July 17, 2023 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting

Rationale: 

Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director.

The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. 

Board members may request specific agenda item(s) be moved to a different place on the agenda.  Please attend the entire meeting to ensure you hear discussion on a particular agenda item.

Pursuant to Section 84-1412 of the Nebraska Statutes, the public is hereby informed that a current copy of the Nebraska Open Meetings Act is posted in the Board meeting room on the north wall.

Agenda items are subject to reordering at discretion of the board president, please attend the entire meeting to ensure you're able to hear any discussion. If you would like to rehear any discussion, please listen to our podcast located on the District Web Page, district.ops.org.

Rationale:  The Vision:  Every Student.  Every Day.  Prepared for Success.

The Mission:  To prepare all students for success in college, career, and life.

Rationale: 
The Treasurer's Report for May 2023 is attached for review

Rationale:  At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately. 

Rationale:  The District has applied for and received a grant in the amount of $1,275,000 to assist in funding its Early Childhood Education programs. The Sixpence grant is an annual request, contingent on meeting the administration quality criteria, and is allocated for the 2023-2024 school year.  The grant is allocated as follows:  Omaha Early Learning Center Homebased - $159,710, Omaha Early Learning Center Centerbased - $534,040, and Omaha Educare - $581,250.  Staff recommends acceptance of the Sixpence Grant on the terms set forth in the attached Grant Award Letter.

Rationale:  Pursuant to Policy 7003, F.4., Administration and Jacobs in keeping with long standing practice, the Substantial Completion for Spring Lake Elementary School is being submitted to the Board of Education for acceptance.

Contractor                    Project                       Completion Date

Hausmann Construction, Inc.   Spring Lake Elementary        June 9, 2023
                              School: Capital Improvements
& Renovation Project

The completion date, as listed above, is the date of commencement of the one-year warranty period and required by the contract documents. This agreed upon contractual date will provide continuity in the start dates of the warranties and takes into consideration that the Owner had beneficial use and occupancy of the facility.
 

Rationale:  Pursuant to Policy 7003, F.4., Administration and Jacobs accept the property damage release from United Fire and Casualty Insurance Company due to the third (3rd) floor water incident event that occurred on April 21, 2023, between McCarthy Building Companies, Construction Manager at Risk and their subcontractor, Ray Martin Company of Omaha. The incident has been mitigated and resolved. The District is requesting authorization from the Board of Education to sign the property damage release provided by United Fire and Casualty Insurance Company.
 

Rationale:  FUND:     1 General
PROGRAM:  2311 Board of Education Costa
DEPT:     7043400 District Risk Management
SUPPLIER: Great American Insurance Group
POLICY: 8120
AMOUNT: $5,378.00

In keeping with the provisions of Policy 8120, Section C, the Administration recommends the approval of the attached renewal of 7th & 8th Grade Athletic Insurance Coverage at the cost of $5,378.00 annually with Great American Insurance Group. This plan has been in place since 2008 and is due for renewal on August 1, 2023.   The plan supports the estimated 3,200 7th and 8th grade student athletes.  This plan is an excess Accident Medical Expense policy that covers all expenses up to $1,000,000 once $25,000 has been incurred and benefits have been paid under all other applicable health plans.  The annual premium is not increasing for the 2023-2024 school year, and coverage is provided at the 2020-2021 premium of $5,378.00.

Rationale: 

Rationale:  Administration recommends approval of an agreement with the City of Omaha to allow its staff assigned to Saddlebrook Community Center access to live feed, and the ability to access, review and record previous footage from security cameras owned and operated by the Omaha Public Schools at the Saddlebrook facility for the limited purpose of monitoring common areas and areas under City control. There is no cost associated with this recommendation.

Rationale:  FUND: 1 General
PROGRAM: 2150 Student Safety
DEPARTMENT: 7105700 School Safety
SUPPLIER: Lions Gate Security Solutions Inc
Policy: 7000

Administration recommends approval of the attached agreement with Lions Gate Security Solutions Inc. for contracted security screening services.  Based on approximately 45 events, the projected total cost for 2023-2024 is $90,000, at a rate of $2,000.00 per event. At the District’s option, it may extend the contract for two successive one-year options. The rate is $2,050.00 per event for both the 2024-2025 and 2025-2026 option years.

