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August 1, 2022 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Agenda
A. OPS Board Of Education Information
Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

B. Call to Order
C. Pledge of Allegiance
D. OPS Vision and Mission Statement
Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.
E. Roll Call
E.1. Excused/Unexcused Absence
F. Board and Superintendent Communications
F.1. Treasurer
Rationale:  The Treasurer's Report for June 2022 is attached for review.
Attachments: (1)
F.2. Superintendent
F.3. Board Members
G. Public Comment and Recognition
H. Consent Agenda
Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 
H.1. Reading of Minutes
H.1.a. Thursday, July 14, 2022 - Regular Meeting
Attachments: (1)
H.2. Approval of an Agreement Between Omaha Public Schools and the University of Nebraska Omaha for Dual Enrollment Opportunities Offered to Omaha Public Schools Students for the 2022-2023 and 2023-2024 School Years
Rationale:  In keeping with the provisions of Policy 6213, Standards for Offering Credit Opportunities in Collaboration with Community Agencies or Non-OPS Groups, Administration recommends approval of a cooperative agreement between Omaha Public Schools and the University of Nebraska Omaha to extend dual enrollment opportunities for full college credit for University of Nebraska Omaha classes taught in an Omaha Public Schools setting.  Omaha Public Schools students are offered this opportunity at a reduced rate of tuition of $250 per course.  Omaha Public Schools will work with students and families to ensure this opportunity is available to all who are interested.  This agreement is for the 2022-2023 and 2023-2024 school years.
Attachments: (1)
H.3. Approval of the Attached Agreement with Verdis Group, LLC. Exercising a One-Year Option beginning August 2022 through July 2023 ($75,000.00)
Rationale:  FUND:       1     General
PROGRAM:    2510  Business Support Services
DEPT.ID:    7166700 Environmental/Safety
SUPPLIER:   Verdis Group, LLC.
POLICY:  7000, V. D.
AMOUNT: $75,000.00
 
Pursuant to Policy 7000V.D., Administration recommends the approval of the attached agreement exercising the first option year of the contract with Verdis LLC that was approved by the Board of Education on August 16, 2021, in the amount of $75,000.00.  During this option year, Verdis will provide consulting services to complete and assist in the initial implementation of the Environmental Sustainability Plan for Omaha Public Schools.  As a part of this agreement, Verdis LLC will also transition the data analysis of energy consumption by school, overall energy usage, and monitoring of recycling programs that has been completed quarterly by them to District staff.  The total cost of this one-year option is $75,000.00.
H.4. Approval to Award Bid No. 22-083 Grand Pianos and Dollies to Keyboard Kastle for Buena Vista High School, and Westview High School (2018 Bond Project) and South High School ($149,185.00)
Rationale:  FUND:       939         2021-22 Building Projects
FUND:       1           General Fund
PROGRAM:    1100        General Education 
DEPT. ID:  3631136  Buena Vista High School Facility    $55,954.00
DEPT. ID:  3691136  Westview High School Facility       $55,954.00
DEPT. ID:  7196010  South High School Facility            $37,277.00  
SUPPLIER:   1882        Keyboard Kastle        
POLICY:     7000, VII.A
AMOUNT:     $149,185.00

Administration recommends awarding Bid No. 22-083 for Grand Pianos and Dollies to Keyboard Kastle.  Bids were solicited to purchase two 5’ Baby Grand Piano’s with bench and dolly and three 6’ Baby Grand Piano’s with bench and dolly. These pianos and supporting equipment will be purchased for Buena Vista High School, and Westview High School as part of the 2018 Bond Project and for South High School to replace equipment at the end of its useful life from the General Fund. This equipment will be used by students and staff as a part of the music curriculum and in school activities.  The District received three (3) bid responses.  Schmitt Music was deemed non-compliant due to not providing the mandatory warranty information per bid specifications.  The total amount awarded to­ Keyboard Kastle is $149,185.00

 
OPS Classification Code QTY *Keyboard Kastle Dietze Music Schmitt Music (NC)
5’ Baby Grand with Bench and Dolly 2 *$18,677.00 $22,149.99 $14,087.00 +$150.00 Delivery    (NC)
6’ Baby Grand with Bench and Dolly 3 *$37,277.00 $48,074.99 $27,887.00 +$150.00 Delivery     (NC)
 
Units Per School Buena Vista High School Westview High School South High School
5’ Baby Grand with Bench and Dolly 1 1  
6’ Baby Grand with Bench and Dolly 1 1 1

* = Awarded low priced item meeting specifications from a compliant bidder.

