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May 16, 2022 at 6:30 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. School Spotlight
Rationale:  The #OPSProud Spotlight recognizes graduating students who earned the Seal of Biliteracy for proficiency in more than one language.
G. Board and Superintendent Communications
G.1. Superintendent
Attachments: (1)
G.2. Board Members
H. Public Comment and Recognition
I. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
I.1. Reading of Minutes
I.1.a. Monday, May 2, 2022 - Regular Meeting
Attachments: (1)
I.2. Acceptance of the Certificate of Substantial Completion for Buena Vista High School – 2018 Bond Program
Rationale:  Pursuant to Policy 7003, F.4., Administration and Jacobs in keeping with long standing practice, the Substantial Completion for Buena Vista High School is being submitted to the Board of Education for acceptance.

Contractor                          Project                                  Completion Date
McCarthy Building             Buena Vista High School       April 29, 2022
Companies, Inc               

The completion date, as listed above, is the date of commencement of the one-year warranty period and required by the contract documents. This agreed upon contractual date will provide continuity in the start dates of the warranties and takes into consideration that the Owner had beneficial use and occupancy of the facility.
I.3. Acceptance of the Certificate of Substantial Completion for Westview High School – 2018 Bond Program
Rationale:  Pursuant to Policy 7003, F.4., Administration and Jacobs in keeping with long standing practice, the Substantial Completion for Westview High School is being submitted to the Board of Education for acceptance.

Contractor                             Project                                  Completion Date
Sampson Construction         Westview High School         April 29, 2022
Company, Inc                 

The completion date, as listed above, is the date of commencement of the one-year warranty period and required by the contract documents. This agreed upon contractual date will provide continuity in the start dates of the warranties and takes into consideration that the Owner had beneficial use and occupancy of the facility.
I.4. Approval of Amendment No. 002 to the Agreement with MCL Construction – Morton Middle School Capital Improvements & Addition Project – 2018 Bond Program – (Add $758,412.55) Revised Total $11,008,412.55
Rationale:  FUND:     41 - 2018 Bond Program Proceeds Fund
PROGRAM:  2591 - Building & Grounds
DEPT:     8780020 - Morton Middle School Facilities
PROJECT:  321522 - Morton Middle School Project
SUPPLIER: MCL Construction
POLICY:   7003, F.3.
AMOUNT:   $758,412.55

Pursuant to Policy 7003, F.3., Administration, Jacobs, and BVH Architecture recommend approval of Amendment No. 002, which includes new chiller replacement, new parking lot pavement replacement, and interior building finishing work for Morton Middle School.  The existing chiller has reached the end of its useful life and cannot support the additional classroom space added.  The parking lot was originally scheduled to be resurfaced but it was determined during the project that the existing underlayment was in poor condition and would not support resurfacing. The additional finishing work supports the improvements added under GMP Amendment 001.  The total guaranteed maximum price (GMP) for this amendment is $758,412.55.

The Board approved the CMR Agreement with MCL Construction on August 3, 2020, and GMP Amendment No. 001 on May 17, 2021. The addition of GMP Amendment No. 002 brings the current value of the CMR Agreement to a total amount of $11,008,412.55.
I.5. Approval to Award Bid No. 22-063 and Contract to Ray Martin Company of Omaha for Chiller Replacement at Skinner Magnet Elementary School, Spring of 2023 ($584,800.00)
Rationale:  FUND:     175     COVID Federal Grants
PROGRAM:  2620    Maintenance Schools/District Buildings
DEPT. ID: 7166600 Schoolhouse Planning         
SUPPLIER: Ray Martin Company of Omaha
POLICIES: 7000, III.K, 7000, VII.A
AMOUNT:   $584,800.00

Administration recommends approval to Award Bid No. 22-063 to Ray Martin Company of Omaha for chiller replacement at Skinner Magnet Elementary School. The work will include the removal of two existing air-cooled chiller units with remote evaporators, associated piping and hardware, and the installation of two new air-cooled chillers with remote evaporators, associated piping, and hardware.  

The existing chillers and condensers have reached the end of their service life and can no longer handle the cooling needs of the facility. Furthermore, parts to service and repair the existing units are no longer available. The District received (3) bid responses, Ray Martin Company of Omaha, Mechanical Systems, Inc. and Mark VII Enterprises, Inc. Administration recommends the attached contract with Ray Martin Company of Omaha for approval. This contract is funded as a part of Pillar I of the Districts approved ESSERS Plan. The total price of the contract is $584,800.00.

