May 1, 2023 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting
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A. OPS Board Of Education Information
Rationale:
Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director. The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. |
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B. Call to Order
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C. Pledge of Allegiance
Rationale:
The Burke High School JROTC will Present the Colors and lead the Pledge of Allegiance.
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D. OPS Vision and Mission Statement
Rationale:
The Vision: Every Student. Every Day. Prepared for Success.
The Mission: To prepare all students for success in college, career, and life. |
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E. Roll Call
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E.1. Excused/Unexcused Absence
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F. School Spotlight
Rationale:
The #OPSProud Spotlight recognizes Bryan High Senior Justin Diep, named Nebraska Student Journalist of the Year by the Nebraska High School Press Association.
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G. Board and Superintendent Communications
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G.1. Treasurer
Rationale:
The Treasurer's Report for March 2023 is attached for review.
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G.2. Superintendent
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G.3. Board Members
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H. Public Comment and Recognition
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I. Consent Agenda
Rationale:
At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately.
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I.1. Reading of Minutes
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I.1.a. Monday, April 17, 2023 - Regular Meeting
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I.2. Approval to use Academic Prerogative to Purchase Enrichment Curricula and Professional Learning for 9th Grade Summer Bridge from iBlocks Project Based Learning (Tequipment, Inc.) and Space Trek (Atlantis Education Services, Inc.) ($92,287.40)
Rationale:
FUND: 1 General Fund
PROGRAM: 6100 Summer School Regular DEPT: 7072002 School Improvement POLICIES: 7000, V.A AMOUNT: $92,287.40 In keeping with the provisions of Policy 6121 and 7000(V)(A), Administration recommends approval of the materials listed below from iBlocks (Tequipment, Inc.) and Space Trek (Atlantis Education Services, Inc.).? The curricular materials will be used this summer as part of the 9for9 strategy to increase the percentage of Freshman on-track.? 9th Grade Summer Bridge will support transitioning students accelerate learning in math and literacy by earning 1.0 credit across math and project-based enrichment courses aligned to high schools’ College Career Academies and Pathways and the OPS Portrait of a Graduate. These curricula promote inquiry, problem solving, creativity and collaboration with unique STEM activities, while engaging students to learn in a hands-on format with embedded literacy, science, and math skills. This purchase aligns to Priority 1 in the Strategic Plan of Action. The total amount for iBlocks (Tequipment, Inc.) is $77,808.00?and the total amount for Space Trek (Atlantis Education Services, Inc.) is $14,479.40.? As part of the materials purchase, the District will be provided with Professional Development programs for which the attached consulting agreements have been prepared.? The cost of those PD programs is included in the previously referenced cost of the curricular materials.?
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I.3. Approval of the Agreement and Data Protection Agreement with Studies Weekly for the District’s 4th Grade Social Studies Supplemental Materials ($281,326.89)
Rationale:
FUND: 1 & 175 General Fund reimbursed by Covid Federal Grants
PROGRAM: 1100 Regular Instruction DEPT: 7192010 Elementary Education Administration PROJECT: 499532, ESSER II SUPPLIER: Studies Weekly POLICIES: 6121 AMOUNT: $281,326.89 Administration recommends approval of the attached Agreement and Data Protection Agreement with Studies Weekly to purchase a supplement of Nebraska History which will support the District’s 4th Grade Social Studies curriculum. While field testing McGraw Hill Impact in 4th grade, teachers recognized that Nebraska standards were not covered adequately. Due to this, the District issued Request for Proposal #P021-23 for grade 4 supplemental materials. Following the initial review of submissions, materials were evaluated utilizing guidance and rubrics from the Nebraska Department of Education. A high-quality instructional material was selected based on analysis of Social Studies content and standards aligned skills, cost range, usability, student experience, assessment, and rigor. The attached recommendation was the responsible offeror whose proposal is most advantageous to the District with price and other factors considered and was the lowest cost submission. The total price for the purchase is $281,326.89.