NC = non-complaint does not meet the specifications within the bid document.

For complete bid documentation contact yvonne.schuster@ops.org.
Attachments: (1)
H.5. Approval to Award Bid No. 22-089 to Tri-Mark Hockenberg Equipment for One (1) SpecLine Hot Serving Counter and Two (2) SpecLine Cold Serving Counters with Onsite Installation for Spring Lake Elementary School ($55,482.00)
Rationale:  FUND:     4005    Nutrition Services Fund
PROGRAM:  2510    Business Support Services
DEPT:     7165000 Nutrition Services Admin.
SUPPLIER: Tri-Mark Hockenberg Equipment.
POLICIES: 7000, VII.A., 7000, III.C.
AMOUNT:   $55,482.00                       

Administration recommends approval to Award Bid No. 22-089 to Tri-Mark Hockenberg Equipment for the purchase of one (1) SpecLine Custom Hot Serving Counter and two (2) SpecLine Cold Serving Counters.  The purchase comes complete with onsite installation. The equipment will replace the existing serving line equipment at Spring Lake Elementary School which has reached the end of its service life.
Supplier Total price for units and on- site installation
Tri-Mark Hockenberg Equipment *$55,482.00
Douglas Equipment Co.   $56,866.71
Buller Fixture Co.  $56,885.00
Sam-Tell and Sons Co.  $69,500.00
*Awarded low priced item meeting specifications from a compliant bidder

For complete bid documentation, contact Eduardo.Acosta@ops.org.
Attachments: (1)
H.6. Approval of Claims Report A - District Expenditure
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
Attachments: (3)
H.7. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
Attachments: (1)
H.8. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
Attachments: (1)
H.9. Approval of Claims Report D - Payroll Expenditures
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed since the last Board meeting and is presented by payroll and pay date.
Attachments: (1)
H.10. Approval of Claims Report E - Payroll Estimated Expenditures
Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date.  Board authorization is requested for amounts not to exceed totals in the Claims Report E.
H.11. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds
Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds.   Pursuant to Nebraska Revised Statute Section 79-989, the amount of accumulated member contributions and interest earned refunded directly to individuals is not public record and these amounts have been redacted and presented in total. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.
Attachments: (1)
H.12. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
Attachments: (1)
H.13. Committee on Claims Audit Approval 08/01/2022
Rationale:  State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class school district and to submit that audit to the Board of Education Audit Committee for review and approval.   The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement.   The audit methodology is set forth on the Claims Audit Report.
Attachments: (2)
H.14. Approval of the Consulting Services Agreement with Nanette Beller for the 2022-2023 School Year ($55,000.00)
Rationale:  FUND:    176     Miscellaneous Federal Grants
PROGRAM: 2251    Staff Development
DEPT ID: 7043300 Staff Development Department
SUPPLIER: Nanette Beller       
POLICY: 7000, III.K., 7000, V.D.
AMOUNT: $55,000.00
 
Administration recommends the approval of the attached consulting services agreement with Nanette Beller to provide support and mentoring to principals with a focus on principals in their first or second year.  Ms. Beller will also assist with assistant principal development as a part of our ongoing succession planning.  This is the third year that Ms. Beller has provided this mentoring support.  The attached agreement provides services from August 2022 through June 2023 and will not exceed 50 hours per month at a rate of $100 per hour.  The total cost of the agreement is $55,000.00. 
Attachments: (1)
H.15. Approval of Contract with Greenberg Fruit Co, Inc. for Produce Products for the 2022-2023 School Year ($1,236,087.00)
Rationale:  FUND:     4005 Nutrition Services Fund
PROGRAM:  2199 Other Student Support Services
DEPT:     7165000 Nutrition Services
SUPPLIER: Greenberg’s Produce 
POLICIES: 5417, 7000, IV.C.
AMOUNT: $1,236,087.00

