November 15, 2021 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting
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A. OPS Board Of Education Information
Rationale:
Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director. The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. |
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B. Call to Order
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C. Pledge of Allegiance
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D. OPS Vision and Mission Statement
Rationale:
The Vision: Every Student. Every Day. Prepared for Success.
The Mission: To prepare all students for success in college, career, and life. |
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E. Roll Call
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E.1. Excused/Unexcused Absence
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F. School Spotlight
Rationale:
The OPSProud Spotlight will recognize Bancroft Elementary and a grant-funded STEM lab offering active learning opportunities for students.
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G. Board and Superintendent Communications
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G.1. Treasurer's Report
Rationale:
The Treasurer's Report for September 2021 is attached for review.
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G.2. Superintendent
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G.3. Board Members
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H. Public Comment and Recognition
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I. Consent Agenda
Rationale:
At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately.
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I.1. Reading of Minutes
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I.1.a. Monday, November 1, 2021 - Regular Meeting
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I.2. Approval of 2021-2022 Non-Resident Tuition Rate
Rationale:
In keeping with the provisions of Neb. Rev. Stat. 79-215(8) Administration recommends that the Board set the 2021-22 Non-Resident Tuition rates as follows: $14,863 for Secondary and $12,634 for Elementary. The proposed secondary school rate is based on the 2020-21 AFR per pupil cost of $14,407 plus the annual growth rate in per pupil costs for the last ten years, 3.1%. The elementary school rate is 85% of the secondary school rate.
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I.3. Approval of the Associate School Resource Officer (ASRO) Agreement with the Omaha Police Department for the 2021-2022 School Year
Rationale:
The Associate School Resource Officer (ASRO) agreement is for the current 2021-2022 school year only. The agreement ends July 31, 2022. OPD ASROs are currently assigned to ten of the District's secondary schools. ASROs are retired and/or part-time OPD officers. Pay for the ASROs is an hourly compensation rate of $35 per hour. This is the same rate that the District paid for the 2020-2021 school year.
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I.4. Approval to Award RFP No. 036-21 to Stanbury Uniforms, LLC., for Band Uniforms for Westview High School ($81,806.00)
Rationale:
FUND: 1 General Fund
PROGRAM: 1100 Regular Instruction DEPT: 3691136 Westview Music SUPPLIER: 52291 Stanbury Uniforms, LLC. POLICIES: 7000, III. K., 7000, VII.A AMOUNT: $81,806.00 Administration recommends that RFP No. 036-21 be awarded to Stanbury Uniforms, LLC., for Uniform Jackets, Drum Major Jackets, Uniform Bibs, Reversible Leg Capes, Shakos, Shako Bibs, Shako Wraps, Shako Plumes, Plume Storage Boxes, Gauntlets, Garment Bags, and Bib Bar Hangers. OPS solicited bids to purchase band uniforms for Westview High School. The band uniforms will be used by Westview High School students for marching band and competitions. The District received two (2) bid responses. Fred J Miller Inc. is non-compliant due to not meeting the design specifications. The total amount awarded to Stanbury Uniforms, LLC., is $81,806.00.
* Awarded low bidder meeting specifications. NC: Non-compliant as did not meet design specifications. For complete bid documentation contact Yvonne.Schuster@ops.org.