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I.4. Approval of Appointment of Clara J. Ohr and Reappointments of Susan Aguilera Robles, Heidi Kaschke, and Dr. Derrick Nero to the Omaha Public Schools Foundation Board of Directors
Rationale:
Section III of the Omaha Public Schools Foundation (OPSF) Bylaws requires the Omaha Public Schools Board of Education to approve, by a majority vote, the appointment of new OPSF members. On March 23, 2023, the Omaha Public Schools Foundation's Board of Directors unanimously approved the nomination of Ms. Clara J. Ohr for a three-year term on the board beginning in June of 2023. Her resume is attached. Ms. Ohr will replace Mr. Eric Williams, whose term has been completed.
The Board also approved a second (three-year) term for the following members beginning in June of 2023: Ms. Susan Aguilera Robles Ms. Heidi Kaschke Dr. Derrick Nero
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I.5. Approval to Award Bid No. 23-016 to Recreonics, Inc. for Automated Pool Cleaners ($67,140.00)
Rationale:
FUND: 1 & 175 General Fund reimbursed by Covid Federal Grants
PROGRAM: 2620 Maintenance School/District Buildings DEPT ID: 7166600 Schoolhouse Planning SUPPLIER Recreonics, Inc. POLICIES 7000 III., K AMOUNT $67,140.00 Administration recommends awarding Bid No. 23-016 to Recreonics, Inc. for Automated Pool Cleaners and filter bags. The automated pool cleaners will be used for cleaning, disinfecting and environmental management of District pools. The District received three (3) bid responses. All bids submitted the Maytronics brand, model Wave 120 pool cleaner, and associated bags. Leslie’s Poolmart Inc. is non-compliant due to not providing all required information with their bid response. They did not include the product data sheets, jpg images, or lead times as required by the RFP. Administration recommends the purchase of nine (9) pool cleaners and one-hundred sixty-two (162) fine filter bags and one-hundred sixty-two (162) regular filter bags from the low bidder, Recreonics, Inc. These devices will be used to maintain a clean and sanitary pool environment for students and staff. This purchase is part of Pillar 3 of the ESSER plan to provide a clean and sanitary environment for students. Fund 1 will be used for the purchase and reimbursed from Fund 175 Covid Federal Grants. The total price of the award is $67,140.00.
* = Awarded low priced item meeting specifications from a compliant bidder. NC = non-complaint does not meet the specifications within the bid document. For complete bid documentation, contact Catherine.Utecht@ops.org.
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I.6. Approval to Award Bid No. 23-027 to Nebraska Central Equipment, Inc. for One (1) New and Unused Current Year or Newer Type A-1 Activity Bus. ($97,000.00)
Rationale:
FUND: 4070 Depreciation Reserve
PROGRAM: 2510 Business Support Services DEPT: 7062100 Accounting & Finance SUPPLIER: Nebraska Central Equipment, Inc. POLICY: 7000, VII., D. AMOUNT: $97,000.00 Administration recommends approval to award Bid No. 23-027 to Nebraska Central Equipment, Inc. for the purchase of One (1) New and Unused Current Year or Newer Type A-1 Activity Bus. This unit will be assigned to Student Transportation and will be available District-wide for use to transport students for both in-town and out-of-town activities.
For complete bid documentation, contact Traci.Shobe@ops.org.
