October 2, 2023 at 6:00 PM - Omaha Public Schools Board of Education and Educational Service Unit 19 Board Meeting
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A. OPS Board Of Education Information
Rationale:
Notice to visitors: If you wish to speak, please obtain a “Request to be Heard” form from the entry table and return the completed form to the table attendant or the Board of Education Director. The agenda will be kept current and available for public inspection in the office of the Secretary of the Board of Education at the Administrative Building during regular working hours. |
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B. Call to Order
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C. Pledge of Allegiance
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Northwest High School's JROTC will present the Colors and lead the Pledge of Allegiance.
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D. OPS Vision and Mission Statement
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The Vision: Every Student. Every Day. Prepared for Success.
The Mission: To prepare all students for success in college, career, and life. |
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E. Roll Call
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E.1. Excused/Unexcused Absence
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F. School Spotlight
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The #OPSProud Spotlight features North High Senior Miles Johnson, a Nebraska 20 Under 20 honoree. The program celebrates youth statewide who are making a positive impact in their communities, demonstrating leadership, innovation, and dedication.
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G. Board and Superintendent Communications
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G.1. Superintendent
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G.2. Board Members
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H. Public Comment and Recognition
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I. Consent Agenda
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At this time, any Board member may request that any item in the consent agenda be removed from the consent agenda and be considered and voted on separately.
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I.1. Reading of Minutes
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I.1.a. Thursday, September 21, 2023 - Regular Meeting
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I.2. Approval of Agreement with the City of Omaha for the Associate School Resource Officers (ASRO) from the Omaha Police Department for the 2023-2024 School Year ($446,880.00)
Rationale:
FUND: 1 General
PROGRAM: 2150 School Safety DEPARTMENT: School Specific for Invoicing SUPPLIER: City of Omaha - Omaha Police Department POLICY: 7000 AMOUNT: $446,880.00 The Associate School Resource Officer (ASRO) agreement is only for the 2023/2024 school year, ending on July 31, 2024. Omaha Police Department (OPD) ASRO's are currently assigned to secondary schools within Omaha Public Schools. ASRO's are retired/part-time OPD officers. Pay for ASRO's is an hourly compensation rate of $38 per hour/officer. This rate is an increase from $35 per hour that was paid by OPS for the 2022/23 school year. This agreement is for up to ten (10) total ASRO's. Schools that are currently assigned an ASRO are Beveridge, Lewis & Clark, Morton, Hale, Marrs, King Science, Buffett, Parrish, and ILP. The Board of Education previously approved an agreement for the 2022/23 school year at the July 14, 2022 meeting. The total anticipated budget for 2023/24 is $446,880.00.
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I.3. Approval of Agreement with Midland University to Extend Dual Enrollment Credit Opportunities to Omaha Public Schools Students for the 2023-2024 School Year
Rationale:
In keeping with the provisions of Policy 6213, Standards for Offering Credit Opportunities in Collaboration with Community Agencies or Non-OPS Groups, Administration recommends approval of an agreement between Midland University and Omaha Public Schools for the 2023-2024 school year to extend dual enrollment opportunities for full college credit for Midland University classes taught in an Omaha Public Schools setting, if they meet Midland University standards, policies, and objectives. Omaha Public Schools students are offered this opportunity at a reduced rate of tuition of $250 per course, which is fifty-percent of the Midland University Nebraska resident tuition.
