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January 20, 2022 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale:  The #OPSProud Spotlight recognizes Mr. Lee Perez of Buffett Middle, Nebraska's 2022 Teacher of the Year.
G. Board and Superintendent Communications
G.1. Superintendent
G.2. Board Members
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Monday, January 3, 2021 - Regular Meeting
Attachments: (1)
I.2. Approval of an Amendment to the Non-Negotiated Salary Schedules and Part Time Hourly Rates for the 2021-2022 and 2022-2023 School Years
Rationale:  Administration recommends approval of the attached amendment to the salary schedules and part-time hourly rates summary for staff not otherwise covered by a negotiated agreement.  The amendment is reflected as a redline addition to the original Non-Negotiated Salary Schedules and Part Time Hourly Rates for the 2021-2022 and 2022-2023 School Years which were approved by the Board on October 18, 2021.  There are no changes to the salary schedules themselves or to any benefit previously approved.  The amendment simply clarifies the salary schedule and compensation for specific employee classifications when an employee in those classifications is directed by the Superintendent serve in an interim role in a higher classification or multiple roles within the same classification. 
I.3. Approval of Amendment No. 002 to the Agreement with Hausmann Construction, Inc. – Forest Station Elementary School Project – 2018 Bond Program – (Add $859,509.00) Revised Total $18,437,263.78
Rationale:  FUND:     41      2018 Bond Program Proceeds Fund
PROGRAM:  2591    Building & Grounds
DEPT:     1910020 Forest Station Elementary School Facilities
PROJECT:  321507  Forest Station Elementary School Project
SUPPLIER: 52242   Hausmann Construction, Inc.
POLICY:   7003, F.3.
AMOUNT:   $859,509.00

Pursuant to Policy 7003, F.3., Administration, Jacobs, and Kenneth Hahn Architects recommend approval of Amendment No. 002, which includes interior building finishes, exterior building improvements, and site playgrounds for Forest Station Elementary School Project for a guaranteed maximum price (GMP) of $859,509.00.

The Board approved the CMR Agreement with Hausmann Construction, Inc. on October 7, 2019, GMP Amendment No. 001 on February 3, 2020, Change Order No. 001 on March 1, 2021, and Change Order No. 002 on October 4, 2021. The addition of GMP Amendment No. 002 brings the current value of the CMR Agreement to a total amount of $ 18,437,263.78.
I.4. Approval to Award Bid No. 22-007 to Ray Martin Company for KIOS Tower Transmitter System Improvements, Phase I, Winter 2021 ($346,821.00)
Rationale:  FUND:       1       General
PROGRAM:    2225    Educational Radio Services
DEPT:       7197012 Educational Radio
SUPPLIER:   7579    Ray Martin Company
POLICIES:   7000, V.B., 7000, IV.C.         
AMOUNT:     $346,821.00 (50% Funded by Friends of KIOS)

Administration recommends approval to Award Bid No. 22-007 to Ray Martin Company for improvements to the KIOS transmitter and radio equipment building, Phase I of II, located in front of Monroe Middle School at 5105 Bedford Ave. This work includes labor and materials for the replacement and modernization of the existing KIOS radio transmitter as well as replacement of the electrical service and HVAC systems that support the radio equipment building.  Electrical improvements also include the replacement of an emergency back-up generator that will support the transmitter and building systems during power outages. The existing radio transmitter has reached the end of its service life and is not capable of future conversion to a digital signal, the existing building support systems have also reached the end of their service life and no longer fulfill the needs of the radio equipment building. Phase I of this project is being funded by the District and KIOS fundraising efforts, which include a $175,000.00 donation by the Friends of KIOS, approved on Jan. 11, 2022. Phase II will be presented at a future meeting.

Due to the timeline to acquire approval with external funding sources, the supplier was requested to hold pricing until February 1, 2022.  Supplier unable to hold all pricing due to third party supplies but updated pricing was still lowest bid. Third Party pricing added an additional $17,536.00.

The total price of the contract is $346,821.00 which will be provided at a later date.


Bids received were:
Vendor Base Bid
Downs Electric $384,831.00
Elkhorn West $517,000.00
*Ray Martin Company $329,285.00
*Apparent Low Bidder meeting the specifications.
                                                                            