Pursuant to Policies 7000, III.G.4., 7000, VII.A., Administration recommends that the Board of Education approve the attached contract with Greenberg Fruit Co, Inc.  The Board of Education approved the awarding of Bid No. 22-078 to Greenberg Fruit Co, Inc. on June 6, 2022.  The Produce Products will be for meals being served to all students as a part of the school breakfast and lunch program at all District locations.  Total cost of the contract is $1,236,087.00.
Attachments: (2)
H.16. Approval of Contract with North End Teleservices to Provide a Call Center for Parents to Address Transportation (Busing) Concerns at the Start of Each Semester during the 2022-2023 School Year ($328,634.75)
Rationale:  FUND:       1      General
PROGRAM:  2750- 1% Regular ED. 
                      2760-77% Special ED.   
                      3102-22% Early Childhood Special ED.
DEPT.ID:  7162800  Transportation
ACCOUNT:  53190    Contracted Professional Services
SUPPLIER: North End Teleservices
POLICIES: 7000, VII.A., 7000, V.G.
AMOUNT:   $328,634.75 
  
Administration recommends the approval of the attached quote for services from North End Teleservices to provide a call center for students and parents to inquire about transportation services and routes at the start of each semester.  In keeping with the provisions of Policy 7000, no bid was required for these services as North End Teleservices is considered a sole source provider as they are specifically identified in the current contract with Student Transportation of America (STA) as the single provider for call center support.  This service agreement provides representatives, who will staff the call center 12 hours a day for the 2022-2023 school term to address student and parent transportation questions and issues. This agreement increases the number of call center representatives and the call center hours to accommodate additional inquires as four new schools will open this fall in addition to the implementation of the new High School Student Assignment Plan (SAP). As a part of this agreement, North End Teleservices will provide training for District staff who support the call center.  Cost of services provided are $328,634.75 for the 2022-2023 school year.
H.17. Approval of Contract with Rotellas Italian Bakery, Inc. for Bread Products for the 2022-2023 School Year ($663,000.00)
Rationale:  FUND:     4005 Nutrition Services Fund
PROGRAM:  2199 Other Student Support Services
DEPT:     7165000 Nutrition Services
SUPPLIER: 3714 Rotella’s Italian Bakery
POLICIES: 5417, 7000, IV.C.
AMOUNT: $663,000.00

Pursuant to Policies 7000, III.G.4., 7000, VII.A., Administration recommends that the Board of Education approve the attached contract with Rotellas Italian Bakery, Inc.  The Board of Education approved the awarding of Bid No. 22-074 to Rotellas Italian Bakery, Inc. on June 6, 2022.  The Bread Products will be for meals being served to all students as a part of the school breakfast and lunch program at all District locations.  The total cost of the contract is $663,000.00.
Attachments: (2)
H.18. Approval to Extend Licensing for Library Solutions Software and Hosting from August 30, 2022 to August 29, 2023 ($101,864.00)
Rationale:  FUND: 1, General Fund
PROGRAM: 2241, Library Services
DEPT: 7193010, Secondary Education Admin.
SUPPLIER: The Library Corporation (TLC)
POLICIES: 6121, 7000, V. A.
AMOUNT: $101,864.00

Administration recommends renewing the licensing subscription for the Library Solutions (LS) library management system. This system assists in the record management and record keeping for all Omaha Public Schools library materials. The total price is $101,864.00 and includes our five new schools.  In keeping with the provisions of policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative. This item is being presented to the Board for approval in keeping with the provisions of Policy 6121 which requires approval by the Board of curricular materials. The attached Data Protection Agreement with The Library Corporation remains in effect. 
Attachments: (2)
H.19. Approval of Facilities License Agreement with the University of Nebraska at Omaha (UNO) and the Omaha Public Schools Middle College Program for the 2022-2023 School Year
Rationale:  In keeping with the provisions of Policy 6213, Standards for Offering Credit Opportunities in Collaboration with Community Agencies or Non-OPS Groups, Administration recommends approval of the attached agreement between the University of Nebraska at Omaha and the Omaha Public Schools Middle College Program.  The Omaha Public Schools Middle College program offers students the opportunity to take university courses on the UNO campus while also taking high school courses from Omaha Public Schools staff members.  The University of Nebraska at Omaha and the Omaha Public Schools Middle College Program partnership were established in 2005.  This agreement is an extension of this partnership and defines facility use for the Omaha Public Schools Middle College Program on the UNO campus at no cost to the District.  This agreement will be in effect for the 2022-2023 school year.
Attachments: (1)
H.20. Approval of First Option Agreement with Kone, Inc. for Repair Services and Annual Inspections of 80 Elevators and 37 Passenger Lifts for the 2022-2023 School Year with a Projected Cost of $135,852.00
Rationale:  FUND:      01       General
PROGRAM:   2620     Discretionary
DEPT:      7166500  Maintenance
SUPPLIER:  9616     Kone, Inc.
POLICIES: 7000, III.C., 7000, IV.C., 7000, IV.E, 7000, VII.A., 7000, VII.D.
AMOUNT:   $135,852.00