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I.5. Approval of Change Order No. 005 for District Camera Upgrades to Kidwell Inc. at Kellom Educare, Transition Program South, North 30th Street Warehouse, Ponca Elementary School, Rose Hill Elementary School, Teacher Administration Center, Indian Hill Elementary School, Kennedy Early Learning Center, Benson High School, and Burke High School - (ADD $115,346.00) Revised Total $1,696,124.00
Rationale:
FUND: 1 General Fund
PROGRAM: 2150 Maintenance/Upkeep of District Buildings DEPT: 7105700 Maintenance SUPPLIER: 36343 Kidwell Inc. POLICY: 7000, IV. G AMOUNT: $115,346.00 Approval of Change Order No. 005 for Bid No. P050-20 District Camera Upgrades is part of the 2019-2020 Budget Amendment approved by the Board of Education on February 3, 2020. The work originally contracted for, and additional work contracted pursuant to Change Order #1, 2, 3 and 4 will continue to have a substantial completion date of December 31, 2021. The substantial completion pursuant to this Change Order #5, is extended to April 29, 2022. Change Order No. 001 was approved by the Board of Education on November 16, 2020, Change Order No. 002 was approved by the Board of Education on November 16, 2020, Change Order No. 003 was approved by the Board of Education on February 18, 2021, and Chance Order No. 004 was approved by the Board of Education on September 20, 2021. Project: Bid # P050-20 and P051-20 Camera Upgrade and Installation Schools: Kellom Educare, Transition Program South, North 30th Street Warehouse, Ponca Elementary School, Rose Hill Elementary School, Teacher Administration Center, Indian Hill Elementary School, Kennedy Early Learning Center, Benson High School, and Burke High School
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I.6. Approval of Claims Report A - District Expenditure
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
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I.7. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
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I.8. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:
Board Members are prohibited by Nebraska law from voting on items which may personally benefit them. Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them. The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
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I.9. Approval of Claims Report D - Payroll Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
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I.10. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:
The Board of Education serves as the Board of Educational Service Unit 19. The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
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I.11. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds
Rationale:
In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.
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I.12. Committee on Claims Audit Approval 11/15/2021
Rationale:
The Committee on Claims met on 11/15/2021 and approved the audit of claims conducted by the Secretary to the Board of Education.
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I.13. Approval of a Contract with Kone Inc. for Repair Services and Annual Inspections of 80 Elevators and 37 Passenger Lifts from November 2021 through August 2022 with Two Optional One-Year Extensions ($78,238.75)
Rationale:
FUND: 01 General
PROGRAM: 2620 Discretionary DEPT: 7166500 Maintenance SUPPLIER: 9616 Kone, Inc. POLICIES: 7000, III.C., 7000, IV.C., 7000, IV.E, 7000, VII.A., 7000, VII.D. Amount: $78,238.75 Administration recommends that the Board of Education approve the attached contract with Kone Inc. for Repair Services and Annual Inspections of 80 Elevators and 37 Passenger Lifts. The Board of Education approved the award of Bid No. 21-075 to Kone Inc. on September 9, 2021. The contractor will provide repair services, annual equipment inspections and respond to statutory compliance directives from the Nebraska State Fire Marshalls Office - Elevator Division, for District elevators and lifts. Total cost of this contract is $78,238.75.
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I.14. Approval of Contract with Nebraska Machinery Company d/b/a NMC, Inc. for Repair Services and Annual Inspections of 90 Emergency Electrical Generators from November 2021 through August 2022 with Two Optional One-Year Extensions. ($108,043.68)
Rationale:
FUND: 01 General
PROGRAM: 2620 Discretionary DEPT: 7166500 Maintenance SUPPLIER: 13499 Nebraska Machine Company, Inc. POLICIES: 7000, III.C.,7000, IV. C.,7000, IV. E.,7000, VII. A.,7000, VII. D. AMOUNT: $108,043.68 Administration recommends that the Board of Education approve the attached contract with NMC, Inc. for Repair Services and Annual Inspections of 90 Emergency Electrical Generators. The Board of Education approved the award of Bid No. 21-074 to NMC, Inc. on September 9, 2021. The contractor will provide repair services, and annual equipment inspections for District Emergency Electrical Generators. The total cost of this contract is $108,043.68.
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I.15. Approval for Declaration of Surplus Relocatable Classroom Buildings as of November 15, 2021
Rationale:
Pursuant to Policy 3090, Administration recommends that Six (6) relocatable classroom buildings listed below be declared surplus and that staff be authorized to determine the appropriate disposition of these buildings. The relocatable classrooms are no longer needed due to new classroom additions and remodeled space completed during the 2018 bond construction program at Lewis and Clark Middle School and Spring Lake Magnet Elementary School.
Staff further recommends that the District’s Chief Operations Officer, or their designee, be authorized to sign on behalf of the District all necessary documents to remove or retire the buildings.
