December 12, 2022 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting
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A. OPS Board Of Education Information
Rationale:
Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director. The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. |
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B. Call to Order
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C. Pledge of Allegiance
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South High School's JROTC will present the Colors and lead the Pledge of Allegiance.
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D. OPS Vision and Mission Statement
Rationale:
The Vision: Every Student. Every Day. Prepared for Success.
The Mission: To prepare all students for success in college, career, and life. |
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E. Roll Call
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E.1. Excused/Unexcused Absence
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F. School Spotlight
Rationale:
The #OPSProud Spotlight celebrates Omaha Public Schools students selected for Nebraska All-state High School Ensembles.
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G. Board and Superintendent Communications
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G.1. Treasurer
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The Treasurer's Report for October 2022 is attached for review.
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G.2. Superintendent
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G.3. Board Members
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H. Public Comment and Recognition
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I. Consent Agenda
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At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately.
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I.1. Reading of Minutes
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I.1.a. Monday, November 28, 2022 - Regular Meeting
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I.2. Approval of Amendment No. 002 to the Agreement with Hausmann Construction, Inc. – Spring Lake Elementary School Capital Improvements & Renovation Project – 2018 Bond Program – (Add $1,199,874.00) Revised Total $7,797,113.85
Rationale:
FUND: 42 - 2018 Bond Program Proceeds Fund
PROGRAM: 2591 - Building & Grounds DEPT: 1500020 - Spring Lake Elementary School Facilities PROJECT: 321515 - Spring Lake Elementary School Project SUPPLIER: Hausmann Construction, Inc. POLICY: 7003, F.3. AMOUNT: $1,199,874.00 Administration, Jacobs, and The Schemmer Associates, Inc. recommend approval of Amendment No. 002, which includes electrical modifications and light fixture replacement along with building interior finishes in the gym and hallway spaces including new flooring, new ceiling pads, and painting for the Spring Lake Elementary School Project for a guaranteed maximum price (GMP) of $1,199,874.00. Administration, in consultation with CMR, identified the additional scope of work during the construction renovation phase. For the building’s electrical system to operate as designed, additional electrical work is recommended to be done to extend the life cycle of the building's electrical system. The additional work is being funded out of available Bond Program Savings. The Board approved the CMR Agreement with Hausmann Construction, Inc. on April 16, 2020, GMP Amendment No. 001 on September 9, 2021, Change Order No. 001 on June 23, 2022, and Change Order No. 002 on October 3, 2022. The addition of GMP Amendment No. 002 brings current value of the CMR Agreement to a total amount of $7,797,113.85.
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I.3. Approval of Athletic Field Lighting Improvements at Burke High School Football/Track Stadium, Spring 2023 ($265,000.00)
Rationale:
DEPT. ID: 7166600 Schoolhouse Planning
SUPPLIER: Musco Sports Lighting, LLC POLICY: 1402 Grants and Donations AMOUNT: $265,000.00 Administration recommends approval of Burke Alumni’s intent to install new athletic field lighting at Burke High School Football/Track Stadium. The new lighting will replace existing lighting that is original to the stadium in 1966 and has reached the end of its useful service life. The new lighting will include new LED lights, sensors, controls, and installation on the stadiums existing light poles. The new light system will provide optimal lighting to the football field and track while reducing glare and spill light to the neighbors and surrounding area by 50% or more. All funding has been privately raised through the Omaha Schools Foundation and is one of multiple improvements planned to be completed at the stadium. No District Funds are allocated to this project. The value of the lighting replacement is $265,000.00.
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I.4. Approval to Award Bid No. 23-026 to Digital Scoreboards LLC for Burke High School Video Scoreboard Replacement, Spring 2023 ($837,500.00)
Rationale:
FUND: 1 General Fund
PROGRAM: 2591 Building and Sites DEPT: 7166600 Schoolhouse Planning SUPPLIER: Digital Scoreboards, LLC. POLICIES: 7000,III.K, 7000, VII.A. AMOUNT: $837,500.00 Administration recommends approval to award Bid No. 23-026 to Digital Scoreboards, LLC., the lowest compliant bidder, for digital scoreboard replacement at Burke High School Stadium. This work includes all labor and materials for the removal of the existing digital scoreboard display panels from the existing support structure and installation of new LED video scoreboard display panels, lighting control panels, associated power wiring and control wiring. The existing scoreboard display has reached the end of its service life and is no longer functional. Bid Alternate number one requested allowance to provide a warranty on parts that extended the standard five (5) year warranty to ten (10) years post installation. Bid Alternate number two requested a deductive allowance if the substantial completion date was extended to the project to August 1, 2023. Administration recommend acceptance of Bid Alternate #1 as part of the award but rejects Bid Alternate #2. The project is to be substantially complete by May 1, 2023. A significant portion of the overall stadium improvement project is being paid for utilizing private funds. The total price of the bid including alternate #1 is $837,500.00. Bids received were:
For complete bid documentation contact Kenneth.juhl@ops.org.