Per policy 7000, VII.A., Administration recommends the approval of a one-year option to the contract with Kone, Inc. that was approved by the Board of Education on November 15, 2021, for 80 Elevators and 37 Passenger lifts. The contractor will provide repair services, annual equipment inspections and respond to statutory compliance directives from the Nebraska State Fire Marshalls Office-Elevator Division, for District elevators and lifts.  Projected costs are calculated using the per hour pricing schedule. The total projected cost for the 2022-2023 school year is $135,852.00.
H.21. Approval of First Option Agreement with Nebraska Machinery Company (Doing Business As NMC, Inc.) for Repair Services and Annual Inspections of 90 Emergency Electrical Generators for the 2022-2023 School Year with a Projected Cost of $60,429.00
Rationale:  FUND:      01      General
PROGRAM:   2620    Discretionary
DEPT:      7166500 Maintenance
SUPPLIER:  13499   Nebraska Machine Company, inc.
POLICIES:7000, III.C.,7000, IV. C.,7000, IV. E.,7000, VII. A.,7000, VII. D.
AMOUNT: $60,429.00

Per policy 7000, VII.A., Administration recommends the approval of a one-year option to the contract with Nebraska Machinery Company (DOING BUSINESS AS NMC, Inc.) that was approved by the Board of Education on November 15, 2021, for 90 Emergency Electrical Generators. The contractor will provide repair services, and annual equipment inspections for District Emergency Electrical Generators.  Projected costs are calculated using the per hour pricing schedule. The total projected cost for the 2022-2023 school year is $60,429.00.
H.22. Approval to Hire Local Option Substitutes for the 2022-2023 School Year
Rationale:  Under Rule 21, the Nebraska Department of Education approves the use of "Local Substitute" teachers on a certificate that is valid for 90 substitute days per school year.  A Local Substitute is required to have completed at least 60 hours of college including one course in teacher education prior to hire by a district.  The use of Local Substitutes requires annual approval by the Board of Education.  The Board of Education first approved the use of Local Substitutes during the 2018-2019 school year.  Administration recommends that the Board of Education approve the use of Local Substitutes as defined under Rule 21 for the 2022-2023 school year. 
Attachments: (1)
H.23. Approval of Memorandum of Understanding with Avenue Scholars for the 2021-2022 School Year
Rationale:  Administration recommends approval of the attached Memorandum of Understanding (MOU) with Avenue Scholars retroactively for the 2021-2022 school year.  Avenue Scholars provides services to students at no cost to the District for four high schools (Benson, Bryan, North and Northwest).  South High asked to be added to the program several years ago at a cost of $120,000 per school year.  While the parties had been working under the terms of a previous MOU, the purpose of this MOU is to authorize payment to Avenue Scholars for services provided at South High School this past school year.  The cost for last year was budgeted for by South and will be charged to the school.  The Avenue Scholars program at South will not be extended.  The parties have entered into a separate agreement for the 2022-2023 school year which encompasses the four original schools.  Since that agreement is at no cost to the District, it is not being presented to the Board of Education for approval.
H.24. Approval of the Agreement with Bilingual Liaisons Permitting the District to Pay a Stipend to Covered Employees for the 2022-2023 and 2023-2024 School Years
Rationale:  Administration recommends that the Board approve the attached an Agreement with Bilingual Liaisons permitting the District to pay a stipend to covered employees for the 2022-2023 and 2023-2024 school years.  The stipend, in the amount of $4,500 per school year for full time employees and $2,250 for part time employees, will be payable in 3 increments per school year to covered employees who are employed with the District the dates specified in the MOU.  The District is making the stipend payments utilizing Elementary and Secondary School Emergency Relief (ESSER) funds.  The stipend is only for two school years because ESSER funds will no longer be available to the District for the 2024-2025 school year and beyond.  The stipend payments have been approved by the Nebraska Department of Education as part of the District’ plan for utilization of ESSER funds.
Attachments: (1)
H.25. Approval of the Agreement with Educational Interpreters/Translators Permitting the District to Pay a Stipend to Covered Employees for the 2022-2023 and 2023-2024 School Years
Rationale:  Administration recommends that the Board approve the attached agreement with Educational Interpreters/Translators permitting the District to pay a stipend to covered employees for the 2022-2023 and 2023-2024 school years.  The stipend, in the amount of $4,500 per school year for full time employees and $2,250 for part time employees, will be payable in 3 increments per school year to covered employees who are employed with the District the dates specified in the MOU.  The District is making the stipend payments utilizing Elementary and Secondary School Emergency Relief (ESSER) funds.  The stipend is only for two school years because ESSER funds will no longer be available to the District for the 2024-2025 school year and beyond.  The stipend payments have been approved by the Nebraska Department of Education as part of the District’ plan for utilization of ESSER funds.
H.26. Approval of the Memorandum of Understanding with Educational Paraprofessionals Permitting the District to Pay a Stipend to Covered Employees for the 2022-2023 and 2023-2024 School Years
Rationale:  Administration recommends that the Board approve the attached Memorandum of Understanding (MOU) with Educational Paraprofessionals permitting the District to pay a stipend to covered employees for the 2022-2023 and 2023-2024 school years. The stipend, in the amount of $4,500 per school year for full-time employees and $2,250 for part-time employees, will be payable in 3 increments per school year to covered employees who are employed with the District on the dates specified in the MOU. The District is making the stipend payments utilizing Elementary and Secondary School Emergency Relief (ESSER) funds. The stipend is only for two school years because ESSER funds will no longer be available to the District for the 2024-2025 school year and beyond. The stipend payments have been approved by the Nebraska Department of Education as part of the District’s plan for utilization of ESSER funds.
 