For complete bid documentation, contact Philip.Connatser@ops.org.
Attachments: (4)
I.5. Approval to Award Bid No. 22-027 to Sheppard’s Business Interiors and Virco Inc., for Seating, Desks, Storage, and Tables at Forest Station Elementary School, Pine Elementary School, Bluestem Middle School, Buena Vista High School, and Westview High School - 2018 Bond Project ($289,124.71)
Rationale:  FUND:       41          2018 Bond Program Fund
DEPT. ID:   1910020     Forest Station Elementary School Facility $57,683.26
DEPT. ID:   1900020     Pine Elementary School Facility           $43,444.46
DEPT. ID:   8860020     Bluestem Middle School Facility           $54,990.42
DEPT. ID:      3630020            Buena Vista High School Facility          $61,542.11
DEPT. ID:      3690020            Westview High School Facility             $71,464.46
VENDOR:     1946        Sheppard’s Business Interiors
VENDOR:     6629        Virco Inc.
POLICIES:   7000, III. K., 7000, VII.A
AMOUNT:     $289,124.71

Administration recommends that Bid No. 22-027 be awarded to Sheppard’s Business Interior and Virco Inc. The items being awarded to Sheppard’s Business Interiors are Dramatic Play, Mobile Mat Storage, Study Carrel for Elementary Schools, Study Carrels for Middle and High Schools, Lactation Room Chair, Mobile Flat Storage File, Public Area Bench, Side Table for Lactation Room, side Table for ACP Room, Table, Lounge Chair for ACP Room, Collaboration Seating Low Stool and Low Table. Virco Inc., is being awarded Student Chair Rocker, and Student Motion Floor Rocker. Bids were solicited to purchase chairs, desks, storage, and tables at Forest Station Elementary School, Pine Elementary School, Bluestem Middle School, Buena Vista High School, and Westview High School.  The District received five (5) bid responses. Krueger International was non-compliant for submitting the bid as a link, Lakeshore Learning Materials is non-compliant for including language that was in violation of the bid requirements. School Specialty provided a non-bid letter. Additionally, recommendation to reject submitted bids for Mobile Library Desks for Elementary, Mobile Library Desk, for Middle and High School, Mobile Library Desk High School, Principal Task Chair, Staff Restroom Supply Storage, Flip Top Nesting Folding Table, Literature Display, Drying Rack, Lounge Chair for Counseling Office, Lounge Chair 3 Tier, Lounge Chair 2 Tier, and the Mobile Book Return, for not receiving a compliant bid that met specifications. The following items did not receive a bid, Rocking Chair, Mobile Storage Island, Pool Area Bench, Metal Lockers, Damp Cabinet, and Clay Drying Rack. The total amount awarded to Sheppard’s Business Interiors is $233,949.67. The total amount awarded to Virco Inc., is $55,175.04.
 
OPS Classification Code Product Item Quantity AWARDED BID NON-COMPLIANT BID
Sheppard’s Business Interiors
Virco Inc.
  Lakeshore
   Learning
   Materials
SI-10 Dramatic Play | Mobile Mat Storage | Elementary School 1 *$1,382.32 NO BID NO BID
DESK-4 Study Carrel | Elementary School 9 *$1,267.24 NO BID NO BID
DESK-5 Study Carrel | Middle and High School 36 *$1,111.57 NO BID $371.07
DESK-6A Mobile Library Desk | Elementary School 3 $3,139.48

NC
$5.658.29

NC
NO BID
DESK-6B Mobile Library Desk | Middle and High School 4 $2,618.95

NC
$6,277.41

NC
NO BID
DESK-6C Mobile Library Desk | High School 1 $4,025.84

NC
NO BID NO BID
CH-2 Student Chair | Rocker 174 NO BID *$161.36 $124.62
CH-4 Student Motion Floor Rocker 240 NO BID *$112.91 $124.62
CH-14 Principal Task Chair 5 $830.51
NC
NO BID NO BID
CH-15 Lactation Room Chair 5 *$1,506.28 NO BID NO BID
CH-16 Rocking Chair | Library 3 NO BID NO BID NO BID
ST-19 Mobile Storage Island for ACP 2 NO BID NO BID NO BID
ST-20 Mobile Storage Flat File/Butcher Block top 14 *$1,836.12 NO BID NO BID
ST-21 Staff Restroom Supply Storage 97 $744.97
NC
NO BID NO BID
BENCH-1 Public Area Benches 55 *$1,813.96 NO BID NO BID
BENCH-2 Pool Area Benches 4 NO BID NO BID NO BID
MLOCKER-1 Metal Lockers 4 NO BID NO BID NO BID
STBL-3 Side Table | Lactation Room 5 *$534.62 NO BID NO BID
STBL-4 Side Table | ACP Room 25 *$519.26 NO BID NO BID
TBL-7 Table 5 *$1,984.47 NO BID NO BID
TBL-13 Flip Top Nesting Table 129 $642.86
NC
NO BID NO BID
AI-1 Literature Display | Free Standing 3 $1,577.19