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I.5. Approval to Award Proposal P003-23 to Lexia Learning Systems, LLC for Elementary Literacy Acceleration: Adaptive Digital Resource for 2022-2023 and 2023-2024 School Years ($693,750.00)
Rationale:
FUND: 175 COVID Federal Grants
PROGRAM: 1100 Regular Instruction DEPT: 7192010 Elementary Education Administration PROJECT: 499230 Adaptive Learning Tools SUPPLIER: 0000020550 Lexia Learning Systems, LLC POLICIES: 7000, III. K., 7000, VII. A AMOUNT: $693,750.00 Administration recommends award of Bid No. P003-23 to Lexia Learning, LLC. for Elementary Literacy Adaptive Digital resource to use as a supplement to the core curriculum. Lexia Learning was the responsible offeror whose proposal is most advantageous to the District with price and other factors considered. In particular, we note that Lexia Core5 Reading is a technology-based personalized reading program that provides explicit and systematic learning in six areas of reading instruction and provides performance data without interrupting the flow of instruction. These curricula align to the OPS Strategic Plan of Action Priority 1 emphasis on literacy and to the district’s plan for academic recovery and acceleration. This also supports Pillar I of the approved ESSER’s plan. Total awarded price is $693,750.00. Bids received were:
For complete bid documentation contact gina.jessick@ops.org.
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I.6. Approval of Change Order No. 002 for Bid No. 22-047 Wilson Focus School Drainage Improvement (Project 320097), by National Concrete Cutting, Inc. (Add $0.00) Revised Total: $305,667.00
Rationale:
FUND: 31 Special Levy Building Fund
DEPT.: 1600020 Wilson Focus Facility PROJECT: 320097 Drainage Improvement Project PROGRAM: 2591 Building and Sites SUPPLIER: 52512 National Concrete Cutting, Inc. POLICIES: 7000, III.K., 7000, VII.A. AMOUNT: $0.00 Administration recommends that the Board of Education approve Change Order No. 002 for Bid No. 22-047 awarded to National Concrete Cutting, Inc. for Drainage Improvement at Wilson Focus School. The Board of Education approved the awarding of Bid No. 22-047 to National Concrete Cutting, Inc. on July 14, 2022, approved the contract on August 8, 2022 and approved Change Order 1 on November 14, 2022.
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I.7. Approval of Claims Report A - District Expenditure
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
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I.8. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
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I.9. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:
Board Members are prohibited by Nebraska law from voting on items which may personally benefit them. Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them. The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
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I.10. Approval of Claims Report D - Payroll Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report D is a summary of payrolls processed since the last Board meeting and is presented by payroll and pay date.
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I.11. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:
The Board of Education serves as the Board of Educational Service Unit 19. The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
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I.12. Approval of Claims Report E - Payroll Estimated Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date. Board authorization is requested for amounts not to exceed totals in the Claims Report E.
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I.13. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds
Rationale:
In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds. Pursuant to Nebraska Revised Statute Section 79-989, the amount of accumulated member contributions and interest earned refunded directly to individuals is not public record and these amounts have been redacted and presented in total. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.
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I.14. Committee on Claims Audit Approval 12/12/2022
Rationale:
State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class school district and to submit that audit to the Board of Education Audit Committee for review and approval. The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement. The audit methodology is set forth on the Claims Audit Report.
