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May 2, 2022 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
Rationale:  Burke High School's JROTC will present the Colors and lead the Pledge of Allegiance.
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale:  The #OPSProud Spotlight features members of the Blackburn Program for community outreach through its Holiday Dinner Box Assembly Event.
G. Board and Superintendent Communications
G.1. Superintendent
Attachments: (1)
G.2. Board Members
G.3. Treasurer
Rationale:  The Treasurer's Report for March 2022 is attached for review.
Attachments: (1)
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Monday, April 18, 2022 - Regular Meeting
Attachments: (1)
I.1.b. Monday, April 18, 2022 - American Civics Committee
Attachments: (1)
I.1.c. Thursday, April 21, 2022 - Board Workshop
Attachments: (1)
I.2. Approval of an Agreement between Bryan Middle School and Walsworth Publishing Company, Inc. for a Yearbook Contract for the 2022-2023 School Year ($3,600.00)
Rationale:  Supplier: Walsorth Yearbooks
Policies: 7000 III.K., VII.A.
Amount: $3,600.00

Administration recommends approval of the attached contract with Walsworth Publishing Company, Inc. for a yearbook agreement with Bryan Middle School for the 2022-23 school year.  This contract is one of 13 agreements, 12 of which were approved during the March 21, 2022 Board of Education Meeting.  As the total of the 13 contracts together is over $50,000, pursuant to Board policy 7000, III.K. and 7000, VII.A., Administration requests Board approval.
Attachments: (1)
I.3. Approval of Amendment No. 002 to a Lease Agreement with Sprint Spectrum, L.P. for Cellular Antenna Lease beginning May 2022 - May 2027– Benson High School
Rationale:  Pursuant to Policy 7000, VII.A., Administration requests approval of Amendment No. 002 to a Lease Agreement with Sprint Spectrum, L.P. for the communications facility at 3225 N. 52nd Street (Benson High School).  Amendment No.002 extends the lease for two (2) additional five-year terms beginning in May 2022 through May 2027.   The annual rental for the first Renewal Term shall increase to $29,859.84, and the annual rental for the second Renewal Term shall be increased to $35,831.81.

Amendment No. 001 was approved by the Board of Education on August 16, 2021, for modernization of the facility.
I.4. Approval of Amendment No. 003 to the Agreement with The Weitz Company, LLC – Central High School Capital Improvements & Renovation Project – 2018 Bond Program – (Add $327,015.00) Revised Total $8,694,441.00
Rationale:  FUND:     41 - 2018 Bond Program Proceeds Fund
PROGRAM:  2591 - Building & Grounds
DEPT:     3310020 - Central High School Facilities
PROJECT:  321517 - Central High School Project
SUPPLIER: The Weitz Company, LLC
POLICY:   7003, F.3.
AMOUNT:   $327,015.00

Pursuant to Policy 7003, F.3., Administration, Jacobs, and Alley Poyner Macchietto Architecture recommend approval of Amendment No. 003, which includes auditorium audio video system modifications, roof top modular air handling unit replacement in north addition, and east addition fence work for Central High School Project for a guaranteed maximum price (GMP) of $327,015.00.

The Board approved the CMR Agreement with The Weitz Company, LLC on June 17, 2020, GMP Amendment No. 001 on March 15, 2021, and GMP Amendment No. 002 on May 3, 2021. The addition of GMP Amendment No. 003 brings current value of the CMR Agreement to a total amount of $8,694,441.00.
I.5. Approval of Amendment No. 007 to the Agreement with McCarthy Building Companies, Inc. – Buena Vista High School Project – 2018 Bond Program – (Add $4,898,611.00) Revised Total $81,827,851.00
Rationale:  FUND:     41 - 2018 Bond Program Proceeds Fund
PROGRAM:  2591 - Building & Grounds
DEPT:     3630020 - Buena Vista High School Facilities
PROJECT:  321508 - Buena Vista High School Project
SUPPLIER: McCarthy Building Companies, Inc.
POLICY:   7003, F.3.
AMOUNT:   $4,480,121.00

