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November 1, 2021 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
Rationale:  Central High School will present the Colors and lead the Pledge of Allegiance.
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale:  The #OPSProud Spotlight recognizes Kennedy Elementary for earning the Apple Distinguished Schools Award, given to schools that are centers of leadership and excellence for incorporating technology into teaching.
G. Board and Superintendent Communications
G.1. Superintendent
Attachments: (1)
G.2. Board Members
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Monday, October 18, 2021 - Regular Meeting
Attachments: (1)
I.2. Approval of Amendment No. 004 to the Agreement with Darland Construction Co. – Pine Elementary School Project – 2018 Bond Program ($348,885.00)
Rationale:  FUND:     41      2018 Bond Program Proceeds Fund
PROGRAM:  2591    Building & Grounds
DEPT:  1900020 Pine Elementary School Facilities
PROJECT:  321519  Pine Elementary School Project
SUPPLIER: 51673   Darland Construction Co.
POLICY:   7003, F.3.
AMOUNT:   $348,885.00

Pursuant to Policy 7003, F.3., Administration, Jacobs, and Jackson-Jackson & Associates, Inc. recommend approval of Amendment No. 004, which includes updating existing locker room and gym interior finishes, two existing restroom interior finishes, and existing ticket booth interior finishes for Pine Elementary School Project for a guaranteed maximum price (GMP) of $348,885.00.

The Board approved the CMR Agreement with Darland Construction Co. on December 5, 2019, GMP Amendment No. 001 on March 16, 2020, GMP Amendment No. 002 on June 1, 2020, GMP Amendment No. 003 on July 13, 2020, and Change Order No. 001 on September 20, 2021. The addition of GMP Amendment No. 004 brings current value of the CMR Agreement to a total amount of $15,893,095.45. 
I.3. Approval to Award Bid No.22-016 to Safety Zone Specialist LLC., for Child Disposable Face Masks for District-Wide Use for the 2021-2022 School Year ($175,200.00)
Rationale:  FUND:       1         General Fund
PROGRAM:    2510      Business Support Services
DEPT:       7160010      Business Service Administration 
SUPPLIER:   62505     Safety Zone Specialist LLC.
POLICIES:   7000, III.K., 7000, VII.A.
AMOUNT:     $175,200.00

Administration recommends approval to Award Bid No.22-016 to Safety Zone Specialist LLC., for child size 3-ply disposable face masks in solid bright colors and theme prints. The District received eleven (11) bid responses. Atlantic Trading LLC., Bay Promotions, LLC., Conscendo Aviation Investments, Lawson Products, RWH Capital, Strong Medical Partners LLC., and Unipak Corp were non-compliant as they did not meet the required product specifications, provide all required packaging information, provide images and/or attend required Pre-bid meeting.  The low bidder that met compliance for the Child size 3-ply disposable face masks was Safety Zone Specialist LLC., at $3.65 per box of fifty (50) masks.  The initial order will be for a quantity of thirty-six thousand (36,000) boxes of fifty (50) masks in solid colors and twelve thousand (12,000) boxes in theme prints. The masks will be used by students throughout the District in kindergarten through sixth grade.  Total price of the initial purchase for the Child masks is $175,200.00. The term of the contract will commence following board approval on November 2, 2021, through end of business November 1, 2022 with the option of additional purchases for up to two (2), one (1) year extensions at the discretion of the District.

 

Supplier
OPS CLASSIFCATION CODE A1
OPS CLASSIFCATION CODE A2
SOLID BRIGHT COLORS
CHILD DISPOSABLE FACE MASKS
(BOX OF 50 MASKS)
THEME PRINTS
CHILD DISPOSABLE FACE MASKS 
(BOX OF 50 MASKS)
Safety Zone Specialists
(Awarded)
*$3.65 *$3.65
Brookwood Group LLC
 
$11.50  $11.50
Exhibit Arts LLC
 
$9.25  $11.25
TC & B Companies
 
$6.50  $6.50
  NON-COMPLIANT BIDS  
Atlantic Trading LLC
(NC)
$4.95  $4.95
Bay Promotions, LLC
(NC)
$1.59  $1.99
Conscendo Aviation Investments
(NC)
$2.15  $4.28
Lawson Products
(NC)
$14.00  $14.00
RWH Capital
(NC)
$3.95  $3.95
Strong Medical Partners, LLC
(NC)
$6.25  NO BID
Unipak Corp
(NC)
$2.90  $4.40

































*Awarded low bidder  
NC Non-Compliant Bid  

For complete bid documentation contact Gina.Jessick@ops.org. 
I.4. Approval to Award Bid No. P002-22 to Hayes Mechanical, LLC for Boiler Replacements at Dundee Elementary School, Fall of 2021 ($149,300.00)
Rationale:  FUND:     31      Site & Building
PROGRAM:  2510    Business Support Services
DEPT:     7166600 Schoolhouse Planning
SUPPLIER: 60115   Hayes Mechanical, LLC
POLICIES: 7000, III. K, 7000, VII. A
AMOUNT:   $ 149,300.00