 
Vendor Base Bid
* Ray Martin Company of Omaha $ 584,800.00
   Mechanical Systems, Inc. $ 674,000.00
   Mark VII Enterprises, Inc. $ 880,000.00
*Apparent Low Bidder meeting the specifications.
                                                                     
For complete bid documentation, contact Barakat.Elshalaby@ops.org.
I.6. Approval to Award Bid No. 22-075 to Independent Roofing for Roof Replacements and Repairs at Central High School, Wilson Focus School, McMillan Middle School and Minne Lusa Elementary, Summer of 2022 and Summer of 2023 ($1,949,400.00)
Rationale:  FUND:       4012    Property Uninsured Loss Reserve Fund
PROGRAM:    2510    Business Support Services
DEPT.:      7162100 Accounting & Finance
SUPPLIER:   3628 Independent Roofing
POLICIES:   7000, III.K, 7000, VII.A 
AMOUNT:     $1,949,400.00

Administration recommends that Bid No. 22-075 be awarded to Independent Roofing for Roof Replacements and Repairs at Central High School, Wilson Focus School, McMillan Middle School, and Minne Lusa Elementary for storm damage including hail and wind damage.  The District received two (2) bid responses. Materials for McMillan Middle School and Minne Lusa will be procured for repairs to be completed in the summer of 2023.  Although Independent Roofing is not the low bidder, they are being recommended due to the fact that they have materials on hand and can begin work immediately at Central High School.  Previous water damage in the amount of $30,000.00 to the hardwood floor at Central High School was completed earlier this year due to roof damage caused by a hail storm.  The building interior, including the gym flooring, at Central High School remains vulnerable to additional damage if repairs are not completed as soon as possible.  Materials from McKinnis Roofing are not expected until November 2022, preventing repairs at Central High School until 2023.  Pending Board approval, contracts will be forthcoming for each school, under Bid No. 22-075.  The total amount of the bid award is $1,949,400.00.

 
Supplier Total
Independent Roofing *$1,949,400.00
McKinnis Roofing  $1,851,500.00
Complete bid documentation contact John.Neal@ops.org.
Attachments: (5)
I.7. Approval to Award Proposal No. P001-22 to Savvas, Houghton Mifflin Harcourt, and Bedford Freeman & Worth for Mathematics Textbooks and Resources and the Attached Contracts and Data Protection Agreements to be used in the District’s Middle Schools and High Schools Grades 6-12 for the 2022-2023 through 2028-2029 School Years ($7,476,805.44)
Rationale:  FUND:   1  General Fund
PROGRAM:   1100   Regular Instruction
DEPT:    7193010  Secondary Education Administration
SUPPLIER:  Savvas
SUPPLIER:   Houghton Mifflin Harcourt
SUPPLIER:   Bedford, Freeman & Worth
POLICIES:    7000, III. K, 7000, VII.A., 6121 
AMOUNT:  $7,476,805.44
 
Administration recommends award of Proposal No. P001-22 to Savvas, Houghton Mifflin Harcourt, and Bedford Freeman & Worth for Mathematics Textbooks and Resources to be used in the District’s middle schools and high schools grades 6-12.  Initially, nine proposals were received in September 2, 2021.  After the proposals were received, Curriculum and Instruction followed the process outlined in policy 6121.  A textbook review committee and a teacher review committee met and narrowed the proposals to two textbook options per course. After the committees met, most of the textbook options were field tested by classroom teachers.  The field testing occurred by classroom teachers during November through December 2021 and January through February 2022. After field testing and feedback, a textbook recommendation presentation was shared with the Board of Education on Monday, March 21, 2022. These products provide for a coherent progression of mathematics topics, include best practices in mathematics, and provide opportunities to focus on the Nebraska Mathematical Process Standards which support students' understanding during instruction, practice, and assessment.  The total awarded price is $7,476,805.44.  The following textbook options are recommended for selection in the below table, attached contracts, and Data Protection Agreements. 

 
Supplier Products Total
Savvas Envision Math 2021 6-8th Eng/Span 7yr Subscription + 7 yr Digital Access to Realize/SuccessMaker/MSDA with Professional Development  

  $3,299,888.40
Blitzer PreCalculus 7E 2022 with 6yr Digital Access to MyMathLab for School (Including Professional Development)  