NC
NO BID NO BID
AI-2 Damp Cabinet 8 NO BID NO BID NO BID
AI-3
 
Drying Rack 16 NO BID NO BID $185.07 NC
AI-4 Clay Drying Rack 13 NO BID NO BID NO BID
LC-4 Lounge Chair | Counseling Off. 75 $1,424.81
NC
NO BID NO BID
LC-5 Lounge Chair | Privacy Chair in ACP 4 *$2,743.65 NO BID NO BID
LC-6A Lounge Chair | 3 Tier | Library 3 $1,785.11
NC
NO BID NO BID
LC-6B Lounge Chair | 2 Tier | Library 3 $1,890.61
NC
NO BID NO BID
LIB-7 Mobile Book Return | Library 3 $1,832.63
NC
$2,397.35
NC
NO BID
CS-1A Collaboration Table | Low Stool 20 *$412.03 NO BID NO BID
CS-1B Collaboration Table | Low Table 4 *$837.16 NO BID NO BID
 
* = Awarded low bidder meeting specifications.
NC = Item does not meet the physical specifications within the bid document
 
For complete bid documentation contact Sunita.boyer@ops.org.
I.6. Approval to Award RFP No. 003-022 to Hauff Sports for Athletic Uniforms and Warm-Ups at Bluestem Middle School, Buena Vista High School, and Westview High School - 2018 Bond Project ($490,176.60)
Rationale:  FUND:       1           General Fund
PROGRAM:    2199        Other Student Support Services
DEPT. ID:   8861140     Bluestem Middle School Facility      $99,933.40
DEPT. ID:   3631145     Buena Vista High School Facility    $195,121.60
DEPT. ID:   3691145     Westview High School Facility        $195,121.60
SUPPLIER:   3543        Hauff Sports
POLICIES:   7000, III. K., 7000, VII.A
AMOUNT:     $490,176.60
     
Administration recommends that RFP No.003-022 be awarded to Hauff Sports for Athletic Uniforms and Warm-ups for Bluestem Middle School, Buena Vista High School, and Westview High School. The District received four (4) bid responses. BSN is non-compliant for not providing the required specification sheets.  Ideal Images DBA The Locker Room is non-compliant for not submitting samples by the time required on the bid, not submitting the required specification sheets, and not following the pricing structure within the bid document. Riddell is non-compliant for not providing required samples and specification sheets. Each supplier was asked to supply up to two (2) different sample options (Options A or Options B) for consideration. The total amount awarded to Hauff Sports is $490,176.60.
OPS Classification Code Total Qty HAUFF   SPORTS * BSN SPORTS NC IDEAL IMAGES   NC RIDDELL   NC
AUCC-1A

Girls Cross Country Uniforms Tops & Bottoms
180 *Option A $78.89 Option A $50.00 Option A $35.00/$35.00 Option A $69.00
Option B $44.20   Option B $45.00  
AUCC-1B

Boys Cross Country Uniforms Tops & Bottoms
180 *Option A $78.89 Option A $50.00 Option A $35.00/$35.00 Option A $69.00
Option B $45.10   Option B $45.00  
AUCC-2A

Girls Cross Country Warm-up Tops & Bottoms
180 Option A  $64.20 Option A $85.00 Option A $38.00/$32.00 Option A $54.62
*Option B $51.97 Option B $90.00    
AUCC-2B

Boys Cross Country Warm-up Tops & Bottoms
180 Option A  $64.20 Option A $85.00 Option A $38.00/$32.00 Option A 54.62
*Option B $51.97      
AUFB-3A

Varsity Football Game Jerseys Top & Bottoms Home & Away
396 *Option A $140.90 Option A $120.00 Option A $97.50/$77.50 Option A $130.00
Option B $107.90 Option B $105.00 Option B $87.50  

AUFB-3B

Non-Varsity Football Game Jerseys Top & Bottoms Home & Away
546 *Option A $74.95 Option A $95.00 Option A $49.00/$30.00 Option A $130.00
Option B $69.38 Option B $85.00 Option B $87.50  
AUFB-4

Varsity / Non-Varsity Football Practice Jerseys Top & Bottoms
325 Option A $13.91
NC
Option A $30.00 Option A $26.00/$30.00 Option A $20.75
Option B $9.01       NC   Option B $66.75  
AUSBB-5A

Varsity Softball Game Jerseys Top & Bottoms Home & Away
160 *Option A $74.69 Option A $68.00 Option A $45.00/$55.00 Option A $128.00
Option B $51.29 Option B $57.00 Option B $87.50  
AUSBB-5B

Varsity Baseball Game Jerseys Top & Bottoms Home & Away
160 *Option A $74.69 Option A $70.50 Option A $45.00/$57.50 Option A $128.00
Option B $55.90 Option B $57.00 Option B $91.50  
AUSBB-5C

Non-Varsity Softball Game Jerseys Top and Bottoms
100 *Option A $37.18 Option A $57.00 Option A $41.00/$25.00 Option A $128.00
Option B $45.74   Option B $49.00  
AUSBB-5D