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I.16. Approval of Head Start Reallocation Grant Extension Request for Fiscal Year 2020 ($622,171.16)
Rationale:
FUND: 156 Head Start/Early Head Start
PROGRAM: 3201 Early Childhood DEPT: 06600885 Kennedy PROJECT: Kennedy/HS Program POLICIES: 3570 AMOUNT: $622,171.16 Administration recommends approval of the Head Start Grant Extension Request for the Head Start Reallocation Grant for the Fiscal Year 2020 that was approved by the Board of Education on February 18, 2021. The reallocation, approved on February 18, 2021, was originally approved through the fiscal grant year. However, the District was unable to complete all projects during that timeframe. This extension request will allow the District-operated Head Start program to extend the timeframe to spend the remaining $622,171.16 previously awarded grant funds to complete playground and early childhood updates that are currently in progress, through October 1, 2022.
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I.17. Approval of Omaha Public Schools Pine Creek Addition Final Platting Documents (Westview High School Site)
Rationale:
The Administration recommends that the Board approve the execution and delivery of the following documents in connection with the final platting of OPS Pine Creek Addition (Westview High School site):
a. Permanent Sanitary Sewer Easement to the City of Omaha, Nebraska. b. Permanent Storm Sewer Easement to the City of Omaha, Nebraska. c. Permanent Sidewalk Easement to the City of Omaha, Nebraska. d. Public Access Easement. e. Roadway and Cost Participation Agreement with Douglas County, Nebraska., Nebraska f. Temporary Construction Easement to Douglas County, Nebraska. g. Amendment to Subdivision Agreement between Douglas county School District 0001 and the City of Omaha. Nebraska. h. Grade Certification Agreement The Administration further recommends that the President and Secretary of the Board of Education be authorized to execute on behalf of the District the documents referred to above. After the District acquired the various parcels of real property for the future Westview High School site, the District worked with the City of Omaha to plat the property into lots and to make provision for streets, private access drives and for sanitary and storm sewer service for the site. The City and the School District entered into a Subdivision Agreement dated November 7, 2019, approving the plat and providing for such streets, drives and services. The Agreement provided for the dedication and paving by the District of certain public streets on the site and for public access easements over certain private drives on the site. The documents that the Board is being asked to approve, are a part of the implementation of the agreements contained in the Subdivision Agreement. The District intends to file the final subdivision plat and to do so, these documents need to be executed.
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I.18. Approval of Proposed Staffing Adjustments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education. Therefore, the District recommends the approval of the attached Staffing Adjustments.
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I.19. Approval to Purchase Percussion and Horn Instruments from Washington Music Sales Center, Inc. and Taylor Music, Inc., for Forest Station Elementary School, Pine Elementary School, Bluestem Middle School, Buena Vista High School, and Westview High School ($373,416.35)
Rationale:
FUND: 1 General Fund
PROGRAM: 1100 Regular Instruction DEPT: 1911136 Forest Station Elementary School Facility $1,466.00 DEPT: 1901136 Pine Elementary School Facility $1,466.00 DEPT: 8861136 Blue Stem Middle School Facility $98,423.45 DEPT: 3631136 Buena Vista High School Facility $136,030.45 DEPT: 3691136 Westview High School Facility $136,030.45 SUPPLIER: 23643 Washington Music Sales Center, Inc. ($273,901.35) SUPPLIER: 3505 Taylor Music, Inc. ($99,515.00) POLICIES: 7000, III. K., 7000, VII. A. AMOUNT: $373,416.35 Administration recommends approval to purchase twenty-one (21) percussion and one-hundred ninety (190) horn instruments from Washington Music Sales Center, Inc., and Taylor Music, Inc. The instruments will be used in the music classrooms for instruction at Forest Station Elementary School, Pine Elementary School, and Bluestem Middle School. These instruments will also be used for classroom instruction and marching band at Buena Vista High School and Westview High School. This purchase utilizes pricing from Bid No. 21-053, which was approved by the Board of Education on August 16, 2021, with extend pricing for one (1) year. This is a one-time purchase in the amount of $373,416.35.
