February 24, 2022 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.

Rationale:  The OPSProud Spotlight celebrates the AP Scholars of Burke High.

Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 

Rationale:  FUND:     1       Nutrition Services
DEPT:     7165000 Nutrition Service
SUPPLIER: 22962   Performance Foodservice, LLC
POLICY:   7003, III.K., VII.A.
AMOUNT:   $11,431,574.00

Administration requests the approval of the attached Amendment No. 001 with Performance Foodservices, LLC (formerly Reinhart Foodservice, LLC) for the purchase of Food and Supplies for one additional year, at the same rates provided in the original agreement in compliance with Bid No. 19-036 which was approved by the Board of Education on May 21, 2019.  The Amendment will remain in effect from August 2022 through July 2023.

Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business.  Administration recommends authorizing OSERS’ Auditor Seim Johnson to share its work papers from the August 31, 2021 Audit with the Auditor of Public Accounts so that the Auditor of Public Accounts can perform its functions going forward as set forth in Nebraska Revised Statute section 79-987.

Rationale: 
 

Rationale:  FUND:       41          2018 Bond Program Fund
PROGRAM:    54630       Equipment under $5000.00
DEPT. ID:   1910020     Forest Station Elementary School Facility $22,801.45
DEPT. ID:   1900020     Pine Elementary School Facility           $24,104.39
DEPT. ID:   8860020     Bluestem Middle School Facility           $   651.47
DEPT. ID:      3630020            Buena Vista High School Facility          $ 1,302.94
DEPT. ID:      3690020            Westview High School Facility             $ 1,302.94
VENDOR:     36705       Kansas City Audio-Visual
POLICIES:   7000, III. K., 7000, VII.A
AMOUNT:     $50,163.19

Administration recommends that Bid No. 22-035 be awarded to Kansas City Audio-Visual for the purchase of Mobile Stands.  Bids were solicited to purchase Mobile Stands for Active Panels/Promethean Boards at Forest Station Elementary School, Pine Elementary School, Bluestem Middle School, Buena Vista High School, and Westview High School as part of the 2018 Bond Project. These stands will be used in the schools during instruction by students and staff for mobile Active Panels/Promethean boards. Kansas City Audio-Visual was the low compliant bidder meeting the specification.  The total amount awarded to Kansas City Audio-Visual is $50,163.19.

OPS Classification Code	Product Item	QTY	AWARDED BID Kansas City Audio-Visual	BID CCS Presentation Systems	BID Striv AV	BID Haddock Education Technology	BID Counter Trade Product Inc.
CART - 1	Mobile Active Panel Cart	77	*$651.47	$1,515.00	$772.00	$624.41 NC	$565.22 NC

* = Awarded low priced item meeting specifications from a compliant bidder.
NC = Non-compliant does not meet specifications within the bid document

For complete bid documentation, contact elizabeth.nowlin@ops.org.

Rationale: 

Network Switches and Wireless Access Points	Quantity	Princeton IT Services, Inc.	Sirius Computer Solutions, Inc.
		Unit Price
Switch: Catalyst 9500 24 Port 1/10/25G, Advantage Lic 5 yr, 2 x AC Power Supply, 2 x power cord (Nema 5-15) or equivalent	20	$4,83,773	$19,612.55
Switch: Catalyst 9300 24 Port PoE+, Advantage Lic 5yr, 2 x 715W AC Power supply, 2 x power cord (NEMA 5-15) 8 x 10GE Network Module or equivalent.	1	$7,802.97	$6,661.54
Switch: Catalyst 9300 48 Port PoE+, Advantage Lic 5yr, 2 x 715W AC Power supply, 2 x power cord (NEMA 5-15) 8 x 10GE Network Module or equivalent.	45	$3,03,260.85	$10,182.77
Switch: Catalyst 9300 24-Port mGig and UPOE, Advantage Lic 5yr, 2 x AC Power supply, 2 x power cord (NEMA 5-15) 8 x 10GE Network Module or equivalent.	20	$1,04,296	$10,497.50
Access Point: Catalyst 9130AXI-B 802.11ax; 8x8; Mod; Int Ant: mGig B Domain or equivalent.	327	$494,080.65	$1,131.30
Switch Module: Catalyst 10GE LRM Fiber SFP Transceivers	288	$227,511.36	$591.47

Rationale:  FUND:     1       General Fund
PROGRAM:  2510    Business Support Services
DEPT:     7160010 Business Service Administration
SUPPLIER: 62505   Bay Promo
POLICIES: 7000, III.K., 7000, VII.A.
AMOUNT: $100,000.00

Administration recommends approval to award Bid No.22-051 to Bay Promo, for Adult size 3-ply disposable face masks. The District received twenty-four (24) bid responses. Big Apple Sign Group and Unipack were non-compliant as they did not meet the required product specifications and bid requirements. The low bidder that met compliance for the disposable face masks was Bay Promo, at $2.00 per box of fifty (50) masks. The masks will be used by students, and staff and visitors throughout the District.  The initial order will be for a quantity of twelve thousand (12,000) boxes of fifty (50) masks per bid requirements.  Total price of the initial purchase of fifty thousand (50,000) boxes of (50) masks is $100,000.00.  The terms will commence following Board approval on February 25, 2022, through end of business February 24 ,2023 with the option of additional purchases for up to two, one (1) year extensions at the discretion of the District.
 

