June 6, 2022 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting
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A. OPS Board Of Education Information
Rationale:
Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director. The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. |
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B. Call to Order
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C. Pledge of Allegiance
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D. OPS Vision and Mission Statement
Rationale:
The Vision: Every Student. Every Day. Prepared for Success.
The Mission: To prepare all students for success in college, career, and life. |
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E. Roll Call
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E.1. Excused/Unexcused Absence
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F. Board and Superintendent Communications
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F.1. Treasurer
Rationale:
The Treasurer's Report for March 2022 is attached for review.
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F.2. Superintendent
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F.3. Board Members
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G. Public Comment and Recognition
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H. Consent Agenda
Rationale:
At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately.
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H.1. Reading of Minutes
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H.1.a. Monday, May 16, 2022 - Regular Meeting
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H.2. Approval of a 1-Year Extension of the Contract with Eastern Nebraska Community Action Partnership (ENCAP) for Transportation of Pre-Kindergarten Students ESL/Migrant Students for the 2022-2023 School Year
Rationale:
Per Policy 7000, III,G.3, Administration recommends the acceptance of the one-year extension to the contract with ENCAP to provide transportation services for Pre-Kindergarten ELL/Migrant Students. The District originally entered into an agreement with ENCAP to provide these services in August 2016. ENCAP will continue to provide the District with 1 to 5 buses based on District need at a rate of $303.00 per school day for each vehicle utilized during the 2022-2023 school year. This is a 4% increase over the rate charged in 2021-2022 school year. Additionally, ENCAP will provide transportation services based on District need for summer 2023 at the rate of $333.000 per school day.
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H.3. Approval of a 1-Year Extension of the Contract with Eastern Nebraska Community Action Partnership (ENCAP) for Transportation of Title 1 Pre-Kindergarten Students and Homeless Students for the 2022-2023 School Year
Rationale:
Per Policy 7000, III.G.3, Administration recommends the acceptance of the one-year extension to the contract with ENCAP to provide transportation services for Title 1 Pre-Kindergarten Students and Homeless Students. The District originally entered into an agreement with ENCAP to provide these services in August 2017. ENCAP will continue to provide the District with 1 to 5 buses or 6 to 10 buses based on District need at a rate of $298.00 per school day for each vehicle utilized during the 2022-2023 school year. This is a 4% increase over the rate charged in the 2021-2022 school year. Additionally, ENCAP will provide transportation services based on District need for summer 2023 at the rate of $329.000 per school day.
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H.4. Approval of the Addition of Schedule 85C to the 2021-2022, 2022-2023 Collective Bargaining Agreement with Local 226 Operations Division
Rationale:
The District and Local 226 are currently parties to a Collective Bargaining Agreement for 2021-2022 and 2022-2023 for the Operations Division. During negotiations, the District and Local 226 agreed to remove the 85C Maintenance Technician wage table from the Agreement because it did not appear there was an incumbent employee in the position. There is an incumbent employee in the position. As such, Administration recommends adding the attached wage tables for the 85C Maintenance Technician position for the 2021-2022 and 2022-2023 contract years. The wage tables reflect a 4% increase each year consistent with other employees in the bargaining unit.
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H.5. Approval to Award Bid No. 22-040 and Contract to MMC Mechanical Contractors, Inc. Company of Omaha for Closed Circuit Cooling Tower Addition at McMillan Middle School, Spring 2023 ($824,613.00)
Rationale:
FUND: 175 Covid Federal Grants
PROGRAM: 2620 Maintenance School/District Buildings DEPT. ID: 7166600 Schoolhouse Planning SUPPLIER: MMC Contractors, Inc. of Omaha POLICIES: 7000, III.K, 7000, VII.A, 7000, VII.D AMOUNT: $824,613.00 Administration recommends approval to Award Bid No. 22-040 to MMC Mechanical Contractors, Inc. Company of Omaha for Closed Circuit Cooling Tower Addition at McMillan Middle School. The work will include the installation of a new cooling tower, structural tower supports, and associated piping and accessories as indicated in project drawings. This project is funded under Pillar 3 of the approved ESSERS plan. The addition of the cooling tower is required to meet the cooling needs of the building. The existing geothermal system is no longer sufficient in meeting the cooling demands of the building and has reached the end of its useful life. The District received (2) bid responses, Mechanical Systems, Inc. and MMC Mechanical Contractors, Inc. of Omaha. Administration recommends awarding Bid No. 22-040 and the attached contract with MCC Contractors, Inc. of Omaha the low compliant bidder for approval. The total price of the contract is $824,613.00.