Rationale: 

Rationale:  FUND:     31      Special Building Fund
PROGRAM:  2591    Building & Sites
DEPT. ID: 7166600 Schoolhouse Planning
SUPPLIER: Omaha Cellular Company d/b/a Verizon Wireless
POLICIES: 7000, VII. A.

Administration requests approval of Amendment No. 002 to the ground space and tower space agreement with New Cingular Wireless PCS, LLC d/b/a AT&T Mobility Corporation for the communications facility at 3225 North 52nd Street (Benson High School).  Amendment No.002 is for the increase of ground space utilized by the lessee and allows the right to install a new generator on concrete pad on the premises. The monthly rent will be increased by $400 per month for the additional ground space and that right. Improvements to the site will include the relocation of existing fencing and the installation of protective bollards and be completed by the lessee at their expense.  In addition, staff recommends acknowledgment of the memorandum of the lease for the amendment.     

Amendment No. 001 was approved by the Board of Education on June 20, 2011.
 

Rationale:  FUND:     01      General Fund
PROGRAM:  2610    Operation of Plants
DEPT. ID: 7166700 Environmental/Safety
SUPPLIER: Waste Management of Nebraska
POLICY:   7000, IV. C
AMOUNT:   $ 2,434,293.12 

Administration recommends approval to Award Bid No. 23-023 to Waste Management of Nebraska to provide refuse and recycling pickup and disposal at all schools and facilities. The initial agreement term of this contract is two years, with two successive one-year options to extend the agreement for a total amount of $2,434,293.12.
       
Bids received were:

	Waste Management of Nebraska	FCC Environmental Services
Year 1	$558,930.64	$1,232,642.60
Year 2	$594,495.12	$1,280,893.40
Option Year 3	$624,825.88	$1,331,187.28
Option Year 4	$656,041.48	$1,383,379.16
Total	*$2,434,293.12	$5,090,066.28

*Apparent Low Bidder meeting the specifications.
                                                                            
For complete bid documentation contact david.fannon@ops.org
 

Rationale:  FUND:       4070       Depreciation
PROGRAM:    2591        Building & Sites
DEPT:       3300020     Benson HS Facility
DEPT:       3640020     Bryan HS Facility
DEPT:       3630020     Buena Vista HS Facility
DEPT:       3610020     Burke HS Facility
DEPT:       3310020     Central HS Facility
DEPT:       3320020     North HS Facility
DEPT:       3300020     Northwest HS Facility
DEPT:       3330020     South HS Facility
DEPT:       3690020     Westview HS Facility
SUPPLIER:  53920  ScoreVision, LLC.
POLICY: 7000, III. K., 7000, VII. A. 
AMOUNT: $486,950.00

Administration recommends awarding Bid No. 23-047 to ScoreVision, LLC., for video scoreboard software and related components for eight (8) outdoor video boards and eighteen (18) indoor video boards. Daktronics, Inc. provided the low bid for indoor and outdoor software but due to compatibility concerns with separately purchased video panels, Daktronics, Inc. officially withdrew their bid.  These video scoreboards are located at each of our comprehensive high school’s football/soccer fields and competition gymnasiums. They support student activities, athletic competitions, and physical education classes. Approval was given to award this bid (23-047) to ScoreVision, LLC., previously for the outdoor video board for Burke High School on June 6, 2023.
LED Video panels are being bid and purchased separately.

This is a one-time purchase of $396,950 and annual fees of $90,000, totaling $486,950.00.
 

Product	Quantity	Daktronics, Inc.	ScoreVision
Outdoor Video Board Software	8	$164,953	*$186,800
Indoor Video Board Software	18	$245,919	*$210,150
Annual Maintenance Fee - Outdoor (per location)	9	$0	*$45,000
Annual Maintenance Fee - Indoor (per location)	9	$0	*$45,000

For complete bid documentation, contact Abby.Peters@ops.org
 

Rationale:  FUND:            1 & 175           General Fund reimbursed by COVID Federal Grants
PROGRAM:   1100                Regular Instructions
DEPT:             7192010          Elementary Education Admin
VENDOR:      19678              Kansas City Audio-Visual (KCAV)
GRANT:         499232            ESSERS Funding
POLICIES:     7000, VII.A. 
AMOUNT:     $703,560.00