Non-Varsity Baseball Game Jerseys Top and Bottoms
100 *Option A $37.18   Option A $31.00/$25.00 Option A $128.00
Option B $45.74 Option B $57.00 Option B $57.75  
AUGF-6A

Varsity & Non-Varsity Girls Golf Jerseys Top
40 *Option A $14.81 Option A $28.00 Option A $28.00 Option A $43.00
    Option B $35.75  
AUGF-6B

Varsity & Non-Varsity Boys Golf Jerseys Top
40 *Option A $14.81 Option A $28.00 Option A $28.00 Option A $47.00
    Option B $35.75  
AUTN-7A

Varsity & Non-Varsity Girls Tennis Jerseys Top
40 *Option A $9.00 Option A $14.00 Option A $17.50 Option A $43.00
    Option B $22.50  
AUTN-7B

Varsity & Non-Varsity Boys Tennis Jerseys Top
40 *Option A $9.00 Option A $14.00 Option A $17.50 Option A $47.00
    Option B $22.50  
AUVB-8A

Varsity Girls Volleyball Game Jerseys Top & Bottoms
160 *Option A $68.40 Option A $50.00 Option A $40.00/$15.00 Option A $91.00
Option B $48.18   Option B $53.75  
AUVB-8B

Non-Varsity Girls Volleyball Game Jerseys Top & Bottoms
300 Option A $34.85 Option A $45.00 Option A $40.00/$15.00 Option A $91.00
*Option B $41.54   Option B $39.00  
AUSW-9A

Varsity & Non-Varsity Girls Swimming Jerseys One Piece - Girls
180 *Option A $39.60 Option A $44.00 NO BID NO BID
  Option B $42.00    
AUSW-9B

Varsity & Non-Varsity Boys Swimming Jerseys Bottom - Boys
180 *Option A $20.40 Option A $35.00 NO BID NO BID
  Option B $33.00    
AUSW-9C

Varsity & Non-Varsity Boys & Girls Swimming Caps
720 *Option A $8.38 Option A $10.00 NO BID NO BID
  Option B $5.00    
AUSW-9D

Boys and Girls Swimming Warmup/Jackets and Pant
240 *Option A $64.20 Option A $85.00 NO BID NO BID
Option B $51.97      
AUWR-10A

Varsity & Non-Varsity Girls Wrestling Singlet
105 Option A $30.86 Option A $55.00 Option A $61.50 NO BID
*Option B $56.17      
AUWR-10B

Varsity & Non-Varsity Boys Wrestling Singlet
105 Option A $30.86 Option A $55.00 Option A $61.50 Option A $64.00
*Option B  $56.17   Option B  $44.50  
AUWR-11A

Varsity & Non-Varsity Girls Wrestling Bout Short and Compression Shirt
105 *Option A $55.18 Option A $97.00 Option A $38.50/$33.00 NO BID
Option B $53.75   Option B $76.75  
AUWR-11B

Varsity & Non-Varsity Boys Wrestling Bout Short and Compression Shirt
105 *Option A $55.18 Option A $97.00 Option A $38.50/$33.00 Option A $113.00
Option B $53.75   Option B $76.75  
AUWR-12A

Varsity & Non-Varsity Girls Wrestling Warm-up Top & Bottom
60 *Option A $61.58 Option A $75.00 Option A $34.00/$34.00 NO BID
       
AUWR-12B

Varsity & Non-Varsity Boys Wrestling Warm-up Top & Bottom
60 *Option A $74.69 Option A $75.00 Option A $34.00/$34.00 Option A $54.62
Option B $41.71      
AUBBL-13A

Varsity Girls Basketball Game Jerseys Top & Bottoms Home & Away
120 Option A $60.49 Option A $64.00 Option A $47.50/$50.00 Option A $114.00
*Option B $83.09   Option B $61.00  
AUBBL-13B

Varsity Boys Basketball Game Jerseys Top & Bottoms Home & Away
120 Option A $60.49 Option A $64.00 Option A $47.50/$50.00 Option A $114.00
*Option B $83.09   Option B $61.00  
AUBBL-13C

Non-Varsity Girls Basketball Game Jerseys Top & Bottoms Home & Away
200 Option A $49.64 Option A $60.00 Option A $47.50/$50.00 Option A $114.00
*Option B $44.44   Option B $49.00  
AUBBL-13D

Non-Varsity Boys Basketball Game Jerseys Top & Bottoms Home & Away
200 Option A $49.64 Option A $60.00 Option A $47.50/$50.00 Option A $114.00
*Option B $48.89   Option B $49.00  
AUBBL-14A