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I.7. Approval to Award Bid No. 23-039 and Enter into a Contract with First Student, Inc. for Student Transportation Services for the 2023-2024 School Year ($5,760,012.00)
Rationale:
FUND: 1 General Fund
PROGRAM: 2750 Transportation-Other DEPT: 7162800 Transportation SUPPLIER: First Student, Inc. POLICY: 7000, VII., D AMOUNT: $5,760,012.00 (Will not exceed) Administration recommends awarding Bid No. 23-039 and seeks approval to enter into a contract with First Student, Inc. for augmented student transportation services for Omaha Public School's students for the 2023-2024 school year. These services include but are not limited to transporting students who participate in District athletic/activity events, transporting students attending the Wilson Focus Program, and providing supplemental home-to-school transportation services for students as needed. First Student is the only bidder for this proposal. This one-year contract contains two one-year option extensions. The 2023-2024 cost of the contract will be no less than $5,604,336.00 but will not exceed $5,760,012.00 based on daily usage of 30-60 buses per the rate tables listed below:
Basic Service for Regular School Year Student Transportation Services
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I.8. Approval of Change Order No. 001 for Blackburn School: Capital Improvements and Renovation Project – 2018 Bond Program - (Deduct $54,417.49) Revised Total: $3,403,102.51
Rationale:
FUND: 42 - 2018 Bond Program Proceeds Fund
PROGRAM: 2591 - Buildings & Grounds DEPT: 3910020 - Blackburn School PROJECT: 321524 - Blackburn School: Capital Improvements and Renovation Project SUPPLIER: The Weitz Company POLICY: 7000, IV.G. AMOUNT: ($54,417.49) Pursuant to Policies 7000, IV. G., Administration and Jacobs with the concurrence of the project architect/engineer, KPE Architecture Engineering Forensics, recommend that the following change order agreement be submitted for approval: Project: Blackburn School: Capital Improvements and Renovation Project Architect/Engineer: KPE Architecture Engineering Forensics Contractor: The Weitz Company Fund: 42 2018 Bond Program
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I.9. Approval of Change Order No. 001 for Westview High School: New High School Project – 2018 Bond Program - (Neutral $0.00) Revised Total: $89,080,833.00
Rationale:
FUND: 42 - 2018 Bond Program Proceeds Fund
PROGRAM: 2591 - Buildings & Grounds DEPT: 3690020 - Westview High School PROJECT: 321509 - Westview High School: New High School Project SUPPLIER: Sampson Construction Co., Inc. POLICY: 7000, IV.G. AMOUNT: $0.00 Pursuant to Policies 7000, IV. G., Administration and Jacobs with the concurrence of the project architect/engineer, BCDM Architects, recommend that the following change order agreement be submitted for approval: Project: Westview High School: New High School Project Architect/Engineer: BCDM Architects Contractor: Sampson Construction Co., Inc. Fund: 42 2018 Bond Program
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I.10. Approval of Claims Report A - District Expenditure
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
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I.11. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
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I.12. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:
Board Members are prohibited by Nebraska law from voting on items which may personally benefit them. Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them. The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
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I.13. Approval of Claims Report D - Payroll Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report D is a summary of payrolls processed since the last Board meeting and is presented by payroll and pay date.
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I.14. Approval of Claims Report E - Payroll Estimated Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date. Board authorization is requested for amounts not to exceed totals in the Claims Report
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I.15. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:
The Board of Education serves as the Board of Educational Service Unit 19. The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
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I.16. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds
Rationale:
In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds. Pursuant to Nebraska Revised Statute Section 79-989, the amount of accumulated member contributions and interest earned refunded directly to individuals is not public record and these amounts have been redacted and presented in total. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.
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I.17. Committee on Claims Audit Approval 5/01/2023
Rationale:
State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class V school district and to submit that audit to the Board of Education Audit Committee for review and approval. The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement. The audit methodology is set forth on the Claims Audit Report.
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I.18. Approval of Consulting Services Agreement With the Southern Regional Education Board (SREB) for Teacher Training, Professional Learning, and Curriculum Design Support and Resources from June 1, 2023 through July 30, 2024 ($53,100.00)
Rationale:
FUND: 176, Miscellaneous Federal Grants
PROGRAM: 2211, Career and Tech Ed Support DEPT: 7196010, Career & Technical Education PROJECT: 471823, Perkins Basic Grant VENDOR: Southern Regional Education Board (SREB) POLICIES: 6121, 7000 III.K, 7000, V.A., 7000 VII.A. AMOUNT: $53,100.00 Administration recommends approval of the agreement between Omaha Public Schools and the Southern Regional Education Board to support teacher capacity development, curriculum support and development, and professional learning to develop courses at Central, North, Northwest, and Westview in pathways related to Environmental Studies, and Health Informatics pathways.