Administration recommends awarding Bid No. 23-053 to Kansas City Audio-Visual (KCAV) for 52,000 student headphones at a cost of $13.53 per headphone.  The purchase will provide headphones for all District elementary students for the 2023-2024 school year for use with District provided devices.  This purchase is in alignment with Pillar 1: Academic Recovery and Acceleration Support and will be reimbursed with Fund 175, Covid Federal Grants.  The District received twenty-five (25) bid responses.  Thirteen of the bid responses were non-compliant.  The twelve compliant bids ranged from $6.19 to $28.63.  While KCAV was not the low bidder, following extensive review and testing of the headphones, KCAV was determined to be the responsible offeror whose proposal is most advantageous to the District with price and other factors considered.  Other factors considered included, but were not limited to, overall quality, durability and warranty.  The total cost of the award is $703,560.00.
 

Suppliers	Item Cost
Kansas City Audio Visual (KCAV)*	*$13.53
9 To 5 Computer Supply Distributors Inc.	$6.19
ACBC, LLC. dba World of Wonder	$21.34
AVI Systems	$28.63
Camcor, Inc.	$13.88
David Frisbee dba Square-Technology	$15.00
Nikole Renay, LLC.	$15.50
Secured Tech Solutions, LLC.	$13.98
Striv AV, LLC.	$12.40
Vivacity Tech PBC	$14.00
Prime Tech, Inc.	$20.93
Apple, Inc. NC	Not signed NC
CDW Government, LLC.  NC	$14.35 NC
Encased Products, Inc.  NC	$29.69 NC
Encore Data Products, Inc.  NC	$9.94 & $17.37 NC
Focus Camera, LLC.  NC	$7.40 NC
GovConnection, Inc. dba Connection Public Sector Solutions:  NC	$11.96 & $13.84 NC
iBenzer, Inc.  NC	$8.45 NC
Nebraska Furniture Mart NC	$8.50 NC
ODP Business Solutions NC	$26.14 NC
Riverside Technologies, Inc.  NC	$12.25 NC
School Specialty NC	No Bid NC
VSA, Inc.  NC	$7.96 NC
Zones, LLC NC	$18.03 NC

*Recommended award recipient from a compliant bidder.

NC: Non-Compliant does not meet the specifications within the bid document.

For complete bid documentation, contact Elizabeth.Nowlin@ops.org
 

Rationale:  FUND:       158         Sherwood Foundation Grants   
PROGRAM:    2199        Other Student Support Services
DEPT:       7198136     Music
VENDOR:     3505        Taylor Music Inc.      $119,348.00
VENDOR:     19678       Thompson Music Company $2,292.00
GRANT:      435819      Musical Instruments & PD-Sherwood
POLICIES:   7000, V.A.; 7000, VII.A. 
AMOUNT:     $121,640.00

Administration recommends awarding Bid No. 23-071 to Taylor Music Inc. and Thompson Music Company for Woodwind Music Instruments. The purchase will provide additional instruments allowing more students in Omaha Public Schools elementary, middle, and high schools to participate. The District received eight (8) bid responses.

Suppliers Schmitt Music, Universal Melody Online LLC, Washington Music Sales Inc., and Woodwind and Brasswind Inc. are non-compliant for not submitting the required warranty specifications.
Administration recommends awarding item Woodwinds 253 to Taylor Music Inc.; Thompson Music Company is non-compliant due to not meeting the "Level" specifications for sound from the instrument. For consistency across the District and the opportunity to utilize the Omaha Public School’s repair shop for repair and maintenance, which increases the life span of the instrument and reduces overall cost, Administration recommends awarding item Woodwinds 269 to Taylor Music Inc. The Yamaha brand was the minimum standard; Thompson Music Company is non-compliant due to not meeting the "Level" specifications for sound from the instrument due to location of the embouchure hole on the Backun Aplpha brand they submitted.
Recommend to award item Woodwinds 291 to Taylor Music Inc.; the Yamaha brand is a more reliable model for a student player; the embouchure hole is easier for student players resulting in a better-blended sound.

This is a one-time purchase using funds from the Sherwood Foundation Music Grant and is 100% reimbursable.