For complete bid documentation, contact Barakat.Elshalaby@ops.org.
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H.6. Approval to Award Bid No. 22-042 to SprinTurf, LLC. for Blackburn High School Field Turf Replacement, Summer 2022 ($404,100.00)
Rationale:
FUND: 31 Special Building Fund
PROGRAM: 2591 Building and Sites DEPT: 7166600 Schoolhouse Planning SUPPLIER: SprinTurf, LLC. POLICIES: 7000, III.K, 7000, VII.A. AMOUNT: $404,100.00 Administration recommends approval to award Bid No. 22-042 to SprinTurf, LLC., the lowest compliant bidder, for field turf replacement at Blackburn High Schools football field. This work includes all labor and materials for the removal of the existing artificial turf and installation of new artificial turf. New turf to include rubber infill, striping for multiple sports, center field logo, and end zone text (OMAHA). The existing field turf has reached the end of its service life and is scheduled according to the Districts track and turf replacement master plan. The total price of the contract is $404,100.00 Bids received were:
For complete bid documentation, contact Philip.Connatser@ops.org.
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H.7. Approval to Award Bid No. 22-074 to Rotella’s Italian Bakery for Bread Products for the 2022-2023 School Year ($663,000.00)
Rationale:
FUND: 4005 Nutrition Services Fund
PROGRAM: 2199 Other Student Support Services DEPT: 7165000 Nutrition Services SUPPLIER: 3714 Rotella’s Italian Bakery POLICIES: 5417, 7000, IV.C. AMOUNT: $663,000.00 Administration recommends approval to award Bid No. 22-074 to Rotella’s Italian Bakery for the purchase of Bread Products for the 2022-2023 school year. Pursuant to Policy 5417, these products are a part of the District's healthy school breakfast and lunch program for all students. The total amount awarded to Rotella’s Italian Bakery is $663,000.00.
Complete documentation is available in the office of District Operational Services.
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H.8. Approval to Award Bid No. 22-077 to 9 to 5 Computer Supply Distributors, Inc. for Headphones with Controls for Bluestem Middle School, Buena Vista High School, and Westview High School - 2018 Bond Project ($36,520.00)
Rationale:
FUND: 1 General Fund
PROGRAM: 1100 General Instruction DEPT. ID: 8861100 Bluestem Middle School Facility $7,480.00 DEPT. ID: 3631100 Buena Vista High School Facility $14,520.00 DEPT. ID: 3691100 Westview High School Facility $14,520.00 SUPPLIER: 69077 9 to 5 Computer Supply Distributors, Inc. $36,520.00 POLICIES: 7000, III. K., 7000, VII. A. AMOUNT: $36,520.00 Administration recommends approval to award Bid No. 22-077 to 9 to 5 Computer Supply Distributors, Inc. for Headset-1, durable headphones with controls for Bluestem Middle School, Buena Vista High School, and Westview High School, as part of startup supplies. This purchase is funded by funds allocated for new school startup in the General Fund. The district received nine (9) bid responses. An additional bid response from SHI is non-compliant for missing a signature page and required documents. The remaining bids for Headset-1 were non-compliant because no samples were received, which was required in the bid document. All bids with samples for Headset-2 for use at elementary schools, the durable headphones without controls, are non-compliant and do not meet specifications within the bid. We are recommending rejection of all bids for the Headset-2 without controls so that items can be rebid. The total amount awarded to 9 to 5 Computer Supply Distributors, Inc. is $36,520.00.