Supplier	Unit $ (Box of 50 Masks)
Ase	$2.68
Bay Promo	$2.00*
Buyer’s Point	$2.97
Green Layer	$3.00
Hepro Us Inc.	$2.40
Medisca Inc.	$3.25
My Central Supply	$3.09
Purelink Canada	$2.75
Remade, USA	$2.25

Complete bid documentation contact Jeffrey.Calhoun@ops.org.
 

Rationale:  FUND:       1           General Fund
PROGRAM:    1100        Regular Instruction          
DEPT:       3631136     Buena Vista        
SUPPLIER:   52291       Stanbury Uniforms, LLC.
POLICIES:   7000, III. K., 7000, VII.A
AMOUNT:     $82,167.00
     
Administration recommends that RFP No. 004-22 be awarded to Stanbury Uniforms, LLC. for Band Uniforms, which include Uniform Jacket, Drum Major Jacket, Uniform Bib, Reversible Leg Cape, Shako, Shako Box, Shako Wrap, Shako Plume, Shako Plume Color #2, Plume Storage Box, Gauntlets, Garment Bags, and Bib Bar Hangers.  Bids were solicited for band uniforms for Buena Vista High School which will be used by Buena Vista High School band students for marching band and competitions. The District received three (3) bid responses. Fred J Miller Inc. and Fruhauf Uniforms are non-compliant due to not meeting jacket construction specifications. The total amount awarded to Stanbury Uniforms, LLC., is $82,167.00.
 

Item Description	Quantity	Stanbury Uniforms, LLC.*	Fred J Miller, Inc. NC	Fruhauf Uniforms NC
Uniform Jacket	134	$    205.00	$   195.00        NC	$  221.98           NC
Uniform Jacket (Drum Major)	6	$    215.00	$   195.00        NC	$  221.98       NC
Uniform Bib	140	$     88.00	$    65.00        NC	$   84.22       NC
Uniform Reversible Leg Cape	140	$     60.50	$    50.00        NC	$   60.83       NC
Uniform Shako	140	$     57.50	$    48.00        NC	$   64.82       NC
Uniform Shako Box	140	$     12.25	$    12.00        NC	$   12.00       NC
Shako Wrap	140	$     36.00	$    50.00        NC	$   20.11       NC
Shako Plume	140	$     22.75	$    23.00        NC	$   17.80       NC
Shako Plume - Second Color	140	$     37.50	$    18.00        NC	$   37.00       NC
Plume Storage Box	3	$    125.00	$    99.00        NC	$  100.00       NC
Uniform Gauntlets	140	$     47.30	$    40.00        NC	$   43.28       NC
Uniform Garment Bags	140	$     17.00	$    12.00        NC	$   15.00       NC
Bib Bar Hangers	140	$      0.00	$     0.00	$    0.00       NC

* Awarded low bidder meeting specifications.
NC Non-compliant as did not meet bid specifications.

For complete bid documentation contact Yvonne.Schuster@ops.org.

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).

Rationale: 
The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.

Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.

Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.

Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds.   Pursuant to Nebraska Revised Statute Section 79-989, the amount of accumulated member contributions and interest earned refunded directly to individuals is not public record and these amounts have been redacted and presented in total. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.

Rationale:  State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class school district and to submit that audit to the Board of Education Audit Committee for review and approval.   The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement.   The audit methodology is set forth on the Claims Audit Report.

Rationale: 

Rationale:  FUND: 156,  Head Start/Early Head Start
PROGRAM: 3201,  Early Childhood
DEPT: 0660085,  Head Start
POLICIES: 3570 
AMOUNT: $2,007,504.25
 
In keeping with 42 U.S.C. 9837 (also known as Section 642 of the Head Start Act), the Board of Education serves as the Governing Body for Head Start.  Under the Head Start Act, the Board of Education has legal and fiscal responsibility for the Head Start program and is required to review and approve all applications for funding and amendments.  Moreover, in accordance with Policy 3570, it is the policy of the District to comply with federal grant programs in which the District participates.  Head Start is one such program.   The Head Start program is required to document a non-federal share match amount of $2,007,504.25 for the 2021 fiscal year.  As a result of reduced community and volunteer capabilities during the Covid-19 pandemic, the District was only able to document $1,333,446.09 in non-federal share monies, $674,058.16 less than the required amount.  As a result, the Administration recommends that the Board approve submission of Head Start Fiscal Year 2020 a Non-federal Share waiver request.  

Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.  