FUND:     31 - Special Building Fund
PROGRAM:  2591 - Building & Grounds
DEPT:     7166600 - Schoolhouse Planning
SUPPLIER: McCarthy Building Companies, Inc.
POLICY:   7003, F.3.
AMOUNT:   $418,490.00

Pursuant to Policy 7003, F.3., Administration, Jacobs, and DLR Group recommend approval of Amendment No. 007, which is the athletic fields package work for Buena Vista High School Project for a guaranteed maximum price (GMP) of $4,898,611.00. The Special Building Fund will be used to fund the placement of Security Cameras around the athletic fields as a part of the District’s ongoing security work ($418,490.00).  Bond proceeds not to exceed $4,480,211.00 will be used to fund the addition of scoreboards at competition fields, restrooms for stadium capacity, press boxes for each field, field lighting, softball and baseball dugout covers, and a fitness trail.

The Board approved the CMR Agreement with McCarthy Building Companies, Inc. on January 23, 2019, GMP Amendment No. 001 on April 3, 2019, GMP Amendment No. 002 on August 19, 2019, GMP Amendment No. 003 on January 6, 2020, GMP Amendment No. 004 on May 13, 2020, GMP Amendment No. 005 on July 13, 2020, and GMP Amendment No. 006 on August 16, 2021. The addition of GMP Amendment No. 007 brings current value of the CMR Agreement to a total amount of $81,827,851.00.
I.6. Approval to Award Bid No. 22-036 to Capital Sanitary Supply for Restroom and Multi-Purpose Area Cleaning Machines, Batteries, and Charging Stations for Various School Building and Facilities ($1,281,881.70)
Rationale:  FUND:       175         COVID Federal Grants
PROGRAM:    2610        Plant Operations       
DEPT. ID:   7166000     Operation of Facilities
SUPPLIER:   26764       Capital Sanitary Supply
POLICIES:   7000, III. K., 7000, VII.A
AMOUNT:     $1,281,881.70

Administration recommends that Bid No. 22-036 be awarded to Capital Sanitary Supply for restroom and multi-purpose cleaning machines, charging stations and batteries for various school buildings and facilities throughout the District. This bid is part of our Infrastructure for the future initiative under Pillar III in the approved plan for ESSER funds. These machines will be used to clean restrooms, entryways, and other identified areas at each school.  Initial testing of this type of machine in OPS schools showed a significant decrease in bacteria count after cleaning and an overall decrease in time to clean each area. The District received a total of two (2) bid responses. Staples was non-compliant for submitting a machine without a battery powered option when this was specified. The RC-1 Restroom Cleaning Machine also includes one charging station and one battery. The total amount to be awarded to Capital Sanitary is $1,281,881.70.

OPS Classification Code

Product
Item

QTY

BID

*Capital Sanitary Supply

BID

Staples (NC)
RC-1 Restroom Cleaning Machine 165
*$5,770.98

$3,778.39 NC
RC-3 Battery 330
*$999.00

NO BID
* = awarded low priced item meeting specifications from a compliant bidder.
NC = non-compliant does not meet specifications within the bid document.

For complete bid documentation contact jeffrey.calhoun@ops.org.
Attachments: (1)
I.7. Approval to Award Bid No. 22-048 to AKRS Equipment for the purchase of Five (5) Utility Task Vehicles for Bluestem Middle School, Buena Vista High School, and Westview High School ($54,339.05)
Rationale:  FUND:            1       General Fund
PROGRAM:          2610   Facilities
PROGRAM:          2199    Athletics
DEPT ID:          3630020 Buena Vista High School Facility
DEPT ID:          3690020 Westview High School Facility
DEPT ID:          3631145 Buena Vista High School Athletics
DEPT ID:          3691145 Westview High School Athletics
DEPT ID:          8861140 Bluestem Middle School Athletics
SUPPLIER:         1177    AKRS Equipment
POLICIES:         7000, III. K., 7000, VII. A         
AMOUNT:           $54,339.05

Administration recommends approval to Award Bid No. 22-048 to AKRS Equipment for the purchase of Five (5) Utility Task Vehicles.  AKRS Equipment bid two different vehicles. The vehicle with the lowest bid price did not meet the safety restraint specifications.  Units will be assigned to each of the following new bond schools: Buena Vista High School (2), Westview High School (2), and Bluestem Middle School (1) to assist with yard care, moving of equipment and athletic support. The total purchase price for the equipment is $54,339.05.