Varsity and Non-Varsity Girls Basketball Practice Jerseys Top
180 Option A $12.99 Option A $44.00 Option A $19.00 Option A $16.50
*Option B $7.48   Option B $19.00  
AUBBL-14B

Varsity and Non-Varsity Boys Basketball Practice Jerseys Top
180 Option A $12.99 Option A $44.00 Option A $19.00 Option A $16.50
*Option B $7.60   Option B $19.00  
AUBBL-15A

Varsity Girls Basketball Warm-ups Top & Bottoms
80 *Option A $66.30 Option A $30.00 Option A $42.00/$37.00 Option A $68.90
Option B $51.30 Option B $75.00    
AUBBL-15B

Varsity Boys Basketball Warm-ups Top & Bottoms
80 *Option A $66.30 Option A $30.00 Option A $42.00/$37.00 Option A $51.90
Option B $51.30 Option B $75.00    
AUBW-16A

Varsity & Non-Varsity Girls Bowling Jerseys Top Unified Bowling
96 Option A $19.58 Option A $32.50 Option A $35.00 NO BID
*Option B $30.90 Option B $44.00 Option B $36.95  
AUBW-16B

Varsity & Non-Varsity Boys Bowling Jerseys Top Unified Bowling
96 Option A $19.58 Option A $32.50 Option A $35.00 Option A $47.00
*Option B $30.90 Option B $44.00 Option B $36.95  
AUSC-17A

Varsity Girls Soccer Game Jerseys Top & Bottoms Home & Away
160 *Option A $72.07 Option A $50.00 Option A $42.00/$27.00 Option A $57.25
  Option B $40.00 Option B $51.00  
AUSC-17B

Varsity Boys Soccer Game Jerseys Top & Bottoms Home & Away
160 *Option A $72.07 Option A $50.00 Option A $42.00/$27.00 Option A $57.25
  Option B $40.00 Option B $51.00  
AUSC-17C

Non-Varsity Girls Soccer Game Jerseys Top & Bottoms Home & Away
265 *Option A $42.60 Option A $50.00 Option A $42.00/$27.00 Option A $57.25
  Option B $40.00 Option B $51.00  
AUSC-17D

Non-Varsity Boys Soccer Game Jerseys Top & Bottoms Home & Away
265 *Option A $42.60 Option A $50.00 Option A $42.00/$27.00 Option A $54.05
  Option B $40.00 Option B $51.00  
AUSC-18A

Varsity Girls Soccer Warm-ups Top & Bottoms
84 *Option A $64.20 Option A $85.00 Option A $42.00/$37.00 Option A $68.90
Option B $51.97 Option B $90.00    
AUSC-18B

Varsity Boys Soccer Warm-ups Top & Bottoms
84 *Option A $64.20 Option A $85.00 Option A $42.00/$37.00 Option A $54.05
Option B $51.97      
AUTK-19A

Girls Track Uniforms Tops & Bottoms & Unified Track
410 *Option A $84.14 Option A $50.00 Option A $35.00/$32.50 Option A $69.00
Option B $44.20   Option B $48.00  
AUTK-19B

Boys Track Uniforms Tops & Bottoms & Unified Track
410 *Option A $84.14 Option A $50.00 Option A $35.00/$32.50 Option A $69.00
Option B $45.10   Option B $48.00  
AUTK-20A

Girls Track Warm-ups Tops & Bottoms
410 Option A $64.20 Option A $85.00 Option A $42.00/$37.00 Option A $68.90
*Option B 51.97 Option B $90.00    
AUTK-20B

Boys Track Warm-ups Tops & Bottoms
410 Option A $64.20 Option A $85.00 Option A $42.00/$37.00 Option A $51.90
*Option B 51.97      
 
* = Awarded item meeting spec from a compliant bidder with the highest rubric score.
NC = item does not meet physical specifications. 

For complete bid documentation contact yvonne.schuster@ops.org.
Attachments: (1)
I.7. Acceptance of the Certificate of Substantial Completion for Highland Elementary School: Capital Improvements & New Addition – 2018 Bond Program
Rationale:  Pursuant to Policy 7003, F.4., Administration and Jacobs in keeping with long standing practice, the Substantial Completion for Highland Elementary School is being submitted to the Board of Education for acceptance.

Contractor                                  Project                                Completion Date

Hausmann Construction, Inc.   Highland Elementary:          December 23, 2021
                                                  Capital Improvements &
                                                  New Addition
                       
The completion date, as listed above, is the date of commencement of the one-year warranty period and required by the contract documents. This agreed upon contractual date will provide continuity in the start dates of the warranties and takes into consideration that the Owner had beneficial use and occupancy of the facility.
 