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I.19. Approval of Contract with Cengage for The American Pageant AP Edition - 2020, as Part of Proposal No. P014-22 and Proposal No. P024-22 for the 2023-2024 through 2029-2030 School Years ($60,410.00)
Rationale:
FUND: 1 & 175 General Fund reimbursed by Covid Federal Grants
PROGRAM: 1100 Regular Instruction DEPT: 7193010 Secondary Education Administration PROJECT: 499532, ESSER II SUPPLIER: Cengage POLICIES: 7000, III. K, 7000, VII.A., 6121 AMOUNT: $60,410.00 On April 17, 2023 the Board of Education approved Agenda Item J.2.a. Social Studies Curriculum Adoption, which includes The American Pageant AP Edition - 2020 and the Data Protection Agreement. The contract for this purchase was not included as an attachment. Administration requests approval of the attached contract with Cengage for this purchase.
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I.20. Approval of Contract with Cornerstone Staffing to Provide Temporary Staffing as Needed to Fill Essential Positions from May 1, 2023, through July 31, 2024
Rationale:
Administration recommends the approval of the attached contract with Cornerstone Staffing to provide temporary staff for essential positions. The District prefers to hire staff to fill these roles directly; however, when no viable candidates are available, contracted staffing agencies may be consulted for unique specialized staffing needs or limited temporary projects. Cornerstone Staffing would support by identifying candidates for temporary classified staffing in clerical and technical areas not covered by a negotiated agreement as well as supporting functions temporarily when needed. The cost would depend on the position requirements and the time the temporary worker is needed. Funding would be based on position and department. This contract will expire on July 31, 2024.
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I.21. Approval to Exercise First Option with Scholastic, Inc. for Elementary Literacy Summer Curriculum ($329,691.75)
Rationale:
FUND: 1 General Fund
PROGRAM: 6100 Summer School Regular DEPT: 7072002 School Improvement SUPPLIER: 9200 Scholastic, Inc. POLICIES: 7000, III. K., 7000, VII. A AMOUNT: $329,691.75 In 2022, Administration recommended to award Proposal No. P018-22 to Scholastic, Inc. for elementary literacy curriculum and tutoring curriculum to be used during Next Level Learning. The Board of Education approved this award on May 2, 2022. The District is exercising its first option to extend pricing. Scholastic LitCamp combines innovative lessons with an engaging and interactive summer camp approach that integrates social emotional learning and grade-leveled fiction and nonfiction. LitCamp emphasizes comprehension, fluency, and analysis of literary skills. Lessons focus on students’ ability to read closely, and grasp information, arguments, ideas, and details based on textual evidence. These curricula align to the OPS Strategic Plan of Action Priority 1 emphasis on early literacy. The total price is $329,691.75 (includes shipping charges of 9% or $29,672.26 identified in the proposal response).
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I.22. Approval to Exercise First Option with National Inventors Hall of Fame, Inc., Woz ED, Inc., and LEGO for the Enrichment Curriculum for Next Level Learning ($1,817,456.00)
Rationale:
FUND: 1 General Fund
PROGRAM: 6100 Summer School Regular DEPT: 7072002 School Improvement VENDORS: National Inventors Hall of Fame, Inc., Woz ED, and LEGO Education POLICIES: 7000, III.K, 7000, VII.A AMOUNT: $1,817,456.00 In 2022, Administration recommended award of Proposal No. P019-22 to National Inventors Hall of Fame, Inc., Woz Ed, and LEGO Education for enrichment curricula for Next Level Learning. The Board of Education approved this award on May 2, 2022. The District is exercising its first option to extend pricing. These curricula promote inquiry, problem solving, creativity and collaboration with unique STEM activities, while engaging students to learn in a hands-on format that aligns to the vision for Next Level Learning while teaching science and math skills. These curricula align to the District’s plan for accelerating learning and to Next Generation Science Standards and supports Priority 1 in the Strategic Plan of Action. The total amount per extended first option pricing is National Inventors Hall of Fame, Inc., $1,303,196.00; WozED, Inc., $486,300.00; and LEGO, $27,960.00.