Item Cost		Suppliers
Item	Qty	Taylor Music Inc.	Thompson Music Co.	Dietze	Sweetwater Sound LLC	Schmitt Music	Universal Melody Online LLC: NC	Washington Music Sales Inc.: NC	Woodwind & Brasswind Inc.: NC
Woodwinds 252 Yamaha YAS-26 Alto Saxophone	18	$933.00*	No Bid	$1,191.00	$984.00	$1,287.00	$1,000.00NC	$966.45NC	$1,042.00NC
Woodwinds 253 Yamaha YBS-62II Baritone Saxophone	1	$7,411.00*	$3,900.00NC	$7,947.00	$8,057.00	$8,587.00	$7,000.00NC	$7,416.50NC	$8,573.00NC
Woodwinds 254 Fox Renard  Bassoon 240	4	$9,422.00*	No Bid	$10,400.00	$9,658.00	$10,909.00	$10,639.00NC	$9,442.00NC	$10,168.00NC
Woodwinds 255 Backun BCLBALPHA-NK Clarinet	6	No Bid	$382.00*	$490.00	$395.00	$407.00	$600.00NC	$462.50NC	$410.00NC
Woodwinds 256 Yamaha Bass Clarinet YCL-221II	4	$1,909.00*	No Bid	$2,031.00	$2,073.00	$2,194.00	$2,200.00NC	$1,899.75NC	$2,143.00NC
Woodwinds 269 Yamaha YCL-255 Clarinet	40	$386.00*	$382.00	$490.00	$416.00	$529.00	$450.00NC	$397.10NC	$429.00NC
Woodwinds 277 Yamaha YFL-222 Flute	36	$368.00*	No Bid	$466.00	$397.00	$504.00	$400.00NC	$377.90NC	$362.00NC
Woodwinds 290 Yamaha YOB441IIMT Oboe	5	$3,177.00*	No Bid	$3,390.00	$3,448.00	$3,663.00	$3,210.00NC	$3,163.65NC	No Bid
Woodwinds 291 Yamaha Piccolo YPC-62	1	$1,649.00*	$1,340.00	$1,740.00	$1,780.00	$1,880.00	$1,600.00NC	$1,623.65NC	$1,860.00NC
Woodwinds 292 Yamaha Tenor Saxophone YTS26	3	$1,199.00*	No Bid	$1,504.00	$1,237.00	$1,625.00	$1,300.00NC	$1,220.60NC	$1,199.00NC

 

		Woodwinds
Schools / Items		#252	#253	# 254	#255	#256	#269	#277	#290	#291	#292	Total
Elementary Schools
	Bancroft	1					2	2				5
	Beveridge	4	1		6	3					1	15
	Columbian								4			4
	Druid Hill						3					3
	Florence						2	2				4
	Forest Station						1	1				2
	Fullerton						2	1				3
	Gifford Park	1					2	2				5
	Gomez Heritage						1	1				2
	King						3					3
	Lothrop						2	1				3
	Miller Park							2				2
	Minne Lusa	1					2	2				5
	Picotte						2	1				3
	Spring Lake						1	1				2
	Standing Bear						2	1				3
Middle Schools												0
	Buffett						4					4
	Marrs Middle						9	12				21
	Monroe	3										3
High Schools												0
	Central			4		1				1	2	8
	North	6							1			7
	Northwest	2					2	2				6
	Tac Inv							5				5

* Awarded low-priced item meeting specifications from a compliant bidder.
NC: Non-Compliant does not meet the specifications within the bid document.
This purchase is 100% reimbursable grant.
For complete bid documentation, contact Yvonne.Schuster@ops.org

 

Rationale:  FUND:       158         Sherwood Foundation Grants   
PROGRAM:    2199        Other Student Support Services
DEPT:       7198136     Music
VENDOR:     3505        Taylor Music Inc.
GRANT:      435819      Musical Instruments & PD-Sherwood
POLICIES:   7000, V.A.; 7000, VII.A. 
AMOUNT:     $50,070.00

Administration recommends awarding Bid No. 23-072 to Taylor Music Inc. for Brass Music Instruments. The purchase will provide additional instruments for students to use in Omaha Public Schools’ elementary, middle, and high schools music programs.  The District received six (6) bid responses.

