursuant to Policy 7000, the Administration recommends approval to purchase fifty-four (54) Creative Curriculum for Preschool (6th Edition) replacements from Teaching Strategies, for various Early Childhood classrooms throughout the District. The Creative Curriculum promotes project-based investigations as a pathway to learning.  It provides planning tools that engage developmentally appropriate and individualized instruction. The curriculum will be used to replace current curriculum sets that are missing components in a portion of Early Childhood classrooms. This purchase aligns with Nebraska Early Learning and Development Standards and Head Start Child Outcome Frameworks.  In keeping with the bid exceptions contained within Policy 7000, Section V., Paragraph A., no bid was required for this purchase. 
Attachments: (1)
I.17. Approval to Purchase Vernier Lab Probes for Buena Vista High School, Westview High School, and Bluestem Middle School ($120,900.00)
Rationale:  Funding Source: General
Account: 54100 - Supplies
Funds: 1 - General Fund
Department: 3631128- Buena Vista Science, 3691128 - Westview Science, 8861128 - Bluestem Science
Programs: 1100 - Regular Instruction
Class:     939 - 2021-22 Budget Projects
Amount: $120,900.00
Policy: 7000, V.A. and 6121

Pursuant to Policy 7000, V.A. and 6121, Administration recommends approval of the purchase of Vernier probe ware for Buena Vista High School, Westview High School, and Bluestem Middle School. The probes and sensors allow students to collect scientific data consistent with the Nebraska College and Career Ready Standards for Science. The purchase of Vernier products includes use of Pivot Interactives, software which will analyze students' data within the Vernier application. In keeping with the bid exceptions contained within Policy 7000, Section V., A, (Academic Prerogative), no bid was required for this purchase. The total cost of the purchase for the three schools is $120,900.00.
Attachments: (3)
I.18. Approval of Title I Homeless, Delinquent & Neglected Agency Contracts for the 2021 - 2022 School Year
Rationale:  Policy:  3570

As part of Every Student Succeeds Act (ESSA), it is required to provide educational services for children and youth in local and state institutions for neglected, delinquent and homeless agencies. Title I contracts with eight (8) agencies to give supplemental instructional support to help students meet state academic standards for the 2021-2022 school year.

Delinquent Agency
Douglas County Youth Center

Homeless Shelter
Open Door Mission

Neglected Agencies
Boys Town Intervention & Assessment Interim Program School
CHI Health Immanuel/CHI Health Residential Treatment Center
Child Saving Institute
NOVA Treatment Community, Inc.
Omaha Home for Boys
Rite of Passage - Uta Halee Academy
I.19. Grant Fund Budget Awards
Attachments: (1)
I.20. Approval of the Addition of One Salary Schedule to the Salary and Benefit Summary for the Omaha Schools Administrator Association (OSAA) for the 2021-2022 and 2022-2023 School Years
Rationale:  Administration recommends approval of the addition of one salary schedule to the Salary and Benefit Summary for the Omaha Schools Administrator Association (OSAA) for the 2021-2022 and 2022-2023 School Years which was approved by the Board on September 9, 2021.  The new salary schedule clarifies that there is a distinction between Level 06 employees who are already 12 month employees and Level 06 elementary principals who moved from a 10 month to an 11 month schedules.  Existing 12 month employees appear on the Level 06 salary schedule.  Eleven month elementary principals will be on the L06A salary schedule. 
J. Discussion and/or Action Items
J.1. Action Item(s)
J.2. Information Item(s)
K. Receipt of Reports
K.1. Head Start Monthly Board Report for August 2021
Rationale:  This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2. 
Attachments: (1)
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment

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