Attachments: (1)
H.27. Approval of the Memorandum of Understanding with Nutrition Services Permitting the District to Pay a Stipend to Covered Employees for the 2022-2023 and 2023-2024 School Years
Rationale:  Administration recommends that the Board approve the attached Memorandum of Understanding (MOU) with Nutrition Services permitting the District to pay a stipend to covered employees for the 2022-2023 and 2023-2024 school years. The stipend, in the amount of $4,500 per school year for full-time employees and $2,250 for part-time employees, will be payable in 3 increments per school year to covered employees who are employed with the District on the dates specified in the MOU. The District is making the stipend payments utilizing Elementary and Secondary School Emergency Relief (ESSER) funds. The stipend is only for two school years because ESSER funds will no longer be available to the District for the 2024-2025 school year and beyond. The stipend payments have been approved by the Nebraska Department of Education as part of the District’s plan for utilization of ESSER funds.
 
Attachments: (1)
H.28. Approval of the Memorandum of Understanding with Office Personnel Permitting the District to Pay a Stipend to Covered Employees for the 2022-2023 and 2023-2024 School Years
Rationale:  Administration recommends that the Board approve the attached Memorandum of Understanding (MOU) with Office Personnel permitting the District to pay a stipend to covered employees for the 2022-2023 and 2023-2024 school years. The stipend, in the amount of $4,500 per school year for full-time employees and $2,250 for part-time employees, will be payable in 3 increments per school year to covered employees who are employed with the District on the dates specified in the MOU. The District is making the stipend payments utilizing Elementary and Secondary School Emergency Relief (ESSER) funds. The stipend is only for two school years because ESSER funds will no longer be available to the District for the 2024-2025 school year and beyond. The stipend payments have been approved by the Nebraska Department of Education as part of the District’s plan for utilization of ESSER funds.
 
