November 14, 2022 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

Rationale:  The Northwest High School JROTC will Present the Colors and lead the Pledge of Allegiance.

Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.

Rationale:  The #OPSProud Spotlight celebrates Aaliyah Farmer of North High and Thomas Vasquez of Burke High for being recognized as the 2022-2023 Currency Believers and Achievers state winners.

Rationale:  The Treasurer's Report for September 2022 is attached for review.

Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 

Rationale:  In keeping with the provisions of Neb. Rev. Stat. 79-215(8) Administration recommends that the Board set the 2022-23 Non-Resident Tuition rates as follows: $15,914 for Secondary and $13,527 for Elementary.  The proposed secondary school rate is based on the 2020-21 AFR per pupil cost of $15,205 plus the compounded annual growth rate in per pupil costs for the last ten years, 4.7%.  The elementary school rate is 85% of the secondary school rate.

Rationale:  Pursuant to Policy 7003,F.4., Administration and Jacobs, in keeping with long standing practice, the Substantial Completion for Morton Middle School is being submitted to the Board of Education for acceptance.

Contractor                          Project                                Completion Date
MCL Construction              Morton Middle School:         October 7, 2022
                                           Capital Improvements &
                                           New Addition Project

The completion date, as listed above, is the date of commencement of the one-year warranty period and required by the contract documents. This agreed upon contractual date will provide continuity in the start dates of the warranties and takes into consideration that the Owner had beneficial use and occupancy of the facility.

Rationale:  Policy 7000, VII A. requires Board of Education approval of Amendment No. 001 to the existing Option and Lease Agreement with Sprint Spectrum Realty Company, LLC. for the communications facility at 4906 North 42nd Avenue (Central Park Elementary School). Under Amendment No. 002, Sprint Spectrum L.P. will conduct modifications to its communication facility shown on the exhibits, allowing the cell company the ability to install (3) new antennas, (6) radio units, DC Power Rack, and associated cabling and hardware to replace existing equipment at the site. As part of the work, the communications company will also have masonry repairs to the buildings' chimneys performed. The rent will be increased to $30,600.00 annually once upgrades are complete. 

Rationale:  Fund:  155, Reimbursable Grants
Program:  3201, Early Childhood Ed
Department:  1510080, Pinewood Elementary Regular Preschool
                          1590080, Liberty Elementary Regular Preschool
Grant:  437022, BECI Pinewood Elementary
             436222, BECI Liberty Elementary
Policies:  7000
Strategic Plan:  Priority 1, Academics
Amount:  Pinewood Elementary, $210,337.00
               Liberty Elementary, $210,341.00

The Interlocal Cooperation Act (Neb. Rev. Stat. SS 13-801--13-827) authorizes the Board of Education to enter an Interlocal Agreement between the District and the Learning Community of Douglas and Sarpy Counties in implementation of the Superintendent's Early Childhood Plan for the 22-23 school year.  The Early Childhood Plan provides focused interventions to reduce cognitive, social, and achievement gaps for at-risk students.  The two OPS elementary buildings that are participating in this plan are Pinewood and Liberty.

Rationale:  FUND: 1 General Fund
PROGRAM:  2520 Transportation-Other
DEPT:  71628000 Transportation
SUPPLIER: Truck Center Companies
POLICY:  7000, VII., D
AMOUNT: $836,300.00
       
Administration recommends approval to award Truck Center Companies for Bid No. 23-005 to purchase Ten (10) New and Unused Fourteen Passenger Type A Buses used to transport students daily to and from school.  These units, which will be added to the OPS school bus fleet, do not require a CDL license to be driven which will allow Transportation to assign Level I trained non-CDL drivers to transport Special Education students in these units.
 

FUND:
PROGRAM:	Unit price	Total price (For 10)
DEPT:	$83,630.00	$836,300.00
SUPPLIER:	$95,741.00	$957,410.00
POLICY:	No Bid	No Bid

For complete bid documentation, contact Traci.Shobe@ops.org.