  $341, 056.80 
Houghton Mifflin Harcourt Into AGA Student and Teacher Editions and 7-year Digital Access and Professional Services   $3,359,325.48
Bedford, Freeman & Worth Statistics and Probability with Applications textbooks and SaplingPlus (Seven Use Online)  
  $262,982.16
Updated Version of The Practice of Statistics textbooks and SaplingPlus (Seven Use Online)
  $84,823.20
Calculus for the AP Course textbooks and SaplingPlus (Seven Use Online)
  $72,899.40
Professional Development   $55,830.00
I.8. Approval to Award Proposal No. P031-21 to Savvas for Mathematics Textbooks and Resources and the Attached Contract and Data Protection Agreements to be used in the District’s Kindergarten through Fifth Grade Classrooms and Spanish/English Dual Language Programs for the 2022-2023 through 2028-2029 School Years ($7,799,999.95)
Rationale:  FUND:  1 General Fund  
PROGRAM:  1100 Regular Instruction  
DEPT:   7102010 Elementary Education Administration  
SUPPLIER:  Savvas  
POLICIES:   7000, III. K, 7000, VII.A, 6121  
STRATEGIC PLAN:  Priority 1, Academics
AMOUNT:  $7,799,999.95  

Administration recommends award of Proposal No. P031-21 to Savvas for Mathematics Textbooks and Resources to be used in the District’s kindergarten through fifth grade classrooms and Spanish/English Dual Language Programs. In May of 2021, the District issued an RFP for Mathematics textbooks and received six proposals.  Curriculum & Instruction Support reviewed the proposals pursuant to the process outlined in policy 6121.  The process included Teaching and Learning Consultants from Special Education, ESL and Migrant Education, Dual Language, the Gifted & Talented Education Program, and teacher review committees before being narrowed down to two textbook options. The two selected resources were field tested by classroom teachers from November 2021 through February 2022.  The District held several stakeholder review sessions that included community members, the District's Citizen Advisory Committee, and our English Learner Parent Involvement Program.  After field testing and feedback, the District presented a textbook recommendation to the Board of Education on Monday, March 21, 2022. The District recommends enVision Mathematics.  enVision Mathematics provides a coherent progression of mathematics topics, includes best practices in mathematics, and provides opportunities to focus on the Nebraska Mathematical Process Standards, which support students' understanding during instruction, practice, and assessment. The program also includes a comprehensive Math Diagnosis and Intervention System for use in our Special Education programs and in classrooms. The recommended resources include a consumable textbook subscription for all students, manipulatives, and digital subscriptions to the materials. The District is recommending a 7 year adoption.  The adoption provides new consumable texts for students each year of the adoption.  The total cost for this adoption is $7,799,999.95.  The Administration recommends approval of the attached contract and Data Protection Agreement.  
  
Supplier Products Total
Savvas Envision Math 2021 K-5
Eng/Span 7yr Subscription + 7 yr Digital Access to Realize/SuccessMaker/MSDA with Professional Development
$7,799,999.95
I.9. Approval to Award Proposal No. P037-21 to Carnegie Learning, Vista Higher Learning, and Wayside Publishing for World Languages Textbooks and Resources and the Attached Contracts and Data Protection Agreements to be used in the District’s Middle Schools and High Schools for the 2022-2023 through 2028-2029 School Years ($2,130,648.13)
Rationale:  FUND: 1   General Fund
PROGRAM:  1100 Regular Instruction
DEPT:   7193010   Secondary Education Administration
CLASS:   939      2022-2021 Budget Projects
SUPPLIER:  Wayside
SUPPLIER:   Vista Higher Learning
SUPPLIER:  Carnegie
POLICIES: 7000, III. K, 7000, VII.A, 6121 
AMOUNT:    $2,130,648.13
 
Administration recommends award of Proposal No. P037-21 to Wayside Publishing, Vista Higher Learning, and Carnegie Learning for World Languages Textbooks and Resources to be used in the District’s middle schools and high schools grades 6-12.  In June of 2021, the District issued a Request for Proposal and received five proposals.  After the proposals were received, the District followed the process outlined in policy 6121.  A textbook review committee members, teacher review committees, and community members met and narrowed down the proposals for field testing.  For active courses, one Chinese course was field tested, two courses for Spanish for Spanish Speakers, French, and German were field tested, and three Spanish courses were field tested.  After field testing and feedback, the District presented a textbook recommendation to the Board of Education on Monday, April 4, 2022.  The amount awarded to Carnegie Learning is $82,145.92; the amount awarded to Vista Higher Learning is $940,705.05; and the amount awarded to Wayside Publishing is $1,107,797.16. The total awarded price is $2,130,648.13.  The Administration recommends approval of the attached contracts and Data Protection Agreements.  
Supplier Products Total
Wayside Publishing- Spanish Entreculturas 7yr Subscription + 7 yr Digital Access to Realize/Successmaker/MSDA with Professional Development and classroom libraries

