August 21, 2023 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting
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A. OPS Board Of Education Information
Rationale:
Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director. The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. |
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B. Call to Order
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C. Pledge of Allegiance
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D. OPS Vision and Mission Statement
Rationale:
The Vision: Every Student. Every Day. Prepared for Success.
The Mission: To prepare all students for success in college, career, and life. |
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E. Roll Call
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E.1. Excused/Unexcused Absence
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F. School Spotlight
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The #OPSProud Spotlight recognizes teams from South High and Marrs Middle for their success at the African American History Challenge National Youth Competition in June 2023.
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G. Board and Superintendent Communications
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G.1. Superintendent
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G.2. Board Members
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H. Public Comment and Recognition
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I. Consent Agenda
Rationale:
At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately.
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I.1. Reading of Minutes
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I.1.a. Monday, August 7, 2023 - Regular Meeting
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I.1.b. Monday, August 14, 2023 - Employee Hearing
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I.2. Approval of Agreement with Collective for Youth for the 2023-2024 and 2024-2025 School Years
Rationale:
Administration recommends that the Board of Education approve the attached Agreement with Collective for Youth for the 2023-24 and 2024-25 school years. Collective for Youth is a nonprofit organization that facilitates and provides leadership for out of-school-time programs in 42 schools, which are coordinated by nine nonprofit organizations listed below. All programs focus on goals including reinforcing academic competencies, promoting future focus/fostering curiosity, and the development of positive behaviors while providing a caring adult and a hot meal. Collective for Youth has partnered with the District on this work for the past 16 years.
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I.3. Approval of the Attached Agreement with Verdis Group, LLC. Exercising a Second One-Year Option from August 2023 Through July 2024 ($52,000.00)
Rationale:
FUND: 1 General
PROGRAM: 2510 Business Support Services DEPT.ID: 7166700 Environmental/Safety SUPPLIER: Verdis Group, LLC. POLICY: 7000, V. D. AMOUNT: $52,000.00 Administration recommends the approval of the attached agreement exercising the second option year of the contract with Verdis Group, LLC., which was approved by the Board of Education on August 16, 2021, in the amount of $52,000.00. During this option year, Verdis will provide consulting services to support the implementation of the Environmental Sustainability Plan for Omaha Public Schools. As a part of this agreement, Verdis Group, LLC. will continue to transition the data analysis of energy consumption by school, overall energy usage, and monitoring of recycling programs that have been completed quarterly by Verdis Group, LLC. to District staff. The total cost of this one-year option is $52,000.00.
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I.4. Approval to Award Bid No. 23-057 to Digital Scoreboards, LLC. for OPS High Schools LED Video Scoreboards – Package “B”, Fall 2023 to Summer 2024 ($698,933.00)
Rationale:
FUND: 4070 Depreciation Fund
PROGRAM: 2591 Building and Sites DEPT ID: 3610020 Burke HS Facility DEPT. ID: 3360020 Northwest HS Facility DEPT ID: 3690020 Westview HS Facility SUPPLIER: Digital Scoreboards, LLC. POLICIES: 7000, III.K, 7000, VII.A. AMOUNT: $698,933.00 Administration recommends approving Bid No. 23-057 to Digital Scoreboards, LLC. The bid received from Formetco, Inc. is non-compliant for supplying a copy of a bid bond, and not a certified original as required. This project is the first of multiple projects that will remove the existing indoor scoreboards from the competition gyms and install new LED video displays that will allow full video production and multiple sports scoring during competition. This work includes all power, data, and audio-visual components necessary to power and provide video content to the scoreboards. This package will address indoor scoreboards at Burke, Northwest, and Westview High Schools. The total price of the bid is $698,933.00. Bids received were:
For complete bid documentation, contact Philip.Connatser@ops.org.
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I.5. Approval to Award Bid No. 23-059 to Digital Scoreboards, LLC., for OPS High Schools LED Video Scoreboards – Package “A”, Fall 2023 to Summer 2024 ($1,049,321.00)
Rationale:
FUND: 4070 Depreciation Fund
PROGRAM: 2591 Building and Sites DEPT. ID: 3640020 Bryan HS Facility DEPT. ID: 3630020 Buena Vista HS Facility DEPT. ID: 3690020 Westview HS Facility SUPPLIER: Digital Scoreboards, LLC. POLICIES: 7000, III.K, 7000, VII.A. AMOUNT: $1,049,321.00 Administration recommends approval to award Bid No. 23-059 to Digital Scoreboards, LLC. This project is the first of multiple projects that will remove the existing outdoor scoreboards where present and install new LED video displays that will allow full video production and multiple sport scoring during competition. This work includes all power, data, and audio-visual components necessary to power and provide video content to the scoreboards. This package will address the scoreboards at Bryan High, Buena Vista, and Westview High Schools. The total price of the bid is $1,049,321.00. Bids received were:
For complete bid documentation, contact Philip.Connatser@ops.org.