Rationale:  FUND:     175     Covid Federal Grants        
PROGRAM:  2620    Maintenance School/District Buildings
DEPT. ID: 7166600 Schoolhouse Planning 
ACCOUNT:  53180   Contracted Repair Services
PROJECT:  499271  ESSER III       
SUPPLIER: Downs Electric, Inc.
POLICY:   7000, IV. C
AMOUNT:   $ 535,050.00 

Administration recommends approval to Award Bid No. 23-006 to Downs Electric, Inc. for the purchase and installation of new refrigerated drinking fountains and bottle filling stations and associated electrical, plumbing, and architectural work. This project will remove out of date, non-ADA compliant, and non-cooled drinking fountains and replace them with new electric water coolers with drinking fountains and bottle filling stations. Work will take place at Beals Elementary School, Castelar Elementary School, Chandler View Elementary School, Dodge Elementary School, Gateway Elementary School, Gilder Elementary School, Joslyn Elementary School, Masters Elementary School, Ponca Elementary School, Sunny Slope Elementary School, Wakonda Elementary School, Beveridge Middle School, Davis Middle School, Hale Middle School, King Science Middle School, Lewis & Clark Middle School, Monroe Middle School, Wilson Focus School, Benson High School, and Bryan High School. This project is the first of multiple projects that will provide cold and accessible drinking water to District students and staff.    
Finally, staff recommends the attached contract with Downs Electric, Inc. for approval. The total price of Bid No. 23-006, Hydration Stations Project 1 is $535,050.00 and will be funded by ESSER Funds under Pillar III.

Bids received were:

Vendor	Base Bid
*Downs Electric, Inc.	$535,050.00
Midwest DCM	$607,000.00

*Apparent Low Bidder meeting the specifications.
                                                                            
For complete bid documentation contact philip.connatser@ops.org.

Rationale:  FUND:  1 General Fund
PROGRAM: 2520 Transportation—Other
DEPT: 71628000 Transportation
SUPPLIER:  AKRS Equipment Solutions
POLICY:  7000, VII, D
AMOUNT: $485,634.41
 
Administration recommends approval to award Bid No. 23-009 to AKRS Equipment Solutions for the purchase of Mowers and Related Equipment.  The compact utility tractor and the wing grooming mower flex, used for uneven fields will be assigned to Westview High School; and the large front tractor mower with 4-wheel drive will be assigned to Buena Vista High School. The remaining equipment will be assigned throughout the District to elementary, middle, and high schools as part of the building’s small engine inventory. AKRS Equipment Solutions meets bid specifications for each unit. Bobcat of Omaha is the lowest bid for the compact utility tractor. However, it does not meet bid specifications because their unit has a 56hp engine. However, bid specifications require a 60hp diesel engine. Also, the Bobcat unit has industrial tires instead of turf tires as specified.

The total cost awarded to AKRS Equipment Solutions is $485,634.41.
 

Mowers & related equipment	AKRS Equipment Solutions		Bobcat of Omaha		Blizzard Boys		VanWall Equipment
	Unit	Total	Unit	Total	Unit	Total	Unit/Total
(1) Compact Utility Tractor	$51,577.78		$44,610.00		No Bid		$51,707.31
(1) Wing Grooming Mower Flex	$23,567.62		No Bid		No bid		$42,985.00
(1) Large Front Tractor Mower w/ 4-wheel Drive	$46,515.15		No Bid		No Bid		No bid
(14) Medium Four-Wheel Drive Tractor Mower	$14,681.16	$205,536.24	$16,535.00	$231,490.00	No Bid		No Bid
(17) Small Two Wheel Drive Tractor Mower	$9,319.86	$158,437.62	$17,698.00	$300,866.00	$9,795.01	$166,515.17	No Bid

Rationale:  FUND:  175  COVID Federal Grant
PROGRAM:  1100  Regular Instruction            
DEPT. ID: 7192010  Elementary Education Admin
PROJECT:  499232   Instructional Materials for Teaching & Learning      
SUPPLIER: 14495  EAI Education ($156,151.41)  
SUPPLIER: 9475   School Specialty, LLC. ($38,633.68)
POLICIES: 7000, III., K
AMOUNT:  $194,785.09

Administration recommends Bid No. 23-010 be awarded to EAI Education and School Specialty, LLC. for math manipulatives in 2022. Bids were solicited to purchase math manipulatives for Omaha Public School elementary students. These math manipulatives offer a visual and kinesthetic experience that enhances mathematical learning. The District received five (5) bid responses. ACBC, LLC. is non-compliant due to not providing the mandatory product specifications and photo pdf sheets which are required within this bid. NASCO Education, LLC is non-compliant for not acknowledging Addendum 1.

