January 5, 2023 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting
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A. OPS Board Of Education Information
Rationale:
Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director. The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. |
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B. Call to Order
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C. Board of Education Oath of Office
Rationale:
New Board Member, Bri Full will take the Oath of Office.
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D. Pledge of Allegiance
Rationale:
Benson High School's JROTC will present the Colors and lead the Pledge of Allegiance.
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E. OPS Vision and Mission Statement
Rationale:
The Vision: Every Student. Every Day. Prepared for Success.
The Mission: To prepare all students for success in college, career, and life. |
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F. Roll Call
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F.1. Excused/Unexcused Absence
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G. Board and Superintendent Communications
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G.1. Treasurer
Rationale:
The Treasurer's Report for November 2022 is attached for review.
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G.2. Superintendent
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G.3. Board Members
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H. Public Comment and Recognition
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I. Consent Agenda
Rationale:
At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately.
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I.1. Reading of Minutes
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I.1.a. Monday, December 12, 2022 - Regular Meeting
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I.2. Acceptance of the Resignation of Superintendent Dr. Cheryl Logan effective June 30, 2023
Rationale:
The Board Officers’ recommend that the Board of Education accept the attached resignation letter submitted by Superintendent Dr. Cheryl Logan. In keeping with the provisions of her current agreement, Dr. Logan may submit a letter of resignation, which if submitted more than 180 days prior to the next June 30, will have the effect of cancelling her contract on the June 30 following submission of her resignation. As such, Dr. Logan’s current three-year agreement shall be hereby cancelled and her employment ended as of June 30, 2023.
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I.3. Approval of Agreement with O’Hara Lindsey & Associates Inc. to Assist the District with Government Relations and Lobbying Representation in Lincoln, Nebraska ($3,750 per Month)
Rationale:
Administration recommends that the Board of Education approve the attached agreement with O’Hara Lindsey & Associates Inc. to assist the District with government relations and lobbying representation in Lincoln, Nebraska. Earlier this summer, the District issued RFQ Q020-22 for Lobbying and Government Relations Services with the intention of transitioning the lead government relations and lobbying services to a new firm with continued, supplemental services to be provided by O’Hara Lindsey & Associates. O’Hara Lindsey & Associates Inc. has been the District’s government relations and lobbying partner in Lincoln for 20 years. John Lindsey will continue to provide those services to the District+ with O’Hara Lindsey & Associates Inc. and will work closely with Kissel, Kohout, ES Associates Inc., the District’s lead government relations and lobbying firm. (Kissel, Kohout, ES Associates Inc. agreement was approved by the Board of Education on October 3, 2022.) The agreement commences January 1, 2023 and provides for a $3,750 payment per month. The agreement is for one year and will expire December 31, 2023.
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I.4. Approval of Amendment No. 002 to Lease Agreement with Omaha Cellular Telephone Company d/b/a Verizon Wireless for Cellular Antenna Lease beginning April 2023 through April 2028 for North High School
Rationale:
FUND: 31 Special Building Fund
PROGRAM: 2591 Building & Sites DEPT. ID: 7166600 Schoolhouse Planning SUPPLIER: Omaha Cellular Company d/b/a Verizon Wireless POLICIES: 7000, VII. A. Administration requests approval of Amendment No. 002 to the building and rooftop lease agreement with Omaha Cellular Telephone Company d/b/a Verizon Wireless for the communications facility at 4410 North 36th Street (North High School). Amendment No.002 extends the lease for five (5) additional five-year terms. The first five-year term begins in April 2023 and concludes in April 2028. The annual rental for the first Renewal Term will be $29,860.00, which is an increase of 20%. The annual rental for the additional five (5) year term beginning in April 2028 and concludes in April 2031 will increase by 20%. Amendment No. 001 was approved by the Board of Education on May 9, 2013.
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I.5. Approval to Award Bid No. 23-022 to Woodhouse Ford of Omaha for Five (5) 2022 or 2023 New and Unused ¾ Ton 4x4 Pickup Trucks with Snowplows ($278,665.00)
Rationale:
FUND: 4070 Depreciation Fund
PROGRAM: 2510 Business Support Services DEPT: 7062100 Accounting & Finance Office SUPPLIER: Woodhouse Ford of Omaha POLICY: 7000, III., D AMOUNT: $278,665.00 Administration recommends approval to award Bid No. 23-022 to Woodhouse Ford of Omaha for the purchase of Five (5) 2022 or 2023 New and Unused ¾ Ton 4x4 Pickup Trucks with Snowplows. These units will be added to the Operations fleet of trucks with snowplows. The RFP was sent to 12 vendors but only one proposal was submitted. The proposal, at $55,733.00 per vehicle, does meet specifications. The total cost of the awarded bid will be $278,665.00.