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I.23. Approval to Extend the Contract Term with Medical Enterprises for Drug & Alcohol Testing and Employee Physical Examinations ($50,000.00)
Rationale:
FUND: 1 General Fund
PROGRAM: 2750, Regular Education 2760 Special Education 3102 Early Childhood Special Education DEPT: 7162800 Student Transportation SUPPLIER: Medical Enterprise, Inc. POLICY: 7000, VII.,III AMOUNT: $50,000.00 Administration recommends approval to extend the contract with Medical Enterprises that was first approved by the Board of Education on September 20, 2021 for one (1) additional year. This contract has the option to extend the Agreement for two (2) terms of one (1) year each. If approved, this term would be the second and last of the extension and would take effect on August 1, 2023, and end on July 31, 2024. The total cost of the contract is dependent on the number of screens and physicals performed. Based on previous years, 2021-2022 had $43,388.00 in paid invoices, and on the usage during the 2022-2023 school year, the District estimates the cost of this extension to be approximately $50,000.00.
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I.24. Approval of the Fourth-Option Year with Cybersoft Technologies for Nutrition Services for the 2023-2024 School Year ($61,370.00)
Rationale:
FUND: 4005 Nutrition Services Fund
PROGRAM: 2199 Other Student Support Services DEPT: 7165000 Nutrition Services SUPPLIER: Cybersoft Technologies, Inc. POLICIES: 7000, IV.C. AMOUNT: $61,370.00 Administration recommends the acceptance of the fourth option year of four one year contract extensions with Cybersoft Technologies, Inc. for the 2023-2024 school year. This is the fourth and final option available for the contract that was initially entered into on April 25, 2020. This software is used by Nutrition Services staff to track meals served as required per Federal guidelines under the School Breakfast and Lunch Programs to process the purchase of additional al a carte items and to manage meal menus. The total amount for this option year is $61,370.00.
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I.25. Approval of Nebraska's College and Career Ready Standards for Mathematics
Rationale:
Administration recommends approval for adoption of the updated Nebraska College and Career Standards for Mathematics as presented on April 17, 2023, and as approved by the Nebraska State Board of Education on September 2, 2022, for grades K-12. Staff will work with teachers this summer and throughout the implementation.
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I.26. Approval of Proposed Staffing Adjustments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education. Therefore, the District recommends the approval of the attached Staffing Adjustments.
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I.27. Approval to Purchase Cisco Wireless Access Controllers from Sirius Computer Solutions, LLC. ($176,616.62)
Rationale:
FUND: 1 General
DEPARTMENT: 7062560 District Wide Technology PROGRAM: 1100 Regular Instruction VENDOR: Sirius Computer Solutions, LLC AMOUNT: $176,616.62 POLICIES: 7000, III. K. Staff recommends the purchase of two Cisco wireless access controllers to replace existing controllers. The end of life for software and maintenance for our current controllers was announced. Our current controllers are approximately 10 years old, and the end of life is scheduled during the next calendar year. As a result of current product demand along with manufacturing and supply chain delays, we are requesting this equipment ahead of schedule to ensure timely receipt while also allowing an adequate amount of time for our teams to install it. These wireless controllers will control and manage the District’s 5,000 plus wireless access points throughout all the District’s schools and facilities. Sirius used the state contract pricing for Cisco products and the cost includes trade-in discount on old equipment, all software and licensing.
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I.28. Grant Fund Budget Awards
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J. Discussion and/or Action Items
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J.1. Information Item(s)
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J.1.a. College & Career Academies and Pathways Update from Burke High School
Rationale:
Staff will provide an update on the work occurring to support the implementation of College & Career Academies and Pathways. The team from Burke High will share an update around their College & Career Academy Programming with specific highlights to their Teaching as a Profession pathway and student experiences.