MATHM-9 Large Set of Bills and Coins is awarded to School Specialty, LLC. EAI Education is non-compliant for not meeting the coin count specification.

MATHM-14 2-Color Counters is awarded to EAI Education. School Specialty, LLC is non-compliant for presenting a smaller piece count.

Administration recommends awarding EAI Education the following bid items:

Square Tile Packs, Soft Measuring Tape, Fraction Circle Sets, Geometric Nets, Algebra Tile Sets, Connecting Cubes, 2-Color Counters, Balance Equation Set, Stackable Plastic Shoe Box for a total amount of $156,151.41.

Additionally, Administration recommends awarding Small Student Clocks, Rulers with CM and Inch Marks, Liter Beaker, Yard Stick, Meter Stick, Protractors, Large Set of Bills and Coins, Subitizing Cards: Image Arrangements 0-10, Subitizing Cards: Image Arrangements 0-20, Subitizing Cards: Groups for Multiplicative Thinking to School Specialty for a total amount of $38,633.68.

The total price of Bid 23-010 Math Manipulatives 2022 is $194,785.09 and will be funded by ESSER Funds under Pillar I.

OPS Class Code	Descriptions	Qty	EAI Education	Lakeshore Learning Materials, LLC	School Specialty, LLC	ACBC, LLC: NC	NASCO Education, LLC: NC
MATHM-1	Small Student Clocks	25632	$1.10	$1.94	$.87*	$1.63 NC	$7.05 NC
MATHM-2	Rulers With CM and Inch Marks	28050	$0.28	No Bid	$.17*	$7.80 NC	$0.51 NC
MATHM-3	Square Tile Packs	434	$1.40*	No Bid	$2.22	$3.20 NC	No Bid
MATHM-4	Liter Beaker	281	$3.45	No Bid	$2.35*	$3.60 NC	$5.91 NC
MATHM-5	Yard Stick	495	$2.15	No Bid	$1.22*	$2.97 NC	No Bid
MATHM-6	Meter Stick	507	$2.75	No Bid	$1.04*	$2.97 NC	$2.60 NC
MATHM-7	Protractors	7848	$0.30	$0.93	$.14*	$0.30 NC	$0.24 NC
MATHM-8	Soft Measuring Tape	277	$.37*	$13.94	$0.58	$0.70 NC	$0.48 NC
MATHM-9	Large Set of Bills and Coins	224	$4.80 NC	$83.68	$23.53*	$12.00 NC	$29.71 NC
MATHM-10	Fraction Circle Sets	8670	$1.93*	$6.00	$4.22	$5.77 NC	$7.43 NC
MATHM-11	Geometric Nets	82	$11.86*	No Bid	No Bid	$37.00 NC	No Bid
MATHM-12	Algebra Tile Sets	82	$45.00*	$5.58	$73.92	$73.25 NC	$1.96 NC
MATHM-13	Connecting Cubes	60	$9.23*	$18.59	$20.50	$42.60 NC	No Bid
MATHM-14	2-Color Counters	60	$11.40*	$18.59	$10.37 NC	$18.60 NC	$0.76 NC
MATHM-15	Balance Equation Set	82	$39.50*	$46.49	No Bid	$31.65 NC	$46.71 NC
MATHM-16	Subitizing Cards: Image Arrangements 0-10	224	$8.75	No Bid	$6.76*	$8.99 NC	No Bid
MATHM-17	Subitizing Cards: Image Arrangements 0-20	222	No Bid	No Bid	$4.16*	No Bid	No Bid
MATHM-18	Subitizing Cards: Groups for Multiplicative Thinking	215	No Bid	No Bid	$4.16*	No Bid	No Bid
MATHM-19	Stackable Plastic Shoe Box	38100	$3.40*	No Bid	No Bid	$2.90 NC	No Bid

* = Awarded low priced item meeting specifications from a compliant bidder.
NC = non-complaint does not meet the specifications within the bid document.

For complete bid documentation contact betty.scott-ruffin@ops.org.