  $1,107,797.16
Carnegie Learning- Chinese Zhen Bang! Student and Teacher Editions and 7-year Digital Access and Professional Services   $82,145.92
Vista Higher Learning- French, German, Spanish for Spanish Speakers German- Mosaik- Student and Teacher Editions and 7-year Digital Access, classroom libraries, and Professional Services  






  $940,705.05
French- Chemins Student and Teacher Editions and 7-year Digital Access, classroom libraries and Professional Services
Spanish for Spanish Speakers- Galería Student and Teacher Editions and 7-year Digital Access, classroom libraries and Professional Services
I.10. Approval of Claims Report A - District Expenditure
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
Attachments: (3)
I.11. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
Attachments: (1)
I.12. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
Attachments: (1)
I.13. Approval of Claims Report D - Payroll Expenditures
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed since the last Board meeting and is presented by payroll and pay date.
Attachments: (1)
I.14. Approval of Claims Report E - Payroll Estimated Expenditures
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date.  Board authorization is requested for amounts not to exceed totals in the Claims Report E.
Attachments: (1)
I.15. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
Attachments: (1)
I.16. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds
Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds.   Pursuant to Nebraska Revised Statute Section 79-989, the amount of accumulated member contributions and interest earned refunded directly to individuals is not public record and these amounts have been redacted and presented in total. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.
Attachments: (1)
I.17. Committee on Claims Audit Approval 5/16/2022
Rationale:  State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class school district and to submit that audit to the Board of Education Audit Committee for review and approval.   The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement.   The audit methodology is set forth on the Claims Audit Report.
Attachments: (2)
I.18. Approval of a Contract with Completely KIDS for Next Level Learning Direct Services Acceleration Camps from RFP 019-22 from July 6, 2022, through July 22, 2022 with Three Optional One-Year Extensions ($90,413.55)
Rationale:  FUND:     175 COVID Federal Grants
PROGRAM: 6100 Summer School Regular
PROJECT:  499233    Next Level Learning (Extra Session)  
DEPT:    7192010  Elementary Education Administration
SUPPLIER: 3624 Completely KIDS
POLICIES: 7000, III. K., 7000, VII.A
AMOUNT: $90,413.55
 
Administration recommends approval of the attached contract with Completely KIDS for Next Level Learning Acceleration Camps.  This contract is funded as a part of Pillar I of the Districts approved ESSERS Plan. The board approved the RFP 019-22 for Next Level Learning Direct Services Acceleration Camps on May 2, 2022.

Completely KIDS will provide services at Gifford Park Elementary School and Liberty Elementary School on July 6, 2022, through July 22, 2022, for grades K-6, in one (1) three-day and two (2) five-day camps on topics of nature and the great outdoors. Total enrollment at this time is 255 students. The total cost of the contract for July 6, 2022 through July 22, 2022 is $90,413.55. If Administration recommends exercising the three optional one-year extensions, these will be presented to the Board at future meetings.  
I.19. Approval of a Contract with LEGO Brand Retail, Inc. (Doing Business as LEGO Education US) for Enrichment Curriculum for Next Level Learning RFP 019-22 from May 15, 2022 through July 22, 2022 with Three Optional One-Year Extensions ($299,529.00)
Rationale:  FUND:    175     COVID Federal Grants
PROGRAM: 6100    Summer School Regular
DEPT:    7192010 Elementary Education Administration
DEPT:    7193010 Secondary Education Administration
PROJECT: 499531  Next Level Learning Curriculum
POLICIES:7000, III.K, 7000, VII.A
AMOUNT: $299,529.00

Administration recommends approval of the attached contract with LEGO Brand Retail, Inc. (Doing Business as LEGO Education US) for Next Level Learning Enrichment Curriculum.  This contract is funded as a part of Pillar I of the Districts approved ESSERS Plan. The board approved the RFP 019-22 for Enrichment Curriculum for Next Level Learning on May 2, 2022.

Lego Education US will provide enrichment materials include LEGO Education STEM Pack Set, Creative LEGO DUPLO Brick sets, LEGO Education Products Training (STEAM Pack), LEGO Education BricQ Motion Essential Set, Creative LEGO Brick Set, LEGO Education Product Training (BricQ Motion Essentials) LEGO Education BricQ Motion Prime Set, and LEGO Education Product Training (BricQ Motion Prime).  The contract with Lego Education US will run from May 15, 2022, through July 27, 2022 with three optional one-year extension.  Total enrollment for the K-8 enrichment curriculum is 3,600. Total cost of the contract from May 15, 2022, through July 27, 2022 is $299,529.00.  If Administration recommends exercising the optional extension, these will be presented to the Board at future meetings.  
Attachments: (2)
I.20. Approval of a Contract with National Inventors Hall of Fame, Inc. for Next Level Learning Enrichment Curriculum from RFP 019-22 beginning May 15, 2022 through July 22, 2022, with Three Optional One-Year Extensions ($1,799,175.00)
Rationale:  FUND:     175   COVID Federal Grants 
PROGRAM: 6100 Summer School Regular 
DEPT:    7192010 Elementary Education Administration
DEPT:     7193010 Secondary Education Administration 
PROJECT:  499531 Next Level Learning Curriculum
SUPPLIER: 53340  National Investors Hall of Fame, Inc.
POLICIES: 7000, III.K, 7000, VII.A 
AMOUNT: $1,799,175.00 