For complete bid documentation contact Yvonne.Schuster@ops.org.
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I.20. Approval of Second Reading of Recommended Policy Updates
Rationale:
The Policy Committee met and reviewed the following policies:
5000 - Introductory Statement 5001 - Admission Requirements 5002 - Discontinuance of Enrollment 5003 - Assignment of Students: Grade Placement and Transfer Students 5004 - Full-time and Part-time Enrollments 5005 - Assignment of Students: School Placement, Enrollment, Resident and Non-Resident Students 5006 - International Exchange Students 5008 - Student Attendance 5010- School Census 6801 - Technology Information Security 8346 - Public Participation at Board Meetings The Policy Committee recommends approval of the second reading of the policy changes.
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I.21. Approval of the Temporary Staffing Agreement with Hemphill Staffing Solutions, Inc. from November 1, 2021, to July 31, 2025
Rationale:
FUND: 175 - COVID Federal Grants
PROGRAM: 2330 - Executive Administrative Services DEPT: 7072002 - School Improvement PROJECT: 499522 - Project Management CLASS: 000 - Default SUPPLIER: Hemphill Staffing Solutions, Inc. POLICY: 7000, III. K., 7000, VII. A. Administration recommends approval of the attached contract with Hemphill Staffing Solutions, Inc. Hemphill Staffing Solutions, Inc. will provide temporary staffing services to the District as needed, including staff to manage the District's ESSER funds. Administration recommends approval of the contract for services through July 31, 2025.
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I.22. Grant Fund Budget Awards
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I.23. Technical Correction to the Approved Negotiated Agreement with the Operations Bargaining Unit Represented by Service Employees International Union Local 226 (Local 226) for the 2021-2022 and 2022-2023 School Years
Rationale:
The Administration recommends approval of a technical correction to the collective bargaining agreement with the Operations Division for the 2021-2022 and 2022-2023 school years that the Board approved on September 9, 2021. The 33H and 34B salary schedules should have been designated as lead positions resulting in slightly higher wage increases for employees on those schedules. The errors have been corrected in the attached document.
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J. Discussion and/or Action Items
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J.1. Action Item(s)
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J.1.a. Annual Audit Reports of the Douglas County School District #0001, Educational Service Unit No. 19, and KIOS-FM Radio
Rationale:
POLICIES: 3170 - Periodic Audit
STRAT PLAN: Priority 3: Financial Accountability Staff and representatives from Seim Johnson L.L.P. will present for review and acceptance the 2020-2021 Annual Audit Reports of the Douglas County School District #0001, Educational Service Unit No. 19, and KIOS-FM Radio.
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J.2. Information Item(s)
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J.2.a. 2022-2023 and 2023-2024 District Calendar Proposal
Rationale:
This presentation represents the beginning of the Calendar Approval Process for the 2022-2023 and 2023-2024 school years. The calendar will be presented for information in this meeting which will coincide with the launch of the 2022-2023/2023-2024 Calendar Survey to parents/guardians, staff, and students. Surveys will be sent to the identified groups using the email recorded in Infinite Campus (parents/guardians) or to district provided email addresses (staff and students). The feedback collected from the Calendar Survey will support our final draft of the calendar for those years, which will then be presented to our Board for consideration of approval.
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J.2.b. Turnaround Schools Update
Rationale:
The purpose of this report is to provide an update on the Turnaround School Implementation work at Belvedere Elementary School, Minne Lusa Elementary School, and Fontenelle Elementary School. This report will also include a high level overview of comparative performance data along with next steps for our work.
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J.2.c. Citizen Bond Oversight Committee (CBOC) Update
Rationale:
Board Member Head will provide a CBOC Committee update.
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K. Receipt of Reports
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K.1. CBOC update of the Phase I & Phase II Bond Programs October 2021
Rationale:
Attached please find updates from the Citizen’s Bond Oversight Committee (CBOC)
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L. Request for Closed Session
Rationale:
The Omaha Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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M. Adjournment
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