Administration recommends approval to Award Bid No. P002-22 to Hayes Mechanical, LLC for the replacement of boilers at Dundee Elementary School used to heat the school. The replacement will include the removal of existing fire tube boilers, circulation pumps, and associated hardware and the installation of new high efficiency condensing boilers, circulation pumps, and associated hardware. The existing boilers have reached the end of their useful service life and can no longer meet the needs of the building. The District received (7) bid responses. The bids of Drexel Mechanical, Inc. and J&R Mechanical, Inc. were determined to be non-compliant at the time of opening by not providing a bid bond. The bid of Helm Mechanical was determined post bid opening to be non-compliant, in that the bid bond received did not have the proper authorized signature and was not valid.  Therefore, Administration recommends the attached contract with Hayes Mechanical, LLC, the compliant low bidder for approval. The total price is $149,300.00.

Bids received were:
Supplier Base Bid
*Hayes Mechanical, LLC $149,300.00
Eyman Plumbing, Inc. $265,076.00
Grunwald Mechanical, Inc. $157,998.00
Mechanical Systems, Inc $203,000.00
 Non-Compliant Bids
Drexel Mechanical, Inc. NC
Helm Mechanical $124,190.00 NC
J&R Mechanical, Inc. NC
*Apparent Low Bidder meeting the specifications.
                                                                            
For complete bid documentation, contact Barakat.Elshalaby@ops.org.
I.5. Approval of Claims Report A - District Expenditure
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
Attachments: (4)
I.6. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:  he Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
 
Attachments: (1)
I.7. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
Attachments: (1)
I.8. Approval of Claims Report D - Payroll Expenditures
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
Attachments: (1)
I.9. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
Attachments: (1)
I.10. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds
Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds.   The Administration recommends approval of the attached claims to be paid from OSERS’ funds.
Attachments: (1)
I.11. Committee on Claims Audit Approval 11/01/2021
Rationale:  The Committee on Claims met on 11/01/2021 and approved the audit of claims conducted by the Secretary to the Board of Education. 
Attachments: (2)
I.12. Approval of Head Start Delegate Agreement for the 2021-2022 Grant Year
Rationale:  The Delegate Agreement is between OPS Head Start/Early Head Start and Educare for the 2021 - 2022 grant year, wherein Educare agrees to provide Head Start and Early Head Start services as a delegate agency for OPS and follow all Head Start regulations.  Section 642 of the Head Start Act requires Board of Education approval of the proposed agreement between Omaha Public School and Educare of Omaha.
Attachments: (1)
I.13. Approval of Inventory Items to be Sold at an On-line Auction
Rationale:  Pursuant to Policy 3090, Administration recommends approval of the sale of the attached list of items which includes vehicles and miscellaneous surplus items.  The sale will be held online by Great Plains Realty Auction Company, public auction from December 3rd, 2021, through December 10th, 2021. The District is selling the surplus items "AS IS" since they are no longer useable by the District.

The District will pay a fee of $95.50 for every vehicle sold. In addition, the District will pay 19.5% of the gross proceeds from the sale of the items sold at the auction, and half of the 15% buyer’s premium that the customer will be charged.

The Administration further requests that the Board of Education authorize the Superintendent or her designee to sign all necessary transfer documents upon payment in full by the purchasers.
Attachments: (1)
I.14. Approval of Memorandum of Understanding between the Salvation Army and Omaha Public Schools for the 2021-2023 School Years
Rationale:  This memorandum of understanding between Omaha Public Schools and the Salvation Army supports collaboration with services for children from low-income families through their Early Head Start Program.  Section 642 of the Head Start Act requires Board of Education approval of this proposed agreement between Omaha Public School and the Salvation Army. 
Attachments: (1)
I.15. Approval of Proposed Staffing Adjustments 
Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment, making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.  
 
Attachments: (1)
I.16. Grant Fund Budget Awards
Attachments: (1)
J. Discussion and/or Action Items
J.1. Action Item(s)
J.1.a. Approval of First Reading of Recommended Policy Updates
Rationale:  The Policy Committee met and reviewed the following policies:

5000 - Introductory Statement
5001 - Admission Requirements
5002 - Discontinuance of Enrollment
5003 - Assignment of Students:  Grade Placement and Transfer Students
5004 - Full-time and Part-time Enrollments
5005 - Assignment of Students: School Placement, Enrollment, Resident and Non-Resident Students
5006 - International Exchange Students
5008 - Student Attendance
5010- School Census
6801 - Technology Information Security
8346 - Public Participation at Board Meetings
 
The Policy Committee will recommend approval of the policy changes at the November 1 Board of Education Meeting. 
J.2. Information Item(s)
K. Receipt of Reports
K.1. Head Start Monthly Board Report September 2021
Rationale:  This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2. 
Attachments: (1)
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment

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