* = Awarded low priced item meeting specifications from a compliant bidder. NC = Item does not meet physical specifications within the bid document. For complete bid documentation contact elizabeth.nowlin@ops.org.
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H.9. Approval to Award Bid No. 22-078 to Greenberg’s Produce and Pekarek’s Produce for Produce Products for the 2022-2023 School Year ($1,250,162.00)
Rationale:
FUND: 4005 Nutrition Services Fund
PROGRAM: 2199 Other Student Support Services DEPT: 7165000 Nutrition Services SUPPLIER: Greenberg’s Produce $1,236,087.00 SUPPLIER: Pekarek’s Produce $14,075.00 POLICIES: 5417, 7000, IV.C. AMOUNT: $1,250,162.00 Administration recommends approval to award Bid No. 22-078 to Greenberg’s Produce for the purchase of regular Produce Products for the 2022-2023 school year and Pekarek’s Produce for the purchase of locally grown in-season Produce Products for the 2022-2023 school year. Wolff Farms did not bid all in-season items and could not guarantee what items they would provide. Pursuant to Policy 5417, these products are a part of the District's healthy school breakfast and lunch program for all students. The total amount awarded to Greenberg’s Produce is $1,236,08.00 and $14,075.00 to Pekarek’s Produce. The total amount awarded for Produce Products is $1,250,162.00.
Complete documentation is available in the office of District Operational Services.
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H.10. Approval to Award Bid No. 22-081 to Bracker’s Good Earth Clays, Inc. for Pottery Wheels at Buena Vista High School and Westview High School - 2018 Bond Project ($80,000.00)
Rationale:
FUND: 939 2021-22 Building Projects
PROGRAM 1100 General Education DEPT. ID: 3631132 Buena Vista High School Facility $40,000.00 DEPT. ID: 3691132 Westview High School Facility $40,000.00 SUPPLIER: 22733 Bracker’s Good Earth Clays INC POLICIES: 7000, III. K., 7000, VII.A AMOUNT: $80,000.00 Administration recommends approval of Bid No. 22-081 be awarded to Bracker’s Good Earth Clay Inc. for pottery wheels at Buena Vista High School and Westview High School as part of the startup supplies for the new schools. This purchase is funded by funds allocated for new school startups in the General Fund. This equipment will be used in the schools for instruction and students at both high schools. The District received two (2) bid responses and one (1) no bid letter from Blick Art Materials. The low compliant bidder meeting the specifications within the bid document is recommended. The total amount awarded to Bracker’s Good Earth Clay Inc. is $80,000.00.
For complete bid documentation contact elizabeth.nowlin@ops.org.
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H.11. Approval of Claims Report A - District Expenditure
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
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H.12. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
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H.13. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:
Board Members are prohibited by Nebraska law from voting on items which may personally benefit them. Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them. The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
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H.14. Approval of Claims Report D - Payroll Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report D is a summary of payrolls processed since the last Board meeting and is presented by payroll and pay date.
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H.15. Approval of Claims Report E - Payroll Estimated Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date. Board authorization is requested for amounts not to exceed totals in the Claims Report E.
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H.16. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:
The Board of Education serves as the Board of Educational Service Unit 19. The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
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H.17. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds
Rationale:
In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds. Pursuant to Nebraska Revised Statute Section 79-989, the amount of accumulated member contributions and interest earned refunded directly to individuals is not public record and these amounts have been redacted and presented in total. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.
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H.18. Committee on Claims Audit Approval 6/4/2022
Rationale:
State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class school district and to submit that audit to the Board of Education Audit Committee for review and approval. The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement. The audit methodology is set forth on the Claims Audit Report.