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I.6. Acceptance of the Certificate of Substantial Completion for Highland Elementary School: Capital Improvements & Renovation Project – 2018 Bond Program
Rationale:
Pursuant to Policy 7003, F.4., Administration and Jacobs, in keeping with long-standing practice, the Substantial Completion for Highland Elementary School is being submitted to the Board of Education for acceptance.
Contractor Project Completion Date Midwest DCM, Inc. Highland Elementary July 27, 2023 School: Capital Improvements & Renovation Project The completion date, as listed above, is the date of commencement of the one-year warranty period and is required by the contract documents. This agreed-upon contractual date will provide continuity in the warranties’ start dates and considers that the Owner had beneficial use and occupancy of the facility.
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I.7. Acceptance of the Certificate of Substantial Completion for Westview High School: Exterior Bleacher Improvements & Outbuilding Softball Press Box – 2018 Bond Program
Rationale:
Pursuant to Policy 7003,F.4., Administration and Jacobs in keeping with long-standing practice, the Substantial Completion for Westview High School for the exterior bleacher improvements and the outbuilding softball press box is being submitted to the Board of Education for acceptance.
Contractor Project Completion Date Sampson Construction Westview High School: August 1, 2023 Exterior Bleacher Improvements & Outbuilding Softball Press Box. The completion date, as listed above, is the date of commencement of the one-year warranty period and is required by the contract documents. This agreed-upon contractual date will provide continuity in the start dates of the warranties and considers that the Owner had beneficial use and occupancy of the facility.
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I.8. Approval of Change Order No. 001 – Modification to Substantial Completion Date and Additional Handling Costs for Roofing Materials. Bid No. 22-075 McMillan Middle School / Minne Lusa Elementary (Add $25,418.40). Revised Total: $1,974,818.40
Rationale:
FUND: 4012 Property Uninsured Loss Reserve Fund
PROGRAM: 2510 Business Support Services DEPT: 7062100 Accounting and Finance Office SUPPLIER: Independent Roofing Company POLICY: 7000, IV.G AMOUNT: $25,418.40 Administration recommends approval of Change Order No. 001 to roofing projects award through Bid No. 22-075 for Roof Repairs at Various Facilities- Central High School, Wilson Focus School, McMillan Middle School, and Minne Lusa Elementary which was approved by the Board of Education on July 7, 2022.
Total Amount of Change Order No. 001 - Add $ 25,418.40 Original Contract Amount: $ 1,949,400.00 Previously Approved Changes: $ 0.00 Change Order No. 001 - Add $ 25,418.40 Total Revised Contract Amount: $ 1,974,818.40 Amount Paid to Date $ 1,569,302.06 Amount Remaining $ 405,516.34
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I.9. Approval of Change Order No. 001 for Northwest High School: Capital Improvements and Renovation Project – 2018 Bond Program - (Deduct $351,682.21) Revised Total: $5,943,882.79
Rationale:
FUND: 42 - 2018 Bond Program Proceeds Fund
PROGRAM: 2591 - Buildings & Grounds DEPT: 3360020 - Northwest High School PROJECT: 321521 - Northwest High School: Capital Improvements and Renovation Project SUPPLIER: Hausmann Construction, Inc. POLICY: 7000, IV.G. AMOUNT: ($351,682.21) Pursuant to Policies 7000, IV. G., Administration and Jacobs, with the concurrence of the project architect/engineer, Jackson-Jackson & Associates, Inc., recommend that the following change order agreement be submitted for approval: Project: Northwest High School: Capital Improvements and Renovation Project Architect/Engineer: Jackson-Jackson & Associates, Inc. Contractor: Hausmann Construction, Inc. Fund: 42 2018 Bond Program
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I.10. Approval of Change Order No. 003 for Buena Vista High School: New High School Project Substantial Completion Date to be Extended by Forty-Five (45) Calendar Days to September 15, 2023 – 2018 Bond Program - (Neutral $0.00) Revised Total: $83,651,850.00
Rationale:
FUND: 42 - 2018 Bond Program Proceeds Fund
PROGRAM: 2591 - Buildings & Grounds DEPT: 3630020 - Buena Vista High School PROJECT: 321508 - Buena Vista High School: New High School Project SUPPLIER: McCarthy Building Companies, Inc. POLICY: 7000, IV.G. AMOUNT: $0.00 Pursuant to Policies 7000, IV. G., Administration, and Jacobs, with the concurrence of the project architect/engineer, DLR Group, recommend that the following change order agreement be submitted for approval: Project: Buena Vista High School: New High School Project Architect/Engineer: DLR Group Contractor: McCarthy Building Companies, Inc. Fund: 42 2018 Bond Program
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I.11. Approval of Claims Report A - District Expenditure
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
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I.12. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
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I.13. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:
Board Members are prohibited by Nebraska law from voting on items which may personally benefit them. Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them. The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
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I.14. Approval of Claims Report D - Payroll Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
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I.15. Approval of Claims Report E - Payroll Estimated Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date. Board authorization is requested for amounts not to exceed the totals in the Claims Report.