 
Item Number of items Unit:
AKRS Equipment
Total:
AKRS Equipment
John Deere TX Gator 5 $8,222.29 NC $41,111.45 NC
John Deere
HPX615E Gator
5 *$10,867.81 *$54,339.05










*=awarded low priced item meeting specifications from a compliant bidder.
NC=non-compliant does not meet specifications within the bid document.

For complete bid documentation, contact traci.shobe@ops.org.
I.8. Approval to Award Bid No. 22-066 to Cornhusker International Trucks for Seven (7) New and Unused Cargo Trucks with Lift Gate ($829,809.68)
Rationale:  FUND:             4005 Nutrition Services Fund
PROGRAM:          2510 Business Support Services
DEPT:             7165000 Nutrition Services Admin.
SUPPLIER:         6519 Cornhusker International Trucks
POLICIES:         7000, III.K., 7000, VII.A
AMOUNT:           $829,809.68
 
Administration recommends approval to award Bid No. 22-066 to Cornhusker International Trucks for the purchase of Seven (7) New and Unused Cargo Trucks with lift gate. These trucks are for Nutritional Services and will be used to transport food to schools for students. Note: Due to current manufacturer timelines these cargo trucks with lift gate will arrive around February 2023. 

 
Supplier Unit price (7) Total price
Cornhusker International Trucks *$118,544.24 $829,809.68
Omaha Truck Center $147,131.00 $1,029,917.00








*=awarded low priced item meeting specifications from a compliant bidder.

For complete bid documentation contact: traci.shobe@ops.org. 
Attachments: (1)
I.9. Approval to Award Bid No. 22-071 to Buller Fixture Co. for South High School Walk-In Oven with On-Site Installation and Services ($58,741.00)
Rationale:  FUND:      4005 Nutrition Services Fund
PROGRAM:   2199 Other Student Support Services
DEPT:      333050 South High Cafeteria
SUPPLIER:  3581 Buller Fixture Co.
POLICIES:  7000, III., K, 7000, VII., A.
AMOUNT:    $58,741.00

Administration recommends approval to award Bid No. 22-071 to Buller Fixture Co. for the purchase of one (1) Walk-In Oven, Gas, Roll-in Unit and four (4) Oven Racks, Roll-in Unit. The purchase comes with on-site installation and services. This equipment will replace the existing oven at South High School which has reached the end of its service life cycle.
Supplier Total price for unit and on-site installation
Buller Fixture Co. *$ 58,741.00
Douglas Equipment Co.   $ 63,913.69
Tri-Mark Hockenberg Equipment  $ 62,205.00
Sam-Tell and Sons Co.  $ 66,411.58

*=awarded low priced item meeting specifications from a compliant bidder.

For complete bid documentation, contact Eduardo.Acosta@ops.org.
Attachments: (1)
I.10. Approval to Award Proposal No. P018-22 to Scholastic, Inc. for Elementary Literacy Summer Curriculum ($255,076.35)
Rationale:  FUND:        175     COVID Federal Grants
PROGRAM:     6100    Summer School Regular
DEPT:        7192010 Elementary Education Administration 
PROJECT:     499531  NLL Curriculum
SUPPLIER:    9200    Scholastic, Inc.   
POLICIES:  7000, III. K., 7000, VII. A   
AMOUNT: $255,076.35