Attachments: (1)
H.29. Approval of the Agreement with Omaha Education Association Permitting the District to Pay a Stipend to Covered Employees for the 2022-2023 and 2023-2024 School Years
Rationale:  Administration recommends that the Board approve the attached Agreement with Omaha Education Association permitting the District to pay a stipend to covered employees for the 2022-2023 and 2023-2024 school years.  The stipend, in the amount of $4,500 per school year for full time employees and $2,250 for part time employees, will be payable in 3 increments per school year to covered employees who are employed with the District the dates specified in the MOU.  The District is making the stipend payments utilizing Elementary and Secondary School Emergency Relief (ESSER) funds.  The stipend is only for two school years because ESSER funds will no longer be available to the District for the 2024-2025 school year and beyond.  The stipend payments have been approved by the Nebraska Department of Education as part of the District’ plan for utilization of ESSER funds.
Attachments: (1)
H.30. Approval of the Memorandum of Understanding with Omaha Education Association Permitting the District to Pay a Stipend to Covered Employees for the 2022-2023 and 2023-2024 School Years for Home Visits, Teaching a Hybrid Class and Increasing the Loss of Plan Time Pay from $30 Per Hour to $50 Per Hour
Rationale:  Administration recommends that the Board approve the attached Memorandum of Understanding (MOU) with Omaha Education Association permitting the District to pay a stipend to covered employees for the 2022-2023 and 2023-2024 school years for conducting home visits, teaching a hybrid class and increasing the loss of plan time pay from $30 per hour to $50 per hour. The District is making these additional stipend payments utilizing Elementary and Secondary School Emergency Relief (ESSER) funds.  The MOU is only for two school years because ESSER funds will no longer be available to the District for the 2024-2025 school year and beyond.  The stipend payments have been approved by the Nebraska Department of Education as part of the District’ plan for utilization of ESSER funds.
Attachments: (1)
H.31. Approval of the Memorandum of Understanding with the Omaha School Psychologist Association Permitting the District to Pay a Stipend to Covered Employees for the 2022-2023 and 2023-2024 School Years
Rationale:  Administration recommends that the Board approve the attached Memorandum of Understanding (MOU) with the Omaha School Psychologist Association permitting the District to pay a stipend to covered employees for the 2022-2023 and 2023-2024 school years. The stipend, in the amount of $4,500 per school year for full-time employees and $2,250 for part-time employees, will be payable in 3 increments per school year to covered employees who are employed with the District on the dates specified in the MOU. The District is making the stipend payments utilizing Elementary and Secondary School Emergency Relief (ESSER) funds. The stipend is only for two school years because ESSER funds will no longer be available to the District for the 2024-2025 school year and beyond. The stipend payments have been approved by the Nebraska Department of Education as part of the District’s plan for utilization of ESSER funds.
Attachments: (1)
H.32. Approval of the Memorandum of Understanding with Operations Division Permitting the District to Pay a Stipend to Covered Employees for the 2022-2023 and 2023-2024 School Years
Rationale:  Administration recommends that the Board approve the attached Memorandum of Understanding (MOU) with Operations Division permitting the District to pay a stipend to covered employees for the 2022-2023 and 2023-2024 school years. The stipend, in the amount of $4,500 per school year for full-time employees and $2,250 for part-time employees, will be payable in 3 increments per school year to covered employees who are employed with the District on the dates specified in the MOU. The District is making the stipend payments utilizing Elementary and Secondary School Emergency Relief (ESSER) funds. The stipend is only for two school years because ESSER funds will no longer be available to the District for the 2024-2025 school year and beyond. The stipend payments have been approved by the Nebraska Department of Education as part of the District’s plan for utilization of ESSER funds.
 
Attachments: (1)
H.33. Approval of the Memorandum of Understanding with Transportation Division Permitting the District to Pay a Stipend to Covered Employees for the 2022-2023 and 2023-2024 School Years
Rationale:  Administration recommends that the Board approve the attached Memorandum of Understanding (MOU) with Transportation Division permitting the District to pay a stipend to covered employees for the 2022-2023 and 2023-2024 school years. The stipend, in the amount of $4,500 per school year for full-time employees and $2,250 for part-time employees, will be payable in 3 increments per school year to covered employees who are employed with the District on the dates specified in the MOU. The District is making the stipend payments utilizing Elementary and Secondary School Emergency Relief (ESSER) funds. The stipend is only for two school years because ESSER funds will no longer be available to the District for the 2024-2025 school year and beyond. The stipend payments have been approved by the Nebraska Department of Education as part of the District’s plan for utilization of ESSER funds.
 
Attachments: (1)
H.34. Approval of Proposed Staffing Adjustments
Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.  
Attachments: (1)
H.35. Approval to Purchase Automated External Defibrillators (AED) Zoll Plus from Rescue One to Replace 107 AED Units and 22 Wall Cabinets That Have Reached Their Useful Life Throughout the District, August 2022 ($126,885)
Rationale:  FUND: 1 General
DEPT ID: 7105500 Health Services
ACCOUNT: 54100 Supplies
PROGRAM: 2130 Health Services
SUPPLIER: Rescue One
POLICIES: 7000, III.K, 7000, VII.A
AMOUNT: $126,885