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H.19. Approval of a Contract with Silverstone Group LLC., a HUB International Company to Provide Consulting Services Regarding Employee Insurance Coverages through December 2024
Rationale:
Administration recommends approval of the attached contract with Silverstone Group LLC., a HUB International company, to provide consulting services for the Districts employee benefit insurance plans such as vision insurance, short term disability coverage, long term disability coverage, etc. as requested at a rate of $250 per hour. Silverstone or their predecessor Mammel and Associates have provided these services for Omaha Public Schools since 1991. These services will be provided at the District's request for the current plan year and the next two (2) plan years ending on Dec 31, 2024. The District will only be responsible for actual time used. During the 2021 calendar year, the District paid SilverStone $3,530 for these services.
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H.20. Approval for Declaration of Surplus Relocatable Classroom Buildings at Morton Middle School as of June 6, 2022
Rationale:
Pursuant to Policy 3090, Administration recommends that thirteen (13) relocatable classroom buildings listed below be declared surplus and that staff be authorized to determine the appropriate disposition of these buildings. The relocatable classrooms are no longer needed due to new classroom additions and remodeled space completed during the 2018 bond construction program at Morton Middle School.
Staff further recommends that the District’s Chief Operations Officer, or their designee, be authorized to entertain offers from legitimate buyers and sign on behalf of the District all necessary documents to remove or retire the buildings.
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H.21. Approval to Extend Licensing for PebbleGo Modules with Coughlan Companies, LLC (Doing Business As Capstone) and the Attached Licensing Agreement from November 30, 2022 to November 29, 2023 ($85,756.44)
Rationale:
FUND: 1, General Fund
PROGRAM: 2241, Library Services DEPT: 7193010, Secondary Education Admin. SUPPLIER: Coughlan Companies, LLC d/b/a Capstone POLICIES: 7000, V. A., 6121 STRATEGIC PLAN: Priority 1, Academics AMOUNT: $85,756.44 Administration recommends renewing a licensing subscription for the elementary research databases PebbleGo with Spanish language content and PebbleGo Next. These information databases are designed to support research and inquiry for emergent readers and provide natural voice text for speech support for students. In keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative. This item is being presented to the Board for approval in keeping with the provisions of Policy 6121 which requires approval by the Board of curricular materials. The total price is $85,756.44. There is no Data Protection Agreement with this purchase, as the program does not collect student data. The Administration recommends approval of the attached Licensing Agreement.
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H.22. Approval of Extension of Agreement with Mersi Distribution for Nitrile Gloves for the 2022-2023 School Year ($164,850.00)
Rationale:
FUND: 1 General Fund
PROGRAM: 2510 Business Support Services DEPT.ID: 7162900 Supply-Warehouse and Distribution of Inventory SUPPLIER: 64412 Mersi Distribution POLICY: 7000 III.K., 7000, VII.A. AMOUNT: $164,850.00 Administration recommends the approval of an extension of agreement with Mersi Distribution per Bid No. 21-031, District Medical Supplies for an additional one (1) year term from August 1, 2022, through July 31, 2023. The contract allows two (2) additional one (1) year extensions. This will be the first one (1) year extension of this agreement. The District projects a total cost of this purchase not to exceed $164,850.00 in 2022-2023 school year, based on the District’s usage from the prior year for Medical Grade Nitrile Gloves. These gloves are used by school staff when working with students needing medical care, custodial use, and other activities requiring gloves for protection. The Board of Education approved Bid No. 21-031, Medical Supplies on June 21st, 2021.
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H.23. Approval of the Group Travel Agreement with Travel With Barb, Inc. for Central High School Music Department, April 2023 ($73,800.00)
Rationale:
The Central High School Music Department will travel to St. Louis from April 14-16, 2023, to explore the rich musical culture of the city. Approximately 110 students will attend musical clinics and perform at the Gateway Arch and the National Blues Museum. Students will also visit the City Museum of St. Louis, the Gateway Arch, the Wheel at Union Station and the National Blues Museum. The total group package price of the contract is $73,800.00. Administration requests approval of the contract pursuant to Policies 7000, III.K. and 7000, VII.A.