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I.4. Approval of Amendment No. 005 to the Agreement with The Weitz Company – South High Magnet School Project – 2018 Bond Program - (Add $62,005.00) Revised Total $10,890,945.00
Rationale:
FUND: 42 - 2018 Bond Program Proceeds Fund
PROGRAM: 2591 - Building & Grounds DEPT: 3330020 - South High Magnet School Facilities PROJECT: 321525 - South High Magnet School Project SUPPLIER: The Weitz Company POLICY: 7003, F.3. AMOUNT: $62,005.00 Pursuant to Policy 7003, F.3., Administration, Jacobs, and BCDM Architects recommend approval of Amendment No. 005, which includes mechanical duct integrity inspections at South High School Project for a guaranteed maximum price (GMP) of $62,005.00. This additional scope of work was identified during the construction renovation phase. The additional work funded through the 2018 bond program savings will allow for the investigation of the associated mechanical duct integrity to identify potential blockages and/or leaks that are negatively impacting airflow in classrooms. This work will identify any ductwork that needs to be repaired or replaced to mitigate and improve long-term building operations and performance. The Board approved the CMR Agreement with The Weitz Company on October 5, 2020, GMP Amendment No. 001 on March 1, 2021, GMP Amendment No. 002 on April 19, 2021, GMP Amendment No. 003 on December 13, 2021, and GMP Amendment No. 004 on May 15, 2023. The addition of GMP Amendment No. 005 brings the current value of the CMR Agreement to a total amount of $10,890,945.00.
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I.5. Approval to Award Bid No. 23-036 to Ricoh USA, Inc. for the Digital Cutting System ($126,938.61)
Rationale:
FUND: 4582 Print & Publications Fund
PROGRAM: 2510 Business Support Services DEPARTMENT: 7062600 Print & Publications SUPPLIER: 2584 Ricoh USA, Inc POLICIES: 7000 III.K AMOUNT: $126,938.61 Administration recommends awarding Bid No. 23-036 to Ricoh USA, Inc. for the Digital Cutting System. This machine provides the District a variety of cutting tools to create custom shapes, stickers, and signage as well as to set braille and produce ADA compliance signage using Print & Publications Storefront, removing the need to contract out this work to a third party vendor. This will increase response time to student needs and reduce costs of signage over time. The braille is compliant with the State of Nebraska and Federal guidelines. There was a total of 2 bids. Zund America, Inc. is non-compliant in not providing the signature page, bid form, and pricing sheet. Ricoh USA is the only compliant bidder with a product base bid price of $106,738.61. Administration additionally recommends the Optional Service Contract & Extended Software and Licensing Option for $20,200.00 for one (1) year after the two (2) year warranty and extended Software and Licensing Options for three (3) consecutive years. The total amount of this awarded bid is $126,938.61.
* = Awarded low-priced items meeting specifications from a compliant bidder. NC = Non-complaint does not meet the specifications and/or does not have all the required information as stated in the bid documents. For complete bid documentation, contact Catherine.Utecht@ops.org.
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I.6. Acceptance of the Certificate of Substantial Completion for Buena Vista High School: Exterior Bleacher Improvements – 2018 Bond Program
Rationale:
Pursuant to Policy 7003, F.4., Administration and Jacobs in keeping with long standing practice, the Substantial Completion for Buena Vista High School for the exterior bleacher improvements is being submitted to the Board of Education for acceptance.
Contractor Project Completion Date McCarthy Building Companies Buena Vista High School: September 15, 2023 Exterior Bleacher Improvements The completion date, as listed above, is the date of commencement of the one-year warranty period and required by the contract documents. This agreed upon contractual date will provide continuity in the start dates of the warranties and takes into consideration that the Owner had beneficial use and occupancy of the facility.
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I.7. Approval of Claims Report A - District Expenditure
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report A is a listing of all District expenditures and are organized and presented to the Board by which fund the expenditure is being made from (e.g. General Fund, Bond Fund, etc.).
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I.8. Approval of Claims Report B - Expenditures from Various Student Activity Funds for which the Board Serves as Custodian
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Claims Report B is a listing of expenditures from the various Student Activity Funds for which the Board serves as custodian.
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I.9. Approval of Claims Report C - Expenditures on behalf of Board Members or their Related Organizations
Rationale:
Board Members are prohibited by Nebraska law from voting on items which may personally benefit them. Expenditures which may personally benefit individual Board Members are presented to the Board for approval in the form of a separate Claims Report in order to permit those Board Members to abstain from voting on items which may personally benefit them. The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Claims Report C is a listing of expenditures that may relate to individual Board Members or Organizations that employ them.