On March 3, 2022, the District received responses to Bid 22-056 for 17 Zoll Plus Automated External Defibrillators and 17 Wall Cabinets. Those Automated External Defibrillators and Wall Mount Cabinets have already been purchased as well as phase one to replace 77 AEDs. Phase one of this project was approved by the Board of Education on May 16. 2022.  As a result of the prices submitted for bid 22-056, Administration recommends purchase of an additional 107 Automated External Defibrillators and 22 Wall Mount Cabinets. The total cost of this additional purchase is $126,885. This will complete the process of updating all outdated equipment as well as necessary additions to some buildings. 
Attachments: (3)
H.36. Approval of the Purchase of Khan Academy Districts Service for Grade Level High School Math and the Attached Agreement for the 2022-2023 School Year ($110,000.00)
Rationale:  FUND:  1, General
PROGRAM:  1100, Regular Instruction
DEPT.:  7193020, Curriculum and Learning Admin
SUPPLIER: Khan Academy
STRATEGIC:  PLAN:  Priority 1, Academics
POLICIES:  6121, 7000 V.A.
AMOUNT:  $110,000.00

Administration recommends approval of the purchase of Khan Academy "Districts Service" for Grade Level High School Math for the 2022-2023 School Year. The District Service is a premium, subscription-based service that is offered as a complement to Khan Academy’s website and related application programming interfaces, mobile applications, and online services, which are provided free of charge. The District Service includes access to the Khan Academy district dashboard, rostering support for schools and teachers, implementation support, priority technical support for teachers, professional development/training, and a dedicated relationship manager.  On July 8, 2020, the Board of Education approved the Master Agreement for student services between the District and Khan Academy.  In keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative. This item is being presented to the Board for approval in keeping with the provisions of Policy 6121 which requires approval by the Board of curricular materials. The Administration recommends approval of the attached Agreement.  The total cost of the purchase is $110,000.00.
H.37. Approval to Purchase Northwest Evaluation Association (NWEA) MAP Accelerator Powered by Khan Academy for Grades 3 – 8 and the Attached Agreement for the 2022-23 School Year ($68,400.00)
Rationale:  FUND:  1, General
PROGRAM:  1100, Regular Instruction
DEPT.:  7193020, Curriculum and Learning Admin
SUPPLIER: Northwest Evaluation Association
STRATEGIC:  PLAN:  Priority 1, Academics
POLICIES:  6121, 7000 V.A.
AMOUNT:  $68,400.00

Administration requests approval to purchase NWEA’s MAP Accelerator powered by Khan Academy for Grades 3 - 8 for the 2022-23 School Year.  The Board of Education originally approved a MAP Assessment subscription on July 9, 2014. The MAP Accelerator agreement is for a personalized learning tool for grades 3-8 offered and sold by NWEA as a complement to NWEA’s MAP Growth assessment service.  MAP Accelerator differentiates math instruction by automatically integrating MAP Growth scores, and standards aligned Khan Academy content to generate individualized learning pathways, complete with lessons, instructional videos, and practice problems. The contract also includes virtual MAP Accelerator training for staff.  In keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative. This item is being presented to the Board for approval in keeping with the provisions of Policy 6121 which requires approval by the Board of curricular materials. The Administration recommends approval of the attached Agreement.  The total cost of this agreement is $68,400.00.
Attachments: (3)
H.38. Approval to Purchase Twenty-Five (25) Restroom and Multi-Purpose Area Cleaning Machines and Fifty (50) Batteries for Various School Buildings and Facilities ($194,224.50)
Rationale:  FUND:     175     COVID Federal Grants
PROGRAM:  2610     Plant Operations
DEPT. ID: 7166000  Operations of Facilities
SUPPLIER: 26764    Capital Sanitary Supply
POLICY: 7000, VII.A.
AMOUNT: $194,224.50

Administration recommends the purchase of twenty-five (25) Restroom and Multi -Purpose Cleaning Machines and additional fifty (50) batteries for various school buildings and facilities. This is part of our Infrastructure for the Future initiative under Pillar III in the approved plan for ESSER funds. These additional machines are needed to supplement the 165 already purchased after Board approval of Bid No. 22-036 on May 2, 2022.  These machines are used to clean restrooms, entryways, and other identified areas at each campus.  The restroom and multi-purpose cleaning machine set include: one (1) charging station and one (1) battery.