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I.16. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:
The Board of Education serves as the Board of Educational Service Unit 19. The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
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I.17. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds
Rationale:
In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.
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I.18. Committee on Claims Audit Approval 08/21/2023
Rationale:
State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class V school district and to submit that audit to the Board of Education Audit Committee for review and approval. The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement. The audit methodology is set forth on the Claims Audit Report.
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I.19. Approval of the Consulting Services Agreement with Nanette Beller for the 2023-2024 School Year ($55,000.00)
Rationale:
FUND: 176 Miscellaneous Federal Grants
PROGRAM: 2251 Staff Development DEPT ID: 7043300 Staff Development Department SUPPLIER: Nanette Beller POLICY: 7000, III.K., 7000, V.D. AMOUNT: $55,000.00 Administration recommends approving the attached consulting services agreement with Nanette Beller to support, and mentor identified principals. Ms. Beller will also support assistant principal development as a part of our ongoing succession planning. This is the fourth year that Ms. Beller has provided this mentoring support. The attached agreement provides services from August 2023 through June 2024 and will not exceed 50 hours per month at $100 per hour. The total cost of the agreement is $55,000.00.
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I.20. Approval of Contract with Agencies for Special Education Services for the 2023-2024 School Year ($1,544,565.00)
Rationale:
Account: 53130 Contracted Student Services Administration recommends approval of the attached annual Special Education Services contracts. Every year, the Special Education Division, within Curriculum and Instruction Support, negotiates and renews contracts with outside agencies for special education services that are required under Rule 51 and Rule 52. This is the third set of agency contracts going to the Board of Education for approval for the 2023-2024 school year and is part of the District's annual practice. In keeping with the provisions in Policy 7000, contracts that may exceed $50,000 are being placed on the agenda for Board of Education approval. Attached you will find: a service provider rate sheet, contracts and a contract cost sheet for your review for contracts that exceed or may exceed $50,000. The contract rate sheet includes NDE approved rates for services that need to be purchased by Omaha Public Schools from outside agencies that will provide special education services to students ages birth-21. The contract cost sheet includes the agency, address, type of service the agency provides, the estimated number of students that receive services from that agency and 2023-2024 contract rate. The sheet includes an estimate of the total cost for special education services provided by contract agencies. The rates and contracts are budgeted for within the 2023-2024 school year. All providers will be approved by NDE to provide special education and related services. The total cost to the District for this group is estimated to be $1,544,565.00 and is an allowable reimbursable special education expenditure.
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I.21. Approval of Contract with University of Nebraska Medical Center to Facilitate the High School Alliance Program for the 2023-24 School Year
Rationale:
Administration recommends approval of a one-year contract renewal with the University of Nebraska Medical Center (UNMC) to facilitate the High School Alliance program, pursuant to Policy 6121. The agreement facilitates cooperation between UNMC and Omaha Public Schools in the provision of instruction of courses on UNMC’s campus for Omaha Public School high school credit through the program. Omaha Public Schools provides staffing of up to three staff members to the UNMC High School Alliance program and, in return, Omaha Public Schools is provided up to thirty-thousand dollars. The UNMC High School Alliance program is a component of the Omaha Public Schools Career Center.