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J.1.b. College & Career Academies and Pathways Update
Rationale:
Administration will provide an update on the work occurring to support the implementation of College & Career Academies and Pathways.
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J.1.c. Staff Presentation on Omaha Virtual School, K-12th Grade, Instructional Materials and Resources Recommendations for Use Beginning with the 2023-2024 School Year
Rationale:
Administration undertook a systematic review of the District’s online resources for the Omaha Virtual School. As part of that process, the District issued Request for Proposal P021-22. Following the initial review of submissions, three products were selected for field testing. Administration will present a summary of its findings and recommendations based on analysis of grade-level content and standards, stakeholder reviews, and field testing consistent with the Curriculum Development Cycle. Upon Board approval of the recommendations, in keeping with the provisions of Policy 6121, Administration will present its final recommendations along with negotiated agreements with the selected vendors to the Board for approval at a future meeting.
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J.2. Action Item(s)
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J.2.a. Approval to Award Proposal No. P021-22 to CABI, Cengage, CK 12, Goodheart Wilcox, HMH, Lab Aids, McGraw-Hill, Newsela, Open Stax, and Bedford Freeman & Worth for High School Science Textbooks and Resources and the Attached Contracts and Data Protection Agreements to be used in the District’s K-12 High School Science Textbook Purchase for the 2023-2024 through 2029-2030 School Years ($4,123,941.04)
Rationale:
FUND: 1 & 175 General Fund reimbursed by Covid Federal Grants
PROGRAM: 1100 Regular Instruction DEPT: 7193010 Secondary Education Administration PROJECT: 499532, ESSER II SUPPLIER: CABI SUPPLIER: Cengage SUPPLIER: CK-12 SUPPLIER: Goodheart Wilcox SUPPLIER: HMH SUPPLIER: Lab Aids SUPPLIER: McGraw-Hill SUPPLIER: Newsela SUPPLIER: Open Stax SUPPLIER: Savvas POLICIES: 7000, III. K, 7000, VII.A., 6121 AMOUNT: $4,123,941.04 Administration recommends approval of the attached Agreements with various publishers to purchase textbooks which will support its high school science curriculum. In addition to the individual agreements, a summary document is also attached specifying the individual publishers selected and the total cost of each agreement. The District undertook systematic review of its high school science textbooks and resources. As part of that process, the District issued Request for Proposal P021-22. Following initial review of submissions, multiple textbooks, resources, and related materials were selected for field testing. Utilizing guidance and rubrics from the Nebraska Department of Education, high quality instructional materials were selected based on analysis of science content and standards aligned skills, teacher reviews, field testing, bias reviews, cost range, usability, student experience, assessment, rigor, and community reviews in keeping with the provisions of Policy 6121 and Policy 7000. Each of the attached recommendations was the responsible offeror whose proposal is most advantageous to the District with price and other factors considered. The total awarded price is $4,123,941.04. This project is funded under Pillar I of the approved ESSERS plan. General Fund 1 will be used and reimbursed from Fund 175 Covid Federal Grants.