Rationale:  FUND:  01   General Fund
PROGRAM:  1100    Regular Instruction    
DEPT. ID: 7193010  Secondary Education Administration
ACCOUNT:  53180   Contracted Repair Services
VENDOR:   Omaha Electrical Service, Inc.
POLICY:   7000, IV. C.
AMOUNT:   $79,518.03   

Administration recommends engagement of Omaha Electrical Service, Inc. to complete the electrical and data infrastructure improvements necessary for the installation of Hudl camera equipment at all District high school main gymnasiums.  While bidding was not required under Policy 7000 because each of the individual projects is less than $10,000, Administration is requesting Board approval because the award is to a single vendor and the total combined cost of the 9 projects will exceed $50,000.  The total for installation at all District main gymnasiums is $79,518.03.

Bids received were:

School	Omaha Electrical Service, Inc	Hiller Electric	Downs Electric
Benson	*$8,449.41	Declined	$10,800.00
Bryan	*$7,030.33	Declined	$10,007.00
Buena Vista	*$7,586.57	Declined	$8,925.00
Burke	*$8,449.41	Declined	$10,784.00
Central	*$8,449.41	Declined	$9,786.00
North	*$9,660.21	Declined	$14,728.00
Northwest	*$8,291.59	Declined	$12,065.00
South	*$10,701.57	Declined	$11,907.00
Westview	*$10,899.53	Declined	$11,727.00

*Apparent Low Bidder meeting the specifications.
                                                                            
For complete bid documentation, contact sean.brozak@ops.org.

Rationale:  FUND:       31 Special Levy Building Fund
DEPT.:      1600020 Wilson Focus Facility
PROGRAM:    2591 Building and Sites
SUPPLIER:   52512 National Concrete Cutting, Inc.
POLICIES:   7000, IV.C., 7000, IV.E., 7000, VII.A., 7000, VII.D.
AMOUNT:     $15,667.00

Administration recommends that the Board of Education approve Change Order No. 001 for Bid No. 22-047 awarded to National Concrete Cutting, Inc. for Drainage Improvement at Wilson Focus School.  The Board of Education approved the awarding of Bid No. 22-047 to National Concrete Cutting, Inc. on July 14, 2022 and approved the contract on August 8, 2022.
 

PCO	Type	Description	Type	Amount
001	Arch	Demolition of additional landscaping berms, rerouting of roof drainage to the nearest storm drain structures, additional site grading and poured concrete adjacent to the student bus drop off area.	Add	$ 15,667.00

Total Amount of Change Order No. 001 - Add   $   15,667.00

Original Contract Amount:                    $  290,000.00
Previously Approved Changes:                 $        0.00
Change Order No. 001 - Add                 $   15,667.00
Total Revised Contract Amount:            $  305,667.00
Amount Paid to Date                                  $        0.00
Amount Remaining:                               $  305,667.00

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.

Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed since the last Board meeting and is presented by payroll and pay date.

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date.  Board authorization is requested for amounts not to exceed totals in the Claims Report E.

Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.

Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds.   Pursuant to Nebraska Revised Statute Section 79-989, the amount of accumulated member contributions and interest earned refunded directly to individuals is not public record and these amounts have been redacted and presented in total. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.

Rationale:  State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class school district and to submit that audit to the Board of Education Audit Committee for review and approval.   The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement.   The audit methodology is set forth on the Claims Audit Report.

Rationale:  FUND:          1  General Fund
PROGRAM:  2750, Regular Education
                     2760 Special Education
                     3102 Early Childhood Special Education
DEPT:          7162800 Student Transportation
SUPPLIER: Medical Enterprises, Inc.
POLICY:   7000, VII. A 
AMOUNT:   $100,000.00 (estimated)
       
Administration recommends approval of an option year to the Agreement with Medical Enterprises, Inc. for the first of one (1) year extension to run through the 2022-2023 school year. The District has the option to extend the term of the Agreement for two (2) additional optional terms of one (1) year each. This requested extension was delayed due to ongoing communication with Medical Enterprises, Inc. to ensure services could continue according to contractual obligations. Bid No. 21-041 was approved by the Board of Education on September 20, 2022 and the contract was approved on February 7, 2022.

Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.  

Rationale:  Fund:  1, General
Program:  1100, Regular Instruction
Dept: 7193010, Secondary Education Admin.
Vendor:  Vista Higher Learning
Strategic Plan:  Priority 1, Academics
Policies:  6121
Amount:  $1,930.95

Administration recommends approval to purchase additional German Level 1 Student Edition World Languages Textbooks from Vista Higher Learning, to be used at South High School as they added additional German sections.  These textbooks are part of Proposal N. P037-21 that was approved at the May 16, 2022 Board meeting.  This item is being presented to the Board for approval in keeping with the provisions of Policy 6121 which requires approval by the Board of curricular materials. The total cost of textbooks is $1,930.95.

Rationale:  Fund:  1, General Fund
Program:  1100, Regular Instruction
Department:  8861115 Bluestem Middle School
Supplier:  Houghton Mifflin Harcourt
Policy:  6121, 7000, V.A. 
Strat. Plan: Priority 1 - Academics
Amount: $45,650.56

Administration recommends approval to purchase Read180/System44 licenses and materials for Tier 2 and Tier 3 reading intervention at Bluestem Middle School for the 2023-2024 school year.  These materials are the core of the OPS Secondary Reading Intervention curriculum, adopted in 2018, which will allow students in our new schools to have equal access to the same materials other schools in the District have to grow and develop their literacy skills. In keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception of bidding procedures as academic prerogative.  This item is being presented to the Board for approval in keeping with the provisions of Policy 6121 which requires approval by the Board of curricular materials. The attached Data Protection Agreement was previously agreed to by the parties.  The total cost of the materials is $45,650.56.

Rationale:  Supplier:  Walsworth Yearbooks
Policies:  7000 III.K., VII.A.
Amount:  $7,100

Administration recommends approval of the attached contracts with Walsworth Publishing Company, Inc. for yearbook agreements with Beveridge Middle School, King Science Middle School, and Morton Middle School for the 2022-23 school year. These contracts are three of 16 agreements with Walsworth, 13 of which were approved during the March 21, 2022 and May 2, 2022 Board meetings. As the total of the contracts together is over $50,000, these attached contracts are being presented to the Board for approval pursuant to Board policy 7000, III.K. and 7000, VII. A. The total of the purchase for the three agreements is $7,100.00.

Rationale:  FUND:     5190    ESU19 Information & Management Services
PROGRAM:  2510    Business Support Services
DEPT. ID: 7062550 HR Information Systems
SUPPLIER: PowerSchool
POLICY: 7000, VII
AMOUNT: $440,964.88

Per Policy 7000 VII, Administration recommends approval of a three (3) year agreement with PowerSchool that was last approved by the Board of Education on May 13, 2020.  PowerSchool provides the Talent Ed Suite that includes virtual staff records, staff performance (evaluations), and applicant tracking (job postings) systems for the District.   These platforms provide accurate electronic record keeping that streamline standard functions within human resources for all employees.  The cost for 2022-2023, 2023-2024, and 2024-2025 will be $440,964.88.

Rationale:  In keeping with the provisions of Policy 2300, Administration recommends the engagement of Perry, Guthery, Haase & Gessford, P.C., L.L.O., to assist the District with defense of a potential tort claim.  Administration also recommends that the Superintendent and General Counsel be authorized to manage that engagement.

Rationale:  FUND:       175      COVID Federal Grants            
PROGRAM:    1100     Regular Instruction
DEPT:       7193010  Secondary Education Administration
PROJECT:    499235   High Dosage Tutoring
POLICIES: 7000, III. K.,   7000, VII. A
AMOUNT: $928,225.00