Rationale:  Fund:  1, General, $176,800.00
Fund:  176, $66,000.00
Project:  471822, Perkins Basic Grant
Program:  2211, Career and Tech Ed Support
Department:  7196010, Career & Technical Education
Supplier:  Moss Educational & Industrial Training Solutions 
Policies:  7000 V.A.
Strat Plan:  Goal 1 - Academics 
Amount:  $242,800.00
 
Administration requests approval to purchase Amatrol Trainers for the Northwest High School Energy Systems Technology Pathway. Students will gain the basic knowledge and skills to use various equipment and components found in the process and power operations industry, including maintenance, safety, lubrication, precision measuring devices, compressors, pumps, valves, and process instrumentation. In keeping with the bid exceptions contained within Policy 7000, Section V.A., no bid was required for this purchase.  

Rationale:  FUND:       1           General Fund
PROGRAM:    1100        Regular Instruction                      
DEPT. ID:   1911100     Forest Station Elementary School Facility
SUPPLIER:   2323        B&H Foto and Electronics DBA B&H
POLICY:     Policy 7000, V., B.
AMOUNT:     $34,686.46

FUND:       1           General Fund
PROGRAM:    1100        Regular Instruction                      
DEPT. ID:   1901100     Pine Elementary School Facility
SUPPLIER:   2323        B&H Foto and Electronics DBA B&H
POLICY:     Policy 7000, V., B.
AMOUNT:     $34,686.46

FUND:       1           General Fund
PROGRAM:    1100        Regular Instruction                      
DEPT. ID:   8861100     Bluestem Middle School Facility          
SUPPLIER:   2323        B&H Foto and Electronics DBA B&H
POLICY:     Policy 7000, V., B.
AMOUNT:     $55,513.70

FUND:       1           General Fund
PROGRAM:    1100        Regular Instruction                       $79,125.55
DEPT. ID:   3631100     Buena Vista High School Facility
PROGRAM:    1184        Family & Consumer Science                  $2,225.00
PROGRAM:    1186        Business Education                        $33,440.64
DEPT. ID:   3631400     Buena Vista High School Facility         
SUPPLIER:   2323        B&H Foto and Electronics DBA B&H
POLICY:     Policy 7000, V., B.
AMOUNT:     $114,791.19

FUND:       1           General Fund
PROGRAM:    1100        Regular Instruction                       $79,125.55
DEPT. ID:   3691100     Westview High School Facility      
PROGRAM:    1184        Family & Consumer Science                 $11,052.50
PROGRAM:    1186        Business Education                        $17,731.45
DEPT. ID:   3691400     Westview High School Facility            
SUPPLIER:   2323        B&H Foto and Electronics DBA B&H
POLICY:     Policy 7000, V., B.
AMOUNT:     $107,909.50

Administration recommends utilizing pricing on the Region 4 Education Service Center (ESC) OMNIA Contract #R201202 which is an exception (Policy 7000. V., B.) to normal bidding to purchase twenty-six (26) printers, sixteen (16) monitors, fifty (50) charge cables, fifty-two (52) charging stations, and seventy-two (72) power strips for Forest Station Elementary School; twenty-six (26) printers, sixteen (16) monitors, fifty (50) charge cables, fifty-two (52) charging stations, and seventy-two (72) power strips for Pine Elementary; thirty-one (31) printers, eighty-three (83) monitors, seventy-five (75) charge cables, sixty-eight(68) charging stations, and one-hundred thirty-six (136) power strips for Bluestem Middle School all for regular instruction from B&H Foto and Electronics DBA B&H.  In addition, five (5) printers for Family & Consumer Science, nine (9) printers for Business Education, forty-five (45) printers for regular instruction, thirty (30) monitors for Business Education, one-hundred fifty (150) monitors for regular instruction, one hundred (100) charge cables, eighty-five (85) charging station, and one-hundred seventy (170) power strips for regular instruction, one-hundred eighty (180) tablet keyboards, six (6) webcams and ten (10) monitor mounts for Business Education for Buena Vista High School; and six (6) printers for Family & Consumer Science, nine (9) printers for Business Education, forty-five (45) printers for regular instruction, fifty (50) monitors for Family & Consumer Science, one-hundred fifty (150) monitors for regular instruction, one-hundred (100) charge cables, eighty-five (85) charging stations, and one-hundred seventy (170) power strips for regular instruction, one-hundred fifty (150) tablet keyboards and five (5) webcams for Business Education for Westview High School from B&H Foto and Electronics DBA B&H. The total cost of this purchase in $347,587.31.

Rationale:  In light of the fact that the Douglas County Health Director, acting in her capacity as the City of Omaha Health Director, has allowed the City of Omaha mask mandate to expire and given that the number of COVID-19 cases within the District has continued to decline significantly, Administration recommends that Resolution 21-015 requiring face coverings for the District’s students, employees, families and visitors, which was adopted by the Board of Education on August 9, 2021, be rescinded as set forth the attached Resolution 22-001.  Employees, students, families, or visitors who wish to voluntarily wear face coverings remain welcome to do so.  The rescission of Resolution 21-015 shall have no impact on any requirement for use of face coverings issued by the Federal, State or local government which affects the District.

Rationale:  Each year, the Research Division's staff oversees the preparation of this report. The purpose of this report is to provide a summary of the district’s 2021-2022 class sizes by building.

Rationale:  Attached please find updates from Citizen’s Bond Oversight Committee (CBOC)
 

Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.