Administration recommends award of Proposal No. P018-22 to Scholastic, Inc. for elementary literacy curriculum and tutoring curriculum to be used during Next Level Learning.  Scholastic, Inc. was the only proposal received.  Scholastic LitCamp combines innovative lessons with an engaging and interactive summer camp approach that integrates social emotional learning and grade-leveled fiction and nonfiction. LitCamp emphasizes comprehension, fluency, and analysis literary skills.  Lessons focus on students’ ability to read closely, and grasp information, arguments, ideas, and details based on textual evidence. These curricula align to the OPS Strategic Plan of Action Priority 1 emphasis on early literacy and to the district’s plan for academic recovery and acceleration under Pillar I of the approved ESSER’s plan. Total awarded price is $255,076.35 (includes shipping charges of $21,061.35 identified in the proposal response)

Bids received were:
Supplier Quantity Price per Unit Total
Scholastic*      
LitCamp Red Bunk Grades K-1 23 $760.00* $17,480.00
Expansion Packs 17 $174.25* $2,962.25
LitCamp Orange Bunk Grades 1-2 45 $760.00* $34,200.00
Expansion Pack 21 $174.25* $3,659.25
LitCamp Turquoise Bunk Grades 2-3 53 $760.00* $40,280.00
Expansion Pack 26 $174.25* $4,530.50
LitCamp Green Bunk Grades 3-4 44 $760.00* $33,440.00
Expansion Pack 20 $174.50* $3,485.00
LitCamp Blue Bank Grades 4-5 49 $760.00* $37,240.00
Expansion Pack 23 $217.75* $5,008.25
LitCamp Purple Bank Grades 5-6 42 $760.00* $31,920.00
Expansion Pack 16 $217.75* $3,484.00
LitCamp Bronze Grades 6-7 17 $830.008 $14,110.00
Expansion Pack 1 $217.758 $217.75
Getting Started with LitCamp
Two 90-minute virtual sessions
1 $1,998.00* $1,998.00
*=awarded low priced item meeting specification from a compliant bidder

For complete bid documentation contact Yvonne.schuster@ops.org.
Attachments: (1)
I.11. Approval to Award Proposal P018-22 to Scholastic, Inc. for Elementary Literacy Tutoring Curriculum for 2021-2022 School Year ($60,154.92)
Rationale:  FUND:       175      COVID Federal Grants            
PROGRAM:    1100     Regular Instruction
DEPT:       7192010  Elementary Education Administration
PROJECT:    499235   High Dosage Tutoring
SUPPLIER:   9200     Scholastic, Inc.
POLICIES: 7000, III. K.,   7000, VII. A
AMOUNT: $60,154.92

Administration recommends award of Bid No. P018-22 to Scholastic, Inc. for Elementary Literacy Tutoring Curriculum. The Brainstorm mentoring program is designed to build capacity in districts by pairing mentors - teens or adults with young readers to strengthen their reading comprehension, decoding, and critical thinking skills. These curricula align to the OPS Strategic Plan of Action Priority 1 emphasis on early literacy and to the District’s plan for academic recovery and acceleration. This also supports Pillar I of the approved ESSER’s plan. Total awarded price is $60,154.92 (includes shipping charges of $4,966.92 identified in the proposal response).

Bid received were:              
       Supplier Quantity Price per Kit Total
Scholastic
Brainstorm SuperKit
Grades 1-2

600

$45.99*

$27,594.00
Scholastic
Brainstorm SuperKit
Grades 3-4

600

$45.99*

$27,594.00
*=awarded low priced item meeting specification from a compliant bidder.