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H.24. Approval of a Memorandum of Understanding with Omaha Education Association Permitting the District to Contract Out Temporary Nursing Services for the Remaining 2021-2022 School Year and 2022-2023 School Year
Rationale:
Administration recommends acceptance of the attached Memorandum of Understanding (MOU) with the Omaha Education Association (OEA) that defines the use of contracted nursing services to serve as temporary substitute nurses for the District. These contracted nurses will cover both short-term and long-term staff absences and provide temporary coverage for vacancies to provide health care coverage for students. Additionally, the MOU states that contracted nurses will not be used to reduce the number of school nurses hired by the District for the remaining 2021-2022 school year and the 2022-2023 school year.
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H.25. Approval of Proposed Staffing Adjustments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education. Therefore, the District recommends the approval of the attached Staffing Adjustments.
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H.26. Approval to Purchase Lingual Latina Textbooks for High School Latin Courses ($2,581.96)
Rationale:
FUND: 1 General Fund
PROGRAM: 1100 Regular Instruction DEPT: 7193010 Secondary Education Administration SUPPLIER: Hackett Publishing POLICIES: 7000, V.A.; 6121 STRATEGIC PLAN: Priority 1, Academics AMOUNT: $2,581.96 Administration recommends approval for the purchase of Lingual Latina supplemental texts from Hackett Publishing for high school Latin courses. This resource was included in the recommendations shared with the Board of Education on Monday, April 4, 2022, as part of the Secondary World Language Materials Adoption. The District received one submission for Latin materials as part of Proposal No. P037-21 for Secondary World Language Textbooks and Resources. The submitted resource did not meet District expectations after first evaluation; therefore, the District considered other materials. This purchase follows bid exceptions contained within Policy 7000, V. A., and no bid was required for this purchase. This item is being presented to the Board for approval in keeping with the provisions of Policy 6121 which requires approval by the Board of curricular materials. The total cost of the purchase is $2,581.96.
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H.27. Approval to Purchase Savvas Elevate Science Instructional Materials and the Attached Contract for Forest Station Elementary and Pine Elementary ($91,454.40)
Rationale:
FUND: 1, General Fund
PROGRAM: 1100, Regular Instruction DEPT: 1901115, Pine Elementary Reading 1911115, Forest Station Elementary Reading SUPPLIER: Savvas POLICIES: 7000, V.A., 6121 STRAT PLAN: Priority 1, Academics AMOUNT: Pine Elementary, $45,727.20 Forest Station Elementary, $45,727.20 Total: $91,454.40 Administration recommends approval of the purchase of Savvas Elevate Science instructional materials for Kindergarten through Fifth grades for Pine Elementary and Forest Station Elementary. These instructional materials are the core curriculum used in all elementary schools throughout the District. In keeping with the bid exceptions contained within Policy 7000, V.A., no bid was required for this purchase. This item is being presented to the Board for approval in keeping with the provisions of Policy 6121 which requires approval by the Board of curricular materials. The total cost of the purchase is $91,454.40. The Administration recommends approval of the attached contract. There is no Data Protection Agreement with this purchase, as these are hard copy materials.