For District consistency and the opportunity to utilize the Omaha Public School’s repair shop for repair work to reduce overall cost of ownership and increase the lifespan of instruments, the Administration recommends awarding all brass instruments to Taylor Music Inc. While Taylor Music Inc., is not the  lowest bidder for these items, the District sees a benefit in purchasing Yamaha instruments which is a time-tested brand for student musicians and ensures quality of construction, playability, response and tone. BAC Musical Instrumentals, LLC., the low bidder, did not bid a instrument that we can currently repair and bid lower quality instruments than Taylor Music, Inc., the second lowest bidder.

Suppliers Schmitt Music and Washington Music Sales Center Inc. are non-compliant for not submitting the required warranty specifications.

This is a one-time purchase using funds from the Sherwood Foundation Music Grant and is 100% reimbursable.

Item Cost				Suppliers
Item		Qty		Taylor Music Inc		BAC Musical Instrumentals LLC		Dietze		Sweetwater Sound LLC		Schmitt Music: NC		Washington Music Sales Center Inc: NC
Brass 1:  Bariton w/ case		6		$1,522.00*		$788.00		$1,620.00		$1,658.00		$1,733.00NC		$1,511.00NC
Brass 7:  Flugelhorns w/ case		4		$1,544.00*		No Bid		$1,638.00		$1,677.00		$1,770.00NC		$3,179.00NC
Brass 8:  Trombone w/ case		14		$533.00*		$375.00		$661.00		$555.00		$714.00NC		$535.90NC
Brass 16:  Tenor Trombone w/ F Attachment w/ case		1		$2,888.00*		$2,070.00		$3,073.00		$3,128.00		$3,226.00NC		$2,867.60NC
Brass 17:  Trumpet w/ case		34		$522.00*		$329.00		$661.00		$555.00		$714.00NC		$535.90NC
Brass 29:  Trumpet w/ case		4		$1,666.00*		$1,250.00		$1,775.00		$1,814.00		$1,916.00NC		$1,655.40NC
	School / Item		Brass 1: Bariton		Brass 7: Flugelhorn		Brass 8: Trombone		Brass 16: Tenor Trombone		Brass 17: Trumpet (2330)		Brass 29: Trumpet (6335)
	Bancroft										2
	Beveridge										6
	Buffett						3
	Davis Middle								1
	Forest Station						1				2
	Fullerton		1				2				2
	Gifford Park										2
	Gomez Heritage		1				1				2
	Lothrop		1				2				2
	Marrs Middle										5
	North				4								4
	Picotte		1				2				2
	Spring Lake		1				1				2
	Standing Bear		1				2				2
	Tac Inventory										5

* Awarded low-priced item meeting specifications from a compliant bidder.
NC: Non-Compliant does not meet the specifications within the bid document.
This purchase is 100% reimbursable grant.
For complete bid documentation, contact Yvonne.Schuster@ops.org
 

Rationale:  FUND:       158         Sherwood Foundation Grants   
PROGRAM:    2199        Other Student Support Services
DEPT:       7198136     Music
VENDOR:     1005        Dietze                 $59,671.00
VENDOR:     3074        Shar Products Company  $22,070.00
VENDOR:     30086       Sweetwater Sound, LLC. $903.00
GRANT:      435819      Musical Instruments & PD-Sherwood
POLICIES:   7000, V.A.; 7000, VII.A. 
AMOUNT:     $82,644.00

Administration recommends awarding Bid No. 23-074 to Dietze, Shar Products Company, and Sweetwater Sound, LLC. for String Music Instruments. The purchase will provide additional opportunities for students in Omaha Public Schools’ elementary, middle, and high schools.  Bids were solicited to purchase String Music Instruments. The District received seven (7) total bids.

For items String 187, String 190, String 194, String 195, and String 199, Administration recommends awarding Shar Products that best meet the bid specification requirements and ensure the quality of construction and sound. Shar Products is the second lowest bidder for these items; the District sees a benefit in purchasing Franz Hoffmann instruments which are widely used in the District and repairable in the Omaha Public School’s repair shop which extends the life of the instrument and reduces the overall cost of ownership.

Suppliers Schmitt Music, Southwest Strings, Universal Melody Online LLC., and Washington Music Sales Center, Inc. are non-compliant for not submitting the required warranty specifications. This is a one-time purchase using funds from the Sherwood Foundation Music Grant and is 100% reimbursable.
 