  For complete bid documentation contact Yvonne.shuster@ops.org.
Attachments: (1)
I.12. Approval to Award Proposal No. P019-22 to Completely Kids for Next Level Learning Enrichment Curriculum and Direct Services for Acceleration Camps ($90,413.55)
Rationale:  FUND:     175 COVID Federal Grants
PROGRAM: 6100   Summer School Regular
PROJECT:  499233    Next Level Learning (Extra Session)  
DEPT:   7192010  Elementary Education Administration
SUPPLIER: 3624      Completely Kids
POLICIES: 7000, III. K., 7000, VII.A
AMOUNT: $90,413.55 
 
Administration recommends award of Proposal No. P019-22 to Completely Kids for direct services for Acceleration Camps at Gifford Park Elementary School and Liberty Elementary School during Next Level Learning July 6, 2022, through July 22, 2022. The District received two responses. Challenge Island is non-compliant because they did not demonstrate appropriate staffing levels for sites proposed to serve and they did not meet all the insurance requirements. These services support Pillar I of the approved ESSER’s plan. Total amount awarded to Completely Kids is $90,413.55. 
 
 Bids received were: 
Supplier Bid
Completely Kids $90,413.55
Challenge Island* $360,000.00*

*=awarded low priced item meeting specification from a compliant bidder
*NC=non-compliant does not meet specifications within the bid document

For complete bid documentation contact yvonne.shuster@ops.org

 
Attachments: (1)
I.13. Approval to Award Proposal P019-22 to National Inventors Hall of Fame, Inc., Woz ED, Inc., and LEGO for the Enrichment Curriculum Portion of Bid No. P019-22 for Next Level Learning Enrichment and Acceleration ($2,461,104.00)
Rationale:  FUND:     175 COVID Federal Grants 
PROGRAM: 6100  Summer School Regular 
DEPT:     7192010 Elementary Education Administration
DEPT:     7193010 Secondary Education? Administration 
Project:  499531 Next Level Learning Curriculum
POLICIES: 7000, III.K, 7000, VII.A 
AMOUNT: $2,461,104.00 
 
Administration recommends Proposal No. P019-22 be awarded to National Inventors Hall of Fame, Inc., WozED, Inc., and LEGO for enrichment curriculum for Next Level Learning. These curricula promote inquiry, problem solving, creativity, and collaboration with unique STEM activities, while engaging students to learn in a hands-on format that aligns to the vision for Next Level Learning while teaching science and math skills. This purchase will allow both elementary and middle level students to engage in quality unique enrichment experiences in both June 2022 and July 2022. These curricula align to the District’s plan for accelerating learning and to Next Generation Science Standards and supports Pillar I in the approved ESSER’s plan. Total amount awarded to National Investors Hall of Fame, Inc., is $1,799,175.00.  WozED, Inc. is awarded $362,400.00, and LEGO is awarded the amount of $299,529.00.
 
Bid received were:  
Supplier Bid Grades Served 
National Inventors Hall of Fame, INC.  $1,799,175.00*  K-8 June Enrichment 
K-8 July Acceleration Camps 
Woz ED, INC.  $362,400.00*  6-8 June Enrichment 
LEGO  $299,529.00*  K-8 July Acceleration Camps 

*=awarded low priced item meeting specification from a compliant bidder
 
For complete bid documentation contact Yvonne.shuster@ops.org. 

 
Attachments: (1)
I.14. Acceptance of the Certificate of Substantial Completion for Adams Elementary School: Capital Improvements & Renovation – 2018 Bond Program
Rationale:  Pursuant to Policy 7003,F.4., Administration and Jacobs in keeping with long standing practice, the Substantial Completion for Adams Elementary School is being submitted to the Board of Education for acceptance.

Contractor                         Project                                     Completion Date
The Weitz Company         Adams Elementary School:      April 8, 2022
                                         Capital Improvements &
                                         Renovation
                       