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H.28. Approval to Purchase Apple TVs and HDMI Cables from Apple Inc. for a District Wide Classroom Display Technology Refresh for Elementary and Middle Schools for the 2022-2023 School Year ($341,850.29)
Rationale:
FUND: 175 ESSERS III
DEPT. ID: 7062560 Districtwide Technology ACCOUNT: 54630 Equipment under $5,000.00 PROGRAM: 1100 Regular Instruction POLICIES: 7000, III. K., 7000, V. G. VENDOR: Apple, Inc. AMOUNT: $341,850.29 Pursuant to Policy 7000, III. K., Administration recommends the purchase of (1,779) Apple TV’s and (1,919) HDMI cords from Apple Inc. for Elementary and Middle School Classrooms. Apple TV’s are used to manage and share content from a 1 to 1 device to classroom televisions. In keeping with the provisions of Policy 7000, no bid was required for this purchase because Apple is a sole source provider. The cost of the purchase is $341,850.29. Funding is provided through the Elementary and Secondary School Emergency Relief Fund -ESSERS III. |
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H.29. Approval to Purchase Saddleback Emergent Reader Literacy Libraries for the ESL Teen Literacy Center for Beginning Level High School ESL Courses and Approval of the Attached Purchase and License Agreement ($312,988.22)
Rationale:
FUND: 176, Miscellaneous Federal Grants
PROGRAM: 1170 English Language Learners DEPT: 7198170, English as a Second Language GRANT: 464922, Title III Limited English Proficiency STRATEGIC PLAN: Priority 1, Academics POLICIES: 7000 V.A., 6121 Amount: $312,988.22 Administration recommends approval of the attached contract to purchase Saddleback Emergent Reader Literacy Libraries for the ESL Teen Literacy Center and beginning level ESL courses. This curriculum supports adolescent English learners with age-appropriate texts as they are learning to read in English with beginning levels of literacy. Current District leveled reader resources are designed for primary students. Saddleback literacy libraries include decodables and topic-based readers with high-interest topics appropriate for teens and newly arrived English learners. Title III allows for acquisition of instructional materials to improve the instructional program for English learners. In keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative. This item is being presented to the Board for approval in keeping with the provisions of Policy 6121 which requires approval by the Board of curricular materials. The Administration recommends approval of the attached Purchase and License Agreement. There is no Data Protection Agreement needed for this purchase as the program does not collect student data.
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H.30. Approval to Purchase Reading Intervention Teacher and Student Materials from Savvas and the Attached Contract for Buena Vista and Westview High Schools for the 2022-2023, 2023-2024 School Years ($15,188.90)
Rationale:
Fund: 1, General Fund
Program: 1100, Regular Instruction Department: 3631148, Buena Vista HS English 3691148, Westview HS English Supplier: Saavas Learning Company Policy: 6121, 7000, V.A. Strat. Plan: Priority 1 - Academics Amount: $15,188.90 Administration recommends approval to purchase iLit licenses for Tier 2 freshmen reading intervention from Saavas Learning Company at Buena Vista and Westview High Schools for the 2022-2023 and 2023-2024 school years. These materials are the core of the OPS Secondary Reading Intervention curriculum, adopted in 2017, which will allow students in the District's new schools to have equal access to the same materials the District's other schools have to grow and develop their literacy skills. In keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative. This item is being presented to the Board for approval in keeping with the provisions of Policy 6121 which requires approval by the Board of curricular materials. The Administration recommends approval of the attached contract. The Data Protection Agreement was agreed to previously by the parties and applies to these materials.
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H.31. Approval to Purchase Additional Copies of World Language Resources from Vista Higher Learning to be used in the District’s Middle Schools and High Schools for the 2022-23 through 2028-2029 School Years ($170,213.56)
Rationale:
Fund: 1, General
Program: 1100, Regular Instruction Dept: 7193010, Secondary Education Administration Class: 939, 2021-2022 Budget Projects Supplier: Vista Higher Learning Policies: 7000, III.K, 7000, VII.A, 7000, V.A., 6121 Amount: $170,213.56 Administration recommends approval to purchase additional Spanish Speakers Galeria Student and Teacher Editions and 7-year Digital Access, classroom libraries and Professional Services, World Languages Textbooks and Resources to be used in the District’s Middle Schools and High Schools from Vista Higher Learning. These items are part of Proposal No. P037-21 that was approved at the May 16, 2022 Board meeting. It has been determined that additional copies are needed to provide for all of the District’s students. The attached Data Protection Agreement was previously agreed to by the parties.