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I.22. Approval of the Memorandum of Understanding with Service Employees International Union Local 226 Relating to Contracting Out of Open Special Education Transportation Routes
Rationale:
Administration recommends approval of the attached Memorandum of Understanding (MOU) with Service Employees International Union Local 226 (Local 226). The District remains short of drivers for special education routes. The parties are in agreement that the number of open routes is such that they could be contracted out without adversely affecting Local 226 drivers. As such, the MOU will permit the District to contract out open routes between August 21, 2023, and May 31, 2024. The MOU sets forth certain additional conditions including that the District will return routes to Local 226 as new drivers are hired or existing drivers bid on them, that the contracting out will not affect the ability of Local 226 transportation employees to work overtime, and that Local 226 and the District will meet monthly to review hiring progress and open routes.
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I.23. Approval of the Proposed Negotiated Agreement with the Educational Interpreters/Transliterators for the 2023-24, 2024-25, and 2025-26 School Years
Rationale:
The Educational Interpreters/Transliterators and the District have reached a tentative agreement for the 2023-24, 2024-25, and 2025-26 school years. The wages increase by 2.27% in year one, 2.22% and the $4,500 stipend incorporated into the salary structure in year two, and 2.25% in year three. The District will continue to provide a $1200 deductible health plan with a $0 deductible, narrow network option. Administration recommends Board approval of the attached tentative agreement which has been ratified by the Educational Interpreters/Transliterators.
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I.24. Approval of Proposed Staffing Adjustments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education. Therefore, the District recommends the approval of the attached Staffing Adjustments.
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I.25. Approval of Renewal Agreement with Formative for Respondus Lockdown Browser for Middle School and High School Students for the 2023-2024 School ($22,000.00)
Rationale:
FUND: 1, General Fund
PROGRAM: 1100, Regular Instruction DEPT: 7193010, Secondary Education Admin VENDOR: Formative POLICIES: 6121 AMOUNT: $22,000.00 Administration recommends approval of the renewal agreement between Omaha Public Schools and Formative for use of the Respondus Lockdown Browser tool from September 1, 2023 through August 31, 2024. This browser locks down the testing environment within Formative online testing, preventing students from printing, copying, opening new tabs, going to other URLS, accessing other applications, or screen-capturing images. As Respondus Lockdown Browser is an add-on to Formative Assessment and the District has previously spent over $50,000 on contracts with Formative, we therefore bring this contract to the Board for approval.
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I.26. Approval of Title I Homeless, Delinquent & Neglected Agency Contracts for the 2023-2024 School Year
Rationale:
FUND: 154, Title I A
PROGRAM: Various DEPT: 7192010 - Elementary Education SUPPLIER: The Nebraska Department of Education POLICY: 3570 AMOUNT: Refer to Agency Contracts As part of Every Student Succeeds Act (ESSA), it is required to provide educational services for children and youth in local and state institutions for neglected, delinquent and homeless agencies. Title I contracts with eight (8) agencies to give supplemental instructional support to help students meet state academic standards. Delinquent Agency Douglas County Youth Center Homeless Shelters Open Door Mission Neglected Agencies Boys Town Intervention & Assessment Interim Program School CHI Health Immanuel/CHI Health Residential Treatment Center Child Saving Institute NOVA Treatment Community, Inc. Omaha Home for Boys Rite of Passage - Uta Halee Academy
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I.27. Grant Fund Budget Awards
Rationale:
It is recommended that the grant fund budget be amended to include the receipts and expenditures of the attached grant awards.
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I.28. Preapproval of Pay for Fall Extracurricular Activities
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Preapproval is requested for the estimated 2023 fall sports season officials' pay. Payments to officials will be processed on a weekly basis during the season as pay requests are submitted to Accounts Payable. The total amount of approval requested is $217,430 and total payments will not exceed this amount without additional Board of Education approval.
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J. Discussion and/or Action Items
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J.1. Information Item(s)
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J.1.a. Aligning Continuous Improvement: A Common Understanding of Effective Schools
Rationale:
Aligned to all 4 strategic priorities, this presentation lays the foundation for ongoing Board of Education Engagement across the 2023-2024 and 2024-2025 schools year. A common, systems understanding of effective schools is a next step in our alignment work as we move from implementation to improvement and impact.
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J.2. Action Item(s)
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K. Receipt of Reports
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K.1. Environmental Stewardship Plan
Rationale:
Executive Summary of the Environmental Stewardship Plan.
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L. Request for Closed Session
Rationale:
The Omaha Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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M. Adjournment
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