The completion date, as listed above, is the date of commencement of the one-year warranty period and required by the contract documents. This agreed upon contractual date will provide continuity in the start dates of the warranties and takes into consideration that the Owner had beneficial use and occupancy of the facility.
I.15. Approval of Claims Report A - District Expenditure
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
Attachments: (4)
I.16. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
Attachments: (1)
I.17. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
Attachments: (1)
I.18. Approval of Claims Report D - Payroll Expenditures
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
Attachments: (1)
I.19. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
Attachments: (1)
I.20. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds
Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds.   Pursuant to Nebraska Revised Statute Section 79-989, the amount of accumulated member contributions and interest earned refunded directly to individuals is not public record and these amounts have been redacted and presented in total. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.
Attachments: (1)
I.21. Committee on Claims Audit Approval 5/02/2022
Rationale:  State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class school district and to submit that audit to the Board of Education Audit Committee for review and approval.   The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement.   The audit methodology is set forth on the Claims Audit Report.
Attachments: (2)
I.22. Approval of the First Amendment for the Memorandum of Understanding (MOU) between the District and the Southside Redevelopment Corporation for Indian Hill Elementary for the 2022-2023 School Year 
Rationale:  Pursuant to Policy 1401, Administration recommends approval of the first amendment to the MOU between the District and the Southside Redevelopment Corporation (SRC). SRC will support the planning of an education strategy for the SRC area of impact to include Indian Hill Elementary School as part of the revitalization of the Southside Terrace - Indian Hill neighborhood. The initial MOU covered the 2021-2022 school year and was approved by the Board on May 3, 2021. This amended MOU will cover the 2022-2023 school year and will extend the initial planning year to support the collaboration between the District and Southside Redevelopment Corporation.  While the MOU has no cost, the MOU is brought to the Board given the possibility that future MOUs may exceed $50,000.   
I.23. Approval of Head Start Self-Assessment Summary and Improvement Plan
Rationale:  Section 642 of the Head Start Act, the Board of Education serves as the Governing Body for Head Start.  The Head Start Governing Body is required to review and approve specific processes of the program including the annual self-assessment.  The Head Start program conducted the Self-Assessment during the months of February and March.  Head Start staff collected program data in the areas of education, health/safety, family engagement, and ERSEA (Eligibility, Recruitment, Selection, Enrollment, Attendance).  The results were reviewed to identify areas of strength and areas where the program could improve.  Head Start staff used the information to create the improvement plan to be implemented during the upcoming program year.
Attachments: (1)
I.24. Approval of Interlocal Agreement between The Nebraska Department of Health and Human Services and Omaha Public Schools April 1, 2022-March 31, 2027 ($10,100,000.00)
Rationale:  Supplier: Department of Health and Human Services
Policies: 7000
Strategic Plan:  Priority 1 Goal, Academics
Amount: $10,100,000.00

Administration recommends approval of the Interlocal Agreement between The Nebraska Department of Health and Human Services (DHHS) and Omaha Public Schools from April 1, 2022 to March 31, 2027.  The agreement outlines the roles and responsibilities of DHHS and Omaha Public Schools in regards to the provision of services coordination to families in the Early Development Network.   The Services Coordinator role includes assisting families as they access Early Intervention services, facilitating communication across agencies, and facilitating the development and implementation of Individual Family Service Plans.  The memo of understanding ensures consistent provision of services and adherence to DHHS guidelines for Services Coordination throughout the state of Nebraska. The interlocal agreement outlines the rates DHHS will pay for services. 
Attachments: (1)
I.25. Approval of Lease Agreement with YMCA for YMCA Express Site at Buena Vista High School through August 2032
Rationale:  Per Board of Education Policy 7000 IX. A. 2., Administration recommends approval of the attached lease agreement with the Young Men’s Christian Association of Greater Omaha (YMCA) for the purpose of a YMCA Express.  This lease provides for approximately 2,672 square feet dedicated space and approximately 700 square feet of shared space in Buena Vista High to be leased to the YMCA for a period of ten (10) years.  The YMCA will provide the District with an annual service fee of $23,941.08 paid in monthly installments for services provided in maintaining the YMCA space.  This rate will be adjusted annually based on the Midwest Region Urban Consumer Price Index. 
Attachments: (1)
I.26. Approval of the Nebraska Department of Education's College and Career Standards for English Language Arts
Rationale:  Administration recommends approval for adoption of the updated revision to the  Nebraska College and Career Standards for English Language Arts as presented on April 8, 2022, and as approved by the Nebraska State Board of Education on September 2, 2021, for grades K-12.  Staff will work with teachers this summer and throughout the implementation.
Attachments: (1)
I.27. Approval of Proposed Staffing Adjustments
Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.  
Attachments: (1)
I.28. Approval to Purchase Textbooks and Digital Resources for Non-Public Schools for 2022-2023 School Year ($129,132.24)
Rationale:  FUND:       155         Reimbursable Grants
PROGRAM:    1100        Regular Instruction
DEPT:       7192010     Elementary Education
SUPPLIER:   7734        Pearson Education                $60,273.26
SUPPLIER:   13760       Textbook Warehouse LLC           $33,687.40
SUPPLIER:   6179        Cengage Learning                 $11,985.00
SUPPLIER:   15646       Gibbs Smith Publisher            $11,704.35
SUPPLIER:   2192        Greenwood Publishing Group Inc   $5,775.91
SUPPLIER:   34055       Houghton Mifflin Harcourt        $3,786.32
SUPPLIER:   9433        Georgia Holdings Inc             $1,920.00     
GRANT:      473123      Textbook Loan Program
POLICIES:   7000, V.A., 7000, VII.A., 7000, VII. D
AMOUNT:     $129,132.24