I.8. Approval of Claims Report A - District Expenditure
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
Attachments: (3)
I.9. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
Attachments: (1)
I.10. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
Attachments: (1)
I.11. Approval of Claims Report D - Payroll Expenditures
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
Attachments: (1)
I.12. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
Attachments: (1)
I.13. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds
Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds.   Pursuant to Nebraska Revised Statute Section 79-989, the amount of accumulated member contributions and interest earned refunded directly to individuals is not public record and these amounts have been redacted and presented in total. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.
Attachments: (1)
I.14. Committee on Claims Audit Approval 1/20/2022
Rationale:  State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class V school district and to submit that audit to the Board of Education Audit Committee for review and approval.   The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement.   The audit methodology is set forth on the Claims Audit Report.
Attachments: (2)
I.15. Approval of a Lease with Emmaus Bible Church for Classroom Space from January 21, 2022, through June 1, 2022 ($48,000.00)
Rationale:  FUND:       41     2018 Bond Program Proceeds Fund
PROGRAM:    2591    Building & Grounds
DEPT:       3330020 South High School Magnet School Facilities
PROJECT:    321525  South High Magnet School Project
AMOUNT:  $48,000.00

Pursuant to Board Policy 7000 IX. A. and B., Administration recommends the approval of the attached lease of temporary classroom space at Emmaus Bible Church from January 21, 2022, through June 1, 2022, as shown in Attachment A.   This space will house 4 South High Magnet School classrooms during the spring 2022 semester to allow for necessary bond work on mechanical systems in existing classrooms.  Total cost of this lease is $48,000.00 and will be funded by Bond proceeds. 
 
I.16. Approval of the MOU with Children’s Hospital and Medical Center for COVID-19 Testing of Symptomatic Students from January 20, 2022 to January 20, 2023
Rationale:  In accordance with the provisions of Policy 7000, Article III, Section K, Administration recommends approval of the attached Memorandum of Understanding between the District and Children’s Hospital and Medical Center (Children’s) for COVID testing of symptomatic students.  The testing will be offered daily at two OPS locations, the Mills Building and Forest Station Elementary.  Children’s will provide 300 PCR test kits per day (150 for each location and subject to test availability), courier services twice daily from each location to the lab, lab services, and communication of test results.  Students are required to have parental consent in order to be tested.  The District will pay Children’s $30 for each test that is administered.  The term of the agreement is for a period of one year but can be terminated at any time.
I.17. Approval of Proposed Staffing Adjustments
Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.  
Attachments: (1)
I.18. Approval to Purchase Aerospace Engineering 11th and 12th Grade Course Equipment, Supply Kits, and Consumable Kits from Studica, Inc. for Burke High School Air & Space Academy for the 2022-2023 School Year ($41,000)
Rationale:  Funds: 01, General
Program: 2211, Career & Tech Ed Support
Department: 7196010, Career & Technical Education
Supplier: Studica, Inc.
Policy: 7000 V.A
Strategic Plan: Priority 1, Academics
Amount: $41,000

Pursuant to Policy 7000 V.A, requires Board of Education approval to purchase Aerospace Engineering 11th and 12th grade course equipment, supply kits, and consumable kits from Studica, Inc. for the Burke High School Air and Space Academy. All the equipment, supply kits, and consumables kits include everything needed to teach the intermediate and capstone course in the Aerospace Engineering Pathway. Students will learn to apply literacy, mathematics and science concepts, and use technology to effectively solve real-world problems with business and industry partners. Through project-based learning, students will explore the future of the aerospace industry. In keeping with the bid exceptions contained within Policy 7000, Section V.A., no bid was required for this purchase.
Attachments: (2)
I.19. Approval to Purchase Clean Energy Technology Curriculum, Equipment, Supplies, and Consumable Kits from Studica, Inc. for Westview High School for the 2022-2023 School Year ($102,000)
Rationale:  Fund: 1, General Fund
Program: 1184, Family and Consumer Science
Department: 3691400, Westview High School
Supplier: Studica, Inc.
Policy: 7000 V.A., 6121, 7000, III.K., 7000, VII.A.
Strategic Plan: Priority 1 - Academics
Amount: $102,000

Staff recommends approval to purchase Clean Energy Technology curriculum, equipment, supplies, and consumable kits from Studica, Inc. for the Westview High School Clean Energy Research and Development pathway. The Clean Energy Technology program enables students to apply fundamental science and operating principles of clean energy systems to authentic problems. Such problems involve motors and generators, photovoltaic systems, water and energy conservation, wind turbines, biofuel generation, bioreactors, water power, energy harvesting, fuel cells and nuclear power. Students use an engineering design process to develop solutions to these authentic problems. In keeping with the bid exceptions contained within Policy 7000, Section V.A., no bid was required for this purchase. 
Attachments: (2)
I.20. Approval to Purchase Opening Day Library Collections from Follett School Solutions, LLC for Buena Vista and Westview High Schools, Bluestem Middle School, and Pine and Forest Station Elementary Schools ($684,266.83)
Rationale:  Fund: 1, General
Program: 2241, Library Services
Department: 3630070, Buena Vista School Library
Department: 3690070, Westview School Library
Department: 8860070, Bluestem School Library
Department: 1910070, Forest Station School Library
Department: 1900070, Pine School Library
Account: 54300, Library Books
Vendor: Follett School Solutions, LLC
Policies: Policy: 7000, V.A. and 6300
Strat Plan:  Priority 1, Goal Academics
Amount: $684,266.83