Administration recommends that the Board of Education approve the attached contract with Nation Inventors Hall of Fame, Inc. for Next Level Learning Enrichment Curriculum. This contract is funded as a part of Pillar I of the Districts approved ESSERS Plan. The Board approved the RFP 019-22 for Next Level Learning Enrichment Curriculum on May 2, 2022. The contract with National Investors Hall of Fame, Inc. will run from May 15, 2022 through July 22, 2022 with three optional one-year extensions.

National Investors Hall of Fame Inc. will provide enrichment including STEM Camp, Arts Camp, Sports Camp, Nature Camp for grades K-8.Total enrollment at this time for K-5, 6,and 7 for June 2022 is 5,200.  Enrollment for K-8 for July 2022 is 3,600.  The total cost for the contract from May 15, 2022 through July 22, 22022 is $1,799,175.00. If Administration recommends exercising the optional extensions, these will be presented to the Board at future meetings.  
I.21. Approval of Contract with Prime Secured formerly Prime Communication for Renewal of Genetec Security Network for Genetec Advantage from August 1, 2022 through August 31, 2025 ($298,020.41)
Rationale:  FUND:      1       General Fund
PROGRAM:   2510    Business Support Services
DEPT:      7105700 School Safety
SUPPLIER:  Prime Secured
POLICIES:  7000, III.K., VII.A., V.G.
AMOUNT: $298,020.41

Administration recommends renewal of a contract with Prime Secured formerly Prime Communications for Genetec Advantage Security Network for three (3) years.  Prime Secured, is a single sole provider of Genetec Security Systems, therefore no bid was required per policy 7000, V.G. The District began utilizing Genetec Security Systems on August 04, 2020. Genetec Advantage is used to manage the District Security Cameras and Door Security Systems at all sites.  The total contract price is $298,020.41.  

 
Description Pricing Qty Totals
Genetec Advantage Renewal for 1 Synergis Enterprise Reader-3year $35.66 each 1866 $66,541.56
Genetec Advantage Renewal for 1 Sipelia Standard Intercom Connection-3 years $55.71 each 4 $222.84
Genetec Advantage Renewal for 1 Sipelia Advanced Intercom Connection-3 years $33.43 each 4 $133.72
Genetec Advantage Renewal for 1 intrusion alarm panel-3 years $148.57 each 7 $1,039.99
Genetec Advantage for 1 camera connection for Omnicast Education K12 package-renewal for 3 years $55.71 each 4130 $230,082.30
Attachments: (1)
I.22. Approval of a Contract and Data Protection Agreement with Woz U Education for Next Level Learning Enrichment Curriculum for Enrichment Materials from RFP 019-22 beginning May 15, 2022 through July 22, 2022, with Three Optional One-Year Extensions ($362,400.00)
Rationale:  FUND:     175 COVID Federal Grants 
PROGRAM: 6100  Summer School Regular 
DEPT:     7192010 Elementary Education Administration
DEPT:     7193010 Secondary Education ?Administration 
PROJECT:  499531 Next Level Learning Curriculum
SUPPLIER: Woz U Education
POLICIES: 7000, III.K, 7000, VII.A 
AMOUNT: $362,400.00 

Administration recommends approval of the attached contract and Data Protection Agreement with Woz U Education for Next Level Learning Enrichment Curriculum.  This contract is funded as a part of Pillar I of the Districts approved ESSERS Plan. The Board approved RFP 019-22 for Next Level Learning Enrichment Curriculum on May 2, 2022.  