Nebraska Revised Status § 79-734 requires the District to purchase textbooks for non-public schools upon request. Administration recommends approval to purchase 2,587 textbooks and digital resources from various suppliers for students attending non-public schools. The non-public schools selected books from the District’s current curriculum selection. All textbooks costing a total of $129,132.24 are purchased using funds from the Nebraska Department of Education Textbook Loan Program and are 100% reimbursable.

 
Supplier Total Cost
Pearson Education  $      60,273.26
Textbook Warehouse LLC  $      33,687.40
Cengage Learning  $      11,985.00
Gibbs Smith Publisher  $      11,704.35
Greenwood Publishing Group Inc  $       5,775.91
Houghton Mifflin Harcourt  $       3,786.32
Georgia Holdings Inc  $       1,920.00
Total Purchase  $     129,132.24




















This purchase is 100% reimbursable grant.
 
I.29. Approval of Second Reading of Policies 1060, 5302, 5303, 5304, 5305, and 5306
Rationale:  Policy 8120 stipulates the Board of Education shall cause policies and regulations  to be revised as necessary.  Administration provided recommended changes to policies 1060, 5302, 5303, 5304, 5305, and 5306 to the Board of Education as Information at the April 4, 2022 Board Meeting and the first reading was approved at the April 18, 2022 Board Meeting. 
I.30. Approval of Termination of Mastercraft Lease Agreement
Rationale:  Administration recommends approval of the attached Termination of the Lease Agreement entered into between McMillan Middle School and Mastercraft, LLC.  The parties have agreed to terminate the lease four and a half months early with the District paying for use of the premises through the date of termination.  McMillan no longer is in need of the space.
Attachments: (1)
I.31. Grant Fund Budget Awards
Attachments: (1)
J. Discussion and/or Action Items
J.1. Action Item(s)
J.1.a. Approval of the Second Reading of the Code of Conduct Revisions for 2022-2023
Rationale:  Administration will recommend approval of changes to the Code of Conduct for the 2022-2023 school year.   
Attachments: (3)
J.2. Information Item(s)
J.2.a. Update to Policies 5403, 5404, 5405, 5406, and 5407
Rationale:  Policy 8120 stipulates the Board of Education shall cause policies and regulations  to be revised as necessary.  Administration will provide recommended changes to Policies 5403, 5404, 5405, 5406, and 5407.
J.2.b. Policy Committee Update
Rationale:  The Chair of the Policy Committee will provide an udpate.
J.2.c. Budget and Audit Committee Update
Rationale:  The Chair of the Budget and Audit Committee will provide an update.
K. Receipt of Reports
K.1. Head Start Monthly Board Report March 2022
Rationale:  This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2.
Attachments: (1)
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment

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