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I.10. Approval of Claims Report D - Payroll Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report D is a summary of payrolls processed and is presented by payroll and pay date.
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I.11. Approval of Claims Report E - Payroll Estimated Expenditures
Rationale:
The Board of Education is required by State Statute 79-584 to approve all expenditures of District funds. Payroll expenditures are presented to the Board for ratification in the form of a Claims Report. Claims Report E is an estimation of payrolls to be processed prior to the next Board meeting and is presented by payroll and pay date. Board authorization is requested for amounts not to exceed totals in the Claims Report
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I.12. Approval of Educational Service Unit No. 19 Claims - Expenditures to be Paid from Education Service Unit's Funds
Rationale:
The Board of Education serves as the Board of Educational Service Unit 19. The Board of Educational Service Unit 19 is required to approve all expenditures of District funds as well as funds for which the District serves as custodian. Expenditures are presented to the Board for approval in the form of a Claims Report. Educational Service Unit No. 19 Claims Report is a listing of all expenditures to be paid from the Education Service Unit's funds.
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I.13. Approval of Omaha School Employees Retirement System Claims - Expenditures to be paid from the OSERS's Funds
Rationale:
In keeping with the provisions of Nebraska Revised Statute section 79-981, the Board of Education is responsible for the transaction of OSERS’ business, including approval of expenditures of OSERS’ funds. The Administration recommends approval of the attached claims to be paid from OSERS’ funds.
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I.14. Committee on Claims Audit Approval (10/2/2023)
Rationale:
State Statue 79-584 requires the Secretary to the Board of Education to audit all accounts of the Class V school district and to submit that audit to the Board of Education Audit Committee for review and approval. The objective of the audit is to obtain and review sufficient claim documentation to determine the risk of material misstatement. The audit methodology is set forth on the Claims Audit Report.
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I.15. Approval of Contract with Collaborative Student Transportation, LLC (CST) for Student Transportation for Title I Pre-Kindergarten Students and Homeless Students, Per Bid No. 23-087 (Approximately $1,632,000.00)
Rationale:
FUND: 1 General Fund
PROGRAM: 2750 Transportation (1%) 2760 Special Education (72%) 3102 Early Childhood Sped. (27%) DEPT: 7162800 Transportation SUPPLIER: Collaborative Student Transportation, LLC POLICY: 3410, 7000, VII., III AMOUNT: $1,632,000.00 (BASED ON NEED) Administration recommends approval of the attached contract with Collaborative Student Transportation, LLC for Title I Pre-Kindergarten Students and Homeless Students. Bid No. 23-087 was approved by the Board of Education on September 7, 2023. Collaborative Student Transportation, LLC will provide additional student transportation services each day to Omaha Public School's students who are designated by the District for services on an as-needed basis. These services will support Title I Pre-Kindergarten Students, Homeless Students, and other programs as needed. This is a one (1) year contract with two (2), one (1) year options to extend. The actual cost of this contract will be based on usage as determined by student needs. Based on previous usage, the estimated cost of this contract is $1,632,000.00.
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I.16. Approval of Maintenance Agreement with Paul Wenninghoff for 78th & Craig Street Acreage from November 2023 through October 2024
Rationale:
Pursuant to Policy 7000, IX. A, Administration recommends that the Maintenance Agreement with Paul Wenninghoff for the 78th and Craig Street Acreage be extended to October 31, 2024. This agreement provides that in exchange for weed control, mowing, and general maintenance, Mr. Wenninghoff can farm this plot of land. This is an annual renewal dating back to the 1989-1990 school year and was previously approved by the Board of Education on October 3, 2022. There is no cost to the District for the annual maintenance of this acreage.