Administration recommends that the Board of Education award Request for Proposal (RFP) P010-23 to­­­­ Paper Education America, Inc. (Paper) for On-Line Tutoring & Practice Services for K-12th Grade.  Following issuance of the RFP, the District received eleven (11) proposals, three of which were compliant having executed the signature page, acceptance of the addendum, and the data protection agreement (DPA). A Review Committee comprised of eight members including representatives from the Department of Accountability and School Improvement, the Department of Curriculum and Instructional Support, one elementary school instructional facilitator, and one middle school instructional facilitator was convened. With careful consideration for quality, description of the service, economy of operation and suitability for the purpose, the Review Committee evaluated the compliant bidders as more fully set forth in the attached summary.  The Review Committee concluded that Paper,  with particular reference to evidence of the Firm’s proposal to implement and scale through a soft and official launch strategy with ongoing implementation support across the contract year, their full coverage of core content areas in both English and Spanish, and their experience with large, urban districts for the specified service of online, on-demand tutoring, was the responsible offeror whose proposal is most advantageous to the District with price and other factors considered. Paper is a technology-based platform offering tutoring across core subject areas in multiple languages with reporting dashboards for implementation across the community. Gamification along with bi-lingual (English/Spanish) print and online marketing materials will support student and family engagement. This resource aligns to the OPS Strategic Plan of Action Priority 1 emphasis on literacy and math growth and to the district’s plan for academic recovery and acceleration. This also supports Pillar I of the approved ESSER’s plan. Total awarded price is $928,225.00.  Administration further recommends that Dr. Holman and Mr. Ray be authorized to execute a written agreement consistent with the RFP and this award.

Bid received were:

Supplier	Quantity	Price per Student License	Total
Varsity Tutors for Schools, LLC	37,129	$10.00 $55.00/hr 1:1 $100.00/hr 1:3	$371,129.00
Paper Education America, Inc	37,129	$25.00	$928,225.00
Link Systems International, Inc. (NetTutor)	37,129	$26.00	$965,354.00
GoSchoolBox, Inc*	37,129	$11.50	$426,983.50
Braintrust Tutors, Inc*	NA	$60.00/hr 1:1 $115.00/hr 1:3	NA
Focus Care, Inc doing business FEVTutor*	NA	$27.00/hr/student	NA
TPR Education, LLC*@	NA	$25.00/hr/student
Brainfuse, Inc*@	NA	NA	$280,000.00
ATS Educational Services, Inc doing business as My Virtual Academy*	NA	$55.00/hr/student	NA
Liberty Therapy Solutions*	NA	$55.00/hour	NA
Proximity Learning*	NA	$30.00-$50.00/hour	NA

*Non-compliant, No Addendum
@Non-compliant, No Signature DPA

For complete bid documentation, contact abby.peters@ops.org.
See Attachment for award selection rationale for compliant bidders.

Rationale:  FUND: 175  COVID Federal Grants            
PROGRAM:  1100   Regular Instruction
DEPT:  7192010/7193010  Elementary/Secondary Education Administration
PROJECT:    499235   High Dosage Tutoring
SUPPLIER:   Collective for Youth
POLICIES: 7000, III. K.,   7000, VII. A
AMOUNT:     $1300.00/student, billed upon service provided

Administration recommends that the Board of Education approve the attached agreement to provide in-person tutoring during after school programming in elementary and middle schools across the District. In-person tutoring in after school settings was bid earlier this year and received no responsive bidders. Collective for Youth will provide two (2) or more tutors for each site to work with 24 students over the course of 36 weeks, for a total of 50 hours of tutoring services across the school year, with dosing of (5) tutoring sessions per two-week period regardless of weeks remaining in academic year when services begin. This agreement leverages existing infrastructure within this partnership to deepen and scale academic recovery opportunities for OPS students. The Omaha Public Schools will provide training and evidence-based materials to Collective for Youth’s tutors. This agreement aligns to the OPS Strategic Plan of Action Priority 1 emphasis on literacy and math growth and to the District’s plan for academic recovery and acceleration. This also supports Pillar I of the approved ESSER’s plan.  Tutoring services will be provided by the Collective for Youth agencies at the sites listed:

• Boys and Girls Club of the Midlands - Florence Elementary, Mt View Elementary, Druid Hill Elementary, Skinner Elementary, Spring Lake Elementary, North and South Boys and Girls’ Clubs
• Civic Nebraska - Lothrop Elementary, Sherman Elementary, and Lewis and Clark Middle
• Completely KIDS - Gomez Elementary, Jackson Elementary and CK26 (which serves Liberty and Jackson students)
• DREAM - Central Park Elementary, Hartman Elementary, and Kennedy Elementary
• Henry Doorly Zoo - Bancroft Elementary, Castelar Elementary, and Pine Elementary
• Kids Can - Benson West Elementary, Conestoga Elementary, Gilder Elementary, Miller Park Elementary, and Minne Lusa Elementary
• Urban League of Nebraska - Franklin Elementary, King Elementary, and Monroe Middle
• YMCA - Belvedere Elementary and Indian Hill Elementary