Woz U Education will provide enrichment materials including Animation Level II with consumables, Artificial Intelligence Level II and III with consumables, Coding Level II with consumables, Drone Level III with consumables, Robotics Level II, Robotics Level III consumables, and On-site training (Full Day). The Contract with Woz U Education will run from May 15, 2022 through July 22, 2022 with three optimal one-year extensions. Currently, we have 600 students enrolled in this NLL curriculum. The total cost of the contract from May 15, 2022 through July 22, 2022 is $362,400.00. This contract is funded as a part of Pillar 1 of the District’s approved ESSER’s plan. If Administration recommends exercising the three optional one-year extensions, these will be presented to the Board at future meetings.  
Attachments: (3)
I.23. Approval to Extend Licensing and Professional Learning for Digital Literacy Platform to Lexia Learning Systems LLC from June 1, 2022 to October 31, 2022 ($158,875.00)
Rationale:  FUND:     1, General Fund
PROGRAM:  1100, Regular Instruction  
DEPT:     7192010, Elementary Education Admin.
SUPPLIER: Lexia Learning Systems
POLICIES: 7000, V. A.
AMOUNT: $158,875.00

Administration recommends renewing the licensing subscription and professional learning partnership for the elementary digital literacy platform to Lexia Learning Systems LLC. Lexia Core5 Reading/PowerUP is an adaptive blended learning program designed to accelerate literacy for 3rd to 5th grade students. This platform aligns to the OPS Strategic Plan of Action Priority 1 emphasis on early literacy and to the district’s plan for academic recovery and acceleration. A request for proposal will be issued in the fall to request bids for a digital literacy resource.  
The total price is $158,875.00.

In keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative.

Quote:    
       Supplier Product Description Quantity Price per unit Total
Lexia Learning Systems LLC Lexia Core5 Reading/PowerUp Literacy Student Subscription Licensing Renewal
12,280

$12.50

$153,500.00
Lexia Learning Systems LLC Lexia Core5 Reading District Success Partnership-Platinum
1

NA

$5,375.00
I.24. Approval of Head Start Fiscal Year 2022 Cost of Living Adjustment (COLA) and Quality Improvement Grant Application ($231,514.00)
Rationale:  FUND:                  156  Head Start/Early Head Start
PROGRAM:         3201  Early Childhood
DEPT:                   0660085 Head Start Grant   
POLICY:                3570 
AMOUNT:           $231,514.00

Per Section 642 of the Head Start Act, the Board of Education serves as the Governing Body for Head Start.  The Head Start Governing Body/Board of Education is required to review and approve all applications for funding, in accordance with Board Policy 3570.  Staff recommends approval of the Head Start Fiscal Year 2022 Cost of Living Adjustment (COLA) and Quality Improvement grant application to support payroll expenses.  Omaha Public Schools Head Start and its delegate will apply the 2.28% cost of living adjustment totaling $180,552 to payroll and benefits.   Quality Improvement funds totaling $50,962 will be used to support collaboration and staffing with District Early Childhood in efforts to meet families' individual needs through quality early childhood programming. 
I.25. Approval of Memorandum of Understanding with Service Employees International Union Local 226 regarding Shift Differential for Third Shift
Rationale:  Service Employees International Union Local Number 226, affiliated with the AFL-CIO (Local 226) and the District are currently parties to a Collective Bargaining Agreement (CBA) for the 2021-2022 and 2022-2023 school years covering the Operations Division.  The CBA was adopted by the Board of Education on November 15, 2021.  Administration recommends approval of the attached Memorandum of Understanding (MOU) to provide for a $1.00 shift differential for Operations employees who work the third shift at any District school.
Attachments: (1)
I.26. Approval to Purchase Automated External Defibrillators (AED) Zoll Plus from Rescue One to Replace 77 Units that have reached their useful life throughout the District, Summer 2022 ($88,935.00)
Rationale:  FUND: 1 General                   
DEPT. ID: 7105500     Health Services
ACCOUNT:  54100    Supplies
PROGRAM: 2130      Health Services
SUPPLIER: Rescue One
POLICIES:  7000, III.K, 7000, VII.A
AMOUNT: $88,935.00

On March 3, 2022, the District received responses to Bid 22-056 for 17 ADE Zoll Plus Defibrillators and 17 Wall Mounts.  Those Defibrillators and Wall Mounts have already been purchased.  As a result of the prices submitted for Bid 22-056, Administration recommends purchase of an additional 77 Defibrillators.  The total cost of the additional purchase is $88,935.  Administration anticipates further purchases over the next year in order to replace approximately 114 additional Defibrillators and Mounts at the same price per unit.  Those purchases will be brought to the Board for future approval. 
Attachments: (2)
I.27. Approval to Purchase Houghton Mifflin Harcourt Collections, English Language Arts Curriculum and the Attached Contracts and Data Protection Agreement for Buena Vista and Westview High Schools for the 2022-2023, 2023-2024 School Years and for Blue Stem Middle School for the 2023-2024 School Year ($492,058.89)
Rationale:  Fund: 1, General Fund
Program:  1100 Regular Instruction
Department: 3631148, Buena Vista HS English
                     3691148, Westview HS English
                     8861448, Blue Stem MS English
Supplier:      Houghton Mifflin Harcourt
Policy: 6121, 7000, V.A.
Strat. Plan: Priority 1 - Academics
Amount: Buena Vista High, $164,840.07
              Westview High, $164,840.07
              Blue Stem Middle, $162,378.75