Administration recommends approval to purchase opening day core library collections for Buena Vista and Westview High Schools, Bluestem Middle School, and Pine and Forest State Elementary Schools. The desired titles in these opening day collections were hand selected by current OPS School Librarians and contain both fiction and non-fiction materials that support the learning standards of the American Association of School Librarians, meet the selection requirements of Board Policy 6300, and align with the strategic plan of Omaha Public Schools.

The purchase of these collections from Follett School Solutions includes:
  •  library processing (spine labels, protective book jackets, barcodes, and genre services):
  •  Machine Readable Catalog (MARC) records for importing to the district’s library catalog;
  • vendor vouchers for use towards the purchase of additional materials once the schools open.
In keeping with the bid exceptions contained within Policy 7000, Section V., Paragraph A, (Academic Prerogative), no bid is required for this purchase.
 
School Number of Titles in Opening Day Collection Opening Day Collection Pricing
Buena Vista 5,741 $90,246.62
Westview 5,485 $86,350.78
Bluestem 8,092 $165,486.21
Forest Station 10,431 $184,143.84
Pine 8,904 $158,039.38
Total   $684,266.83

 
Attachments: (1)
I.21. Approval of Second Reading of Policies 2120, 5103, 5104, 5201, 5202, 5204, 5205, 5207, and 6410
Rationale:  Policy 8120 stipulates the Board of Education shall cause policies and regulations  to be revised as necessary.  The Policy Committee recommends changes to Policies 2120, 5103, 5104, 5201, 5202, 5204, 5205, 5207, and 6410.