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I.15. Approval of the Memorandum of Understanding with Omaha Psychologist Association Permitting the District to Pay a Stipend to Covered Employees for the 2022-2023 and 2023-2024 School Years to Conduct Home Visits at the Rate of $30 Per Home Visit
Rationale:
Administration recommends that the Board approve the attached Memorandum of Understanding (MOU) with Omaha Psychologist Association permitting the District to pay a stipend to covered employees for the 2022-2023 and 2023-2024 school years for conducting home visits at the rate of $30 per home visit, not to exceed 10 home visits each semester. The District is making these additional stipend payments utilizing Elementary and Secondary School Emergency Relief (ESSER) funds. The MOU is only for two school years because ESSER funds will no longer be available to the District for the 2024-2025 school year and beyond. The stipend payments have been approved by the Nebraska Department of Education as part of the District's plan for utilization of ESSER funds.
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I.16. Approval of Proposed Staffing Adjustments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education. Therefore, the District recommends the approval of the attached Staffing Adjustments.
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I.17. Approval of the Purchase of 25,615 Student Bus Passes for Middle and High School Students from Metro for the Second Semester of the 2022-2023 School Year using ESSER III Funds to Provide Equitable Access to Academic and Extracurricular Activities
Rationale:
FUND: 175 ESSER
PROGRAM: 2110 STUDENT AND COMMUNITY SERVICES DEPARTMENT: 7105800 STUDENT AND COMMUNITY SERVICES PROJECT: 499250 ATTENDANCE AND ACADEMIC SUPPORT SUPPLIER: METRO AREA TRANSIT POLICY: 7000 AMOUNT: $154,000.00 Student and Community Services recommends approval of the purchase of 25,615 student bus passes for middle and high school students from Metro for the second semester of the 2022-2023 school year using ESSER III funds to provide equitable access to secondary extracurricular activities. Students possessing a school ID and/or activity card can obtain a bus pass through SCS. OPS will retain documentation of the students' issued passes and the school attended. The purchase of student transportation passes through Metro is a single source provider since there is no other city-wide mass transit in Omaha.
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I.18. Grant Fund Budget Awards
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J. Discussion and/or Action Items
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J.1. Information Item(s)
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J.1.a. College & Career Academies and Pathways Update from North High School
Rationale:
Staff will provide an update on the work occurring to support the implementation of College & Career Academies and Pathways. The team from North High will share their experiences in obtaining national model status recognition of their Engineering and Design Academy through the National Career Academy Coalition with an overview of all their academies.
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J.2. Action Item(s)
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J.2.a. Approval of Annual Audit Reports for Douglas County School District #0001, Educational Service Unit No. 19, and KIOS-FM Radio
Rationale:
Staff and representatives from Eide Bailly L.L.P will present the audit reports for Douglas County School District #0001, Educational Service Unit No. 19, and KIOS-FM Radio for review and acceptance.
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J.2.b. Approval of Recommended Changes to Transportation Eligibility
Rationale:
Administration recommends adjusting the home to school distance to be eligible for transportation for elementary school students from one (1) mile to one and a half (1.5) miles and for middle school students from one and a half (1.5) miles to two (2) miles. Administration also recommends expanding the home to bus stop distance by two (2) blocks at each level to maximize efficiency. Finally, Administration recommends transitioning Wilson Focus to transportation hubs.
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J.2.c. First Reading of Policies 5421, 5422, 5427, 5503, 5506, 5601, and 5700
Rationale:
Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary. The Board Policy Committee recommends changes to the following policies:
5421 - Use of Restraint and Seclusion 5422 - Service Animals 5427 - Therapy Animals 5503 - Use of School Buses 5506 - Safe Pupil Transportation Plan 5601 - Asthma and Allergic Reaction Protocol 5700 - Do Not Resusictate/Do Not Intubate (DNR/DNI) Requests
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K. Receipt of Reports
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K.1. CBOC update of the Phase II Bond Programs November 2022
Rationale:
Attached please find updates from Citizen’s Bond Oversight Committee (CBOC).
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K.2. District English Learner and Refugee Report 2022-2023
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K.3. First Quarter Board Conference Expenses 2022-2023
Rationale:
Policy 8230 requires the Secretary to the Board of Education to prepare a quarterly report summarizing all Board member travel and expenditures associated with attendance to workshops, conferences, or meetings.
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K.4. Head Start Monthly Board Report for October 2022
Rationale:
This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2.
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L. Request for Closed Session
Rationale:
The Omaha Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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M. Adjournment
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