Administration recommends approval to purchase Collections textbooks with online access and supplemental materials for Buena Vista and Westview High Schools and Blue Stem Middle School. These materials are the core of our English Language Arts curriculum, adopted in 2017, which will allow students in our new schools to have equal access to the same materials our other schools have to grow and develop their literacy skills. In keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative. The Administration recommends approval of the attached contract and Data Protection Agreement.
I.28. Approval to Purchase Introduction to Health Science Technology Textbooks from Cengage Learning and Attached Contract for Buena Vista and Westview High Schools for Use Beginning with the 2022-2023 School Year ($33,496.69)
Rationale:  Fund: 1, General Fund
Program: 1100, Regular Instruction
Department: 3631128, Buena Vista HS Science
                     3691128, Westview HS Science
Supplier: Cengage Learning
Policy: 7000, V.A.
Strat. Plan: Priority 1 - Academics
Amount:  Westview, $17,780.44
                Buena Vista, $18,716.25

Administration recommends approval to purchase Introduction to Health Science Technology textbooks for Buena Vista and Westview High Schools. These materials are the curriculum materials, adopted in 2009, for our introductory high school health science course, now part of the Behavioral Health Pathway and Human Performance Pathway at Buena Vista and the Therapeutic Services Pathway, Biomechanics and Research Pathway, and Human Performance & Sports Medicine Pathway at Westview. Cengage Learning provides standards-aligned, grade-level texts and is an essential component of our guaranteed and viable curriculum.  In keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative.  The Adminstration recommends approval of the attached contract.
I.29. Approval to Purchase Reading Intervention Teacher and Student Materials from Houghton Mifflin Harcourt and Attached Contracts and Data Protection Agreement for Buena Vista and Westview High Schools for the 2022-2023, 2023-2024 School Years ($50,693.76)
Rationale:  Fund:  1, General Fund
Program:  1100, Regular Instruction
Department:  3631148, Buena Vista HS English
                      3691148, Westview HS English
Suppler:  Houghton Mifflin Harcourt
Policy:  6121, 7000, V.A.
Strategic Plan:  Priority 1, Academics
Amount:  $50,693.76

Administration recommends approval to purchase Read 180/System 44 licenses and materials for Tier 2 and Tier 3 reading intervention at Buena Vista and Westview High Schools.  These materials are the core of the OPS Secondary Reading Intervention curriculum, adopted in 2018, which will allow students in our new schools to have equal access to the same materials our other schools have to grow and develop their literacy skills.  In keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative.  The Administration recommends approval of the attached contracts and Data Protection Agreement.
Attachments: (3)
I.30. Approval to Purchase Science Textbooks and Student Materials from Savvas and Attached Contract and Data Protection Agreement for Buena Vista and Westview High Schools for the 2022-2023 School Year ($133,106.12)
Rationale:  Fund: 1, General Fund 
Program: 1128, Science  
Department: 3631128, Buena Vista HS Science  
                     3691128, Westview HS Science  
Supplier:  Savvas  
Policy:  6121, 7000, V.A. 
Strat. Plan: Priority 1 - Academics 
Amount:  $133,106.12 
 
Administration recommends approval to purchase Science textbooks with supplemental materials for Buena Vista and Westview High Schools.  These materials are the core curriculum materials, adopted in 2010 & 2013, for our high school science courses. Savvas provides standards-aligned, grade-level texts and is an essential component of our guaranteed and viable curriculum.  In keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative. The Administration recommends approval of the attached contract and Data Protection Agreement.
I.31. Approval to Purchase Social Studies Textbooks and Student Materials from McGraw Hill and Attached Contracts and Data Protection Agreement for Buena Vista and Westview High Schools for the 2022-2023 School Year ($93,824.00)
Rationale: 
Fund: 1, General Fund 
Program:  1100 Social Studies  
Department:  3631124, Buena Vista HS Social Studies  
                      3691124, Westview HS Social Studies  
Supplier:  McGraw Hill  
Policy:  6121, 7000, V.A. 
Strat. Plan: Priority 1 - Academics 
Amount:  $93,824.00 
 