The policies were provided to the Board of Education as Information at the December 13, 2021 Board Meeting.  First reading was on January 3, 2022. 
I.22. Grant Fund Budget Awards
Attachments: (1)
I.23. Indemnification of Mrs. Tiffany Molina, Principal Beveridge Magnet Middle School
Rationale:  Pursuant to Neb. Rev. Stat. 79-516, the Board of Education authorizes indemnification of Mrs. Tiffany Molina, Principal Beveridge Magnet Middle School, against expenses she may incur in defense of the student discipline appeal filed against the District in which Mrs. Molina has also been named as a Defendant because she is an employee of the school district.  The Board determines that indemnification of Mrs. Molina is proper in the circumstances because she acted in good faith and in a manner which she reasonably believed to be in or not opposed to the best interests of the school district.  The Board further authorizes the engagement of Baird Holm, LLP to provide the legal services related to the pending suit against the District and Mrs. Molina.
I.24. Rejection of all Bids Submitted for RFP P007-22, Direct Tutoring Services for Math and Reading K-12th Grade and Compensatory Services for Special Education Students 
Rationale:  Pursuant to Policy 7000, staff recommends the Board reject all proposals submitted for RFP P007-22, Direct Tutoring Services for Math and Reading K-12th Grade and Compensatory Services for Special Education Students, as the proposals did not meet the District’s needs and the bid specifications were incomplete. The project will be re-bid. 
Attachments: (1)
J. Discussion and/or Action Items
J.1. Action Item(s)
J.1.a. Approval of the Revised Rules and Regulations for the Omaha School Employees Retirement System (OSERS)
Rationale:  In keeping with the requirements of Nebraska Revised Statute 79-9,124, the Board of Trustees of the Omaha School Employees Retirement System (OSERS) previously engaged Ice Miller to conduct a compliance audit.  The compliance audit has been completed and the Board of Education, pursuant to Policy 2300, engaged Ice Miller to serve as outside legal counsel to assist and advise the Board of Education and the Board of Trustees on the implementation of the recommendations contained in the compliance audit.  As part of the compliance audit, Ice Miller reviewed the Rules and Regulations of OSERS which were adopted by the Board of Education on July 12, 2021, following passage of LB 147, and has recommended a number of changes.   Administration recommends approval of the changes proposed to the OSERS Rules and Regulations by Ice Miller.  The proposed changes have been reviewed and approved by the OSERS Board of Trustees at its meeting of January 6, 2022, as well as the Board of Education’s Policy Committee.
Attachments: (2)
J.1.b. Approval of the Actuarial Assumptions to be utilized by Cavanaugh Macdonald beginning with the January 1, 2022 Actuarial Valuation
Rationale:  The Board of Education, in keeping with its statutory responsibility set forth in Nebraska Revised Statute section 79-984(2) to contract for the services of an actuary, has previously named Cavanaugh Macdonald to serve in that capacity. In a letter dated December 6, 2021, Cavanaugh Macdonald submitted the four year experience study for the period ending December 31, 2020 to the Board. The experience study is being formally received by the Board of Education today under Receipt of Reports.  As part of completing the experience study, Cavanaugh Macdonald has recommended to the Board of Education the actuarial assumptions which should be used beginning with the January 1, 2022 Actuarial Valuation.  Those recommendations can be found on pages 71-76.  The current actuarial assumptions can be found on pages 65-69.  Following receipt of the experience study, Administration consulted further with Cavanaugh Macdonald to determine whether the recommended assumptions could be phased in over a 4 year period similar to the approach adopted by the Nebraska Public Employees Retirement System (NPERS).  Cavanaugh Macdonald indicated that it could be accomplished without negatively impacting the plan.  Cavanaugh Macdonald provided the District with two additional options for consideration which would provide for a gradual reduction in rates to the proposed levels with a manageable impact to the District’s current year financial obligations to the Plan.  The additional options were reviewed by the District and a recommendation was made to the OSERS Trustees on January 6, 2022 to adopt a gradual transition of the assumptions in keeping with NPERS’ approach.  The OSERS Trustees agreed.  As such, Administration recommends approval of the attached actuarial assumptions.  The actuarial assumptions will take effect with the January 1, 2022 Actuarial Valuation.
J.1.c. Authorization for Ice Miller to a Seek a Voluntary Correction with the IRS to Address Amendments that were not Timely Adopted by the Plan and, once such Correction is Approved, to Seek a Favorable Determination Letter from the IRS for the Entire Plan
Rationale:  In keeping with the requirements of Nebraska Revised Statute 79-9,124, the Board of Trustees of the Omaha School Employees Retirement System (OSERS) previously engaged Ice Miller to conduct a compliance audit.  The compliance audit has been completed and the Board of Education, pursuant to Policy 2300, engaged Ice Miller to serve as outside legal counsel to assist and advise the Board of Education and the Board of Trustees on the implementation of the recommendations contained in the compliance audit.  As part of the compliance audit, Ice Miller recommended that OSERS seek a voluntary correction with the IRS to address amendments that were not timely adopted by the Plan.  Ice Miller has also recommended that, once the voluntary correction has been approved, OSERS seek a favorable determination letter from the IRS for the entire plan.  Administration recommends that Ice Miller be authorized to seek a voluntary correction with the IRS to address amendments that were not timely adopted by the Plan.  Administration further recommends that once the voluntary correction is approved, that Ice Miller is further authorized to seek a favorable determination letter from the IRS for the entire plan.
J.1.d. Approval of the Report of the Legislative Committee Including Recommended Legislative Positions
Rationale:  The Legislative Committee, in keeping with the provisions of Policy 8150, recommends approval of its findings and recommendations as set forth in the attached summary of bills introduced before the Nebraska Legislature.  The summary has been prepared with the assistance of O’Hara Lindsay Government Relations and generally includes legislation which may affect the District.  The Committee continuously monitors legislative activity and may, from time to time, recommend that the Board take or update a position on a particular bill, resolution or amendment.  Committee recommendations typically include one of the following: Support, Oppose, or Monitor with Research.  In the absence of one of those recommendations, the Committee is recommending that the District take no position.  Given the fluid nature of the legislature, the Committee may need to present new bills, resolutions or amendments, including some that may not have appeared on the bill summary, to the Board for consideration.  In addition to the bill summary, the Committee, on occasion, recommends Board approval of position statements to guide the Board President and/or Superintendent when dealing with legislative debate on issues particular concern to the District that arise between Board Meetings. The Committee is recommending that the Board adopt the following new positions with this report:

LB 688 Monitor with Research
LB 890 Oppose
LB 891 Oppose
LB 976 Support
LB 986 Monitor with Research
LB 987 Monitor with Research
Attachments: (1)
J.2. Information Item(s)
J.2.a. ESSERS Process Update
Rationale:  Administration will provide an update on ESSERS and the potential for future amendments to the District’s original application.
Attachments: (1)
J.2.b. Policy Committee Update
Rationale:  The Chair of the Policy Committee will provide an update.
K. Receipt of Reports
K.1. CBOC Update of the Phase II Bond Programs December 2021
Rationale:  Attached please find updates from the Citizen’s Bond Oversight Committee (CBOC)
 
Attachments: (1)
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment

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