Item / Supplier	Dietze	Shar Products	Sweetwater	Schmitt Music: NC	Southwest Strings: NC	Universal Melody Online LLC: NC	Washington Music Sales Center, Inc: NC
String 187:  1/4 Bass Outfit	No Bid	$1,445.00*	$1,042.00	$1,289.00	$1,661.55	$1,300.00	No Bid
String 190:  3/4 Bass Outfit	No Bid	$1,645.00*	$1,042.00	$1,289.00	$1,793.08	$1,300.00	No Bid
String 194:  1/2 Cello Outfit	No Bid	$745.00*	$709.00	No Bid	$1,047.88	$850.00	No Bid
String 195:  3/4 Cello Outfit	No Bid	$745.00*	$709.00	No Bid	$1,047.88	$850.00	No Bid
String 199:  4/4 Full Size Cello Outfit	No Bid	$1,185.00*	$709.00	$1,394.00	$1,323.88	$1,000.00	No Bid
String 200:  Classical Nylon Acoustic Electric Guitar	$930.00*	No Bid	$933.00	$945.00	No Bid	No Bid	$950.00
String 203:  Reyes Deluxe Guitarron	$1,115.00*	No Bid	No Bid	No Bid	$1,693.00	No Bid	No Bid
String 204: Contrabass Guitar (6-String)	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid
String 205:  Alvarez Guitar	$200.00*	No Bid	$269.00	No Bid	$256.44	No Bid	No Bid
String 210:  Reyes Standard Vihuela	$585.00*	No Bid	No Bid	No Bid	$862.50	No Bid	No Bid
String 211:  16.5" Fiddlerman Master 5 String	No Bid	No Bid	$903.00*	No Bid	No Bid	No Bid	No Bid
String 215:  12" Viola Outfit	$349.00*	$455.00	$351.00	$518.00	$422.28	$400.00	No Bid
String 221:  13" Viola  Outfit	$349.00*	$455.00	$351.00	$518.00	$422.28	$400.00	No Bid
String 224:  14" Viola Outfit	$349.00*	$455.00	$351.00	$518.00	$422.28	$400.00	No Bid
String 229/231/244:  4/4 Full Size Violin Outfit	$280.00*	$355.00	$381.00	$445.00	$385.48	$350.00	No Bid
String 237:  3/4 Violin Outfit	$280.00*	$355.00	$381.00	$445.00	$385.48	$350.00	No Bid
String 243:  1/2 Violin Outfit	$280.00*	$355.00	$381.00	$445.00	$385.48	$350.00	No Bid

Item / School	Beveridge	Florence	Forest Station	Gateway	Gifford Park	Gilder	Gomez Heritage	Highland	Indian Hill	Pawnee	Prairie Wind	Spring Lake	Sunny Slope
String 187:  1/4 Bass Outfit		1									1		1
String 190:  3/4 Bass Outfit
String 194:  1/2 Cello Outfit				2		1			2	3
String 195:  3/4 Cello Outfit				1					1	2
String 199:  4/4 Full Size Cello Outfit
String 200:  Classical Nylon Acoustic Electric Guitar
String 203:  Reyes Deluxe Guitarron			1				1					1
String 204: Contrabass Guitar (6-String)
String 205:  Alvarez Guitar			2				2					2
String 210:  Reyes Standard Vihuela			2				2					2
String 211:  16.5" Fiddlerman Master 5 String
String 215:  12" Viola Outfit				2		1		1		1
String 221:  13" Viola  Outfit				3	2	2		1	2	3
String 224:  14" Viola Outfit					2				2	2
String 229/231/244:  4/4 Full Size Violin Outfit	4			3	2					3
String 237:  3/4 Violin Outfit				8	2	3				5
String 243:  1/2 Violin Outfit				5	2	3		2		2
Item / School	Bryan Middle	Buffett Middle	Marrs Middle	McMillan Middle	Norris Middle	Northwest High	Tac Inventory
String 187:  1/4 Bass Outfit
String 190:  3/4 Bass Outfit							3
String 194:  1/2 Cello Outfit
String 195:  3/4 Cello Outfit		2
String 199:  4/4 Full Size Cello Outfit			2
String 200:  Classical Nylon Acoustic Electric Guitar					20
String 203:  Reyes Deluxe Guitarron
String 204: Contrabass Guitar (6-String)					5
String 205:  Alvarez Guitar
String 210:  Reyes Standard Vihuela
String 211:  16.5" Fiddlerman Master 5 String			1
String 215:  12" Viola Outfit
String 221:  13" Viola  Outfit
String 224:  14" Viola Outfit
String 229/231/244:  4/4 Full Size Violin Outfit	6			4		3	5
String 237:  3/4 Violin Outfit				6			10
String 243:  1/2 Violin Outfit							10

* Awarded low priced item meeting specifications from a compliant bidder.
NC: Non-Compliant does not meet the specifications within the bid document.
This purchase is 100% reimbursable grant.
For complete bid documentation contact Yvonne.Schuster@ops.org
 

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.