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I.17. Approval of the Master Services Agreement between the District and United Way of the Midlands for the Operation of the Jobs for America’s Graduates (JAG) Program for the 2023-2024 School Year ($60,000.00)
Rationale:
FUND: 01 , General Fund
PROGRAM: 1100, Regular Instruction DEPT: 7193010, Secondary Education Administrative SUPPLIER: United Way of the Midlands POLICY: 7000 III.K., VII.A. AMOUNT: $60,000.00 Administration recommends approval of a continued Master Services Agreement between Omaha Public Schools and United Way of the Midlands for the operation of the Jobs for America’s Graduates Program (JAG). JAG is currently engaged in programming at Bryan Middle, Nathan Hale, King Science, McMillan, Monroe, and Norris Middle Schools and Benson, Bryan, Buena Vista, Northwest, and South High Schools and will be adding Marrs Middle for the 2023-24 school year. There is no cost to the District for the initial two years of the program and a cost of $10,000 per site, per school year thereafter. We are in the initial two years for Buena Vista, King Science, Marrs, McMillan, Northwest, and South, leaving six schools we are being charged for this year at a total cost of $60,000.00. JAG and the United Way of the Midlands serve students through its programming to build workplace and life skills through a service provider relationship.
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I.18. Approval of the Memorandum of Understanding with Service Employees International Union Local 226 Relating to Contracting Out of Open Special Education Paraprofessional Services
Rationale:
Administration recommends approval of the attached Memorandum of Understanding (MOU) with Service Employees International Union Local 226 (Local 226). The District remains short of paraprofessionals for special education services. The parties are in agreement that the number of open special education paraprofessional positions is such that they could be contracted out without adversely affecting Local 226 paraprofessionals. As such, the MOU will permit the District to contract out special education paraprofessional services between October 3, 2023, and May 31, 2024. The MOU sets forth certain additional conditions including that the District will return positions to Local 226 as new paraprofessionals are hired or existing paraprofessionals bid on them, and that Local 226 and the District will meet monthly to review hiring progress and open positions.
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I.19. Approval of Proposed Staffing Adjustments
Rationale:
Policy 4001 and 4035 require that the election of employees shall be by action of the Board of Education upon recommendation of the Superintendent or designee. Additionally, Policy 4008 requires that the Chief Human Resources Officer process all retirements, resignations, cancellations, contract amendments and terminations of employment making a recommendation for appropriate action to the Superintendent and Board of Education. Therefore, the District recommends the approval of the attached Staffing Adjustments.
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I.20. Approval of Second Reading of Policies 6000, 6010, 6117
Rationale:
Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary.??The first reading of Policies 6000, 6010, and 6117 were approved at the September 21, 2023 Board Meeting. The Policy Committee recommends approval of the second reading.
6000 - General Policy Statement 6010 - Scope of Instructional Program 6117 - Ceremonies, Observances, and the Pledge of Allegiance
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I.21. Approval of Surplus Inventory Items for On-line Auction or Discard
Rationale:
Pursuant to Policy 3090, Administration recommends approval of the sale of the attached lists of items which include vehicles and miscellaneous surplus items. The sale will be held online by The Auction Mill L.L.C., public auction from October 9, 2023 through October 22, 2023. The District is selling the surplus items "AS IS" as they are no longer usable by the District. Items not sold will be discarded by the District.
The District will pay 10% of the gross proceeds of sale for any vehicles sold. The title transfer fee of $25.00 will be charged to the individual purchasing the vehicle. Auction Mill L.L.C., will receive 20% of the gross proceeds of the sale for any property other than vehicles, furniture, or miscellaneous equipment. The Administration further requests that the Board of Education authorize the Superintendent or his designee to sign all necessary transfer documents upon payment in full by the purchasers.
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I.22. Grant Fund Budget Awards
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J. Discussion and/or Action Items
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J.1. Information Item(s)
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J.1.a. Accountability Committee Update
Rationale:
The Chair of the Accountability Committee will provide an update.
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J.2. Action Item(s)
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J.2.a. Approval of First Reading of Policy 6113
Rationale:
Policy 8120 stipulates the Board of Education shall cause policies and regulations to be revised as necessary. Administration will provide recommended changes to Policy 6113.
6113 - Parental/Guardian Access to the Schools
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K. Receipt of Reports
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L. Request for Closed Session
Rationale:
The Omaha Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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M. Adjournment
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