For complete bid documentation, contact Traci.Shobe@ops.org.
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I.6. Approval to Award RFP No. P002-23 to The Auction Mill L.L.C., for Sale of Surplus Vehicles and Miscellaneous Equipment from February 2023 through January 2024
Rationale:
FUND: 1 General PROGRAM: 2520 Transportation-Other DEPT ID: 7162800 Transportation SUPPLIER: The Auction Mill L.L.C. POLICIES: 3090, 7000, III. Administration recommends approval to award RFP P002-23 to The Auction Mill L.L.C., for auction services for the sale of surplus vehicles and miscellaneous furniture and equipment as outlined under Board policy 3090. The period covered by this proposal is one year: February 1, 2023, through January 31, 2024, with the District having the option to extend for three (3) additional one-year periods. Auction Mill L.L.C., will receive 10% of the gross proceeds of sale for any vehicles sold. The title transfer fee of $25.00 will be charged to the individual purchasing the vehicle. Auction Mill L.L.C., will receive 20% of the gross proceeds of the sale for any property, other than vehicles, furniture, or miscellaneous equipment. Auction Mill L.L.C., will conduct online sales through Proxibid, an online auction site. This site has a 2% buyer-fee for each purchase that will be charged to the individual making the purchase. No additional staff or fees charged for each live auction or on-line auction event. Total cost of each auction will be dependent upon items sold.
For complete bid documentation contact brad.boganowski@ops.org.
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I.7. Approval of Change Order No. 001 for Bid No. 22-007 KIOS Transmitter System Improvements by Ray Martin Company of Omaha, Inc. (Add $69,592.00) Revised Total: $398,877.00
Rationale:
FUND: 1 General Fund
PROGRAM: 2225 Educational Radio Services DEPT.: 7197012 Educational Radio Services SUPPLIER: 7579 Ray Martin Company POLICIES: 7000, IV.C., 7000, IV.E., 7000, VII.A., 7000, VII.D. AMOUNT: $69,592.00 Administration recommends that the Board of Education approve Change Order No. 001 for Bid No. 22-007 awarded to Ray Martin Company of Omaha Inc. for KIOS Transmitter System Improvements, 5105 Bedford Avenue (Benson High School). The Board of Education approved the awarding of Bid No. 22-007 to Ray Martin Company of Omaha, Inc. on January 20, 2022, and approved the contract on February 4, 2022. All items on the change order are required due to equipment upgrades needed to fully implement the new antenna.
Total Amount of Change Order No. 001 - Add $ 69,592.00 Original Contract Amount: $ 329,285.00 Previously Approved Changes: $ 0.00 Change Order No. 001 - Add $ 69,592.00 Total Revised Contract Amount: $ 398,877.00
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I.8. Approval of Claims Report A - District Expenditure
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
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I.9. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
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I.10. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:
Board Members are prohibited by Nebraska law from voting on items which may personally benefit them. Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them. The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
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I.11. Approval of Claims Report D - Payroll Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report D is a summary of payrolls processed since the last Board meeting and is presented by payroll and pay date.
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I.12. Approval of Claims Report E - Payroll Estimated Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date. Board authorization is requested for amounts not to exceed totals in the Claims Report E.
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I.13. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:
The Board of Education serves as the Board of Educational Service Unit 19. The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
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I.14. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds
Rationale:
In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds. Pursuant to Nebraska Revised Statute Section 79-989, the amount of accumulated member contributions and interest earned refunded directly to individuals is not public record and these amounts have been redacted and presented in total. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.
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I.15. Committee on Claims Audit Approval 01/05/2023
Rationale:
State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class school district and to submit that audit to the Board of Education Audit Committee for review and approval. The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement. The audit methodology is set forth on the Claims Audit Report.
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I.16. Approval to Exercise First Option to Extend Agreement with First Insurance Group LLC (formerly Harry A. Koch Co.) through December 2024 ($160,00.00)
Rationale:
FUND: 1 - Genral Fund
PROGRAM: 2620 - Maintenace School/ District Building DEPARTMENT: 7043400 - District Rist Management ACCOUNT: 53280 - Property Insurance SUPPLIER: First Insurance Group LLC POLICY:7000, VII A AMOUNT: $160,000.00 Administration recommends approval of the First Option extending the agreement with First Insurance Group LLC (formerly Harry A Koch Co.) through December 2024. First Insurance Group LLC utilizes a risk management approach in providing the District consulting and insurance brokerage services in the areas of liability insurance and workers' compensation. The District most recently entered into a contract with First Insurance Group LLC on December 2, 2019. The charge for the option years is $80,000.00 per year.
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I.17. Approval of Proposed Staffing Adjustments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education. Therefore, the District recommends the approval of the attached Staffing Adjustments.