Rationale:  Board Members are prohibited by Nebraska law from voting on items which may personally benefit them.  Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them.  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.

Rationale:  In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds.   The Administration recommends approval of the attached claims to be paid from OSERS’ funds.

Rationale:  The Board of Education serves as the Board of Educational Service Unit 19.  The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian.  Expenditures are presented to the Board for approval in the form of a Claims Report.  Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.

Rationale:  The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds.  Payroll expenditures are presented to the Board for ratification in the form of a Claims Report.  Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date.  Board authorization is requested for amounts not to exceed totals in the Claims Report.

Rationale:  State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class V school district and to submit that audit to the Board of Education Audit Committee for review and approval.   The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement.   The audit methodology is set forth on the Claims Audit Report.

Rationale:  FUND: 176 Miscellaneous Federal Grants
PROGRAM: 2211 Career and Tech Ed Support
DEPT: 7196010  Career and Technical Education
PROJECT:  471822  Perkins Basic Grant
VENDOR: Southern Regional Education Board (SREB) 
POLICIES: 6121, 7000 III.K, 7000, V.A., 7000 VII.A. 
AMOUNT: $33,000.00

Administration recommends approval of the agreement between Omaha Public Schools and the Southern Regional Education Board to support leadership planning and design, and professional learning experiences using SREB resources during the 2023-2024 School Year.  The District has previously spent over $50,000 on contracts with SREB and therefore brings this contract to the Board for approval.  Total cost is $33,000.00.

Rationale:  Fund: 1 and 153, General
Program: 1247, ACP Special Education  
Department: 7194010, Special Education Administration 
Supplier: STAR Autism Support Inc. 
Policy: 7000 III.K, 7000 VII.A 
Amount: $134,525.00 
Administration recommends approval of a consulting agreement with STAR Autism Support Inc. to provide professional learning opportunities and material for school staff regarding serving special education students as well as providing coaching to special education teachers in the 2023-2024 school year. These are allowable special education expenditures. The total cost to the District is $134,525.00. 

Rationale:  Funds: 1, 153   General Fund, Special Education - IDEA
Department: 7194010   Special Education Administration
Programs: 1214, 1215, 1222, 1227, 1231, 1234, 1235,1236, 1265, 1266, 1270, 3103  - Speech Therapy School Age, Speech Therapy Ages 3-5, Transition, Nurses Ages 3-5, Nurses School Age, Contracted Services, Early Childhood Homebased, Nonpublic Therapists, Nonpublic Teachers
Projects: 461023, 461024 - IDEA Base/EP Grant
Amount:  $3,843,634.00
Policy: 7000 

Administration recommends approval of the attached Special Education Services contracts.  Annually, the Special Education Division, within Curriculum and Instruction Support, negotiates and renews contracts with outside agencies for special education services that are required under Rule 51 and Rule 52. In keeping with the provisions in Policy 7000, contracts that may exceed $50,000 are being placed on the agenda for Board of Education approval. Attached you will find: a service provider rate sheet, contracts and a contract cost sheet for your review for contracts that exceed or may exceed $50,000. The contract rate sheet includes NDE approved rates for services that need to be purchased by Omaha Public Schools from outside agencies that will provide special education services to students ages birth-21. The contract cost sheet includes the agency, address, type of service the agency provides, the estimated number of students that receive services from that agency and 2023-24 contract rate. The sheet includes an estimate of the total cost for special education services provided by contract agencies. The rates and contracts have had legal review and are budgeted for within the 23-24 school year. All providers will be approved by NDE to provide special education and related services. The total cost to the District is estimated to be $3,843,634.00 and is an allowable reimbursable special education expenditure. The contracted services support the district’s Strategic Plan of Action Priority 1 goal (Academics), specifically by ensuring that all students with an IEP have access to the Special Education services to which they are entitled.  