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J.2.b. Approval of the Proposed Amendment to the Plan for Expenditure of $280,841,096. Allocated to the District by the Nebraska Department of Education (NDE) from the Elementary and Secondary School Emergency Relief (ESSER) II Fund and the ESSER III Fund which was Originally Approved by the Board of Education on September 9, 2021
Rationale:
On September 9, 2021, the Board of Education approved the Plan for Expenditure of $280,841,096.00 allocated to the District by the Nebraska Department of Education (NDE) from the Elementary and Secondary School Emergency Relief (ESSER) II Fund and the ESSER III Fund. The plan was submitted to and approved by NDE. Additionally, the Board of Education approved amendments to the plan for ESSER II Funds and ESSER III Funds on March 7, 2022 and June 6, 2022. Since that time and following additional input, Administration is recommending that the District’s plan be amended as is more fully set forth in the attached presentation. The most recent amended plan provided for distribution of the District’s allocation into four categories of expenditures as follows: Pillar 1 -- Academic Recovery and Acceleration Support ($226,099,216); Pillar 2 -- Well-Being of Students and Staff ($5,794,904); Pillar 3 -- Infrastructure for the Future ($25,145,681); and Pillar 4 -- Family and Community Engagement ($9,250,000). In addition, the District allocated $1,350,000 (0.48%) for Program Administration and Management and $13,336,941 in Indirect Costs. The proposed amendment before the Board today contemplates the net reallocations of $14,275,000 within Pillar 1, $172,987 from Pillar I to Indirect Costs, $548,904 from Pillar 2 to Indirect Costs, and $2,400,000 from Pillar 4 to Pillar 3 and Indirect Costs. The recommended reallocations will provide additional funding for investments in curriculum and staff retention and realign other activities to revised expectations of total expenditures. The specific projects and projected costs for each are set forth more fully in the attached summary, which, upon approval by the Board, will be submitted to NDE for approval. The ESSER II Fund and ESSER III Fund monies are federal grant funds. Policy 3080 requires Board approval for the application for such monies.
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J.2.c. Approval of Proposed Timeline for Superintendent Search
Rationale:
The Accountability Committee unanimously recommends approval of the attached timeline for conducting the Superintendent Search. As previously discussed by the Board of Education, and as evidenced by the unanimous approval by the Board of Education of the appointment of Matt Ray to serve as Interim Superintendent, the Accountability Committee and the Board continue to believe in a deliberate and thoughtful process for soliciting stakeholder and community input, identifying key qualifications and experiences of the ideal Superintendent, recruitment and solicitation of qualified applicants, review and vetting of applicants, selection of finalists, interview of applicants by the Board, stakeholders and community members, and selection of the next Superintendent. To that end, the Accountability Committee has prepared, following consultation with GR Recruiting, the attached proposed timeline for the selection of the next Superintendent. The timeline in general, and the application period specifically, are designed to maximize the number of qualified candidates who submit applications for the position of Superintendent. The timeline commences with a Spring Stakeholder Survey and concludes with the selection of the next Superintendent in February, 2024.
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J.2.d. Approval of the Report of the Legislative Committee Including Recommended Legislative Positions
Rationale:
The Legislative Committee, in keeping with the provisions of Policy 8150, recommends approval of its findings and recommendations as set forth in the attached summary of bills introduced before the Nebraska Legislature. The summary has been prepared with the assistance of Kissel Kohout ES Associates and generally includes legislation which may affect the District. The Committee continuously monitors legislative activity and may, from time to time, recommend that the Board take or update a position on a particular bill, resolution or amendment. Committee recommendations typically include one of the following: Support, Oppose, or Monitor with Research. In the absence of one of those recommendations, the Committee is recommending that the District take no position. Given the fluid nature of the legislature, the Committee may need to present new bills, resolutions or amendments, including some that may not have appeared on the bill summary, to the Board for consideration. In addition to the bill summary, the Committee, on occasion, recommends Board approval of position statements to guide the Board President and/or Superintendent when dealing with legislative debate on issues particular concern to the District that arise between Board Meetings. The Committee is recommending that the Board adopt the following new positions with this report:
LB 705 AM 1468 - Senator Murman - Change provisions for the distribution of lottery funds used for education, transfer powers and duties, create new acts and funds, and change education provisions (Education Committee Priority on the Bus Bill) Support
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K. Receipt of Reports
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K.1. Head Start Monthly Board Report for March, 2023
Rationale:
This document provides the Board of Education with monthly Head Start information regarding attendance and enrollment, meal counts, in-kind amounts, health requirements, policy council minutes, delegate reports, and program information summaries to maintain a communication structure to support oversight responsibilities as stated in Head Start Performance Standard 1301.2.
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L. Request for Closed Session
Rationale:
The Omaha Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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M. Adjournment
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