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I.18. Approval to Purchase VEX Robotics Kits, Materials, and Supplies for Bluestem Middle School for the 2023-2024 School Year ($88,000.00)
Rationale:
Fund: 1, General
Department: 8861400, Bluestem Vocational Ed Programs: 1182, Industrial Technology Policy: 7000 V.A, 6121 Strat Plan: Goal 1 - Academics Amount: $88,000.00 Administration recommends approval of the purchase of VEX Robotics kits, materials, and supplies for Bluestem Middle School. VEX Robotics is an educational robotics program for all students. VEX solutions span all levels of both formal and informal education with accessible, scalable, and affordable solutions. Beyond science and engineering principles, VEX encourages creativity, teamwork, leadership, and problem solving among groups. In keeping with the provisions of Policy 7000, V.A., no bid was required for this purchase because it falls under the exception to bidding procedures as academic prerogative. This item is being presented to the Board for approval in keeping with the provisions of Policy 6121 which requires approval by the Board of curricular materials. The cost of the purchase is $88,000.00.
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I.19. Approval of Request for Qualifications for Superintendent Search Consulting Services
Rationale:
The Board Officers recommend approval by the Board of Education of the attached Request for Qualifications for Superintendent Search Consulting Services. In addition, the Board Officers further request authorization for the Accountability Committee to conduct interviews with and make a recommendation to the Board of Education on a preferred partner to assist with the Superintendent Search.
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I.20. Approval of Second Amendment to Memorandum of Understanding with Midland University for ESL Endorsement Program from August 1, 2023 to July 31, 2024 ($170,000.00)
Rationale:
Fund: 176, Miscellaneous Federal Grants
Program: 1170, English Language Learners Department: 7198170, English As a Second Language Project: 464924, Title III Limited English Proficiency Policies: 7000 VII.A. Amount: $170,000.00 On June 15, 2020, the Board of Education approved a contract with Midland University for the Omaha Public Schools ESL Endorsement for the 2020-2021 school year. In keeping with Policy 7000 VII.A., the Administration recommends approval of the first amendment to the existing contract with Midland University to offer Omaha Public Schools certified teachers the opportunity to earn their K-12 ESL Endorsement. In alignment with Title III guidance, the ESL Endorsement program serves to develop and enhance teacher capacity to meet the language and content needs of English learners. In accordance with the Nebraska Department of Education Rule 15, the program increases the number of teachers with an ESL Endorsement, which is one way the Omaha Public Schools continues to ensure qualified teachers are working with English learners. Participants must be a full-time certified teacher in OPS and be scheduled to have English learners in their classroom for the next school year. It is expected that participants will work three years in OPS after the completion of the program. Each cohort will have a minimum of 12 students, which will cost $11,340 per 3 credit hour class ($315 per credit) or $56,700 per cohort.The EL Office will seek to fill three cohorts in 2023-2024. The anticipated total cost to the District from Title III funds is $170,000.00. The contract will be effective for one (1) year, from August 1, 2023 to July 31, 2024. Since 2020-21, 132 Omaha Public Schools teachers have completed, or are participating in this opportunity with Midland University. The Administration will maintain records of participants.
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I.21. Second Reading of Policies 5421, 5422, 5427, 5503, 5506, 5601, and 5700
Rationale:
Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary. The Board Policy Committee recommends changes to the following policies:
5421 - Use of Restraint and Seclusion 5422 - Service Animals 5427 - Therapy Animals 5503 - Use of School Buses 5506 - Safe Pupil Transportation Plan 5601 - Asthma and Allergic Reaction Protocol 5700 - Do Not Resusictate/Do Not Intubate (DNR/DNI) Requests
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J. Discussion and/or Action Items
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J.1. Action Item(s)
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J.2. Information Item(s)
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J.2.a. College & Career Academies and Pathways Update from Central High School
Rationale:
Staff will provide an update on the work occurring to support the implementation of College & Career Academies and Pathways. The team from Central High will share an update from their Freshman Academy, an overview of pathway programming, and their experiences in growing a supportive advisory committee.
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K. Receipt of Reports
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K.1. Head Start Monthly Board Report for November 2022
Rationale:
This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2.
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L. Request for Closed Session
Rationale:
The Omaha Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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M. Election of Officers
Rationale:
The OPS Board of Education shall first elect its President and then elect its Vice President. Any member of the Board may self-nominate or be nominated by another Board Member. Nominating speeches are not permitted. However, nominees shall have up to five minutes to speak following the close of nominations and prior to the distribution of ballots. Nominee speeches shall be in order of nomination. Election of officers of the Board of Education shall be kept by secret ballot. Election shall require a majority of all members of the board. (Policy 8130)
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N. Adjournment
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