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H.32. Approval to Purchase Active Panel Stands from Kansas City Audio Visual for Use in Elementary, Middle, and High School Classrooms for the 2022-2023 School Year ($207,818.93)
Rationale:
FUND: 175 ESSERS III
DEPT. ID: 7062560 Districtwide Technology PROGRAM: 1100 Regular Instruction ACCOUNT: 54630 Equipment under $5,000.00 POLICIES: 7000, III. K., 7000, VII. A. VENDOR: Kansas City Audio Visual AMOUNT: $207,818.93 Pursuant to Policy 7000, III., K., Administration recommends the purchase of (319) Active Panel stands from KC Audio Visual. A contract and pricing were approved at the February 24, 2022 Board of Education meeting as Agenda Item I.5. Approval to Award Bid No. 22-035 to Kansas City Audio-Visual for Mobile Stands for Active Panels and Promethean Boards. The active panel stands will be used in conjunction with current active panels in Elementary, Middle, and High school classrooms to support classroom instruction with a 1 to 1 device. The cost of this purchase is $207,818.93. Funding is provided through the Elementary and Secondary School Emergency Relief Fund -ESSERS III.
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H.33. Approval to Purchase 75” televisions and 55” Televisions from Striv AV for Use in Elementary and Middle School Classrooms for the 2022-2023 School Year ($1,613,730.00)
Rationale:
FUND: 175 ESSERS III
DEPT. ID: 7062560 Districtwide Technology PROGRAM: 1100 Regular Instruction ACCOUNT: 54630 Equipment under $5,000.00 POLICIES: 7000, III. K., 7000, VII. A. VENDOR: Striv AV AMOUNT: $1,613,730.00 Pursuant to Policy 7000, III., D., Staff recommends the purchase of (1,699) 75" televisions and (68) 55" televisions from Striv AV. Pricing and contract for these televisions were approved under Bid 22-065 at the March 21, 2022 Board meeting as Agenda Item I.5. Televisions. The televisions will be used in existing Elementary and Middle school classrooms to support instruction by allowing student and teacher work on iPads to be shared in the class. A survey of current classroom needs was conducted to determine this need. The cost of this purchase is $1,613,730.00. Funding is provided through the Elementary and Secondary School Emergency Relief Fund -ESSERS III.
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H.34. Approval to Purchase TV Stands from Kansas City Audio Visual for Use in Elementary and Middle School Classrooms for the 2022-2023 School Year ($474,479.46)
Rationale:
FUND: 175 ESSERS III
DEPT. ID: 7062560 Districtwide Technology PROGRAM: 1100 Regular Instruction ACCOUNT: 54630 Equipment under $5,000.00 POLICIES: 7000, III. K., 7000, VII. A. VENDOR: Kansas City Audio Visual AMOUNT: $474,479.46 Pursuant to Policy 7000, III., K., Administration recommends the purchase of (1,743) television stands. The contract and pricing were approved at the June 21, 2021 Board of Education meeting as Agenda Item I.4. Award of Bid No. 21-029. The television stands will be used in conjunction with the televisions in Elementary and Middle school classrooms to support classroom instruction with a 1 to 1 device. The cost of this purchase is $474,479.46. Funding is provided through the Elementary and Secondary School Emergency Relief Fund - ESSERS III.
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H.35. Approval of Second Option Year of the Contract with Hiland Dairy for Dairy Products for the 2022-2023 School Year ($2,999,272.00)
Rationale:
FUND: 4005 Nutrition Services Fund
PROGRAM: 2199 Other Student Support Services DEPT: 7165000 Nutrition Services SUPPLIER: Hiland Dairy POLICIES: 5417, 7000, III.K., 7000, VII.A. AMOUNT: $ 2,999,272.00 Administration recommends acceptance of the second option year of the three-one-year optional extensions, with Hiland Dairy for dairy products for the 2022-2023 school year. This is the second year of three option years for the contract that was originally entered into on June 10, 2021. Pursuant to Policy 5417, these products are a part of the District's healthy school breakfast and lunch program for all students. The total amount for the 2022-2023 school year is $2,999,272.00.