Administration recommends approval to purchase Social Studies textbooks with online access and supplemental materials for Buena Vista and Westview High Schools.  These materials, United States History and Geography - Modern Times, are the core curriculum materials, adopted in 2015, for our high school U.S. History course, which will allow students in our new schools to have equal access to the same materials currently used in our high school Social Studies course. McGraw Hill provides standards-aligned grade-level text and is an essential component of our curriculum.  In keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative. The Administration recommends approval of the attached contracts and Data Protection Agreement.
Attachments: (4)
I.32. Approval to Purchase Textbooks for Principles of Education from Savvas Learning Company for the Teaching as a Profession Pathway offered at Nine High Schools beginning in the 2022-2023 School Year ($40,440.22)
Rationale:  Funds: 01, General
Program: 2211, Career & Tech Ed Support
Department: 7196010, Career & Technical Education
Supplier: Savvas Learning Company
Policy: 7000 V.A
Strategic Plan: Priority 1, Academics
Amount: $40,440.22

Administration recommends approval to purchase textbooks for the Principles of Education and Training course for high school Principles of Education classes. Books will be used to teach the second course in the Teaching as a Profession Pathway, which is dual enrolled with UNO. Students will begin to learn about lesson planning, classroom management, responsibilities of educators, and skills needed to work in a school.  In keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative.  This item is being presented to the Board for approval in keeping with the provisions of Policy 6121 which requires approval by the Board of curricular materials.  Moreover, this agreement will be one of a series of agreements with Savvas which, in the aggregate, will exceed the $50,000 threshold for Board approval as set forth in Policy 7000  
I.33. Approval to Purchase Textbooks from Savvas for Metropolitan Community College Business Math and Metropolitan Community College Technical Math Courses and Attached Contract and Data Protection Agreement beginning with the 2022-2023 School Year ($80,994.00)
Rationale:  FUND: 1 General Fund
PROGRAM: 1100 Regular Instruction
DEPT: 7193010 Secondary Education Administration
CLASS: 939 2021-22 Budget Projects
SUPPLIER: Savvas
POLICIES: 7000, V.A.; 6121
AMOUNT: $80,994.00

Administration recommends approval to purchase Business Mathematics and Mathematics for the Trades: A Guided Approach, hardcopy textbooks. These textbooks are the recommended hardcopy text for these dual enrolled courses with Metropolitan Community College. Digital access and resources for these courses are funded through dual enrollment fees which are covered by the Nebraska Math Readiness Project. These textbooks were included in the recommendations shared with the Board of Education on Monday, March 21, 2022. No submissions for these courses were provided with Proposal No. P001-22 for Mathematics Textbooks and Resources to be used in the District’s middle schools and high schools grades 6-12. Therefore, in keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative.  The Administration recommends approval of the attached contract and Data Protection Agreement.
I.34. Approval of Proposed Staffing Adjustments
Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.  
Attachments: (1)
I.35. Approval of Service Agreement with Jacobs Project Management Company for Work Outside of the 2018 Bond Projects (Not to Exceed $55,000)
Rationale:  Administration recommends approval of the attached service agreement with Jacobs Project Management Company (Jacobs) to manage projects at a bond site that are outside of the approved 2018 bond projects including but not limited to card reader installation at Blackburn, roof and skylight replacement at Blackburn, playground installation at Highland, and electrical vehicle charging stations at new schools.  In each of these cases Jacobs is managing bond work at the site and adding this additional non-bond work reduces the time and expense that would be incurred by the mobilization of additional contractors and project managers. These additional projects will begin in May 2022 and are anticipated to be completed by September 2023.? Jacobs will be compensated on a Time and Expense basis in accordance with the rate schedule found in appendix A of the contract.? This compensation shall not exceed $55,000 for all projects. 
 
The Board of Education approved Jacobs as the 2018 Bond Management Company on September 5, 2018. Amendment No. 001 was approved by the Board of Education on June 21, 2021.
J. Discussion and/or Action Items
J.1. Action Item(s)
J.1.a. Approval of First Reading to Policies 5403, 5404, 5405, 5406, and 5407
Rationale:  Policy 8120 stipulates the Board of Education shall cause policies and regulations  to be revised as necessary.  Administration will provide recommended changes to Policies 5403, 5404, 5405, 5406, and 5407.
J.2. Information Item(s)
J.2.a. Bond Program Update
Rationale:  Administration will provide a Bond Update.
Attachments: (1)
K. Receipt of Reports
K.1. CBOC Update of the Phase II Bond Programs April 2022
Rationale:  Attached please find updates from the Citizen’s Bond Oversight Committee (CBOC).
Attachments: (1)
L. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
M. Adjournment

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