Rationale:  Staff recommends approval of the attached tentative collective bargaining agreement with SEIU Local 226 (Operations Division) for the 2023-2024, 2024-2025, and 2025-2026 school years.  The wage increases are 2.27% in year one, 2.22% and the $4,500 stipend incorporated into the salary structure in year two, and 2.25% in year three. The District will continue to provide a $1200 deductible health plan with a $0 deductible, narrow network option.  Administration recommends Board approval of the attached tentative agreement. Local 226 will hold its ratification vote on the agreement on July 15.

Rationale: 

Staff recommends approval of the attached tentative collective bargaining agreement with SEIU Local 226 (Paraprofessionals) for the 2023-2024, 2024-2025, and 2025-2026 school years.  The wage increases are 2.27% in year one, 2.22% and the $4,500 stipend incorporated into the salary structure in year two, and 2.25% in year three. The District will continue to provide a $1200 deductible health plan with a $0 deductible, narrow network option.  Administration recommends Board approval of the attached tentative agreement which has been ratified by Local 226.

Rationale:  Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee.  Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education.  Therefore, the District recommends the approval of the attached Staffing Adjustments.

Rationale:  FUND: 1 General Fund
PROGRAM: 1100 Regular Instruction
DEPT: 7193010 Secondary Education Administration
SUPPLIER: Bedford, Freeman & Worth
POLICIES: 7000, V.A.; 6121
AMOUNT: $80,200.58

Administration recommends approval to purchase Environmental Science for the AP Course for high school Advanced Placement environmental science courses from Beford, Freeman & Worth. This resource was not included in the recommendations shared with the Board of Education on Monday, May 1, as part of the Secondary Science Materials Adoption. The District received submissions as part of Proposal No. P021-22 for Secondary Science Textbooks and Resources. The submitted resources for this course did not meet District expectations after evaluations; therefore, the District considered other materials. This purchase follows bid exceptions contained within Policy 7000, V. A., and no bid was required for this purchase. This item is being presented to the Board for approval in keeping with the provisions of Policy 6121 which requires approval by the Board of curricular materials. The total cost of the purchase is $80,200.58

Rationale:  In keeping with the provisions of Policy 8120, Section C, the Administration recommends that the Board approve offering a Voluntary Student Accident Insurance plan. This plan is provided by K & K and Nationwide Life which parents can elect to purchase up to $25,000 of coverage for their student. This voluntary plan is parent paid with no district contribution. The premiums for parents are very reasonable, ranging from $20.00 per month to $357.00, depending on the type and level of coverage. These rates remain the same as the 2022-2023 school. While individual policies are offered directly to the parent, the insurance is offered through the District.

Rationale:  Fund:               4036     Workers Compensation Fund
Program:         2510     Business Support Services
Dept. ID:          7062100  Accounting and Finance
Supplier:         Risk Administration Services, Inc.
Amount:         $1,000,000.00

Rationale: Administration recommends a one-time transfer of $1,000,000 into the Omaha Public Schools claim payment account held by Risk Administration Services, Inc. (RAS).  RAS, the District’s third party administrator for Workers’ Compensation claims, makes payments on behalf of the District for medical and other expenses involving employees injured while working as required by Nebraska law.  The $1,000,000 is the amount of the District’s deductible per claim.  While the transfer will increase the current balance in the Claims Payment account from $500,000.00 to $1,500,000.00, the transferred amount will solely be used to make payments on a single claim and the maximum balance of the claims payment account for all other pending claims will remain at $500,000.

Rationale:  Pursuant to, and in compliance with Nebraska Revised Statute Section 79-2,134, the District must review student fees and the use of waivers provided by the District as outlined by the student fee policy, 5416.  Administration recommends waiving the student activity fees for extra-curricular activities as outlined in Board Policy 5416 Section A for all students for the 2023-24 school year. 

Rationale:  The Chair of the Budget and Audit Committee will provide an update.

Rationale:  The Chair of the Policy Committee will provide an update.

Rationale:  Policy 8230 requires the Secretary to the Board of Education to prepare a quarterly report summarizing all Board member travel and expenditures associated with attendance to workshops, conferences, or meetings. 

Rationale:  The Omaha Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.