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H.36. Approval of Second Reading of Policies 5403, 5404, 5405, 5406, and 5407
Rationale:
Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary. Administration will provide recommended changes to Policies 5403, 5404, 5405, 5406, and 5407.
The first reading of these policies were approved at the May 16, 2022 Board of Education meeting.
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H.37. Approval of Superintendent Logan's Evaluation
Rationale:
The Board of Education hereby affirms that Board President Holman and Vice President Erdenberger met to conduct and complete Superintendent Logan's evaluation on Friday, June 3, 2022.
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H.38. Approval for Third-Option Year Contract with Cybersoft Primero Edge for POS Software for the 2022-2023 School Year ($29,000.00)
Rationale:
FUND: 4005 Nutrition Services Fund
PROGRAM: 2199 Other Student Support Services DEPT: 7165000 Nutrition Services SUPPLIER: Cybersoft Primero Edge POLICIES: 7000, III.K., 7000, VII.A. AMOUNT: $29,000.00 Administration recommends acceptance of the third option year of a four-year contract extension with Cybersoft Primero Edge for POS Software for the 2022-2023 school year. This is the third year of four option years for the contract that was originally entered into on April 25, 2022. This product is used by Nutrition Services staff to track meals served under the School Breakfast and Lunch Programs per Federal guidelines, to purchase additional al a carte items and to manage meal menus. The total amount for this option year is $29,000.00. The Board of Education approved the original Bid No. 20-019 on April 25, 2020.
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I. Discussion and/or Action Items
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I.1. Action Item(s)
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I.1.a. Approval of the Proposed Amendment to the Plan for Expenditure of $280,841,096.00 Allocated to the District by the Nebraska Department of Education (NDE) from the Elementary and Secondary School Emergency Relief (ESSER) II Fund and the ESSER III Fund which was Previously Approved by the Board of Education on September 9, 2021
Rationale:
On September 9, 2021, the Board of Education approved the Plan for Expenditure of $280,841,096.00 allocated to the District by the Nebraska Department of Education (NDE) from the Elementary and Secondary School Emergency Relief (ESSER) II Fund and the ESSER III Fund. The plan was submitted to and approved by NDE. Additionally, the Board of Education approved an amendment to the plan for ESSER II Funds and ESSER III Funds on March 7, 2022. Since that time and following additional input, Administration is recommending that the District’s plan be amended as is more fully set forth in the attached presentation. The amended plan provided for distribution of the District’s allocation into four categories of expenditures as follows: Pillar 1 -- Academic Recovery and Acceleration Support ($173,899,216.00); Pillar 2 -- Well-Being of Students and Staff ($8,294,904.00); Pillar 3 -- Infrastructure for the Future ($79,523,079.00); and Pillar 4 -- Family and Community Engagement ($4,550,000.00). In addition, the District allocated $1,350,000.00 (0.48%) for Program Administration and Management and $13,223,897.00 in Indirect Costs. The proposed amendment before the Board today contemplates reallocation of 25,200,000.00 within Pillar 1; the reallocation of $3,000,000.00 from Pillar 2 to Pillar 1; and the reallocation of $54,400,000.00 from Pillar 3 to Pillar 1 to support the additional spending initiatives for a staff retention stipend, teacher home visits, hybrid class instruction stipend and payment for loss of plan time. The specific projects and projected costs for each are set forth more fully in the attached summary, which, upon approval by the Board, will be submitted to NDE for approval. The ESSER II Fund and ESSER III Fund monies are federal grant funds. Policy 3080 requires Board approval for the application for such monies.
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I.2. Information Item(s)
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J. Receipt of Reports
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J.1. Head Start Monthly Board Report for April 2022
Rationale:
This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2.
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K. Request for Closed Session
Rationale:
The Omaha Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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L. Adjournment
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