Each unit costs $5,770.98 and each additional battery costs $999.00.  The approved bid included terms that pricing be held until March 22, 2023, on the purchase of additional units.  The total amount of this additional purchase is $194,224.50.
Attachments: (1)
H.39. Approval of Rejection of All Bids Submitted for Bid No. 22-084 Mowers and Related Equipment
Rationale:  Pursuant to Policy 7000, III. K., Administration recommends the Board of Education reject all bids submitted for Bid No. 22-084, Mowers and Related Equipment.  The proposed rejection, by the District, is based upon receipt of one non-compliant bid.  Bid was non-compliant due to the bidder’s submission of equipment specifications that did not meet bid specifications. Transportation will rebid the Mowers and Related Equipment.
H.40. Approval of Resolution 22-005 Authorizing the District to Pay a Stipend for the 2022-2023 and 2023-2024 School Years to Employees Covered by the Omaha School Administrators Association and for Employees who are Non-Negotiated
Rationale:  Administration recommends that the Board approve the attached Resolution 22-005 permitting the District to pay a stipend for the 2022-2023 and 2023-2024 school years to employees covered by the Omaha School Administrators Association and for employees who are Non-Negotiated.  The stipend, in the amount of $4,500 per school year for full time employees and $2,250 for part time employees, will be payable in 3 increments per school year to covered employees who are employed with the District on the dates specified in the MOU.  The District is making the stipend payments utilizing Elementary and Secondary School Emergency Relief (ESSER) funds.  The stipend is only for two school years because ESSER funds will no longer be available to the District for the 2024-2025 school year and beyond.  The stipend payments have been approved by the Nebraska Department of Education as part of the District's plan for utilization of ESSER funds.
H.41. Approval of a Service Contract with Trane Technologies for Heating, Ventilation, and Air Conditioning (HVAC) Support from October 2022 to August 2023 ($20,000.00)
Rationale:  FUND:    1        General
PROGRAM: 2510     Business Support Services
DEPT. ID: 7166700 Environmental / Safety
SUPPLIER: Verdis Group, LLC.
POLICY: 7000, V. D.
AMOUNT: $20,000.00

Staff recommends the approval of the attached one-year extension of the contract with Trane Technologies that was approved by the Board of Education on December 14, 2020.  The original contract with Trane cost $53,282.50 over two years.  This extension provides service hours to inspect and maintain Heating, Ventilation, and Air Conditioning (HVAC) equipment and to troubleshoot issues on Trane HVAC systems and controls. The extension is effective from October 1, 2022, to August 30, 2023 with the option to renew annually.  The total cost to the District is $20,000.00 per year. 
H.42. Grant Fund Budget Awards
Attachments: (1)
I. Discussion and/or Action Items
I.1. Action Item(s)
I.1.a. Approval of First Reading of Policies 5101, 5408, 5409, 5412, 5414, 5415, 5417
Rationale:  Policy 8120 stipulates the Board of Education shall cause policies and regulations  to be revised as necessary.  Administration will provide recommended changes to the following policies:

5101 - Student Discipline and Exclusion 
5408 - Health Screening (Inspections)
5409 - Communicable Diseases
5412 - Missing Persons
5414 - Identification of Learners with High Ability
5415 - Bullying Prevention Policy
5417 - Wellness Policy 
 
I.2. Information Item(s)
I.2.a. Fall 2022 Staffing Update
Rationale:  Administration will provide an update on staffing levels for the 2022-2023 school year and ongoing recruiting initiatives.
Attachments: (1)
I.2.b. Budget and Audit Committee Update
Rationale:  The Chair of the Budget and Audit Committee will provide an update.
J. Receipt of Reports
J.1. Head Start Monthly Board Report for June and July, 2022
Rationale:  This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2. 
Attachments: (1)
J.2. OSERS 2021 Audit by the Nebraska Office of the Auditor of Public Accounts (issued June 24, 2022)
Rationale:  Pursuant to Neb. Rev. Stat., sec. 79-987(b) beginning January 1, 2022, and each January 1 through January 1, 2024, it shall be the duty of the Auditor of Public Accounts to make an annual audit of the immediately preceding audit year of the condition of the retirement system. The auditor shall report such audit no later than July 1, 2022, and on each July 1 through July 1, 2024, and shall electronically submit the audit report to the board of trustees, the board of education, the retirement board, the Nebraska Retirement Systems Committee of the Legislature, and the Clerk of the Legislature. The cost of each such annual audit shall be charged to the retirement system. At the request of the Nebraska Retirement Systems Committee of the Legislature, the Auditor of Public Accounts, or the auditor's designee, shall present the audit report to the committee at a public hearing.
K. Request for Closed Session
Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

 
L. Adjournment

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