Rationale:  FUND:       175      COVID Federal Grants            
PROGRAM:    1100     Regular Instruction
DEPT:       7192010/7193010  Elementary/Secondary Education Administration
PROJECT:    499235   High Dosage Tutoring
SUPPLIER:   Omaha Public Schools Foundation
POLICIES: 7000, III. K.,   7000, VII. A
AMOUNT:     $15.00 per hour for each OPSF Kids Club tutor who is a high school student
$20.00 per hour for each OPSF Kids Club tutor who is an employee as an OPS paraprofessional
$18.00 per hour for each OPSF Kids Club tutor who is a college student or non-OPS employed individual
     
Administration recommends that the Board of Education approve the attached agreement to provide in-person tutoring during after school programming in elementary and middle schools across the District. In-person tutoring in after school settings was bid earlier this year and received no responsive bidders. OPSF Kids Club will provide two (2) or more tutors for each site to work with 24 students over the course of 36 weeks, for a total of 50 hours of tutoring services across the school year, with dosing of (5) tutoring sessions per two-week period regardless of weeks remaining in academic year when services begin. This agreement leverages existing infrastructure within this partnership to deepen and scale academic recovery opportunities for OPS students. The Omaha Public Schools will provide training and evidence-based materials to OPSF Kids Club’s tutors. This agreement aligns to the OPS Strategic Plan of Action Priority 1 emphasis on literacy and math growth and to the District’s plan for academic recovery and acceleration. This also supports Pillar I of the approved ESSER’s plan.  Omaha Public Schools Foundation sites are:

Adams Elementary
Ashland Park-Robbins Elementary
Bancroft Elementary
Beals Elementary
Belle Ryan Elementary
Boyd Elementary
Castelar Elementary
Catlin Elementary
Chandler View Elementary
Columbian Elementary
Crestridge Elementary
Dodge Elementary
Dundee Elementary
Edison Elementary
Fontenelle Elementary
Fullerton Elementary
Gateway Elementary
Harrison Elementary
Indian Hill Elementary
Jackson Elementary
Jefferson Elementary
Josyln Elementary
Kellom Elementary
Masters Elementary
Oak Valley Elementary
Pawnee Elementary
Picotte Elementary
Pine Elementary
Pinewood Elementary
Ponca Elementary
Prairie Wind Elementary
Rose Hill Elementary
Saddlebrook Elementary
Spring Lake Elementary
Springville Elementary
Standing Bear Elementary
Sunny Slope Elementary
Washington Elementary
Western Hills Elementary

Rationale:  With the enactment of LB 147 in 2021, the Board of Education assumed responsibility for the management of the Omaha School Employees Retirement System (OSERS) beginning July 1, 2021 through September 1, 2024, at which time management of OSERS will transition to the Nebraska Public Employees Retirement Board.  The Board of Education previously appointed Cecelia Carter to serve as Administrator of OSERS.  Ms. Carter has now retired.   The Board of Education OSERS Ad-Hoc Committee recommends approval of the attached Resolution 22-006 appointing Shane Rhian to serve as Administrator of OSERS in accordance with Nebraska Revised Statute sections 79-981(2)(a)(iii) and 79-983(1).

Rationale:   Policy 8120 stipulates the Board of Education shall cause policies and regulations  to be revised as necessary.  The Board Policy Committee recommends changes to the following policies:

5408 - Health Screening
5419 - Student Privacy Protection
5420 - Dating Violence
5424 - Elementary School Uniforms
5426 - Student Data
5501 - Bus Transportation
5504 - Special Education Transportation

Rationale:  The Chair of the OSERS Ad Hoc Committee will provide an update.

Rationale:  The Chair of the Student Assignment Plan Committee will provide an update

Rationale:  The Chair of the Policy Committee will provide an update.

Rationale:  This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2. 

Rationale:  Attached please find updates from Citizen’s Bond Oversight Committee (CBOC).
 

Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.